Material Handling - PLMA · hilton hotel hofbrauhaus chicago res marshalling yard truck marshalling...
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Order Summary and Payment Sheet MUST accompany this order. All terms and conditions as outlined on the Order Summary and Payment Sheet have been reviewed and understood. RES Address: 9291 West Bryn Mawr, Rosemont, IL 60018 • RES Telephone: 847-696-2208 • RES Fax: 847-696-9797 Company Name: ____________________________________________________________________________ Booth #: _____________________ $$$ MONEY-SAVING TIP $$$ To keep your material handling costs down, be sure to ship your materials all together. 1) 2) 3) 4) 5) 6) ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSE Advance shipments will be accepted at the RES warehouse beginning October 12, 2015. Shipments received at the RES warehouse by November 6, 2015 will be weighed, inspected and charged at a rate of $75.00 per cwt. (100 lb. minimum). This charge includes storage prior to the opening of the show, delivery to the exhibitor’s booth, removal to the loading dock at the close of the show and S.T. (straight time) reloading onto outbound carriers. This rate also includes pick-up, storage and return of empty crates and cartons. Shipments received at the RES warehouse after November 6, 2015, will be charged at the rate of $80.00 per cwt. (100 lb. minimum). DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTER Materials unloaded at the Donald E. Stephens Convention Center, on S.T. (straight time), will be delivered to the exhibitor’s booth, and removed to dock for reloading onto outbound carriers at the conclusion of the show, at a rate of $65.00 per cwt. (100 lb. minimum) per shipment. This rate includes pick-up, storage and return of empty crates and cartons. OVERTIME/SURCHARGES There will be a $16.25 per cwt. surcharge for any freight loaded or unloaded on Saturday, or after 4:00 p.m. weekdays. There will be a $ 32.50 per cwt. surcharge for any freight loaded or unloaded on Sunday or Holidays. Uncrated display materials, container shipments and “loose loads” will be loaded and unloaded at the direct shipment rate plus a $16.25 per cwt. surcharge due to the extra time and care required to handle these shipments. Van line shipments which require additional unloading time, and/or special handling will also be subject to this $16.25 per cwt. surcharge. MOBILE UNITS All vehicles (i.e. cars, trucks & motorcycles) being displayed will be charged at a round trip rate of $150.00 each. U.P.S. SHIPMENTS Rosemont Exposition Services will not be responsible in any way for the condition, count or content of U.P.S. deliveries to the RES warehouse or Donald E. Stephens Convention Center. The U.P.S. document signed by RES freight representative upon delivery does not specify the exhibiting company’s name or booth number. Shortages or damages discovered at the booth are the complete responsibility of the exhibiting company. DRAYAGE PAYMENT INFORMATION (CHECK ONE) We plan to ship our crated display material to the Advance Warehouse We plan to ship our materials direct to the Donald E. Stephens Convention Center Advance crated shipments received at the warehouse by November 6, 2015: We will ship ___________ lbs. @ $75.00 per cwt. (100 lb. min) = $______________ We will ship ___________ lbs. @ $80.00 per cwt. (100 lb. min) = $______________ We will ship ___________ lbs. @ $65.00 per cwt. (100 lb. min) = $______________ Advance crated shipments received at the warehouse after November 6, 2015: Direct exhibit display material shipments to the Donald E. Stephens Convention Center: HOW TO CALCULATE YOUR ORDER: When recording weight, round up to the next 100lbs. (example: 265 lbs. = 300 lbs. 3 x RATE= Dollars) For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse (847) 678-0374. Normal warehouse hours are 7:00 am to 3:00 pm Monday thru Friday. Note that the advance warehouse can accommodate display shipments, but cannot facilitate machinery or container deliveries. 9291 West Bryn Mawr, Rosemont, IL 60018 Email: [email protected] Fax: 847-696-9797 • Phone: 847-696-2208 Please Mail, Email or Fax Completed Form to RES: Private Label Trade Show November 15-17, 2015 www.resexpo.com Material Handling
Transcript of Material Handling - PLMA · hilton hotel hofbrauhaus chicago res marshalling yard truck marshalling...
