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____________________________________________________________________________________
MAYORANDCITYCOUNCILREGULARSESSION
Monday,March18,20136:00P.M.
AGENDA1. CALLTOORDER2. PRAYERANDPLEDGE3. APPROVALOFMINUTES
A. WorkSessiondatedFebruary26,2013B. RegularSession#4datedMarch4,2013
4.
COMMENTSFROM
THE
PUBLIC
Anyperson whomaywish to speak on any matter at the Regular Sessionmay be heard duringComments from the Public for a period of three (3) minutes or such time as may be deemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.
5. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCILA. StandingCommitteeReportsB. RecognitionofChristinaVickers,FireDepartmentParamedicoftheYear
6. CONSENTAGENDAA. PrivateEventApprovalRequestforDewTourJune2023,2013B. PrivateEventApprovalRequestforESARegionalSurfingChampionshipMay912,2013C. PrivateEventApprovalRequestforPlayItSafeVariousdatesinMayandJuneD. PrivateEventApprovalRequestforSoccerResortBeachTournamentAugust34,2013E. PrivateEventApprovalRequestforOutoftheDarkness CommunityWalkSeptember28,2013F. PrivateEventApprovalRequestforWeddingontheBoardwalkOctober18,2013
7. MISCELLEANEOUSREPORTSANDPRESENTATIONS8. PUBLICHEARINGS9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. BidOpeningforVehicleVendingFranchiseB. CityClerkRequesttoApprove2013BoardwalkInformationCottageMemorandumof
Understanding
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MayorandCouncilRegularSessionAgenda March18,2013
10. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITORA. SecondReadingOrdinance201303toAdoptFY13BudgetAmendment#1B. SecondReadingOrdinance201304toAmendChapter110,EntitledZoning(topermit
miniaturegolfasaconditionaluseintheDowntownMixedUsezoningdistrict)
C. SecondReadingOrdinance201305toAmendChapter110,EntitledZoning(toclarifythecalculation
of
required
parking
for
Mixed
Use
development)
D. FirstReadingOrdinancetoAmendtheGeneralEmployeesandPublicSafetyEmployeesPensionCommitteeMembers (changestrusteestoincludetheMayorandCouncilPresident)
E. ResolutionAdoptingaCodeofConductaspartoftheHarassmentFreeWorkplacePolicyoftheEmployeeHandbook
F. VehicleVendingFranchisedebarmenthearingforJSJVentures,LLCandScottDauer11. COMMENTSFROMTHECITYMANAGER
A. ReviewofTentativeMarch26,2013,WorkSessionAgenda12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL13. ADJOURN
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
3 APPROVAL OF MINUTES
A. Work Session dated February 26, 2013B. Regular Session #4 dated March 4, 2013
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
4 COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments from the Public for a period of three (3) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which heor she wishes to speak.
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
5 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
A. Standing Committee Reports
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
5 ITEMS PRESENTED BY THE MAYOR AND CITY
COUNCIL
B. Recognition of Christina Vickers, Fire Department
Paramedic of the Year
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Ocean City Fire Department
Career Division
Memorandum
To: The Honorable Mayor, Council President, and Members of the Council
David Recor, City Manager
From: Chris Larmore, Fire Chief
Chuck Barton, NREMT-P, Deputy Fire Chief, Career Division
Date: March 12, 2013
Re: Recognition of FF/Paramedic Christina Vickers, NREMT-P, the Fire
Departments Paramedic of the Year 2012
****************************************************************************
At the regular meeting of the Mayor and City Council on Monday, March 18, 2013, we wish torecognize and honor Ocean City Fire Departments Paramedic of the Year for 2012,Firefighter/Paramedic Christina Vickers.
Firefighter/Paramedic Vickers, a city employee since 2000, was nominated by her peers forthis honor. Firefighter/Paramedic Vickers is recognized for her skill and dedication as a
paramedic as well as her contributions to the department in the area of training. Tina assiststhe department by teaching medical continuing education to members of the department.
Please join us along with the Ocean City Paramedic Foundation in honoring Tina for herservice to the department and the Ocean City community.
A copy of Firefighter/Paramedic Vickers biography is attached.
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2
Biography-Christina Vickers
Christina is a native of Chestertown, Maryland and a graduate of Kent County High School. In March of 2004, she was
inducted into the Phi Theta Kappa/Alpha Nu Omicron National Honor Society at Wor-Wic Community College. In May of 2013
she will graduate from Wilmington University with a Bachelor of Science degree in Allied Health Education and Management.
She started her career with the Town of Ocean City in 2000 first as a part-time employee with the Fire/EMS division and laterin the year was hired as a full-time Firefighter/Paramedic.
In 2011, Christina published her first book, A Moms Wish: Finding the Path through the Autism Maze, which highlights her
familys journey through the world of Autism.
