March 11 2014 Complete Agenda

8/12/2019 March 11 2014 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,March11,20141:00P.M.

AClosedSessionisscheduled10:30A.M.1:00P.M.todiscusslegal,contractualandrealestatematters.AGENDA

1. CALLTOORDER2. REPORTONCLOSEDSESSIONTuesday,March11,201410:30a.m.1:00p.m.3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. CONSENTAGENDAA. 3YearPrivateEventApprovalRequestforSt.PatricksDayParadeMarch12,2016

B. RequestApprovalofTaxiMedallionTransfer

C. BidAwardRecommendationforBoardwalkNetworkCameraEquipment

5. NEWBUSINESSA. BidOpeningBusStorageFacilityRoofRepairs

B.

Requestfor

Approval

to

Purchase

Vehicles

on

State

Contract

presented

by

Procurement

Manager

C. RequestforApprovaltoPurchasePoliceInCarTechnologyEquipmentpresentedbyLt.Harmon

1. UseofAssetForfeitureFundstoReplaceToughbooks

2. UseofFY2013HomelandSecurityGrantFundstoReplaceToughbooks

D. RequestforApprovaltoSolicitProposalsforCompensationandBenefitsStudypresentedby

HumanResourceDirector

6. ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, MARCH 11, 2014

2. Report on Closed Session March 11, 2014 10:30 a.m.

1:00 p.m. Legal, Contractual and Real Estate Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

PURPOSES:

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,compensation, removal, resignation or performance evaluation of

appointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that isnot related to public business

X3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial

organization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potentiallitigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the

negotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;

13. Comply with a specific constitutional, statutory or judicially imposedrequirement that prevents public disclosures about a particular proceeding or

matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly related

to a negotiation strategy or the contents of a bid or proposal, if public discussionor disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process

DATE AND TIME: Tuesday, March 11, 2014 10:30 a.m.

PLACE: City Hall

SUBJECT: Legal, Contractual and Real Estate Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENT:


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday, March

11, 2014, a closed session was held on Tuesday, March 11, 2014 at 10:30 a.m. The

following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Contractual and Real Estate Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David RecorCouncil President Lloyd Martin

Council Secretary Mary Knight

Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare andJoe Mitrecic

City Solicitor Guy AyresExecutive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

Time adjourned:


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3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.

Anyone wishing to be heard shall state their name, address and the subject on which

he or she wishes to speak.


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4. CONSENT AGENDAA. 3-Year Private Event Approval Request for St. Patricks

Day Parade March 12, 2016


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TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: St. Patricks Day ParadeDATE: Feb. 25, 2014

ISSUE(S): St. Patricks Day Parade

SUMMARY: Buck Mann, for the Delmarva Irish American Club, has requested

the 3-year event approval be extended to include approval of the

March 12, 2016, St. Patricks Day Parade.

This is an annual parade featuring floats, bands, and marching

groups from area businesses and organizations.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related tothis event.

RECOMMENDATION: Approve 2016 event.

ALTERNATIVES: No staff alternatives suggested.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator.

COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Transportation, Public Works, and the

OCPD.

ATTACHMENT(S): 1) March 2016 Calendar2) Cover Sheet3) 2013 Application4) Parade Layout

Agenda Item # 4A

Council Meeting March 11, 2014


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Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5

6 7 8 9 10 11 12

PE - St. Patricks DayParade - TENTATI VE

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

2016

March


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Ocean City Private Events 3-year Approval

Name of Event: St. Patricks Day Parade

Date of Event: Requesting event approval for March 12, 2016

Total Cost to Town: $31,354.17

Total Revenue to Town: $125.00

Things to Note:

Beginning in 2011, Buck Mann, for the Delmarva Irish American Club, has been granted a 3-year event approval forthe St. Patricks Day Parade.

Buck Mann, for the Delmarva Irish America Club, would like to continue this provision, and requests Council approvethe event for the date of March 12, 2016.

All appropriate documents have been supplied and fees have been invoiced.

Comments from Department Representatives: Tourism: This event is an important spring season kick-off and brings thousands to town. Transportation: Public transit will be providing normal service during the parade. Busses will be traveling in lane 2

of the southbound lanes during the parade. Boarding and alighting will occur in the intersections staffed with policeofficers between 61stand 44thStreets. Small bus loops may be established in one or both directions if vehicular trafficbecomes congested. One tram will be provided for use by Mayor and City Council in the parade and a bus will beprovided for parade personnel for transport back to 61stStreet. Estimated cost for transportation services is $457.

Fire Marshal: Last year tents were installed at the end of the parade route, in the parking lot of the 45 thStreet Village.They did not indicate the use of tents this year, but if they do want to utilize tents, a permit must be obtained from theOffice of the Fire Marshal.

Public Works: This event has been going on for over 30 years. Maintenance provides bleachers, tables, chairs, trashcontainers and sound system at the parade grounds. Maintenance also works in conjunction with the OCPD withtraffic set-up on Coastal Highway. This years application is a snapshot of previous years requests. Estimated cost to

the department is $23,146.17. Risk Management: Insurance coverage to be obtained and certificate submitted prior to event. Police: Create and publish a special order detailing approximately 35 officers to the event. Expected cost to

department if $7,751.86.

OCCC, Recreation & Parks, Beach Patrol, Emergency Services: No comments, concerns or costs.