OrderSummaryandPaymentSheetMUSTaccompanythisorder.AlltermsandconditionsasoutlinedontheOrderSummaryandPaymentSheethavebeenreviewedandunderstood.RESAddress:9291WestBrynMawr,Rosemont,IL60018•RESTelephone:847-696-2208•RESFax:847-696-9797
Company Name: ____________________________________________________________________________ Booth #: _____________________
$$$ MONEY-SAVING TIP $$$Tokeepyourmaterialhandlingcostsdown,besuretoshipyourmaterialsalltogether.
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ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSEAdvanceshipmentswillbeacceptedattheRESwarehousebeginningOctober 12, 2015.ShipmentsreceivedattheRESwarehousebyNovember 6, 2015willbeweighed,inspectedandchargedatarateof$75.00 per cwt.(100lb.minimum).Thischargeincludesstoragepriortotheopeningoftheshow,deliverytotheexhibitor’sbooth,removaltotheloadingdockatthecloseoftheshowandS.T.(straighttime)reloadingontooutboundcarriers.Thisratealsoincludespick-up,storageandreturnofemptycratesandcartons.ShipmentsreceivedattheRESwarehouseafterNovember 6, 2015,willbechargedattherateof$80.00 per cwt.(100lb.minimum).
DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTERMaterialsunloadedat theDonaldE.StephensConventionCenter,onS.T. (straight time),willbedelivered to theexhibitor’sbooth,andremovedtodockforreloadingontooutboundcarriersattheconclusionoftheshow,atarateof$65.00 per cwt. (100lb.minimum)pershipment.Thisrateincludespick-up,storageandreturnofemptycratesandcartons.
OVERTIME/SURCHARGESTherewillbea$16.25 per cwt.surchargeforanyfreightloadedorunloadedonSaturday,orafter4:00p.m.weekdays.Therewillbea$ 32.50 per cwt.surchargeforanyfreightloadedorunloadedonSundayorHolidays.Uncrateddisplaymaterials,containershipmentsand“looseloads”willbeloadedandunloadedatthedirectshipmentrateplusa$16.25 per cwt.surchargeduetotheextratimeandcarerequiredtohandletheseshipments.Vanlineshipmentswhichrequireadditionalunloadingtime,and/orspecialhandlingwillalsobesubjecttothis$16.25 per cwt.surcharge.
MOBILE UNITSAllvehicles(i.e.cars,trucks&motorcycles)beingdisplayedwillbechargedataroundtriprateof$150.00each.
U.P.S. SHIPMENTSRosemontExpositionServiceswillnotberesponsibleinanywayforthecondition,countorcontentofU.P.S.deliveriestotheRESwarehouseorDonaldE.StephensConventionCenter.TheU.P.S.documentsignedbyRESfreightrepresentativeupondeliverydoesnotspecifytheexhibitingcompany’snameorboothnumber.Shortagesordamagesdiscoveredatthebootharethecompleteresponsibilityoftheexhibitingcompany.
DRAYAGE PAYMENT INFORMATION (CHECK ONE)
WeplantoshipourcrateddisplaymaterialtotheAdvanceWarehouse
WeplantoshipourmaterialsdirecttotheDonaldE.StephensConventionCenter
AdvancecratedshipmentsreceivedatthewarehousebyNovember6,2015: Wewillship___________lbs.@$75.00percwt.(100lb.min)=$______________
Wewillship___________lbs.@$80.00percwt.(100lb.min)=$______________
Wewillship___________lbs.@$65.00percwt.(100lb.min)=$______________
AdvancecratedshipmentsreceivedatthewarehouseafterNovember6,2015:
DirectexhibitdisplaymaterialshipmentstotheDonaldE.Stephens
ConventionCenter:
HOW TO CALCULATE YOUR ORDER:When recording weight, round up to the next 100lbs. (example: 265 lbs. = 300 lbs. 3 x RATE= Dollars)
For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse (847) 678-0374. Normal warehouse hours are 7:00 am to 3:00 pm Monday thru Friday.