Having started her fire service career in 1984, Christina has acquired the following certifications:
National Pro-Board Fire Officer IV
American Heart Association Instructor for CPR and ACLS
Pump Operator
Rescue Technician
Hazmat operations
National Registered EMT Paramedic
Maryland Instructor Certification Review Board Emergency Services Level Instructor
Maryland Fire and Rescue Institute Instructor for Basic and Advanced Life Support Programs
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
6. CONSENT AGENDAA. Private Event Approval Request for Dew Tour
June 20-23, 2013
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Sun Mon Tue Wed Thu Fri
p
2
PE - PIS Karaoke-
TENTATIVE
3 4
PE - PIS Karaoke &
Volleyball-
TENTATIVE
5
OC Air Show Set-up
PE - PIS Basketball-
TENTATIVE
6
OC Air Show Set-up
PE PIS Dodge Ball
TENTATIVE
Dew Tour Set-up -
TENTATIVE
7
Long
OC A
Sand
PE
TENT
Dew
TENT9
Longboard Challenge
OC Air ShowPE - Sand Duels -
TENTATIVE
PE - PIS Karaoke-
TENTATIVE
Dew Tour Set-up -
TENTATIVE
10
OC AIR SHOW
BreakdownDew Tour Set-up
11
PE - PIS Karaoke &
Volleyball -TENTATIVE
Dew Tour Set-up
OC AIR SHOW
Breakdown
12
Dew Tour Set-up
OC AIR SHOWBreakdown
PE - PIS Basketball-
TENTATIVE
13
Dew Tour Set-up
PE PIS Dodge Ball- TENTATIVE
14
Sun R
Dew PE
TENT
16
Dew Tour Set-up17
Dew Tour Set-up18
Firemens Pipe &
Drums
Dew Tour Set-up
19
Firemens Parade
Dew Tour Set-up
20
Dew Tour21
Dew
PE -
23Dew Tour
Beach 5 Sand Soccer
24Dew Tour Breakdown
25Dew Tour Breakdown
26Dew Tour Breakdown
27Dew Tour Breakdown
28Dew
June
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TOWN OF
The W h i t e Mar l i n Cap i t a l o f t h e Wor ld
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Dew TourDATE: March 12, 2013
ISSUE(S): Chris Prybylo of Alli Sports, a division of NBC Sports Group, isrequesting approval of the 2013 Dew Tour.
SUMMARY: This event is part of a professional action sports tour involvingBMX, skateboarding and surfing. There will also be an interactivefestival village open to the public featuring sponsor displays andproduct sampling. Concerts are planned to take place on thebeach from north of the pier to about North Division Street.They would also have a boneyard located in the northeastsection of the Inlet Lot. Last years event expenses totaled$97,151.93 for the Town. The Town of Ocean City and Alli staffhas been in discussions about this event, including the impact tothe Town and the expectations of both the Town and Alli Sports.A draft Memorandum of Understanding (MOU) is included in thispacket that distinguishes responsibilities of both the Town andAlli Sports.
FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,recreation and other incidental expenditures related to thisevent.
RECOMMENDATION: Because this event requires substantial support and coordinationfrom city staff, request Council approve this event only with aMOU between the Mayor and City Council and Alli Sports.
ALTERNATIVES: Approve event without an MOU or do not approve event.
RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: Appropriate staff of a Town of Ocean City Departments
ATTACHMENT(S): 1) June 2013 Calendar2) Private Event Application3) Draft MOU
Agenda Item # 6A
Council Meeting March 18, 2013
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1
TOWN OF OCEAN CITY301 BALTIMORE AVENUE
OCEAN CITY, MARYLAND 21842
MEMORANDUM of UNDERSTANDINGBETWEENTHE MAYOR AND CITY COUNCIL TOWN OF OCEAN CITY, MARYLAND
ANDCHRIS PRYBYLO FOR ALLI SPORTS, A DIVISION OF NBC SPORTS GROUP
SUBJECT: DEW TOUR
As of 03/01/2013
1. Purpose. This Memorandum of Understanding (MOU) defines the terms by which the
Dew Tour shall be presented in 2013 and identifies what each party shall accomplish andby what dates. The Private Event Application for the Dew Tour and all signed disclosuresshall be incorporated into this MOU by reference.
2. Request for Permission to Conduct Event: Chris Prybylo, Vice President of Alli Sports,a division of NBC Sports Group (ALLI) approached the Town of Ocean City (TOC) with aPrivate Event Application requesting permission to conduct the Dew Tour on Thursdaythru Sunday, June 20-23, 2013. This MOU follows and incorporates an annual review of aPrivate Event Application by the City Staff and approval by the Mayor and City Council.
3. Event Summary: This event is a professional action sports tour, involving BMX,
skateboarding and surfing events. It will also include free concerts. One hundred of theworlds best athletes will compete for prize money, trophies and a Dew Tour title. Theevent will broadcast on NBC Television both domestically and internationally, as well aslive on the NBC Sports Network.
4. Scope. This Memorandum of Understanding includes the planning, coordination andexecution of the Dew Tour and identifies tasks/responsibilities for each party. Thismemorandum shall remain in force until terminated by either party.
5. Financial Agreement: ALLI will pay TOC all appropriate private event fees, for in-kindservices and for the rental of TOC owned equipment.
6. The attached Site Diagram and Build Schedule shall be a part of this MOU. Anychanges to these documents must be approved by the City Manager.
7. The following identifies the responsibilities of ALLI:a. Will submit a detailed site plans of the event site to the Office of the Fire
Marshal and City Engineer for the Town of Ocean City for review 30-daysprior to the event.
b. Will obtain the proper permits from the Office of the Fire Marshal.
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c. Will comply with all Federal, State, County, and City statutes, ordinances andcodes.
d. The site build will begin on Monday, June 10, 2013.e. All loading and unloading of event items shall take place on the beach from
Dorchester Street and the Inlet Lot. Will coordinate with the Ocean City
Police Department (OCPD) on any required police assistance in crossing theBoardwalk.f. Will install plywood, 24 wide, on all wooden Boardwalk surfaces at
Dorchester Street. This will include beveled edges on north and south sides toalso easy crossing by pedestrians, bikes, wheelchairs, and the like.
g. Will provide Ocean City Beach patrol (OCBP) a secured driving lane from theBoardwalk to the waters edge at Dorchester Street. Will provide staff to keepthis lane open at all times and assist in getting OCBP through a crowd, ifneeded.
h. Will maintain an open driving lane under the pier.i. Will move items from the Boardwalk and Inlet Lot to the event site by
utilizing all-terrain vehicles on the beach.j. Will set-up judging areas, tents, scaffolding, and use a public address system
on the beach.k. Will provide 24-hour, contracted security. Will coordinate with OCPD and
the contracted security company to create a security plan.l. Will provide a medical director on-site during this event. Will have an athlete
and spectator medical plan.m.Will work with the Ocean City Beach Patrol (OCBP) to assist in maintaining
an emergency vehicle access route within the event site.n. Will provide ADA walkways throughout the event site.o. Will work with the Fire Marshal for the safe use of generators and for
electrical inspection.p. Is responsible for supporting all medical incidents within the event footprint;
this shall include the medical treatment of volunteers, spectators, competitorsand staff.