Date on Council Agenda: March 3, 2014

Event Approved of Denied:

Other:


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4. CONSENT AGENDAB. Request Approval of Taxi Medallion Transfer


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Kelly Allmond, City ClerkRE: Taxi Medallion #173DATE: February 25, 2014

ISSUE(S): Transfer of taxi medallion #173

SUMMARY: On February 24, 2014, Samuel Zewdie of Luxury Cab sold TaxiMedallion #173 to Esayas Minwalkulet for the amount of $6500.

The 25% Transfer Fee ($1625) was paid, and the medallion is inmy possession.

This is an independent to independent transfer.

FISCAL IMPACT: $1,625

RECOMMENDATION: Approve the transfer of medallion #173

ALTERNATIVES: Exercise your right of first refusal as provisioned in Chapter 102-32(b)(7)d (see attached) of the Town Code.

RESPONSIBLE STAFF: Kelly Allmond, City Clerk

COORDINATED WITH: Michelle Monico, Police Records Management SupervisorSue Adkins, Revenue SupervisorMichael Sherman, Business License Inspector

ATTACHMENT(S): Notarized Bill of Sale for Medallions 173

Agenda Item # 4B

Council Meeting 03/11/14


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(a)

(1)

(2)

(b)

(1)

(2)

(3)

(4)

(5)

(6)

(7)

a.

b.

Sec. 102-32. - Requirements.

Operation of taxicabs.

No taxicab shall be operated within the limits of Ocean City, Maryland unless it is

licensed pursuant to this article or is licensed by some other governmental agencythat is merely delivering people from the jurisdiction of such other governmental

agency to Ocean City.

No taxicab shall be operated without a medallion, in accordance with the provisions of

this ordinance, when transporting passengers between points in Ocean City, a point in

Ocean City to a point outside Ocean City, a point outside Ocean City to a point in

Ocean City, or a point at an Ocean City owned facility to a point in or outside Ocean

City.

Licensing procedure.

The Police Commission is authorized to issue up to 175 taxicab medallions up to

85 percent to be issued to fleet holders and up to 15 percent to be issued to

independent holders.Taxicab medallions shall be awarded by a process the manner of which is to be

determined by the mayor and city council. Payment of the medallion price under the

initial process shall be ten percent at time of award, ten percent on April 15, 20

percent on May 15, June 15, July 15 and August 15. If a payment is not made on a

due date, the medallion is automatically revoked. Taxicab medallions awarded after

the initial process shall be payable on or at time of award.

Successful bidders shall provide the names and addresses used for the past five

years of each member or stockholder of a corporate holder and the same information

for the individual holders. Each member or individual must sign an authorization for

the Police Department to perform a criminal background search and pay to the Police

Department the requisite fee for such service.

A holder of a taxicab medallion must have the taxicab fully operational under this

article within 30 days of the successful bid or the medallion must be returned to the

Police Commission without a refund. The Police Commission may extend the fine for

up to ten additional days, per good cause shown by the holder

If an operational taxicab license becomes inoperable and is not repaired and

reinspected, replaced or transferred, as herein provided, within one year, the

medallion must be returned to the Police Commission without a refund.

A holder of a taxicab medallion may transfer the medallion to another vehicle owned

by the holder, upon notification to the Police Department, provided that such vehicle

meets all requirements of this article.

If a taxicab medallion is paid in full, the holder of a taxicab medallion may transfer the

taxicab medallion to another holder; provided however, that a fleet holder may transfer

to either a fleet holder or independent holder and an independent holder may only

transfer to another independent holder to maintain at least a 15 percent holder ratio to

independent holders. Any transfer of a taxicab medallion is subject to the approval of

the Mayor and City Council and is subject to the following provisions:

The proposed transferee must comply with subsection (3) of this section.

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c.

d.

(8)

(c)

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

a.

b.

i.

ii.

iii.

iv.

v.

vi.

(13)

Both the transferor and the transferee shall provide the Mayor and City Council

with a sworn affidavit and bill of sale attesting to the transfer price or

consideration.

Pay onto the Mayor and City Council a transfer fee equal to the greater of

$500.00 or 25 percent of the transfer price or consideration.

A right of first refusal by the Mayor and City Council of Ocean City to reacquire

the usage rights of the medallion from the transferor for the proposed purchaseprice less the transfer fee.

The annual renewal medallion fee shall be $500.00.

No taxicab, licensed under this article, shall be operated without a taximeter operated in

accordance with the provisions of this ordinance when transporting passengers between

points in Ocean City, a point in Ocean City to a point outside Ocean City, a point outside

Ocean City to a point in Ocean City, or a point at an Ocean City owned facility to a point in or

outside Ocean City.

The Police Department will inspect, test, approve, and then seal the taximeter.

The taximeter must be accurate, within an error in calibration of not greater than five

percent, and in operating condition. The type of meter must be approved by the Police

Department.The taximeter shall be mounted on the dashboard and connected to the transmission,

speedometer cable or speed sensor in a manner approved by the Police Department

and must not obscure the vision of the operator or present a hazard to the

passengers.

The lights in the taximeter must be on to indicate the meter is operating.

The taximeter reading (fare) must be visible to the passengers at all times.

A taxicab driver may not charge a fare in excess of the taximeter reading.

A taxicab driver may not charge a fare if the taximeter is not operating during a ride.

If the taximeter breaks down, is stolen, or becomes inoperable for any reason, the

Police Department will do an inspection on the new or repaired taximeter within 48hours of the request for inspection.

It is unlawful for any person to tamper with or break the taximeter seal.

It shall be unlawful for any person to operate any taxicab with a broken taximeter seal.

The Police Department shall inspect the taxicab taximeter annually and may conduct

random inspections as needed.

It shall be unlawful for any taxicab to display, internally or externally, any advertising

materials, except:

The name of the taxicab owner.