Notethattheadvancewarehousecanaccommodatedisplayshipments,but cannot facilitate machinery or container deliveries.
9291WestBrynMawr,Rosemont,IL60018Email:[email protected]:847-696-9797•Phone:847-696-2208
Please Mail, Email or FaxCompleted Form to RES:
PrivateLabelTradeShowNovember 15-17, 2015
www.resexpo.com
Material Handling
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WHEN TO SHIPShipmentstothewarehousemustarrivenolaterthanNovember11,2015.ShipmentstotheDonaldE.StephensConventionCentershouldbetimedtoarriveonNovember13-15,2015only.Noearlier.
WHERE TO SHIP DIRECT SHIPMENTS ADVANCE SHIPMENTS AddressallshipmentstoDonaldE.StephensConventionCenter: AddressallshipmentstoWarehouse: Exhibitorsname: Exhibitorsname: Boothnumber: Boothnumber:
PrivateLabelTradeShow PrivateLabelTradeShow c/oRosemontExpositionServices,Inc. c/oRosemontExpositionServices,Inc. 9300WilliamsStreet 3412N.RiverRoad Rosemont,Illinois60018 FranklinPark,Illinois60131
INTERNATIONAL & CANADIAN SHIPMENTS:Neither RES, Inc. nor the Donald E. StephensConventionCenter can provide a tax ID number for customs clearance. It is theresponsibilityofalicensedcustomsbrokertoprovidethisserviceandinsurepassageofshowmaterialsintotheUnitedStates.Allfreightshouldbeconsignedtoacertifiedbrokerforcustomsclearance.IfyourcompanydoesnothaveacustomsbrokerpleasecallAirwaysFreightat800-643-3525forinternationalshippingassistance.
ToassistyouinsettingupyourOUTGOINGSHIPMENT,RosemontExpositionServices,Inc.willhaveadrayagedesklocatedattheExhibitor’sServiceCenter,wherelabels,shippinginstructionformsandshippinginformationwillbeavailable.
Atthecloseoftheshow,wherecarriersfailtopickuporrefusetoacceptshipments,thedrayagecontractorreservestherighttore-routesuchshipmentwherenodispositionisprovided.Materialmaybehauledtoawarehousependingnoticefromtheexhibitor.Theywillbechargedaccordinglyforthisservice.Noliabilitywillbeassumedasaresultofsuchre-routingorhandling.
Freighthandlingchargesaretheresponsibilityoftheexhibitortowhomshipmentshavebeenconsigned.Also,chargesforloadingoutfreightshipmentsaretheresponsibilityoftheexhibitorfromwhoseboothshipmentsaremade.Exhibitorsmaynotassignthisresponsibilitytosuppliersorcustomers.
NomaterialmaybeloadedorremovedfromtheExhibitHalluntil4:00pm on November 17, 2015.AnyfreightleftintheExhibitHallafter 3:00 pm on November 18 , 2015willbere-routedinaccordancewiththeconditionsinitem#4oftheseShippingInstructions.
LIMITS OF LIABILITY A) RosemontExpositionServices,Inc.willnotberesponsibleforthecondition,countorcontentofexhibitdisplaysandmaterials oncetheyhavebeenplacedinthebooth,andbeforetheyarepickedupforremovalafterthecloseoftheshow.Allmaterials shouldbeproperlyinsuredbytheexhibitoragainstfire,theft,anddamagewhileintransit,toandfromthebooth,andforthe durationoftheshow.
