oklahoma 4-h club management
Tools of the Trade
Positive Youth Development
Positive Youth Development• To create opportunities which
promote healthy development in a nurturing environmental
• Youth engaged at many levels• To teach knowledge and life skills
which enhance quality of life now and in the future
• To engage young people in the work of the Land-Grant University
Essential Elements of 4-H
Belonging1. Positive Relationship with a
caring adult2. An inclusive environment3. A safe environment
Heart
Mastery4. Engagement in Learning5. Opportunity for Mastery
Health
Independence6. Opportunity to see oneself as
an active participant in the future
7. Opportunity for self-determination
Head
Generosity8. Opportunity to value and
practice service for others
Hands
Four Important Models
• Experiential Learning• Life Skills• Recognition• Service Learning
The Experiential Learning ModelFive Step Process
Do
ReflectApply
Sharing
ProcessingGeneralizing
Applying
Experiencing
4-H Recognition Model
A club and county program should have a healthy blend of all five
forms of recognition.
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Preparation
Action
Reflection
Celebration
Service Learning Model
4-H Name and Emblem4-H ColorsThe 4-H colors are green and white.
• White symbolizes purity and high ideals.
• Green, nature’s most prominent color symbolizes growth.
4-H Name and Emblem http://
www.csrees.usda.gov/nea/family/res/youthdev_res_emblem.html
4-H Ritual
I Pledge … My Head to clearer thinking,My Heart to greater loyalty,My Hands to larger service, andMy Health to better living,For My Club, my Community, my Country and my World.
Enrollment
4-H Membership
5-19 years old Traditional membership 9-
19 years old Cloverbuds – non-
competitive program for 5-8 year olds
http://4h.okstate.edu/about-4-h/4-H_POLICY-2014.pdf/view
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Enrollment4-H year – September 1 – August 312013-14 New Enrollment Card Introduced• Youth and CB Enrollment Card
Includes: Code of conduct, Photo Release/Survey/Evaluation Participation, Permission to contact Youth, Signature of Parent/Guardian
• Adult Enrollment CardVolunteer ApplicationTransferring EnrollmentProject Enrollment – 5 projects• Project Name Changes• Project groups, project leaders,
introduce projects or topics to club
The 4-H Member Who Never Came Back
It amuses me now to think that your organization spends so much time looking for new members – when I was there all the time. Do you remember me?
I’m the member who came to every meeting but nobody paid any attention to me. I tried several times to be friendly, but everyone seemed to have their own friends to talk to and sit with. I sat down among some unfamiliar faces several times, but they didn’t pay much attention to me.
I hoped someone would ask me to join one of the committees or somehow participate and contribute – but no one did.
Finally, because of illness, I missed a meeting. The next month no one asked where I had been. I guess it didn’t matter very much whether I was there or not. On the next meeting date, I decided to stay home and watch a good television program. When I attended the next meeting, no one asked me where I was the month before.
You might say that I’m a good person. I have a good family and love my community.
You know who else I am? I’m the member who never came back.
CC Unit 1 - Source: Voluntary Action Leadership, Fall 1984
Club Management
Activity Leader
Project Leader
Organizational Leader
Teen Leader
Committee(s) of members and parents
Loca
l 4
-H C
lub S
truct
ure
4-H Clubs
Meet regularly and are well organizedAre run by youth officers, supervised and instructed by a caring adultHave an educational emphasisProvide opportunity for developing communication skillsFun and enjoyable for members and familiesProvide recognition and peer supportWell organized
Club MeetingBusiness
Call to OrderOpening with Pledges and RitualRoll call/sign inIntroduction of GuestsMinutes & CorrespondenceTreasurer’s ReportReports of CommitteesUnfinished BusinessNew BusinessAnnouncementsAdjournment
Program or EducationTalks & Demonstrations by MembersJudging Activity or Project LessonOpportunities to Learn by DoingGuest Speakers, Films, etc.Special Tours or Group Activities
Recreation & RefreshmentsGames, skits, plays, parties, songs, etc..Snacks or meal
Education Business Recreation
Business
Recreation Education
50%33%
17%
Chartered 4-H Club• 4-H On TRAC – planning guide• Officer Training – club lead by
youth• Education, Fun, Social• Financial Management• Service Learning
Opportunities• Charter Renewed annually
Chartered Renewal1. Monthly Planning Guides2. Actively recruit and meet
regularly3. Annual Club End-of-Year
Evaluation4. Annual Financial Accounting5. Annual enrollment with
healthy youth-adult ratio6. Parent/volunteer(s) attending
PV Continuing Eduation7. Club represented at County
PVA
The Value of One Member
“Van Zandt County 4-H News” TXTen little members standing in a line.
One disliked the president, then there were nine.
Nine ambitious members offered to work late.
One forgot her promise, then there were eight.
One lost enthusiasm, then there were seven.