Advertisement on exterior roof light, which does not exceed39"L, 14"W and

15"H in size, and which is not:

False, misleading or deceptive;

Sexually explicit or obscene;

Violent in nature or illegal;

Promoting tobacco products;

Promoting gambling, except for Ocean Downs or the State lottery and

keno

Promoting alcohol products.

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(d)

(e)

(f)

(g)

(h)

(i)

(j)

(k)

As of March 1, 2007 all taxicabs shall be equipped with a "driver needs help" or

"panic" light pursuant to standards established by the Police Department.

A taxicab must have a minimum of four doors or be a minivan.

A taxicab must have an operational heating system, and, if equipped with air conditioning the

air conditioner must be operational. After March 31, 2010, no taxicab medallion will be issued

for a taxicab which does not have an air conditioning system.

All holders shall accept credit cards for payment of fares, provided that holders have untilMarch 31, 2013 to be compliant.

All taxicabs, licensed under this article, must be registered with the Motor Vehicle

Administration of the State of Maryland. Vehicles must be registered in either the company

name or the name of the business license holder.

All taxicabs, licensed under this article, must file with the Town of Ocean City a certificate

proving insurance coverage currently exists for the vehicle to be used as a taxicab at the

time of the initial annual inspection. The coverage shall be for injury to or death of persons in

accidents resulting from any cause of which the owner of the vehicle would be liable by law,

regardless of whether the taxicab was being driven by the owner, employee, agent or lessee,

and against damage to the property of another, including personal property, in the minimum

amounts as required by the State of Maryland. The taxicab medallion holder shall have theirinsurance carrier name the Town of Ocean City as a "Certificate Holder" further requiring that

the Town of Ocean City be notified of any cancellation or termination of insurance coverage.

The cancellation or termination of any coverage or policy shall automatically terminate and

revoke the taxicab medallion issued to the taxicab covered by such policy, unless another

policy complying with the provisions of this section is provided and is in effect at the time of

the cancellation or termination.

All taxicab medallion holders, licensed under this article, shall establish policies and take

action to discourage, prevent or correct violations of this chapter by taxicab drivers employed

or contracting with the taxicab medallion holder. No taxicab medallion holder will allow a

taxicab driver who is employed by them or whom is contracting with them to drive a taxicab,

if the medallion holder knows or has reasonable cause to know that the driver has failed tocomply with this chapter, any applicable local, state or federal law including any rules or

regulations established by either the Mayor and City Council or the Police Commission.

Every taxicab operating under this chapter shall be kept clean and sanitary according to

rules and regulations which may from time to time be determined and adopted by the Police

Commission. The Police Department shall ensure all taxicabs are inspected at least twice

annually for compliance with this section.

A taxicab medallion may be deactivated by its holder and stored at city hall for a maximum

period of six months in a one year cycle. A taxicab medallion may be deactivated and

reactivated one time with no fee charged, however any additional deactivation and

reactivation will be subject to an administrative fee of $100.00 per vehicle per additional

reactivation.(Ord. No. 2000-11, 5-1-2000; Ord. No. 2004-4, 4-5-2004; Ord. No. 2006-6, 4-3-2006; Ord. No. 2006-25, 9-26-2006;

Ord. No. 2010-1, 2-16-2010; Ord. No. 2010-5, 4-5-2010; Ord. No. 2010-21, 7-6-2010; Ord. No. 2010-31, 10-18-

2010; Ord. No. 2011-20, 6-20-2011; Ord. No. 2012-12, 3-19-2012)

Page 3 of 3Municode



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4. CONSENT AGENDAC. Bid Award Recommendation for Boardwalk Network

Camera Equipment


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGeanRE: Bid Award Recommendation Boardwalk Camera EquipmentDATE: February 26, 2014

ISSUE(S): Bid award recommendation for Boardwalk Camera Equipment

SUMMARY: Fourteen (14) bids for boardwalk network camera equipmentwere received via eMaryland Marketplace on February 14, 2014.

FISCAL IMPACT: $150,000 appropriated for this project from Boardwalk Bondproject cost savings. The installation contract was previouslyawarded in the amount of $91,990. Estimated cost for equipmentwas $35,000

RECOMMENDATION: Award the equipment contract to the low bidder, Evigilant.com,Inc. in the amount of $29,263.68

ALTERNATIVES: None

RESPONSIBLE STAFF: Terence McGean, City Engineer

COORDINATED WITH: Rob Morand, Network Manager

ATTACHMENT(S): eMaryland bid results

Agenda Item # 4C



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5. NEW BUSINESSA.Bid Opening Bus Storage Facility Roof Repairs


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Bus Vehicle Storage Building-Metal Roofing Repairs Bid

CONTRACTORS Base Bid

All Sates Construction

APEX Construction

Beauchamp Construction

Apostle Construction Company

C B Structures

EDJE Enterprises

Jade Group Enterprises

Mallard Construction

Tecta America East

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5. NEW BUSINESSB.Request for Approval to Purchase Vehicles on State

Contract presented by Procurement Manager


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City ManagerTHRU: Catrice Parsons, Procurement ManagerRE: Vehicle Trust Trucks PurchaseDATE: March 03, 2014

ISSUE(S): Request permission to purchase two trucks budgeted in the FY14Vehicle Trust Budget off of the State of Maryland contract.

SUMMARY: Two ton pick-up trucks were approved for purchase in theFY2014 budget at an estimated cost of $37,000. The State ofMaryland permits local Maryland governments to purchase undertheir contracts.

FISCAL IMPACT: $36,986.00; $14.00 below budget estimates.

