Microsoft® Office PowerPoint® 2003 Workshop
Module 1
SECTION 1: Introduction to PowerPoint 03
PowerPoint’s menus
View Buttons and Slide Views
The Task Pane
The Formatting Toolbar To Display Other Toolbar
Click the right mouse button on any toolbarC urrently displayed, e.g. on the Formatting t
oolbar. This action will cause a list of all available to
olbars to be displayed.
SECTION 2 : Creating a Presentation
Creating Presentations
Inserting a New Slide •Click on Insert New Slide. (Ctrl + M) •Move your arrow pointer over layouts or use the scroll bar and choose a slide layout.
OR•Click the New Slide button at the top of the screen •Move your arrow pointer over layouts or use the scroll bar and choose a design layout. •A gray bar appears on the right •Click the down-pointing arrow and choose Insert New Slide.
Inserting comments in a presentation:
In normal view, display the slide you want to add comments to. Select Insert, Comment. Type your comments into the yellow comments box and then click away. Move the comment box to your preferred position on the slide.
Adding Free Form Text
Insert a text box On the Drawing toolbar, click Text Box . Click in your slide where you want to insert t
he text box. Type in the text you wish to appear in the te
xt box. Resize the text box if necessary using the w
hite resizing circles on each side and corner and format your text as appropriate.
Saving a Presentation
SECTION 3: Formatting a Presentation
To select text by paragraph
To change the background formatting
On the Format menu, click Background. Under Background fill, click the arrow on the right of the box, and
then do one of the following: Select a colour from the colour palette that is displayed when the
menu opens
Editing a Bulleted List
Select the text or list whose numbering style you want to change. On the Format menu, click Bullets and Numbering. On the Numbered tab, do any of the following:
Creating a Slide Master If you have a Slide Master, you don't have to format every single slide in a presentation with the same basic design and text.To Create a Slide Master: Start a new presentation or open an existing one. Click on View Master Slide Master. A slide with placeholders appears
Formatting Text
Formatting Text
To Copy and Paste: Select the text you want to copy. Click the copy button on the Standard Toolbar. (Ctrl + C) Move your mouse pointer to the location on the slide where you
want the text to appear. Click the paste button on the Standard Toolbar. (Ctrl +V)
To Cut and Paste: Select the text you want to cut. Click the cut button on the Standard Toolbar. (Ctrl + X ) Move your mouse pointer to the location on the slide where you
want the text to appear. Click the paste button on the Standard Toolbar. (Ctrl +V)
Customizing the Slide Design
Ordering Objects Select the object you wish to move. Right-click the object. Select Order. Select one of the four options from the cascading menu and the object will mov
e to the location you choose:
Bring to Front
Send to Back
Bring Forward
Send Backward
Headers and FootersSelect View, Header and Footer.
SECTION 4 :Drawing Skills
Drawing Skills
The Drawing Toolbar
To format an object using themenu
Formatting objects using thetoolbar
Grouping and Ungrouping Objects To Group Objects: Select the first object with your mouse. Press and hold the Ctrl key on your keyboard. Note: You will have to hold the
Ctrl key until you select all objects you would like to group. Select the second object with your mouse. Continue to select all the objects you would like to group. Release the Ctrl key. Click the Draw menu.
•
SECTION 5: Working with ClipArt/Pictures
Inserting Clip Art into a Slide To Insert Clip Art into a Slide:In the Outline view in the left pane, select
the slide in which you want the clip art to appear .
Click the Clip Art button on the Drawing Toolbar .
Inserting Pictures from File
OR
Resizing Pictures and Clip Art
Inserting an AutoShape
SECTION 6: Table
Inserting a table onto an exis ting slide
To view the Tables and Border Toolbar
Choose View from the menu bar, then Toolbars and select the Tables and Borders toolbar.
To add extra table columns Click into your table to the left or right of wh
ere you would like the new column. From the Table button on the Tables
and Borders toolbar,select
or as appropriate.
Same procedure to add rows.
Formatting Tables
SECTION 7: Charts
Inserting a Chart
Importing Data from Excel•Click into the top left cell of the Datasheet. •Select Edit, Import File.•Select the file containing the data.•Click on Open.
SECTION 8: Organization Charts
Inserting a Diagram or Organization Chart
Adding New Boxes
Formatting the Organization Chart
To change box layout
Inserting a Hyperlink
www.google.com
SECTION 9:Transition and Animation Effects
TransitionAdding Transition
Animating Effects
Animating Text/Pictures
Setting Direction and Speed
SECTION 10:Organizing And Delivering Presentations
Using the Set Rehearsed Timings Feature To Rehearse and Save Timings: Select Slide Show Rehearse Timings from the main menu.
The slide show will appear in Slide Show view and a Rehearsal dialog box will appear in the top, left part of the screen.
Click the blue arrow in the Rehearsal dialog box to advance to the next slide. The timer will reset itself.
Inserting Sound Effects To Insert a Sound Effect: Select Insert Movies and Sounds from the main menu. Select the location of the sound clip:
Sound from Clip Organizer Sound from File Play CD Audio Track Record Sound
In this example, select Sound from File. The Insert Sound dialog box will appear.
Locate the sound file on your computer. Select the file. Click OK. The Microsoft Office PowerPoint dialog box will appear
.
Adding Background Music from a CD To Add Background Music from a CD: Select the first slide where you want the music to play. Select Insert Movies and Sounds. Select Play CD Audio Track. The Insert CD Audio dialog box will appear. Verify that you have a CD in the CD drive of your computer. Select the track number to start playing. Select the track number where you want to end.
Packaging a Presentation for CD To Package a Presentation for CD: Select File Package for CD from the main menu. Enter a name for your CD. Click Add Files and follow the instructions to add any extra files to the CD that
you may need. If you link to files outside of your presentation, PowerPoint will automatically add those files.
Click Options.
Online Collaboration
Previewing a Slide Show
Click on the Slide Show button
Sources http://www.gcflearnfree.org/
http://www.mousetraining.co.uk/
Thanks for attending our Workshop!
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