q. Is responsible to all medical transport to medical facilities for medicalemergencies that occur from within the footprint of the event.
r. Is responsible for notifying Atlantic General Hospital (AGH) and PeninsulaRegional Medical Center (PRMC) and for keeping AGH and PRMC informedas it pertains to the medical plan.
s. Will obtain special insurance to deal with professional athletes.t. Will work with the City Engineer for bleacher and structure build standards
and requirements.
u. Pepsi products may be sampled in 3-ounce cups inside the event. Othersampling of Fla-vor Ice, and Slurpies may take place. Event sponsors maygive away event-related premium items such as beads, shoelaces, key chains,etc.
v. May sell Pepsi water from vending machines on-site.w. Will have no alcohol of any kind for sale on the beach. Alcohol may be
served, not sold, in a controlled, restricted VIP area during opening reception.x. Will complete an amicable agreement with applicable beach franchise
operators at least 30-days prior to the event.
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y. Will be responsible for the cleanliness of the beach within the site during theentire time of the event.
z. Port-o-lets and/or sanitary stations will be used. They must be serviced twicedaily and just prior to removal.
aa.May utilize the 65th Street south parking lot for truck parking.bb.
Will utilize the Northeast corner of the Inlet Lot (Rows XX-XX) for the NBCTV compound and bone yard.
cc.Will coordinate and comply with Ocean City Beach Patrol (OCBP) beachevacuation procedures.
dd.Will keep a secured driving lane from the Boardwalk to the waters edge atDorchester Street, keep it open at all times, and assist OCBP in gettingthrough this area if needed.
ee.Will provide day labor for trash collection throughout the event site.ff. May rent the Dorchester Street parking lot. If so, will pay the TOC for lost
revenue from this lot.gg.May sell event specific merchandise. Will also work with the local Pepsi
bottler to sell drinking water.hh.Will solicit and secure all sponsorships while complying with the Towns drink
and sun care product sponsorships. This event has been exempt from the TOCbeverage sponsorship. Sponsorships shall not include alcohol, gambling,drugs, sex or tobacco.
ii. Sponsors of the event are as follows: Mountain Dew, Pantech, Toyota, Ion,Stride, Mongoose, National Guard, GoDaddy.com, Paul Mitchell,Dogfunk.com, Camp Woodward.
jj. Sponsors may offer a raffle after receiving the necessary permit fromWorcester County.
kk.Will hold a planning meeting with all relevant staff from ALLI and TOC nolater than May 1, 2013.
ll. Will have ongoing, bi-weekly phone meetings beginning April 3, 2013 with allTown employees directly affected by this event.
mm.Will provide the Certificate of Insurance (COI) to include coverage forpersonal injury in the amount of $1,000,000.00 single limit, and name theMayor and City Council as also insured. This certificate will be provided tothe Town of Ocean Citys Private Event Coordinator prior to the issuance ofthis permit.
nn.The site will be completely broken down and all items will be off the beach by10:00 pm on July 1, 2013.
8. The Town of Ocean City is responsible for providing:
a. Tourism will post this event on the calendar of events website as well asinclude it in upcoming e-blasts as space is available. Will include this event inthe distributed event sheet. If requested, will share media list, and direct newsmedia to RELLC for free publicity opportunities.
b. Department of Public Works (DPW) will empty the trash containers on siteeach evening.
c. DPW will provide the following items to use during the event: northeastcorner of the Inlet Lot, pick-up trucks, bucket truck, flatbed, beach tractors,Broyhill machines, street brooms, mini-brooms, arrow boards, bleachers,
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beach walkways, hydrants, signs, steel fencing, trash cans, traffic cones, trafficbarricades, dumpsters, roll off and bike racks.
d. DPW will provide an on-site contact during the site build.e. DPW will install banners on 20-each Boardwalk light poles.f. OCBP may assist with the surfing contest and may also provide concert
security as done in the past.
9. This MOU shall remain in force until July 1, 2013, unless sooner terminated as providedherein.
10. Operational Security Provision: In the event of exigent circumstances arising duringthe course of the Dew Tour, TOC may, at its sole discretion, deploy or divert such publicsafety personnel and resources as deemed necessary. In the event of an emergency, theTOC may cancel the event in the course of its emergency procedures. In the event ofinclement weather the parties may cancel or postpone the event.
11. The TOC may of its sole discretion evacuate the beach site or dismantle the beach sitefor an official evacuation.
12. The TOC shall receive no portion of the Dew Tour revenue.
13. The Special Events Manager of TOC shall serve as the Towns Agent for the planning,coordination and execution of the Dew Tour. Aileen Sokol and Guy Finelli shall serve asthe agents for ALLI. Should any terms of this MOU not be met or should the tasksidentified in the timeline not be accomplished on schedule, TOC may terminate thisagreement at its discretion.
14. This MOU is effective when signed below and may be terminated by either party at anytime.
15. In the event a dispute arises regarding this MOU which cannot be resolved by theparties, the matter shall be submitted to mediation before commencement of litigation or asagreed by the parties.
16. Non Assignment. This MOU is not assignable by ALLI without the express writtenconsent of the Mayor and City Council of Ocean City, which consent may be withheld forany reason at the sole discretion of the Mayor and City Council of Ocean City.Furthermore, should ALLI cease to be associated with Dew Tour, the Mayor and CityCouncil may terminate this MOU.
17. No Partnership. This MOU does not create a partnership or any other business entityor affiliation between the parties, other than to define the respective rights and obligationsof the parties as to the presentation of the Dew Tour.
18. Final Agreement. This MOU represents the final agreement between the partieshereto, and shall only be amended or modified by written agreement between the parties.