RECOMMENDATION: Purchase the vehicles off of the State of Maryland contract.

ALTERNATIVES: Delay the purchase of approved vehicles and bid them outthrough the Town or do not replace the vehicles.

RESPONSIBLE STAFF: Catrice Parsons, Procurement Manager

COORDINATED WITH: Hal Adkins, Director of Public WorksBud Iman, Water Superintendent

Charlie Felin, Wastewater Superintendent

ATTACHMENT(S): 1) Bid price per unit compared to budget estimate2) E-mail from Hal Adkins

Agenda Item # 5B



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Town of Ocean City

Vehicle Prices on State Bid Contracts

FY2014

Department Type of Vehicles Dealer # Amount Budget Variance

Water Ton-2WD 1 $18,493.00 $18,500.00 ($7.00)

Waste Water Ton-2WD 1 $18,493.00 $18,500.00 ($7.00)


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5. NEW BUSINESSC.Request for Approval to Purchase Police In-Car Technology

Equipment presented by Lt. Harmon

1. Use of Asset Forfeiture Funds for Toughbooks2. Use of FY 2013 Homeland Security Grant Funds for

Toughbooks


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0 TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lt. Elton Harmon, Assistant Support Services Commander OCPDRE: Use of Asset Forfeitures Funds for Police In-Car Technology projectDATE: March 4, 2014

ISSUE(S): Consideration to use $19,666 of Asset Forfeiture funds for thepurpose of replacing outdated and out of warranty Toughbooks.

SUMMARY: The $19,666 will be for the purchase of five CF-53 Toughbook

laptops, thirteen warranty protection plans, thirteen MicrosoftOffice Professional licenses, three Toughbook car power adaptersand two CF-53 desktop port replicators.

1)Purchase five (5) CF-53 laptops at a cost of $13,075.2)Purchase of thirteen (13) Panasonic Protection Plus warranty

plans at a cost of $1,421. (8 warranties to be used for laptopspurchased with Home 13 funding)

3)Purchase thirteen (13) Microsoft Office Professional License ata cost $2,626. (8 licenses to be used for laptops purchasedwith Home 13 funding)

4)Purchase three (3) Toughbook Car Power Adapters at a cost of$390.

5)Purchase two (2) CF-53 Port Replicators at a cost of $390.FISCAL IMPACT: No financial impact on the current or FY 2015 Budget. Funding

accomplished through asset forfeiture.

RECOMMENDATION: Approve the use of Asset Forfeiture funds in the sum of $19,666.

ALTERNATIVES: Continue to use outdated and out of warranty Toughbook laptops

and fund repairs and replacement through upcoming fiscalbudgets.

RESPONSIBLE STAFF: Lt. Elton Harmon OCPD

COORDINATED WITH: Christopher Holloway, Senior Support Specialist, IT

ATTACHMENTS: Bids received

Agenda Item # 5C(1)



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SALES ESTIMATE

DATE

1/23/2014

QUOTE #

140130Q

NAME / ADDRESS

Town of Ocean CityAttn: Accounts PayableP.O. Box 158

Ocean City, Maryland 21843

SHIP / DELIVERTown of Ocean City

Information Technology

6501 Coastal Hwy

Ocean City, MD 21842

P: 443-557-0200 f: 443-557-0201

www.brekford.com7020 Dorsey Building # C

QUOTE VERSION TERMS

Net 30

VALID THROUGH

2/22/2014

REP

LR

Quote #

140130Q

FEDERAL ID: 20-4086662

SIGNATURE (quote approval)

_____________________________________

Brekford Policy: 3 Year Limited Priority Warranty on Mobile DataComputers-hardware/labor (excluding: batteries). This warranty does not coverphysically damaged merchandise. Refund is only available on special

circumstances and subjected to 25% restocking fee. No refund will beconsidered after 15 days from the date of purchase. For tech support and RMA

service call (443-557-0200).

TOTAL

ITEM DESCRIPTION QTY TOTALU/PRICE

** CF53 CID **

PANASONIC CF-53SULZV1M

PANASONIC : Win7, Intel Core i5-3340M 2.70GHz, vPro, 14.0in HD Touch, 500GB(7200rpm),4GB, Intel WiFi a/b/g/n, TPM, Bluetooth, Dual Pass (Upper:WWAN/Lower:WLAN), Verizon 4G

LTE, Emissive Backlit Keyboard, Multi-drive, Toughbook Preferred

1 2,615.2,615.00

Protection Plus Warranty Upgrade --Three Years Toughbook Protection Plus Warranty--: To compliment the

enhanced design concepts, and the standard factory three-year warranty, Panasonic has developed a

Extra Protection service program that extends warranty coverage to include damage that occurs

due to accidental dropping, exposure to environmental conditions, and other normally excluded

incidents that are not caused by intentional actions. All system components, including the LCD

screen are covered under this program.

SKU Description SRP

CF-SVCLTNF3Y Three Years Toughbook Protection Plus Warranty $250 **CF-SVCLTNF4Y Four Years Toughbook Protection Plus Warranty $620

CF-SVCLTNF5Y Five Years Toughbook Protection Plus Warranty $840

1 245.245.00

CONTRACTS MARYLAND State Contracts:

>DBM-0106-RADEQ (Two Way Radio Equipment) ID # 060B3490002>eMarylandMarketplace -Maryland State Catalog

***"Pricing Structure,Terms and Conditions in accordance with State of Maryland DOIT contract#

060B2490022.****

>MD State Hardware and Associated Equipment and Services and Associated Equipment - BPO#

060B2490022

1 0.0.00

Ship&Handle Charge Shipping and Handling

Date shipped: / Carrier: / Tracking#:

FREE

1 0.0.00

$2,860.0


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SALES ESTIMATE

DATE

1/23/2014

QUOTE #

140131Q

NAME / ADDRESS





6501 Coastal Hwy


P: 443-557-0200 f: 443-557-0201


QUOTE VERSION TERMS

Net 30

VALID THROUGH

2/22/2014

REP

LR

Quote #

140131Q



_____________________________________



service call (443-557-0200).

