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OrderSummaryandPaymentSheetMUSTaccompanythisorder.AlltermsandconditionsasoutlinedontheOrderSummaryandPaymentSheethavebeenreviewedandunderstood.RESAddress:9291WestBrynMawr,Rosemont,IL60018•RESTelephone:847-696-2208•RESFax:847-696-9797
Company Name: ____________________________________________________________________________ Booth #: _____________________
$$$ MONEY-SAVING TIP $$$Tokeepyourmaterialhandlingcostsdown,besuretoshipyourmaterialsalltogether.
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ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSEAdvanceshipmentswillbeacceptedattheRESwarehousebeginningOctober 12, 2015.ShipmentsreceivedattheRESwarehousebyNovember 6, 2015willbeweighed,inspectedandchargedatarateof$75.00 per cwt.(100lb.minimum).Thischargeincludesstoragepriortotheopeningoftheshow,deliverytotheexhibitor’sbooth,removaltotheloadingdockatthecloseoftheshowandS.T.(straighttime)reloadingontooutboundcarriers.Thisratealsoincludespick-up,storageandreturnofemptycratesandcartons.ShipmentsreceivedattheRESwarehouseafterNovember 6, 2015,willbechargedattherateof$80.00 per cwt.(100lb.minimum).
DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTERMaterialsunloadedat theDonaldE.StephensConventionCenter,onS.T. (straight time),willbedelivered to theexhibitor’sbooth,andremovedtodockforreloadingontooutboundcarriersattheconclusionoftheshow,atarateof$65.00 per cwt. (100lb.minimum)pershipment.Thisrateincludespick-up,storageandreturnofemptycratesandcartons.
OVERTIME/SURCHARGESTherewillbea$16.25 per cwt.surchargeforanyfreightloadedorunloadedonSaturday,orafter4:00p.m.weekdays.Therewillbea$ 32.50 per cwt.surchargeforanyfreightloadedorunloadedonSundayorHolidays.Uncrateddisplaymaterials,containershipmentsand“looseloads”willbeloadedandunloadedatthedirectshipmentrateplusa$16.25 per cwt.surchargeduetotheextratimeandcarerequiredtohandletheseshipments.Vanlineshipmentswhichrequireadditionalunloadingtime,and/orspecialhandlingwillalsobesubjecttothis$16.25 per cwt.surcharge.
MOBILE UNITSAllvehicles(i.e.cars,trucks&motorcycles)beingdisplayedwillbechargedataroundtriprateof$150.00each.
U.P.S. SHIPMENTSRosemontExpositionServiceswillnotberesponsibleinanywayforthecondition,countorcontentofU.P.S.deliveriestotheRESwarehouseorDonaldE.StephensConventionCenter.TheU.P.S.documentsignedbyRESfreightrepresentativeupondeliverydoesnotspecifytheexhibitingcompany’snameorboothnumber.Shortagesordamagesdiscoveredatthebootharethecompleteresponsibilityoftheexhibitingcompany.
DRAYAGE PAYMENT INFORMATION (CHECK ONE)
WeplantoshipourcrateddisplaymaterialtotheAdvanceWarehouse
WeplantoshipourmaterialsdirecttotheDonaldE.StephensConventionCenter
AdvancecratedshipmentsreceivedatthewarehousebyNovember6,2015: Wewillship___________lbs.@$75.00percwt.(100lb.min)=$______________
Wewillship___________lbs.@$80.00percwt.(100lb.min)=$______________
Wewillship___________lbs.@$65.00percwt.(100lb.min)=$______________
AdvancecratedshipmentsreceivedatthewarehouseafterNovember6,2015:
DirectexhibitdisplaymaterialshipmentstotheDonaldE.Stephens
ConventionCenter:
HOW TO CALCULATE YOUR ORDER:When recording weight, round up to the next 100lbs. (example: 265 lbs. = 300 lbs. 3 x RATE= Dollars)
For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse (847) 678-0374. Normal warehouse hours are 7:00 am to 3:00 pm Monday thru Friday.