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By: Chris Prybylo
Alli Sports, a Division of NBC SportsGroup
David L. RecorCity Manager
For the Mayor and City Council
Date___________________ Date___________________
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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland
NON-REFUNDABLEAPPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]
This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.
Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.
$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.
1. TITLE OF EVENT: ________________________________________________
2. IS THIS A NEW EVENT? ___________________________________________
Page 1 of 8
Dew Tour
No- events in 2011, 2012
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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: ____________________________________________
4. STARTING & ENDING TIMES OF EVENT: _______________________________
5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________
6. PROJECTED CLEAN-UP DATE (S) & TIMES: _____________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
_____________________________________________________________________
_____________________________________________________________________
8. APPLICANTS NAME: ________________________________________________
9. ORGANIZATION REPRESENTING: _____________________________________
_____________________________________________________________________
10. MAILING ADDRESS: _________________________________________________
_____________________________________________________________________
11. WORK PHONE: ____________________ HOME PHONE: ____________________
FAX: _________________________ EMAIL: _______________________________
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? ____________________________________ IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_____________________________________________________________________
_____________________________________________________________________
15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: ____________________
FAX: _____________________________ CELL: __________________________
E-MAIL ADDRESS: __________________________________________________
OTHER: _____________________________________________________________
Page 2 of 8
June 20-23, 2013
Approximately 10:00a-9:00p during event days
Beginning 12:01a June 6, 2013
Ending 11:59p July 1, 2013
On the beach, north of the pier up to North Division. Partial use of the northeast corner of the Inlet Lot.
Aileen Koprowski Sokol and Guy Finelli
Alli Sports, a division of the NBC Sports Group
c/o Alli/Dew Tour, 150 Harvester Dr-Suite 140,
Burr Ridge, IL 60527
203.701.0851/630.908.6302 C: 203.722.0211/630.470.2374
[email protected]/[email protected]
N/A
Guy Finelli
TBD- will be staying in local hotel or condo
630.908.6302
630.908.6322 630.470.2374
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
*If more space is needed, please attach additional pages to the back of this application
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_____________________________________________________________________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ____________________
_____________________________________________________________________
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,etc.): ________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________
_____________________________________________________________________
_____________________________________________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: ___________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
_____________________________________________________________________
_____________________________________________________________________
Page 3 of 8
Professional action sports tour involving BMX, skateboarding and surfing events. 100 of the world's best athletes will compete for prize money,
trophies and a Dew Tour title. The event is broadcast live on NBC domestically and internationally, and live on NBC Sports Network. . The Dew Tour Experience will be free to the public,
featuring sponsor displays and sampling. Concerts are also part of the event. Musical acts and dates/times are TBD and will be coordinated with the town.
On the beach
Yes Dorchester- boardwalk crossing,
North Division- boardwalk crossing; Inlet Lot- under the pier
Will off load and load semi-trailers at Dorchester and North Division, and the Inlet Lot
under the pier utilizing all-terrain forklifts. Will coordinate with OCPD on any required police presence.
See attached document for sample build schedule
Yes- we will set up judging areas, tents,
scaffolding and an audio system on the beach
We will contract with a local security company and supplement with
Ocean City PD. We will coordinate with OCPD and the security company to create the best
security plan. Dew Tour's security manager will be on point
Potential use of the parking lot at 65th St and the Cropper Concrete plant lot for truckparking. Use of the Inlet Lot for NBC tv compound and boneyard. See attached sample layouts
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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? __________________________________
_____________________________________________________________________
_____________________________________________________________________
24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
(TOILETS, HAND WASHING, ETC.)? ________________________________
_____________________________________________________________________
_____________________________________________________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 4 of 8
Dew Tour's Medical Director will have an Athlete and Spectator medical plan,
supported by town EMS
The event takes place rain or shine. In the case of rain or other
inclement weather, such as high wind, the competition schedule may be altered. The Dew Tour will comply with Beach Patrol lightning procedures
The Dew Tour will provide day labor for trash collection throughout the day.
The town will dump each night
The Dew Tour will contract with a
local company to provide portolets
Event merchandise will be sold. There will be a plan for spectator water sales, possibly working with the local Pepsi bottler
Pepsi product will be sampled in 3-oz cups. Other tour sponsors may
sample (such as Fla-vor Ice, Slurpees, etc) and/or give away premium items
such as beads, shoelaces, key chains, etc. See attached list of current sponsors
Yes
The Dew Tour is funded through sponsorship
revenue and possible athlete entry fees and ticket revenue
Prize money and trophies will
be awarded
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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________
Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private
Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
_________________ Please forward a copy of the approved Air Support/Air-Inflated Structures
Permit to the Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private
Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.
37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________
38. EXPECTED NUMBER OF SPECTATORS: ________________________________
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
_____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Page 5 of 8
potentially-sponsors
yes- see sample layout
No
No
No
Alcohol will not be served
or sold to the general public. Alcohol may be served in a controlled, restricted VIP area.
Times and dates are TBD; however it will be staffed accordingly. Alcohol will not
be sold in the VIP area
approximately 100
approximately 18,000 per day
Working with the town, we will be contacting the beach stand vendors and implementing a similar plan to last year
We may ask for assistance with: trash removal; access to power; beach cleaning;
use of part of the inlet lot; relocation of beach stand vendors, as agreed to
with each vendor
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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY
TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved MDOT
Highway Permit to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: _______________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state No Sponsors in area
provided below.): ______________________________________________________
____________________________________________________________________
____________________________________________________________________
45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
.
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.
Page 6 of 8
N/A
N/A
2011, 2012: Ocean City, MD
Other cities: Breckenridge, CO; San Francisco, CA; Salt Lake City, UT; Portland, OR
see attached list
Dew Tour may request to rent the Dorchester St parking lot.
If rented, the Dew Tour will pay the rental fee.
X
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INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council as
additional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.
INSURANCE CERTIFICATE AND ADDENDUM:
____________INCLUDED WITH APPLICATION
____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled
waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.