TOTAL


** CF53 - CF30 Replacements*




4 10,460.2,615.00







SKU Description SRP



4 980.245.00

PANASONIC CF-LNDDC120

PANASONIC : Lind 120 Watt 12-32 Volt Input Car Adapter for ToughBooks

3 390.130.00

#CF-VEB531U #CF-VEB531UCF-53 Desktop Port Replicator (Mk1, Mk2)

2 390.195.00


>DBM-0106-RADEQ (Two Way Radio Equipment) ID # 060B3490002

>eMarylandMarketplace -Maryland State Catalog


060B2490022.****>MD State Hardware and Associated Equipment and Services and Associated Equipment - BPO#

060B2490022

1 0.0.00



FREE

1 0.0.00

$12,220.0


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TOWN OF

T h e W h i t e M a r l i n Ca p i t a l o f t h e W o r l d

TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Lt. Elton Harmon, Assistant Support Services Commander, OCPDRE: FY 2013 Homeland Security grant 13 Home for Police In-Car Technology projectDATE: March 4, 2014

ISSUE(S): Consideration to use $22,285 of the $22,462 allocated from theFY 2013 Homeland Security grant (13 Home) for theenhancement of the Police In-Car Technology project.

SUMMARY: The $22,285 will be for the purchase of eight CF-53 Toughbooklaptops and seven CF-53 desktop port replicators. The laptopswill replace older machines which are no longer under warranty.The port replicators will allow us to use seven of the abovementioned laptops at a desktop workstation as well as an in-carmobile computer.

1)Purchase eight CF-53 laptops at a cost of $20,920.2)Purchase seven CF-53 port replicators at a cost of $1,365.3)Upon approval, an additional $1,960 will be allocated from

forfeiture funds to pay for Panasonic Protection Plus Warranty

upgrades for the above eight laptops. FY 2013 HomelandSecurity Grant regulations prohibit the use of funds topurchase extended warranties.

FISCAL IMPACT: No financial impact on the FY 2015 Budget. Fundingaccomplished through 13 Home grant allocated for thecontinuation of Police In-Car Technology

RECOMMENDATION: Approve proposal to use the 13 Home grant to improvementsof our Police In-Car technology.

ALTERNATIVES: Continue to use outdated and out of warranty Toughbook laptops

and fund repairs and replacement through upcoming fiscalbudgets.

RESPONSIBLE STAFF: Lt. Elton Harmon OCPD

COORDINATED WITH: Christopher Holloway, Senior Support Specialist, IT

ATTACHMENTS: Bids received

Agenda Item # 5C(2)



42/70

SALES ESTIMATE

DATE

1/23/2014

QUOTE #

140129Q

NAME / ADDRESS





6501 Coastal Hwy


P: 443-557-0200 f: 443-557-0201


QUOTE VERSION TERMS

Net 30

VALID THROUGH

2/22/2014

REP

LR

Quote #

140129Q



_____________________________________



service call (443-557-0200).

TOTAL


** CF53 Home Land **




8 20,920.2,615.00







SKU Description SRP



8 1,960.245.00

#CF-VEB531U #CF-VEB531UCF-53 Desktop Port Replicator (Mk1, Mk2)

7 1,365.195.00

#PA1580-1745 #PA1580-1745

DC Lind-1745 Adapter 120W CF74/51/52) 36" Cig Plug 36" 2.5mm Yellow Tip

1 112.112.00


>DBM-0106-RADEQ (Two Way Radio Equipment) ID # 060B3490002

>eMarylandMarketplace -Maryland State Catalog


060B2490022.****>MD State Hardware and Associated Equipment and Services and Associated Equipment - BPO#

060B2490022

1 0.0.00



FREE

1 0.0.00

$24,357.0


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5. NEW BUSINESSD.Request for Approval to Solicit Proposals for Compensation

and Benefits Study presented by Human Resource Director


44/70

TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City ManagerFROM: Wayne Evans, Human Resources DirectorRE: Compensation and Benefits Study RFPDATE: March 4, 2014

ISSUE(S): 2013 Strategic Planning Action item for Citywide Compensationand Benefits Study as stated under Goal 1 Financially SoundTown Government.

SUMMARY: Proposal is to contract with a professional services firm for thepurpose of conducting a pay, classification and benefits study to1) analyze, validate and / or improve current compensationadministration and classification practices and 2) determinecompetitiveness of the Towns pay and benefits programs in itscomparative market through the collection and analysis ofcompensation and benefits survey data.

FISCAL IMPACT: Cost estimate $45-$50,000 which will be encumbered inFY2014.

RECOMMENDATION: Review and approve the scope of services proposal.

ALTERNATIVES: Edit or donot approveproposal.