Notethattheadvancewarehousecanaccommodatedisplayshipments,but cannot facilitate machinery or container deliveries.
9291WestBrynMawr,Rosemont,IL60018Email:[email protected]:847-696-9797•Phone:847-696-2208
Please Mail, Email or FaxCompleted Form to RES:
PrivateLabelTradeShowNovember 15-17, 2015
www.resexpo.com
Material Handling
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WHEN TO SHIPShipmentstothewarehousemustarrivenolaterthanNovember11,2015.ShipmentstotheDonaldE.StephensConventionCentershouldbetimedtoarriveonNovember13-15,2015only.Noearlier.
WHERE TO SHIP DIRECT SHIPMENTS ADVANCE SHIPMENTS AddressallshipmentstoDonaldE.StephensConventionCenter: AddressallshipmentstoWarehouse: Exhibitorsname: Exhibitorsname: Boothnumber: Boothnumber:
PrivateLabelTradeShow PrivateLabelTradeShow c/oRosemontExpositionServices,Inc. c/oRosemontExpositionServices,Inc. 9300WilliamsStreet 3412N.RiverRoad Rosemont,Illinois60018 FranklinPark,Illinois60131
INTERNATIONAL & CANADIAN SHIPMENTS:Neither RES, Inc. nor the Donald E. StephensConventionCenter can provide a tax ID number for customs clearance. It is theresponsibilityofalicensedcustomsbrokertoprovidethisserviceandinsurepassageofshowmaterialsintotheUnitedStates.Allfreightshouldbeconsignedtoacertifiedbrokerforcustomsclearance.IfyourcompanydoesnothaveacustomsbrokerpleasecallAirwaysFreightat800-643-3525forinternationalshippingassistance.
ToassistyouinsettingupyourOUTGOINGSHIPMENT,RosemontExpositionServices,Inc.willhaveadrayagedesklocatedattheExhibitor’sServiceCenter,wherelabels,shippinginstructionformsandshippinginformationwillbeavailable.
Atthecloseoftheshow,wherecarriersfailtopickuporrefusetoacceptshipments,thedrayagecontractorreservestherighttore-routesuchshipmentwherenodispositionisprovided.Materialmaybehauledtoawarehousependingnoticefromtheexhibitor.Theywillbechargedaccordinglyforthisservice.Noliabilitywillbeassumedasaresultofsuchre-routingorhandling.
Freighthandlingchargesaretheresponsibilityoftheexhibitortowhomshipmentshavebeenconsigned.Also,chargesforloadingoutfreightshipmentsaretheresponsibilityoftheexhibitorfromwhoseboothshipmentsaremade.Exhibitorsmaynotassignthisresponsibilitytosuppliersorcustomers.
NomaterialmaybeloadedorremovedfromtheExhibitHalluntil4:00pm on November 17, 2015.AnyfreightleftintheExhibitHallafter 3:00 pm on November 18 , 2015willbere-routedinaccordancewiththeconditionsinitem#4oftheseShippingInstructions.
LIMITS OF LIABILITY A) RosemontExpositionServices,Inc.willnotberesponsibleforthecondition,countorcontentofexhibitdisplaysandmaterials oncetheyhavebeenplacedinthebooth,andbeforetheyarepickedupforremovalafterthecloseoftheshow.Allmaterials shouldbeproperlyinsuredbytheexhibitoragainstfire,theft,anddamagewhileintransit,toandfromthebooth,andforthe durationoftheshow.
B) RosemontExpositionServices,Inc.willnotberesponsiblefordamagetouncratedand/orunskiddedmaterials,materials improperlypacked,norforconcealeddamage.
C) RosemontExpositionServices,Inc.willnotberesponsibleforthelossortheftofmaterialsaftersamehavebeendeliveredto theboothorbeforetheyarepickedupforloadingoutoftheboothsubsequenttotheshow.