B) RosemontExpositionServices,Inc.willnotberesponsiblefordamagetouncratedand/orunskiddedmaterials,materials improperlypacked,norforconcealeddamage.
C) RosemontExpositionServices,Inc.willnotberesponsibleforthelossortheftofmaterialsaftersamehavebeendeliveredto theboothorbeforetheyarepickedupforloadingoutoftheboothsubsequenttotheshow.
D) RosemontExpositionServices,Inc.shallnotbeliabletoanyextentwhatsoeverforanyactual,potential,orassumedlossof profitsorrevenues,orforanycollateralcost,whichmayresultfromanylossordamagetoexhibitor’smaterialswhichmaymake itimpossibleorimpracticaltoexhibitsame.
AllexhibitsandexhibitmaterialofanytypehandledbyRosemontExpositionServices,Inc.isinsuredbyRosemontExpositionServices,Inc.atavaluenottoexceedtwenty-fivecents($.25)perpoundandnottoexceedamaximumoffiftydollars($50.00)perclaim.
* To avoid disputes in drayage (freight weight) exhibitors should send freight certified.
PrivateLabelTradeShowNovember 15-17, 2015
www.resexpo.com
Shipping Instructions
MUVICOTHEATERS
EMBASSYSUITESHOTEL
O’HARE
DOUBLETREE
HOTELCROWNE
PLAZA ROSEMONTTHEATRE
PARKING DECK
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FASHION OUTLETSOF CHICAGO - ROSEMONT
HILTONHOTEL
HOFBRAUHAUSCHICAGO
RESMARSHALLING YARD
Truck Marshalling Area
INTERSTATE 294 INTERSTATE 294
PEARL ST.
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RES WAREHOUSEAPPROXIMATELY 3 MILESSOUTH ON RIVER ROAD
3412 N. RIVER ROADFRANKLIN PARK, IL 60131
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AllvehiclesdeliveringfreightorpickingupattheDonaldE.StephensConventionCentermustcheck-inattheRESMarshallingArea.Aftercheckingin,thevehiclewillbedirectedtothe
properdoorordockforunloadingorloading.
Please make sure this map gets forwarded to the trucking company representative responsible for the shipping arrangements.
www.resexpo.com
Freight Check-In Procedures
RES Freight Services offers a choice of carrierswith competitive discounted pricing and a variety of
services for all shipping needs.
RECOMMENDED LTL GROUND CARRIER:
800-643-3525 • 479-442-6301-Local
www.airwaysfreight.com
email us at [email protected]
J&J Exhibitors ServiceQuality. Delivered and show ready.
312-225-3323
www.jjexhibitors.com
Guaranteed Precision® and Expedited Precision®
from the Genuine Heavyweight Experts®.Provides expedited and time-specific delivery service for your critical exhibit shipments.
• Distribution of all sizes and complexity• Product lay-downs• Light pick & ship• Expedited or day-specific delivery
1-800-531-3976 • www.yrc.com
OPTIONAL LTL CARRIERS:
RECOMMENDED AIR FREIGHT CARRIERINTERNATIONAL CUSTOMS BROKER: RECOMMENDED LOCAL CARRIER:
800-988-9889
www.upsfreight.com
Speed. Technology. And Guaranteed Reliability
800-654-7019
www.abfs.com
On-Site. On Time. Damage-Free.
909-503-0572
www.threeway.com/tradeshow.htm
We Make it Happen!!
www.resexpo.com
RES Freight Services
Show Dates:
Delivery deadline to advance warehouse:
Show Move In:
Show Move Out:
FCL SEA FREIGHT shipmentsmustarriveportofChicagonolaterthan(or10daysbeforetarget/requireddeliverydate):
LCL SEA FREIGHT shipmentsmustarriveportofChicagonolaterthan:
AIRFREIGHT shipmentsmustarriveChicagoO'HareAirport(ORD)nolaterthan:
7 days priorto target date
10 days priorto target date
4 days priorto target date
KEY DATES:
SHIPPINGDEADLINES:
International Air, Ocean, Ground & Customs Clearance ServicesAirwaysFreightCorporationtheofficialinternationalforwarderforRosemontExpositionServices(RES).Itisourgoaltosimplifytheinternationalexhibitexperiencebyprovidingseamless,onestop,internationallogisticsservices.Weprovidcomprehensivecustomsclearancefacilities,anarrayoftransportationoptions,preandpostshowstorageoptions,and
on-siteassistanceservicesforRESexhibitors.