RESPONSIBLE STAFF: Wayne Evans, Human Resources Director

COORDINATED WITH: Catrice Parsons, Procurement Manager

ATTACHMENT(S): Proposal Documents for Pay, Classification and Benefits Study

Agenda Item # 5D



45/70

FP 1

TOWNOFOCEANCITY

PURCHASINGDEPARTMENT

TOWNOFOCEANCITY,MARYLAND

PROPOSALDOCUMENTS

FOR

Pay,ClassificationandBenefitsStudy

THISSPACEFOR DEPARTMENT USE

DateofAward:

AwardedTo:

Chargeableto

Account

:

BidDate:

BidTime:

PreBidMeetingScheduled:

AdRun:


46/70

2

ADVERTISEMENT

Town of Ocean City, Maryland

Pay, Classification and Benefits Study

TheTown

of

Ocean

City

is

seeking

proposals

from

qualified

and

experienced

vendors

to

provide

apay,classificationandbenefitsstudyinconformitywiththerequirementsdetailedinthe

ProposalDocuments.

ProposaldocumentsforthePay,ClassificationandBenefitsStudymaybeobtainedfromthe

TownofOceanCitysHumanResourcesDepartmentbyeitheremailingtheHumanResources

Director,WayneEvans,[email protected]

businesshours,orviaourwebsite,http://oceancitymd.gov/City_Manager/bids.html. Vendors

areresponsibleforcheckingthiswebsiteforaddendapriortosubmittingtheirbids. TheTown

ofOceanCityisnotresponsibleforthecontentofanyProposalDocumentreceivedthrough

anythird

party

bid

service.

It

is

the

sole

responsibility

of

the

vendor

to

ensure

the

completenessandaccuracyoftheCompletedProposalDocuments.

Questionsaredue,byemail,nolaterthanTuesday,March18th

at12:00p.m.localtime,

submittedtoWayneEvansasdetailedabove. Nofurtherquestionswillbeacceptedafterthis

date.

SealedProposalDocumentsaredue April8,11:00a.m.(localtime) bycouriertotheTownof

OceanCity,Attn: CityManagersOffice,201N.BaltimoreAvenue,OceanCity,Maryland21842,

atwhichtimeandplacetheywillbepubliclyopenedandnamesofvendorsreadaloud. Late

CompletedProposalDocumentsmayormaynotbeaccepted,Councilwillusetheirdiscretion

indeterminingacceptanceoflateCompletedProposalDocuments.

AllminoritybusinessenterprisevendorsareencouragedtocompeteforawardofsaidServices.

CatriceParsons,CPSM

ProcurementManager

TownofOceanCity,Maryland


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3

TABLE OF CONTENTS

Pay, Classification & Benefits Study

SECTION

I:

INTRODUCTION

1 PURPOSE

2 CLARIFICATIONOFTERMS

3 QUESTIONSANDINQUIRIES

4 FILLINGOUTPROPOSALDOCUMENTS

5 SUBMISSIONOFPROPOSALDOCUMENTS

6 OPENINGOFPROPOSALDOCUMENTS

7 ACCEPTANCEORREJECTIONOFPROPOSALDOCUMENTS

8 NOTICESTOVENDORS

SECTIONII: GENERALINFORMATION

1

ECONOMYOF

PROPOSAL

2 RESPONSIBILITIESOFTHEVENDOR

3 PROPRIETARYINFORMATIONORTRADESECRETS

4 OWNERSHIPOFMATERIALS

5 AUDIT

6 KEYPERSONNEL

7 NONPERFORMANCE

8 ASSIGNMENT

9 CONTRACTAWARD

10 MODIFICATIONORWITHDRAWALOFPROPOSAL

11

DEFAULT12 COLLUSIONAL/FINANCIALBENEFIT

13 TAXEXEMPTION

14 EQUALEMPLOYMENTOPPORTUNITYANDNONDISCRIMINATION

15 INDEMNITY

16 STATUSOFVENDOR

17 APPLICABLELAWS

18 SUSPENSIONORTERMINATIONFORCONVENIENCE

19 CONTRACTCHANGES

20 ADDENDUM

21 INSURANCEREQUIREMENTS

SECTIONIII: SCOPEOFSERVICES

1 BACKGROUND

2 SCOPEOFSERVICES

3 QUALIFICATIONSREQUIRED

4 PROPOSALSUBMITTAL

5 FEEREQUIREMENTS


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4

6 MEETINGS&OTHEREXPECTATIONS

7 INTERVIEWS

8 PROJECTSCHEDULE

SECTIONIV:

EVALUATION

AND

SELECTION

PROCESS

1 EVALUATION

SECTIONV: FORMOFPROPOSAL

FORMOFPROPOSAL

EXCEPTIONSANDADDENDA

CORPORATIONINFORMATION

AFFIDAVITOFQUALIFICATIONSTOBID

NONCOLLUSIVEAFFIDAVIT


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5

SECTIONI: INTRODUCTION

1. PURPOSE1.1. ThepurposeoftherequestforproposaldocumentsisfortheTownofOceanCity

(Town)toobtaintheservicesofaqualifiedvendortoconductapayandclassification

studyinconformitywiththerequirementscontainedherein(ProposalDocument(s)).

2. CLARIFICATIONOFTERMS2.1.

Professional

firms

or

individuals

that

submit

a

bid

for

award

of

a

contract

(Contract)arereferredtoasvendors(Vendors)inthisdocument. TheVendorthat

isawardedtheContractishereinreferredtoasthe(SuccessfulVendor).

3. QUESTIONSANDINQUIRIES3.1. ForinformationregardingProposalDocumentsandbiddingrequirements,please

[email protected].

3.2. CopiesoftheProposalDocumentsareavailableathttp://oceancitymd.gov/City_Manager/bids.htmlorbycalling(410)2898822during

normalbusinesshours.