D) RosemontExpositionServices,Inc.shallnotbeliabletoanyextentwhatsoeverforanyactual,potential,orassumedlossof profitsorrevenues,orforanycollateralcost,whichmayresultfromanylossordamagetoexhibitor’smaterialswhichmaymake itimpossibleorimpracticaltoexhibitsame.
AllexhibitsandexhibitmaterialofanytypehandledbyRosemontExpositionServices,Inc.isinsuredbyRosemontExpositionServices,Inc.atavaluenottoexceedtwenty-fivecents($.25)perpoundandnottoexceedamaximumoffiftydollars($50.00)perclaim.
* To avoid disputes in drayage (freight weight) exhibitors should send freight certified.
PrivateLabelTradeShowNovember 15-17, 2015
www.resexpo.com
Shipping Instructions
MUVICOTHEATERS
EMBASSYSUITESHOTEL
O’HARE
DOUBLETREE
HOTELCROWNE
PLAZA ROSEMONTTHEATRE
PARKING DECK
ALOFTHOTEL
OTTOOTTO
PARK PLACE
BRYN
MAW
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ENUE W
ILLI
AMS
STRE
ET
BRID
GE
BIGTEN
FOGODE
CHAO
LOEWSHOTEL
FASHION OUTLETSOF CHICAGO - ROSEMONT
HILTONHOTEL
HOFBRAUHAUSCHICAGO
RESMARSHALLING YARD
Truck Marshalling Area
INTERSTATE 294 INTERSTATE 294
PEARL ST.
PEARL ST.
HYATTREGENCYO’HAREHOTEL
FOREST PRESERVE
HYAT
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LROO
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RIVER ROAD RIVER ROAD
BALM
ORAL
AVE
NUE
RES WAREHOUSEAPPROXIMATELY 3 MILESSOUTH ON RIVER ROAD
3412 N. RIVER ROADFRANKLIN PARK, IL 60131
BALMORAL AVENUE
BRYN
MAW
R AV
ENUE
A DOCKA OVERHEAD
F DOCKC OVERHEAD
G HALL RAMP
F DOCK
C OVERHEAD
G HALLRAMP
A DOCK
A OVERHEAD
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AllvehiclesdeliveringfreightorpickingupattheDonaldE.StephensConventionCentermustcheck-inattheRESMarshallingArea.Aftercheckingin,thevehiclewillbedirectedtothe
properdoorordockforunloadingorloading.
Please make sure this map gets forwarded to the trucking company representative responsible for the shipping arrangements.
www.resexpo.com
Freight Check-In Procedures
RES Freight Services offers a choice of carrierswith competitive discounted pricing and a variety of
services for all shipping needs.
RECOMMENDED LTL GROUND CARRIER:
800-643-3525 • 479-442-6301-Local
www.airwaysfreight.com
email us at [email protected]
J&J Exhibitors ServiceQuality. Delivered and show ready.
312-225-3323
www.jjexhibitors.com
Guaranteed Precision® and Expedited Precision®
from the Genuine Heavyweight Experts®.Provides expedited and time-specific delivery service for your critical exhibit shipments.
• Distribution of all sizes and complexity• Product lay-downs• Light pick & ship• Expedited or day-specific delivery
1-800-531-3976 • www.yrc.com
OPTIONAL LTL CARRIERS:
RECOMMENDED AIR FREIGHT CARRIERINTERNATIONAL CUSTOMS BROKER: RECOMMENDED LOCAL CARRIER:
800-988-9889
www.upsfreight.com
Speed. Technology. And Guaranteed Reliability
800-654-7019
www.abfs.com
On-Site. On Time. Damage-Free.