Two of the keys to successful exhibition are early logistical planning and attention to detail. We therefore encourage you to take note of the key information contained in these instructions and
start your successful planning now!
FINAL DESTINATION for SEA shipments: CHICAGO
FINAL DESTINATION for AIR shipments: CHICAGO (ORD)
• FCLoceanshipmentsshouldNOTbebookedtothedoor,aswecannotmaintainproperdeliverycontrolfordoormoves,which couldresultinoff-targetpenaltiesormisseddeliverydates.
• Shipmentsmustbeprepaidtotheport/airportofarrival,includingUSTerminalHandling.
• Oceanshipmentscanbereceived(Breakbulk,FCL&LCL)atotherUSAseaports(Houston,SanFrancisco,SeattleorNewYork). Contactusfordeadlines,instructions,andrates.
• AirshipmentscanbereceivedinLosAngeles(LAX).Contactusfordeadlines,instructions,andrates.
• AlldocumentsshouldbesenttoAirwaysortheirincountryappointedagent(seelistattached)atleast3dayspriortodispatch ofshipment.
**OceanFCLandShipmentsdestinedforadvancedreceivingshouldarrive7workingdayspriortolatestadvancereceivingdate.**OceanLCLShipmentsshouldarrivenolaterthan10workingdayspriortolatestadvancereceivingdate.
November 15-17, 2015
November 12-15, 2015
November 11, 2015
November 17-18, 2015
www.resexpo.com
Customs Broker - International Shipments
MARKING INSTRUCTIONS:Allpiecesorshippingcratesmustbeclearlymarkedasshownbelow:Piecesonpallets,eveniftheyarebandedandshrinkwrapped,shouldbeindividuallylabeled.AllwoodpackingmaterialenteringtheUSAisnowsubjecttoISPMstandards,soallnon-manufacturedwoodpackinganddunnagematerialmustbeheat-treatedorfumigatedandmarkedwiththeIPPCstamp.
CUSTOMS CLEARANCEAirwaysFreightCorporationwillarrangeforallcustomsclearanceforboththeimportandexportofyourexhibitionmaterials.Allarticlesforgive-away,sales,orconsumption,willbeclearedasdutiableentries.Forgoodsthatwillbere-exported,werecommenduseofanATACarnet.IfaCarnetcannotbeobtained,temporaryentriescanbemade.Please,however,insurethatyourinvoicesclearlydistinguishbetweenitemsthatwillbeconsumedanditemsthatwillbere-exported.Atemplateofthisdocumentisincludedinthisattachmentforyourreference.Allcommercialinvoicesshouldbesenttouspriortoshipmentforourreviewat:[email protected]
IMPORTANT US CUSTOMS RULES AFFECTING SEA FREIGHT SHIPMENTS: 10+2ImporterSecurityFilingsarenowmandatoryforanyoceanshipmentsenteringtheUnitedStatesthroughanyUSSeaport.ThisruleisnowineffectandbeingstrictlyenforcedbyUSCustomsandBorderProtection(CBP).Failuretocomply10+2ISFrulescouldresultinyourshipmentbeingdelayedandsubjectyoutoheavypenaltiesforlateand/orinaccuratedatafiling.Forguidancewithpropercomplianceand/orassistancewithyourISFfiling,pleasecontactAirwaysat:res@airwaysfreight.comFurtherinformationisalsoavailableatCBPweblink:http://www.cbp.gov/xp/cgov/trade/cargosecurity/carriers/securityfiling/
DOCUMENTARY REQUIREMENTS
• 1ORIGINALAND5COPIESOFCOMMERCIALINVOICE&PACKINGLIST
• 1ORIGINALAIRWAYBILLOR1SEAWAYBILLOFLADING(EXPRESSRELEASEOCEANBILLOFLADING)
• ISFFILINGINFORMATION4DAYSBEFORESAILINGFROMFOREIGNPORT
Youcanfindcopiesofourdownloadabledocumentationat:www.airwaysfreight.com/res.pdf
• Separate commercial invoices should be provided for temporary and consumable entries(consumablesincludegive-awayitems).Invoicesshould detailthecontentsofeachcartoninEnglishandshouldstateperunitaswellastotalvalueandshouldcontainfulldescriptivedetailofeachcommodity shippedalongwithanycorrespondingmodelandserialnumbersforequipmentorhardware.