4. FILLINGOUTPROPOSALDOCUMENTS4.1. UseonlyformssuppliedbytheTown.4.2. Submitoneunboundoriginalandtwo(2)boundcopiesofcompletedProposal

Documents.

4.3. Proposalsshouldbetabsequencedasfollows:(1)Coverletter,(2)ScopeofServices/projectunderstanding/projectapproach/timeschedule,(3)Qualifications,(4)

FormofProposalandsignedaddenda.

4.4. AllblanksontheProposalDocumentswillneedtobefilledinelectronicallyormanuallyinink.

4.5. WheresoindicatedbythemakeupoftheProposalDocuments,sumswillbeexpressedinbothwordsandfigures,andinthecaseofadiscrepancybetweenthetwo,

theamount

written

in

words

will

govern.

In

the

event

there

is

adiscrepancy

between

theunitpriceandtheextendedtotals,theunitpriceswillgovern.

4.6. Anyinterlineation,alteration,orerasurewillbeinitialedbythesigneroftheProposalDocuments.

4.7. EachcopyoftheProposalDocumentswillbesignedbytheperson(s)legallyauthorizedtobindtheVendortoacontract,usingthelegalnameofthesigner.

ProposalDocumentssubmittedbyanagentwillhaveacurrentPowerofAttorney

attachedcertifyingtheagentsauthoritytobindtheVendor.


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6

4.8. VendorwillsupplyallinformationandsubmittalsrequiredbytheProposalDocumentstoconstituteaproperandresponsiblecompletedProposalDocument

package.

4.9. AnyambiguityintheProposalDocumentsasaresultofomission,error,lackofclarityornoncompliancebytheVendorwithspecifications,instructions,and/orall

conditionsof

bidding

will

be

construed

in

the

light

most

favorable

to

the

Town.

5. SUBMISSIONOFPROPOSAL5.1. AllcopiesoftheProposalDocumentsandanyotherdocumentsrequiredtobe

submittedwiththeProposalDocumentswillbeenclosedinasealedenvelope. The

envelopewillbeaddressedtotheAssistantDirectorofInternalServicesProcurement

DivisionandwillbeidentifiedwiththeprojectnameandtheVendorsnameand

address. IftheProposalDocumentsaresentbymail,thesealedenvelopewillbe

enclosedinaseparatemailingenvelopewiththenotationSEALEDPROPOSAL

DOCUMENTSENCLOSEDonthefacethereof.

5.2. ProposalDocumentswillbedepositedatthedesignatedlocationpriortothetimeanddateforreceiptofProposalDocumentsasindicatedintheAdvertisementor

RequestforProposal,oranyextensionmadebyAddendum. ProposalDocuments

receivedafterthetimeanddateforreceiptwillbereturnedunopened.

5.3. VendorwillassumefullresponsibilityfortakingwhatevermeasuresnecessarytoensurethattheProposalDocumentsreachtheOfficeoftheAssistantDirectorof

InternalServicesProcurementDivisionpriortothelocaltimeanddatespecifiedfor

receiptofProposalDocuments. TheTownwillNOTBERESPONSIBLEforanyProposal

DocumentdelayedinthepostalorotherdeliveryservicenoranylateProposal

Document,amendment,orrequestforwithdrawalofProposalDocument,received

aftertheProposalDocumentsubmissiondate.

5.4. Vendors,ortheirauthorizedagents,areexpectedtofullyinformthemselvesastotheconditions,requirements,andspecificationsbeforesubmittingProposal

Documents;failuretodosowillbeattheVendorsownrisk.

5.5. AfullyexecutedAffidavitofQualificationtoBidwillbeattachedtoeachProposalDocument.

5.6. ALLMINORITYBUSINESSENTERPRISEVENDORSAREENCOURAGEDTOPARTICIPATE.5.7. AllVendorsubmittedProposalsDocumentswillbevalidforaminimumofsixty(60)

daysfromthedateofProposalDocumentopening.

6. OPENINGOFPROPOSALS6.1.

Proposal

Documents

received

on

time

will

be

opened

publicly

and

only

vendors

nameswillbereadaloudfortherecord.

6.2. TheContractwillbeawardedorallProposalDocumentswillberejectedwithinonehundredtwenty(120)daysfromthedateoftheProposalDocumentopening.

6.3. Ifawarded,itisanticipatedthiscontractwillbeginMay2014.


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7

7. ACCEPTANCEORREJECTIONOFPROPOSALS7.1. Unlessotherwisespecified,theContractwillbeawardedtothemostRESPONSIBLE

andRESPONSIVEVendorcomplyingwiththeprovisionsoftheProposalDocuments,

providedtheproposalpriceisreasonable,doesnotexceedthefundsavailable,anditis

inthebestinterestoftheTowntoacceptit. TheTownreservestherighttorejectthe

ProposalDocuments

of

any

Vendor

who

has

previously

failed

to

perform

properly

in

anywayorcompleteontimecontractsofasimilarnature;oraProposalDocument

fromaVendorwho,investigationshows,isnotinapositiontoperformtheContract;or

ProposalDocumentsfromanyperson,firm,orcorporationwhichisinarrearsorin

defaulttotheTownforanydebtorcontract.

7.2. IndeterminingaVendorsRESPONSIBILITY,theTownmayconsiderthefollowingqualifications,inadditiontoprice:

7.2.1. Ability,capacity,andskilltoprovidethecommoditiesorservicesrequiredwithinthespecifiedtime,includingfuturemaintenanceandservice,andincludingcurrent

financialstatementorotherevidenceofpecuniaryresourcesandnecessary

facilities.

