Palm Beach Community College

District Board of Trustees

Document & Information Management Project Update

November 14, 2006Boca Raton Campus

04/19/23PBCC District Board of

Trustees Project Update Slide 2

What Is The Document Image Management

Project? Document and Information

Management System Infrastructure for the management

of unstructured information (documents) and the processes of the college.

All digital document types Office, PDF, Email, web pages,

scanned images, voice, video, photos

04/19/23PBCC District Board of

Trustees Project Update Slide 3

History of the Project

DIM Project introduced to the Board at the November 15, 2005 meeting

Project approved, funded and RFP awarded to software vendor Optical Image Technology, Inc for their DocFinity Software Suite at June 13, 2006 Board Meeting.

2004

Penn State University, 2004

04/19/23PBCC District Board of

Trustees Project Update Slide 4

The Purpose of the Project Fully secure student, financial, personnel and

other records from storm, fire and other damage Ability for appropriate college personnel to

instantly access records regardless of location Workflow capability which immediately delivers

document images to appropriate staff for processing. Expediting work and improving services.

Compliance with federal, state and accreditation standards for the archival and protection of college records

2004

Penn State University, 2004

04/19/23PBCC District Board of

Trustees Project Update Slide 5

Today’s Agenda Item

Request approval of the Statement of Work for Professional Services Agreement with Optical Image Technology for the DocFinity Software installation, training and integration services.

04/19/23PBCC District Board of

Trustees Project Update Slide 6

Project Timeline November – December: Software

installation & Application Development January 2007 – Application Testing February 2007 – Full System Testing March 2007 – End User Training April 2007 – Go live – Registrar and

Financial Aid Offices FY 07/08 additional college departments

including Human Resources, Controller and Purchasing

04/19/23PBCC District Board of

Trustees Project Update Slide 7

Thank You!