• Pre-sold goodsmustbeclearlyidentifiedassuch,sothatappropriateimporterinformation,andcustomsdata,canbegathered,priortoentry.Pleasenotify uspriortoshipmentifyourequipmenthasalreadybeensold.
• All shipments must be pre-alerted to Airways Freight Corporation,2dayspriortoarrivalforairfreight,and7dayspriortoarrivalforseafreightshipments. Pre-alertsshouldincludecarriernameandbillnos.,arrivalflight/vesseldetails,aswellascopiesofallshippingdocuments.Seenotebelowregardingheavy equipmentoroutofgaugecargo.
• Commodities requiring additional documentation, permits, and other governmental agency approval: •Foodstuffs&beverages •Pharmaceuticals •Medicaldevicesandinstruments •Militaryanddefensearticles •Selfpoweredvehicles/combustionengines •Dangerousgoods(includinglithiumpowereddevices) •Perishables •Itemsemittingradiation(includingmonitors,lasers,etc) •Textilesandgarments •Woodproducts If your shipments contain any of these items, please contact us to confirm admissibility requirements prior to dispatch of your shipment.
GETTING TO THE SHOWAirwaysFreightCorporationispleasedtooffercompleteforwardingservicesforinternationalexhibitors.Ifyouareinneedoftotaltransportationservicesfromyourdoor,youmaycontactusatthecontactinformationbelowandwewillintroduceyoutoaselectedpartnerinyourcountry.
INSURANCEItisuptotheexhibitortoconfirmthattheyhaveinsuranceinplacewiththeirownprovider,andthattheirpolicywillextendcoverageoftheirstandandequipmentduringtransittoandfromtheshow,aswellaswhileitisonthestand.Ifyourpolicyprovidercannotextendadequatecoverage,pleasecontactAirwaysaboutobtainingpropercoverageofyourgoods.NOTE-Standardcarrier'sliabilitywillendatthedockoftheconventioncenter,soshipmentswillbesubjecttothelimitsofliabilitystatedintheRESinstructionsoncetheyarriveatthedockofshowsiteoradvancereceivingwarehouse.
PAYMENT REQUIREMENTSA valid credit card account number prior to delivery of your goods to the show must secure charges for all transportation, clearance, and delivery. Airways accepts VISA, MASTERCARD, and AMERICAN EXPRESS.If you choose to use your own forwarder, it is imperative that they follow our instructions closely, and email a pre-advise to the address/number listed below. Ifyouhaveanyquestionsregardinganyofthisinformation,pleasefeelfreetocallorfaxtheInternationalTradeshowstaffatAirwaysFreightCorporationat:
EMAIL: [email protected]
USA & CANADA: 800-643-3525 (Toll Free)
INTERNATIONAL PHONE: 479/442-6301
INTERNATIONAL FAX: 479/442-6080
LINK TO DOCUMENTS & INSTRUCTIONS: www.airwaysfreight.com/res.pdf