I have read this disclosure and agree that I will comply with its provisions.
APPLICANTS SIGNATURE____________________________DATE______________
MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.
APPLICANTS SIGNATURE___________________________DATE_______________
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X
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LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions of allapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstuffs, refreshments or other commodities or services.
I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.
APPLICANTS SIGNATURE___________________________DATE_______________
HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whatever
kind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.
APPLICANTS SIGNATURE___________________________DATE_______________
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.
The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.
I have read and will copy with all special event application requirements.
APPLICANTS SIGNATURE___________________________DATE_______________
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
6. CONSENT AGENDAB. Private Event Approval Request for ESA Regional Surfing
Championship May 9-12, 2013
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Sun Mon Tue Wed Thu Fri
1 2
SE Springfest3
SE
5
SE Springfest6 7 8 9
PE ESA Mid-
Atlanitc Regl
SurfingChamp. -
TENTATIVE
10
PE
Atlan
Surfi
TENT
12
PE ESA Mid-Atlanitc Regl
SurfingChamp. -
TENTATIVE
13 14 15 16
PE Cruisin OC
17
PE
19
PE Cruisin OC20 21 22 23 24
26 27 28 29 30
PE PIS Dodge Ball
- TENTATIVE
31
PE
TENT
May
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TOWN OF
The Whi te Mar l in Cap i ta l o f th e
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Mid Atlantic ESA Regional Surfing ChampionshipsDATE: March 11, 2013
ISSUE(S): Request approval for Eastern Surfing Associations Mid-AtlanticRegional Championships event.
SUMMARY: Chris Makibbin of the Eastern Surfing Association is requesting tohold the Mid-Atlantic Regional Championships from May 9-12,2013. The event will take place on two (2) ocean blocks, eitherat 16th and 17th St., at 47th and 48th St. or at the Inlet.
FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures related tothis event.
RECOMMENDATION: Approve the event with the city staff caveats included inagreement.
ALTERNATIVES: Approve the event as requested by the event organizer.Do not approve the event.
RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: City Staff
ATTACHMENT(S): 1) May 2013 Calendar2) Private Event Application3) Private Event Attachment4) Council Meeting Cover Sheet
Agenda Item # 6B
Council Meeting March 18, 2013
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Ocean City Private Events
Name of Event: ESA Mid-Atlantic Regional Surfing Championships New Event: No
Date of Event: May 9-12, 2013
Date Application Received: January 21, 2013 Application Fee Paid: No
Date Routed: January 21, 2013Date Returned from All Departments: March 12, 2014 Total Cost to Town: No foreseeable costs
Things to Note:
This event would consist of an amateur surfing competition in all age groups with a volunteer staff.
Participants would be from Delaware, Maryland, Virginia, South Carolina, North Carolina and Georgia
Event would take place from 8 am until 8 pm.
Event set-up would take place on the Friday before the event.
Location of the event would be on the beach. Ultimately preferred is the beach at 16th and 17th Streets. However, due
to surf and unpredictable conditions, request the possible use of the beach at 47th
and 48th
Streets or the Inlet. Event
organizer will confirm the exact location with the City no later than one (1) week prior to the event.
Event organizer requests vehicular access to the beach at the contest area.
Event organizer requests six (6) trash cans and six (6) recycling cans onsite, parking cones and four parking spots for
the duration of the event.
Expected number of participants is between 200-400.
Comments from Department Representatives:
RISK MANAGEMENT Insurance certificate must be submitted prior to the event.
FIRE MARSHAL Tent permit must be obtained form the Office of the Fire Marshal.
REC & PARKS No sponsors are listed, but this type of event usually has a tremendous number of sponsors.
OCPD Notify the affected shifts of the event.
OCBP, PUBLIC WORKS, OCCC, EMERGENCY SERVICES, TOURISM, TRANSPORTATION No concerns or
comments.
Date on Council Agenda: March 18, 2013
Event Approved of Denied:
Date Fees Received: Amount:
Date Insurance Certificate Received: Beach Franchise Notified:
Date Permit Issued:
Other:
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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]
This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.
This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.
Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.
1. TITLE OF EVENT: ________________________________________________ESA Mid-Atlantic Re ional Surfin Cham ionshi s
2. IS THIS A NEW EVENT? ___________________________________________
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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: May 9-12, 2013
4. STARTING & ENDING TIMES OF EVENT: _______________________________7 am-dark
5. PROJECTED SET-UP DATE (S) & TIMES: ______5am
6. PROJECTED CLEAN-UP DATE (S) & TIMES:__morning of the event thru the end
of the event. We will do beach clean every day___
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
_____________________________________________________________________
_____________________________________________________________________
We will need 1 to 2 blocks of beach for the MARSC to be held. Competitors will befrom DE to GA
8. APPLICANTS NAME: ___________Chris Makibbin
9. ORGANIZATION REPRESENTING: ___Eastern Surfing Assoc.
_____________________________________________________________________
10. MAILING ADDRESS: ________PO Box 207, OCMD 21843_____
11. WORK PHONE: ____________________ HOME PHONE: ____________________
FAX: _________________________ EMAIL: _______________________________
410-641-1117 443-880-2931
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _________________________________ IF NOT, WHY?
_____________501 3C 05-0392315
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________________________________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_____________________________________________________________________11731 Windin Creek Dr., Berlin, MD 21228
15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: _410-546-6969________
FAX: _____________________________ CELL: __410-603-9706______________
E-MAIL ADDRESS: [email protected]
OTHER: _____________________________________________________________
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
*If more space is needed, please attach additional pages to the back of this application
Amateur surfing competition, all age groups, volunteer staff. A fun family event. We willhave competitors from DE, MD, VA, SC, NC and GA
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_____________________________________________________________________ualit Inn, 17th St.
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ___Contest
area_________________ _________________________________
yes
19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,etc.): _Supplies are brought by 4x4 truck on nearest beach access and loaded back on
to truck at end of contest.