909-503-0572
www.threeway.com/tradeshow.htm
We Make it Happen!!
www.resexpo.com
RES Freight Services
Show Dates:
Delivery deadline to advance warehouse:
Show Move In:
Show Move Out:
FCL SEA FREIGHT shipmentsmustarriveportofChicagonolaterthan(or10daysbeforetarget/requireddeliverydate):
LCL SEA FREIGHT shipmentsmustarriveportofChicagonolaterthan:
AIRFREIGHT shipmentsmustarriveChicagoO'HareAirport(ORD)nolaterthan:
7 days priorto target date
10 days priorto target date
4 days priorto target date
KEY DATES:
SHIPPINGDEADLINES:
International Air, Ocean, Ground & Customs Clearance ServicesAirwaysFreightCorporationtheofficialinternationalforwarderforRosemontExpositionServices(RES).Itisourgoaltosimplifytheinternationalexhibitexperiencebyprovidingseamless,onestop,internationallogisticsservices.Weprovidcomprehensivecustomsclearancefacilities,anarrayoftransportationoptions,preandpostshowstorageoptions,and
on-siteassistanceservicesforRESexhibitors.
Two of the keys to successful exhibition are early logistical planning and attention to detail. We therefore encourage you to take note of the key information contained in these instructions and
start your successful planning now!
FINAL DESTINATION for SEA shipments: CHICAGO
FINAL DESTINATION for AIR shipments: CHICAGO (ORD)
• FCLoceanshipmentsshouldNOTbebookedtothedoor,aswecannotmaintainproperdeliverycontrolfordoormoves,which couldresultinoff-targetpenaltiesormisseddeliverydates.
• Shipmentsmustbeprepaidtotheport/airportofarrival,includingUSTerminalHandling.
• Oceanshipmentscanbereceived(Breakbulk,FCL&LCL)atotherUSAseaports(Houston,SanFrancisco,SeattleorNewYork). Contactusfordeadlines,instructions,andrates.
• AirshipmentscanbereceivedinLosAngeles(LAX).Contactusfordeadlines,instructions,andrates.
• AlldocumentsshouldbesenttoAirwaysortheirincountryappointedagent(seelistattached)atleast3dayspriortodispatch ofshipment.
**OceanFCLandShipmentsdestinedforadvancedreceivingshouldarrive7workingdayspriortolatestadvancereceivingdate.**OceanLCLShipmentsshouldarrivenolaterthan10workingdayspriortolatestadvancereceivingdate.
November 15-17, 2015
November 12-15, 2015
November 11, 2015
November 17-18, 2015
www.resexpo.com
Customs Broker - International Shipments
MARKING INSTRUCTIONS:Allpiecesorshippingcratesmustbeclearlymarkedasshownbelow:Piecesonpallets,eveniftheyarebandedandshrinkwrapped,shouldbeindividuallylabeled.AllwoodpackingmaterialenteringtheUSAisnowsubjecttoISPMstandards,soallnon-manufacturedwoodpackinganddunnagematerialmustbeheat-treatedorfumigatedandmarkedwiththeIPPCstamp.
CUSTOMS CLEARANCEAirwaysFreightCorporationwillarrangeforallcustomsclearanceforboththeimportandexportofyourexhibitionmaterials.Allarticlesforgive-away,sales,orconsumption,willbeclearedasdutiableentries.Forgoodsthatwillbere-exported,werecommenduseofanATACarnet.IfaCarnetcannotbeobtained,temporaryentriescanbemade.Please,however,insurethatyourinvoicesclearlydistinguishbetweenitemsthatwillbeconsumedanditemsthatwillbere-exported.Atemplateofthisdocumentisincludedinthisattachmentforyourreference.Allcommercialinvoicesshouldbesenttouspriortoshipmentforourreviewat:[email protected]
IMPORTANT US CUSTOMS RULES AFFECTING SEA FREIGHT SHIPMENTS: 10+2ImporterSecurityFilingsarenowmandatoryforanyoceanshipmentsenteringtheUnitedStatesthroughanyUSSeaport.ThisruleisnowineffectandbeingstrictlyenforcedbyUSCustomsandBorderProtection(CBP).Failuretocomply10+2ISFrulescouldresultinyourshipmentbeingdelayedandsubjectyoutoheavypenaltiesforlateand/orinaccuratedatafiling.Forguidancewithpropercomplianceand/orassistancewithyourISFfiling,pleasecontactAirwaysat:res@airwaysfreight.comFurtherinformationisalsoavailableatCBPweblink:http://www.cbp.gov/xp/cgov/trade/cargosecurity/carriers/securityfiling/
DOCUMENTARY REQUIREMENTS
• 1ORIGINALAND5COPIESOFCOMMERCIALINVOICE&PACKINGLIST
• 1ORIGINALAIRWAYBILLOR1SEAWAYBILLOFLADING(EXPRESSRELEASEOCEANBILLOFLADING)
• ISFFILINGINFORMATION4DAYSBEFORESAILINGFROMFOREIGNPORT
Youcanfindcopiesofourdownloadabledocumentationat:www.airwaysfreight.com/res.pdf
• Separate commercial invoices should be provided for temporary and consumable entries(consumablesincludegive-awayitems).Invoicesshould detailthecontentsofeachcartoninEnglishandshouldstateperunitaswellastotalvalueandshouldcontainfulldescriptivedetailofeachcommodity shippedalongwithanycorrespondingmodelandserialnumbersforequipmentorhardware.