Seven loyal members got into a fix.They quarreled over programs, and
then there were six.Six members remained with spirit
and drive.One moved away, then there were
five.Five steadfast members wished
there were more.One became indifferent, then there
were four.Four cheerful members who never
disagree –‘til one complained of meetings; then there were three.
Three eager members! What do they do?
Three eager members! What do they do?
One got discouraged, then there were two.
Two lonely members; our rhyme is nearly done.
One joined a bridge club, then there was one.
One faithful member was feeling rather blue – met with a neighbor, then there were two.
Two earnest members each enrolled one more – doubling their number, and then there were four.
Four determined members just couldn’t wait – ‘til each won another, and then there were eight!
Eight excited members signed up 16 more.
In another six verses, there’ll be a thousand twenty-four!
Managing Risk
Youth-Adult Ratio
Under Oklahoma Law…“…any person who is authorized to act
in behalf of a political subdivision or the state whether that person is acting on a permanent or temporary basis, with or without being compensated on a full-time or part-time basis.” (51 O.S. 1991, 152)
OCES views volunteers as an extended employee when they are acting in the scope of their
duties as a sanctioned volunteer for an approved/official 4-H
activity.
Everyday operations...Participate in sufficient training regarding
supervising minorsHelp identify risks, report them and/or correct the identified risk(s).Avoid situations of negligence.Reduce riskBe sure insurance is in place or is purchased.Report plans to club leaders and OCESReport (through written documentation claims or losses: date, time, details leading up to the accident, treatment administered, persons contacted, etc.Participate in health and safety training.
As a Chaperone…Identify and reduce opportunities for riskAvoid situations of negligenceBe sure there is insurance for an activity or eventHave a copy of the child’s Medical Release form quickly accessibleAvoid transporting one childDo not leave children aloneReduce the need to house youth and adults togetherWell oriented/trained in expectations and responsibilities
Resources
Get LinkedResources for Volunteers…
• Volunteer Development Fact Sheets• Enrollment • Curriculum• Leadership Development• Newsletters • OK 4-H Club Leaders Facebook Page -
https://www.facebook.com/pages/Oklahoma-4-H-Club-Leaders/191303067707199?ref_type=bookmark
• 4-H.org Volunteer Resources - • Other state 4-H websites – curriculum and ideas• Recreation • Lessons for Club Meetings –
Parent Orientation
4-H Parents Pledge
I pledge my Head to give my child the information I can, to help him/her see things clearly and to make wise decisions.
I pledge my Heart to encourage and support my child no matter whether he/she has success or disappointments.
I pledge my Hands to help my child’s club; if I cannot be a leader, I can help in many equally important ways.
I pledge my Health to keep my child strong and well for a better world through 4-H, for my child’s club, our community, our country and our world.
Georgia 4-H, 1982
Parent’s Role in 4-H Project Work• Guide and support work without
doing it the work• Encourage follow-through and
completion• Give praise and encouragement• Aide in selecting, financing and
managing• Assist in gathering tools and
supplies
Parent’s Role continued…• Encourage journaling 4-H experiences• Provide support and transportation• Serve on committees to plan and implement
club activities or project meetings• Assist organizational, project and activity
leaders• Become a project or activity leader• Attend PVA meeting and volunteer
continuing education• Become a certified 4-H volunteer
4-H Events4-H events provide an opportunity for education, evaluation and recognition.
4-H Activities4-H Activities provide an opportunity for education, participation and fellowship.
Learn by Doing
Philosophy of…
4-H Clubs
Meet regularlyFun and enjoyable for members and familiesHave an educational emphasisAre run by youth officers, supervised and instructed by a caring adultProvide opportunity for developing communication skillsProvide recognition and peer support
Enrollment4-H year – September 1 – August 31Youth and CB Enrollment CardIncludes: Code of conduct, Photo Release/Survey/Evaluation Participation, Permission to contact Youth, Signature of Parent/GuardianVolunteer Application/Volunteer EnrollmentProject Enrollment – 5 projects
Project Work
A teaching tool for developing desirable character traits and project skills.Provides real life experiences in making decisions.Age appropriate and flexible for individual development.Concerned with the optimum development of the individual.Teaches desirable habits and attitudesTeaches one to help one’s self, which leads to helping others
4-H Project Work…
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Selecting a 4-H Project• Interests, needs and capabilities of
the member• Opportunity for sufficient challenge
and growth• Family situation• Availability of adequate financing• Availability of equipment and space• Availability of leadership for the
project
• Project Leaders• Project Groups• Curriculum• Goal Setting• Journaling/record keeping
Guiding Project Work needs…
Volunteers
Volunteers
AdultClub leader must be 21 or older
Teen LeaderAssists with or takes complete responsibility for a learning group such as a 4‑H project, activity or special interest group.
Continuing EducationCounty OpportunitiesDistrictStateRegional
Annually complete4 Continuing Education creditsWorking with Minors trainingEnrollment formReview
oklahoma 4-h club management
Tools of the Trade
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