_____________________________________________________________________
20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________
___________yes, included___
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: ___________________________________________________________
_____________________________________________________________________Cones and tape
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
____________no parking signs for a few spots for event
organizers____________________________________________________________
_____________________________________________________________________
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? __________________________________
__________not so far. We will contact OCBP and also the
paramedics____________
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24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
Rain or shine
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
City trash cans, bags, etc. We would like to please get 6 garbage cans and 6 recyclingcans
26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
(TOILETS, HAND WASHING, ETC.)? ________________________________
_________________the hotels they are staying_____________________________
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
none
28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _______________________________________________________
_____________________________________________________________________
_____________________________________________________________________
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___yes________
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_______________the eastern surfing assoc. entry fees only_______________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________Tro hies and rizes/ roduct will be rovided b s onsors.
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________
Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private
Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
___ Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the Private
Events Coordinator.
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34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private
Events Coordinator.36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.
no
37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________
38. EXPECTED NUMBER OF SPECTATORS: ________________________________
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
_____________________________________________________________________
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
_______trash cans, parking cones 4 roped off parking spots.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY
TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved MDOT
Highway Permit to the Private Events Coordinator.
42.For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
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THE PARADE ROUTE: ______________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
______________________every summer for over 30 years
_____________________________________________________________________
_____________________________________________________________________
LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state No Sponsors in area
provided below.): ______________________________________________________
____________________________________________________________________
____________________________________________________________________
44. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
Ultimately we would like to hold the contest at 17 th St. However, due to surf and
unpredictable conditions we are requesting the possible use of 17th
, 48th
or inlet as
possible locations for the event. We will contact the city no later than 1 week prior to
event to confirm location.
.
45. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.
IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.
INSURANCE REQUIREMENT:
For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insured, with the address on the certificate listed as 301 Baltimore Avenue,
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Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.
INSURANCE CERTIFICATE AND ADDENDUM:
____________INCLUDED WITH APPLICATION
xx BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant on
Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.
The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.
I have read this disclosure and agree that I will comply with its provisions.
APPLICANTS SIGNATURE____________________________DATE______________12/16/12Si nature on file
MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.
APPLICANTS SIGNATURE___________________________DATE_______________12/16/12Si nature on file
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.
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I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.
APPLICANTS SIGNATURE___________________________DATE_______________12/16/12Si nature on file
HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence or
intentional acts or omissions of Permitee or its officers, agent and employees.
APPLICANTS SIGNATURE___________________________DATE_______________12/16/12Si nature on file
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.
The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.
The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.
I have read and will copy with all special event application requirements.
APPLICANTS SIGNATURE___________________________DATE____12/16/12___Si nature on file
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REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, MARCH 18, 2013
6. CONSENT AGENDAC. Private Event Approval Request for Play It Safe
Various Dates in May and June
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Sun Mon Tue Wed Thu Fri
1 2
SE Springfest3
SE
5
SE Springfest6 7 8 9
PE ESA Mid-
Atlanitc Regl
SurfingChamp. -
TENTATIVE
10
PE
Atlan
Surfi
TENT
12
PE ESA Mid-Atlanitc Regl
SurfingChamp. -
TENTATIVE
13 14 15 16
PE Cruisin OC
17
PE
19
PE Cruisin OC20 21 22 23 24
26 27 28 29 30
PE PIS Dodge Ball
- TENTATIVE
31
PE
TENT
May
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Sun Mon Tue Wed Thu Fri
p
2
PE - PIS Karaoke-
TENTATIVE
3 4
PE - PIS Karaoke &
Volleyball-
TENTATIVE
5
OC Air Show Set-up
PE - PIS Basketball-
TENTATIVE
6
OC Air Show Set-up
PE PIS Dodge Ball
TENTATIVE
Dew Tour Set-up -
TENTATIVE
7
Long
OC A
Sand
PE
TENT
Dew
TENT9
Longboard Challenge
OC Air ShowPE - Sand Duels -
TENTATIVE
PE - PIS Karaoke-
TENTATIVE
Dew Tour Set-up -
TENTATIVE
10
OC AIR SHOW
BreakdownDew Tour Set-up
11
PE - PIS Karaoke &
Volleyball -TENTATIVE
Dew Tour Set-up
OC AIR SHOW
Breakdown
12
Dew Tour Set-up
OC AIR SHOWBreakdown
PE - PIS Basketball-
TENTATIVE
13
Dew Tour Set-up
PE PIS Dodge Ball- TENTATIVE
14
Sun R
Dew PE
TENT
16
Dew Tour Set-up17
Dew Tour Set-up18
Firemens Pipe &
Drums
Dew Tour Set-up
19
Firemens Parade
Dew Tour Set-up
20
Dew Tour21
Dew
PE -
23Dew Tour
Beach 5 Sand Soccer
24Dew Tour Breakdown
25Dew Tour Breakdown
26Dew Tour Breakdown
27Dew Tour Breakdown
28Dew
June
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TOWN OF
The Whi te Mar l in Cap i ta l o f th e
TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events CoordinatorRE: Play It Safe Events 2013DATE: March 12, 2013
ISSUE(S): Request approval for 2013 Play It Safe Events
SUMMARY: Donna Greenwood of the Ocean City Drug and Alcohol AwarenessPrevention Committee would like to hold the following free
events for high school seniors who celebrate their graduation inOcean City:
Karaoke on the Beach Sundays, June 2 & 9 on the beach atDorchester St. from 6-8 pm
Karaoke & Volleyball on the Beach Tuesdays, June 4 & 11 onthe beach at the volleyball nets at Dorchester Streetbeginning at 5 pm
3 on 3 Basketball Wednesdays, June 5 & 12 in the east andwest gyms at Northside Park beginning at 7 pm.
Dodge Ball Thursdays, May 30, June 6 & 13 in the east andwest gyms at Northside Park from 7-10 pm.