• Pre-sold goodsmustbeclearlyidentifiedassuch,sothatappropriateimporterinformation,andcustomsdata,canbegathered,priortoentry.Pleasenotify uspriortoshipmentifyourequipmenthasalreadybeensold.
• All shipments must be pre-alerted to Airways Freight Corporation,2dayspriortoarrivalforairfreight,and7dayspriortoarrivalforseafreightshipments. Pre-alertsshouldincludecarriernameandbillnos.,arrivalflight/vesseldetails,aswellascopiesofallshippingdocuments.Seenotebelowregardingheavy equipmentoroutofgaugecargo.
• Commodities requiring additional documentation, permits, and other governmental agency approval: •Foodstuffs&beverages •Pharmaceuticals •Medicaldevicesandinstruments •Militaryanddefensearticles •Selfpoweredvehicles/combustionengines •Dangerousgoods(includinglithiumpowereddevices) •Perishables •Itemsemittingradiation(includingmonitors,lasers,etc) •Textilesandgarments •Woodproducts If your shipments contain any of these items, please contact us to confirm admissibility requirements prior to dispatch of your shipment.
GETTING TO THE SHOWAirwaysFreightCorporationispleasedtooffercompleteforwardingservicesforinternationalexhibitors.Ifyouareinneedoftotaltransportationservicesfromyourdoor,youmaycontactusatthecontactinformationbelowandwewillintroduceyoutoaselectedpartnerinyourcountry.
INSURANCEItisuptotheexhibitortoconfirmthattheyhaveinsuranceinplacewiththeirownprovider,andthattheirpolicywillextendcoverageoftheirstandandequipmentduringtransittoandfromtheshow,aswellaswhileitisonthestand.Ifyourpolicyprovidercannotextendadequatecoverage,pleasecontactAirwaysaboutobtainingpropercoverageofyourgoods.NOTE-Standardcarrier'sliabilitywillendatthedockoftheconventioncenter,soshipmentswillbesubjecttothelimitsofliabilitystatedintheRESinstructionsoncetheyarriveatthedockofshowsiteoradvancereceivingwarehouse.
PAYMENT REQUIREMENTSA valid credit card account number prior to delivery of your goods to the show must secure charges for all transportation, clearance, and delivery. Airways accepts VISA, MASTERCARD, and AMERICAN EXPRESS.If you choose to use your own forwarder, it is imperative that they follow our instructions closely, and email a pre-advise to the address/number listed below. Ifyouhaveanyquestionsregardinganyofthisinformation,pleasefeelfreetocallorfaxtheInternationalTradeshowstaffatAirwaysFreightCorporationat:
EMAIL: [email protected]
USA & CANADA: 800-643-3525 (Toll Free)
INTERNATIONAL PHONE: 479/442-6301
INTERNATIONAL FAX: 479/442-6080
LINK TO DOCUMENTS & INSTRUCTIONS: www.airwaysfreight.com/res.pdf
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