Roberta Stewart & Christopher Cole, Co-Chairs

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PlanningCouncilSpecialPSRAMeetingMinutesMeetingDate: Thursday,August2,2018StartTime: 9:30am EndTime: 1:42pmLocation: TheBurrough’sCommunityCenter PresidingChair: JoanneMontgomeryRecorder: SaraSeaburgSummaryofCommitteeBusinessVotes

• ApprovalofMinutesfromJune15,2018meetingminutes

(1.0) MomentofSilenceJoannecalledthemeetingtoorderat9:30a.m.AmomentofsilencewasobservedinrecognitionofallwhohavebeenaffectedbyHIV/AIDS.

(1.0) WelcomeandIntroductionJoannewelcomedeveryoneandrequestedthatallPlanningCouncilandguestsintroducedthemselves,theirconflictedstatusandconflictsifapplicable,townwithintheEMAandtheirPlanningCouncilleadershiprole,ifapplicable.

(2.0) Co-ChairAnnouncementsJoanneremindedallattendeesthatwearerecordingthismeeting.

(3.0) ApprovalofJune15,2018MeetingMinutesAmotiontoapprovetheminuteswasmadebyRobertaStewartandsecondedbyChristineRomanik

For:(7)Cisneros,Cole,Stewart,Romanik,Montgomery,Teel,GauAgainst:(0)Abstain:(4)Ardila,Delgado,Muniz,Garofalo

(4.0) FY2019PrioritySettingandResourceAllocationDiscussion/DecisionJoanneMontgomerygaveasummaryoftheentireprocess,theworkthathasbeendonethroughouttheyeartoprepareforthismeetingandthedatathatwascollected.JoanneMontgomerypresentedatrainingonthePSRAprocess.Thistrainingincluded

1. 2018PSRAMethodology2. 2018ResourceAllocationMethodology3. 2018PrioritySettingMethodology

StaffpresentedanoverviewofthePSRAFactSheetwhichincluded:

1. ServiceCategoryPriorities2019vs20182. EpidemiologicalDatafor2014,2015and20163. GrantAwardsfor2015,2016,2017and2018

Roberta Stewart & Christopher Cole, Co-Chairs

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4. ClientUtilizationforgrantyears2015-20175. ReturnedtoCareandNewlyDiagnosedthroughEISfor2014,2015,2016and2017

TheFY2019PrioritySettingsProcessJoannepresentedonthisanditincludedthefollowing:

1. Datasetsthatwerereviewedwere:• GY2017ServiceUtilizationData–thisreceivedaweightingof3,somewhatimportant• 2018Non-VirallySuppressedN/ASurvey–thisreceivedaweightingof1,mostimportant• 2017InCareN/ASurvey–thisreceivedaweightingof1,mostimportant

RobertaStewartmadeamotiontoaccepttheFY2019prioritiesassetfromtheinformationaboveHeatherGarofalosecondedit.

For:(11)Cole,Stewart,Romanik,Teel,Gau,Ardila,Delgado,Muniz,Garofalo,Lame,JenkinsAgainst:(1)CisnerosAbstain:(1)Montgomery

ServiceCategory 2019RankingMedicalCaseManagement 1

Outpatient/AmbulatoryMedicalCare 2FoodBank/HomeDeliveredMeals 3

MedicalTransportation 4MentalHealthServices 5

SubstanceAbuseServices-Outpatient 6HousingServices 7

EmergencyFinancialAssistance 8OralHealthCare 9HealthInsurance 10

SubstanceAbuseServices-Inpatient 11EarlyInterventionServices 12

AIDSPharmaceuticalAssistance(local) 13

TheResourceAllocationProcessJoanneMontgomeryreviewedthemethodologyforresourceallocation.Thishaschangedthisyearandwasexplainedindetail.

Roberta Stewart & Christopher Cole, Co-Chairs

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Itwasdecidedtousetheundocumentednumberofclientsineachregionvs.uninsuredclientswhichwasusedlastyear.Thefollowingserviceswillusethemethodologyasdescribedbelow:1. OralHealth–averagecostperclient2. SA/Out–levelfunding3. HIPCSA–averagecostperclient4. MentalHealth-levelfunding5. Housing–levelfunding6. EFA–averagecostperclient7. MedicalTransportation–averagecostperclient8. FoodBank/HomeDeliveredMeals–levelfunding9. SA/In–levelfunding

ChrisColemadeamotiontoapprovethefollowingresourceallocationpercentagesandRobertaStewartsecondedit:For:(11)Cole,Stewart,Romanik,Teel,Gau,Ardila,Delgado,Muniz,Garofalo,Lame,JenkinsAgainst:(0)Abstain:(2)Montgomery,Cisneros

ServiceCategory(HRSA) %ofRequestMedicalTransportation 2%

Outpatient/AmbulatoryMedicalCare 8%HousingServices 6%

MedicalCaseManagement 32%FoodBank/HomeDeliveredMeals 4%EmergencyFinancialAssistance 3%

SubstanceAbuseServices-Outpatient 17%MentalHealthServices 17%

OralHealthCare 3%HealthInsurancePremium/CostSharing 1%SubstanceAbuseServices-Inpatient 10%

AIDSPharameceuticalAssistance(local) 0%EarlyInterventionServices 0%

TotalServices 100%(5.0) Announcements

Region1ishavingaHRSAandSAMPSA2daytrainingonbeingTraumaInformed.

Roberta Stewart & Christopher Cole, Co-Chairs

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(6.0) Adjournment-Themeetingadjournedat1:42pm(7.0) UpcomingPlanningCouncilMeetings–

a. SPA–Thursday,September6th,9:30am–12:00pmb. QI–ThursdaySeptember6th12:00pm–2:00pmc. ExecutiveCommittee-Friday,September14th,9:30am–11:30amd. PlanningCouncil–Friday,September14th,12:00pm–2:00pm

AttendanceRecordPlanningCouncilMembers:ChrisCole,LaurenGau,JoanneMontgomery,RobertaStewart,InthianyArdila,ChristineRomanik,AlbanaLame,CharlotteTeel,MaxCisneros,SabrinaDelgado,RaphaelMuniz,HeidiJenkins,HeatherGarofaloRecipient:TomButcher,ArvilAlicea,BethAuerbach,LakeishaGreenGuests:JenniferLoSchiavo,NancyKingwood,ClunieJean-Baptiste,KelliMcDermott,RalphaelMuniz,SaraBurns,BobSideleau,CharleneLee,KrystalMoore,ChristinaRizk,TequettaValeriano