Tennis Fridays, May 31, June 7 & 14 at the 61st StreetTennis Complex from 1-3 pm.
FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures related tothis event.
RECOMMENDATION: Approve the events with caveats requested by staff.
ALTERNATIVES: Approve the events as proposed by the organizer.Do not approve the event.
RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: City Staff
ATTACHMENT(S): 1) May and June 2013 Calendar2) Private Event Application - Karaoke3) Private Event Application Karaoke and Volleyball4) Private Event Application Dodge Ball5) Private Event Application - Tennis6) Private Event Application Basketball7) Council Meeting Cover Sheet
Agenda Item # 6C
Council Meeting March 18, 2013
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Ocean City Special Events Private Events
Name of Event: Play It Safe Events New Event: No
Date of Event: Multiple Dates in May and June (see below)
Date Application Received: January 21, 2013 Application Fee Paid: N/A
Date Routed: January 21, 2013
Date Returned from All Departments: March 12, 2013 Total Cost to Town:All Events: $6,754.80Karaoke: $ 740.16Karaoke & Volleyball: $2,677.36Basketball: $2,079.68Tennis: $ 324.00Dodge Ball: $ 933.60
Transportation Value: $133,191.00
PLAY IT SAFE 3 KARAOKE ON THE BEACH SUNDAYS JUNE 2 AND 9
Things to Note: This event consists of singers/groups singing Karaoke and competing for prizes.
The event would take place on the beach at Dorchester St.
Set up for this event would be on the day of the event at 5:00 p.m.
The event would take place from 6:00 p.m. until 8:00 p.m.
Clean up of the event site would take place directly after the event finishes.
The event organizers request permission to set up a sound system for the DJ, to erect a small 10x10 pop-up tent and Inlet Parking Lot passes for the event volunteers.
Event organizers request the following from the Town of Ocean City: use of electric, 4 tables and 12chairs, police presence, trash receptacles, and free bus passes for Play It Safe participants. Also, the eventcoordinators would welcome OCBP to this event for them to distribute beach safety information.
Expected number of participants for this event is 50 with 400 spectators.
Event Organizer requests the ability to give the graduate wristbands to ride the busses for free.
Event organizer requests that the Insurance requirement be waived, and the event be included in the Townsinsurance.
Comments from Department Representatives:
PUBLIC WORKS Recommend the event location be moved from Dorchester St. to either North DivisionSt. or 3rd St. because of the Dew Tour move-in taking place at Dorchester St. Will provide parking passesfor volunteers, extra trashcans, four (4) tables and twelve chairs on event nights. Total cost to thedepartment is estimated at $500.00.
RISK MANAGEMENT Suggests the event organizers obtain waivers from participants.
OCPD Will assign auxiliary officers to the event and notify the appropriate shifts of the event.
REC. & PARKS Will assist with set-up, break down, registration and supervision of event. Total cost tothe department is $240.16.
FIRE MARSHAL Must obtain permits from the Office of the Fire Marshal for any tents the applicantwishes to setup.
TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numerically-numbered, color-coded Play It Safe wristbands for 3-weeks in June. Last year, PIS distributed 6,922wristbands for an estimated value of $133,191.
TOURISM, EMERGENCY SERVICES, OCBP, and CONVENTION CENTER No comments, concernsor costs.
KARAOKE & VOLLEYBALL ON THE BEACH TUESDAYS JUNE 4 AND 11Things to Note:
This event would consist of volleyball teams of 4/6 members competing against one another. Karaokewould be set up beside the volleyball courts where singers/groups would compete for prizes.
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Set up for this event would be on the day of the event at 3:00 p.m.
This event would be held on the beach at the volleyball nets at Dorchester Street.
The event would begin at 4:30 p.m.
Clean up of the event site would take place directly after the event finishes.
The event organizers request permission to set up a sound system for the DJ, to erect a small 10x10 pop-up tent and Inlet Parking Lot passes for the event volunteers.
Event organizers request the following from the Town of Ocean City: use of electric, 10 tables and 15chairs, 10 beach volleyball nets, police presence, trash receptacles, and free bus passes for Play It Safe
participants. Also, the event coordinators would welcome OCBP to this event for them to distribute beachsafety information.
Expected number of participants for this event is 50 with 300-400 spectators.
Event Organizer requests the ability to give the graduate wristbands to ride the busses for free.
Event organizer requests that the Insurance requirement be waived, and the event be included in the Townsinsurance.
Comments from Department Representatives:
PUBLIC WORKS Will provide volunteer parking passes, extra trashcans, ten tables and 15 chairs onevent nights. Total cost to the department is estimated at $500.00.
RISK MANAGEMENT Suggests the event organizers obtain waivers from participants.
OCPD Will assign auxiliary officers to the event and notify the appropriate shifts of the event.
REC. & PARKS Completely responsible for set-up, event organization and breakdown. Staff will alsoassist with registration. Parks staff will set-up additional volleyball courts specifically for this event.Program staff will take down temporary courts at the events completion. Total costs are $2,177.36;$577.36 for staff and $1,600.00 for facility rental.
FIRE MARSHAL Must obtain permits from the Office of the Fire Marshal for any tents the applicantwishes to setup.
TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numerically-numbered, color-coded Play It Safe wristbands for 3-weeks in June. Last year, PIS distributed 6,922wristbands for an estimated value of $133,191.
TOURISM, OCBP, CONVENTION CENTER, and EMERGENCY SERVICES No comments, concernsor costs.
3 ON 3 BASKETBALL WEDNESDAYS JUNE 5 AND 12Things to Note:
This event would consist of teams of 3 playing basketball through an elimination process to determine awinner at Northside Park in both the East and West gyms.
Sign-up for this event would begin at 7:00 p.m., the games would start at 8:00 p.m. and continue until awinner is determined.
Water, soda and pizza would be served to the participants.
Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like.
Expected number of participants for this event is 300.
