Palm Beach Community College
District Board of Trustees
Document & Information Management Project Update
November 14, 2006Boca Raton Campus
04/19/23PBCC District Board of
Trustees Project Update Slide 2
What Is The Document Image Management
Project? Document and Information
Management System Infrastructure for the management
of unstructured information (documents) and the processes of the college.
All digital document types Office, PDF, Email, web pages,
scanned images, voice, video, photos
04/19/23PBCC District Board of
Trustees Project Update Slide 3
History of the Project
DIM Project introduced to the Board at the November 15, 2005 meeting
Project approved, funded and RFP awarded to software vendor Optical Image Technology, Inc for their DocFinity Software Suite at June 13, 2006 Board Meeting.
2004
Penn State University, 2004
04/19/23PBCC District Board of
Trustees Project Update Slide 4
The Purpose of the Project Fully secure student, financial, personnel and
other records from storm, fire and other damage Ability for appropriate college personnel to
instantly access records regardless of location Workflow capability which immediately delivers
document images to appropriate staff for processing. Expediting work and improving services.
Compliance with federal, state and accreditation standards for the archival and protection of college records
2004
Penn State University, 2004
04/19/23PBCC District Board of
Trustees Project Update Slide 5
Today’s Agenda Item
Request approval of the Statement of Work for Professional Services Agreement with Optical Image Technology for the DocFinity Software installation, training and integration services.
04/19/23PBCC District Board of
Trustees Project Update Slide 6
Project Timeline November – December: Software
installation & Application Development January 2007 – Application Testing February 2007 – Full System Testing March 2007 – End User Training April 2007 – Go live – Registrar and
Financial Aid Offices FY 07/08 additional college departments
including Human Resources, Controller and Purchasing
04/19/23PBCC District Board of
Trustees Project Update Slide 7
Thank You!
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