Event organizers request the following from the Town of Ocean City: tables, chairs, basketballs, OC Rec.staff as desired by Director and free bus passes for Play It Safe participants. Also, the event coordinatorswould welcome OCBP to this event to distribute beach safety information.
Event Organizer requests the ability to give the graduate wristbands to ride the busses for free.
Event organizer requests that the Insurance requirement be waived, and the event be included in the Townsinsurance.
Comments from Department Representatives: RISK MANAGEMENT Suggests the event organizers obtain waivers from participants.
OCPD Will assign auxiliary officers to the event and notify appropriate shifts.
REC. & PARKS Responsible for all set-up, tournament organization, facility monitoring and assistingwith registration. Also responsible for reserving and providing the facility for the event. Total cost is$2,079.68; $799.68 for staff and $1,280.00 for facility rental.
TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numerically-numbered, color-coded Play It Safe wristbands for 3-weeks in June. Last year, PIS distributed 6,922wristbands for an estimated value of $133,191.
TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER, ANDFIRE MARSHAL No comments, concerns or costs.
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DODGE BALL THURSDAYS MAY 30, JUNE 6 AND 13Things to Note:
This event would consist of teams competing against each other for fun at Northside Park in both the Eastand West gyms.
Sign-up for this event would begin at 7:00 p.m., the games would start at 8:00 p.m. and continue until10:00 p.m.
Play It Safe t-shirts would be awarded as prizes.
Expected number of participants for this event is 100 with approximately 50 spectators.
Event organizers request the following from the Town of Ocean City: Use of gyms, tables, chairs, dodgeballs, OC Rec. staff as desired by Director and free bus passes for Play It Safe participants. Also, the eventcoordinators would welcome OCBP to this event to distribute beach safety information.
Event Organizer requests the ability to give the graduate wristbands to ride the busses for free.
Event organizer requests that the Insurance requirement be waived, and the event is included in the Townsinsurance.
Comments from Department Representatives:
RISK MANAGEMENT Suggests the event organizers obtain waivers from participants.
OCPD Will assign auxiliary officers to the event and notify appropriate shifts.
REC. & PARKS Reserve and provide use of Northside Park facility balls, tables, chairs and staff to runevent and supervise the facility. Total cost to the department is $933.60 - $453.60 for staff and $480.00 infacility use.
TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numerically-numbered, color-coded Play It Safe wristbands for 3-weeks in June. Last year, PIS distributed 6,922wristbands for an estimated value of $133,191.
TOURISM, OCBP, PUBLIC WORKS, EMERGENCY SERVICES, CONVENTION CENTER, ANDFIRE MARSHAL No comments, concerns or costs.
TENNIS FRIDAYS, MAY 31, JUNE 7 AND 14Things to Note:
This event would consist of individuals or teams challenging one another on the tennis courts at the 61stStreet Tennis Complex.
This event would take place from 1:00 p.m. until 3:00 p.m.
Set up would take place on the day of the event, at 12:00 noon, and the site would be cleaned up directlyfollowing the event.
The event coordinators request use of one (1) table, three (3) chairs as well as multiple tennis rackets andtennis balls.
Prizes would be awarded, such as Play It Safe t-shirts, gift certificates, and the like.
Expected number of participants for this event is 40 with approximately 25 spectators.
Event Organizer requests the ability to give the graduate wristbands to ride the busses for free.
Event organizer requests that the Insurance requirement be waived, and the event be included in the Townsinsurance.
Comments from Department Representatives:
RISK MANAGEMENT Suggests the event organizers obtain waivers from participants.
OCPD Will assign auxiliary officers to the event and notify the appropriate shifts of the event.
REC. & PARKS Will run this event. Total cost to the department is $324.00 - $144 for staff, $180 indonated court time.
TRANSPORTATION Provide ride-all-day bus service to high school graduates wearing numerically-
numbered, color-coded Play It Safe wristbands for 3-weeks in June. Last year, PIS distributed 6,922wristbands for an estimated value of $133,191.
TOURISM, EMERGENCY SERVICES, PUBLIC WORKS, BEACH PATROL, CONVENTIONCENTER, and FIRE MARSHAL No comments, concerns or costs.
Date on Council Agenda: March 18, 2013
Date Insurance Certificate Received: Beach Franchisee Notified:
Event Approved or Denied:
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Date Fees Received: Amount:
Date Permit Issued:
Other:
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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland
NON-REFUNDABLE APPLICATION FEE:$35.00 For Profit Applicants, $15.00 Non-Profit Applicants
RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842
This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.
This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.
Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Special Event Application Guidelines.
All questions on the application must be fully answered. Same as last year or similarcomments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document.
$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)
The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.
1. TITLE OF EVENT: ____________________________________________________Play It Safe 3 on 3 Basketball
2. IS THIS A NEW EVENT? ______________________________________________No
3. DATE(S) OF EVENT: __________________________________________________Wesdnesdays June 5 and 12, 2013
4. STARTING & ENDING TIMES OF EVENT: _______________________________7 PM until
5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________
_____________________________________________________________________Same dates 6 PM
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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________
______________________________________________________________________Same da as events
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
Northside Park East and West ms
_______________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
8. APPLICANTS NAME: ________________________________________________Donna R. Greenwood.
9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________
Ocean Cit Dru and Alcohol Abuse Prevention Committee
10. MAILING ADDRESS: _________________________________________________
_____________________________________________________________________P.O. Box 954; Ocean Cit MD 21843
11. WORK PHONE #_____________________HOME PHONE #__________________FAX: _________________________ E:MAIL: _____________________________
410-289-7060
12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: _________________________________________________________________________________________________________501C 3; Fed. ID #1453374
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR: ______________________________________Al Hand
14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________
__________________________________________________________________________________________________________________________________________
Ocean City Recreation & Parks
15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: 410-250-0125FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________
410-250-5409
ahand @ococean.com
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: __________________________________________________________________________________________________________________________________________________