7.2.2. Character,integrity,reputation,experienceandefficiency.7.2.3. Qualityofpastperformanceonpreviousorexistingcontracts,includingalistof

currentandpastcontractsandotherevidenceofperformanceability.

7.2.4. PreviousandexistingcompliancewithlawsandordinancesrelatingtocontractswiththeTownandtotheVendorsemploymentpractices.

7.2.5. EvidenceofadequateinsurancetocomplywithContracttermsandconditions.7.2.6. StatementofcurrentworkloadandcapacitytoperformtheServices.7.2.7. ExplanationofmethodstobeusedinfulfillingtheContract.7.2.8. TheVendor,ifrequested,willbepreparedtosupplyevidenceofits

qualifications,listedabove,anditscapacitytoperformtheServices;suchevidence

tobe

supplied

within

aspecified

time

and

to

the

satisfaction

of

the

Town.

7.3. IndeterminingaVendorsRESPONSIVENESS,theTownwillconsiderwhethertheProposalDocumentconformsinallmaterialrespectstotheProposalDocuments. The

Townreservestherighttowaiveanyirregularitiesthatmaybeinitsbestinteresttodo

so.

7.4. TheTownwillhavetherighttorejectanyandallProposalDocuments,whereapplicabletoacceptinwholeorinpart,toaddordeletequantities,towaiveany

informalitiesorirregularitiesintheProposalDocumentreceived,torejectaProposal

Documentnotaccompaniedbyrequiredproposalsecurityorotherdatarequiredby

theProposalDocuments,andtoacceptorrejectanyProposalDocumentwhich

deviates

from

specifications

when

in

the

best

interest

of

the

Town.

Irrespective

of

any

oftheforegoing,theTownwillhavetherighttoawardtheContractinitsownbest

interests.


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8

8. NOTICETOVENDORS8.1. BeforeaVendorsubmitstheProposalDocumentsitwillneedtobecomefully

informedastotheextentandcharacteroftheServicesrequiredandareexpectedto

completelyfamiliarizethemselveswiththerequirementsofthisProposalDocuments

specifications. FailuretodosowillnotrelievetheVendoroftheresponsibilitytofully

performin

accordance

therewith.

No

consideration

will

be

granted

for

any

alleged

misunderstandingofthematerialtobefurnishedortheServicestobeperformed,it

beingunderstoodthatthesubmissionofaProposalDocumentisanagreementwithall

oftheitemsandconditionsreferredtoherein.

END OF SECTION


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9

SECTIONII: GENERALINFORMATION

1. ECONOMYOFPROPOSAL1.1. ProposalDocumentswillbepreparedsimplyandeconomically,providing

straightforwardandconcisedescriptionoftheVendorscapabilitiestosatisfythe

requirementsof

the

Proposal

Documents.

Emphasis

should

be

on

completeness

and

clarityofcontent. Elaboratebrochuresandotherrepresentationsbeyondthat

sufficienttopresentacompleteandeffectiveProposalDocumentareneitherrequired

nordesired.

2. RESPONSIBILITIESOFTHEVENDOR2.1. TheVendorwillberesponsiblefortheprofessionalqualityandtechnicalaccuracyof

theiradviceandotherservicesfurnishedintheProposalDocuments. TheVendorwill

performserviceswiththedegreeofskillthatisnormallyexercisedbyrecognized

professionalsastheStandardofCarewithrespecttoservicesofasimilarnature.

2.2.

Neither

the

Towns

review,

approval

or

acceptance

of,

nor

payment

for,

any

of

the

servicesrequiredundertheawardedContractwillbeconstruedtooperateasawaiver

ofanyrightsundertheContractoranycauseofactionarisingoutoftheperformance

oftheContract,andtheVendorwillbeliabletotheTowninaccordancewithapplicable

lawforalldamagestotheTowncausedbytheVendorsnegligentperformanceofany

oftheservicesfurnishedundertheContract.

2.3. TherightsoftheTownprovidedforundertheawardedContractareinadditiontoanyrightsandremediesprovidedbylaw.

3. PROPRIETARYINFORMATIONORTRADESECRETS3.1. TheVendormayinvokeproprietaryinformationortradesecretprotectionfor

submissionof

any

data/material

by

(1)

identifying

the

data/material

in

awritten

description,(2)clearlymarkingthedata/materialasproprietary,and(3)providinga

writtenstatementdetailingthereasonswhyprotectionisnecessary. TheTown

reservestherighttoaskforadditionalclarificationpriortoestablishingprotection.

4. OWNERSHIPOFMATERIALS4.1. Ownershipofallmaterialanddocumentationoriginatedandpreparedpursuantto

theProposalDocumentswillbelongexclusivelytotheTownandissubjecttopublic

inspectioninaccordancewiththeFreedomofInformationAct. Tradesecretsor

proprietaryinformationsubmittedbyaVendorinconnectionwithaprocurement

transactionwill

not

be

subject

to

disclosure

under

the

Freedom

of

Information

Act.

However,theVendormustinvoketheprotectionsofthissectionandbeinaccordance

withSection3.1.

5. CONTRACTAWARD5.1. AwrittenawardbytheTowntotheSuccessfulVendorintheformofaPurchase

OrderorothercontractdocumentwillresultinabindingContractwithoutfurther

actionbyeitherparty. IftheSuccessfulVendorfailsorrefusestosignanddeliverthe


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10

Contractandtherequiredinsurancedocumentation,theTownwillhavetherightto

awardtothenextresponsibleandresponsiveVendor. Contractwillbeexecutedbythe

SuccessfulVendorwithinfifteen(15)workingdaysofreceiptoftheContract.

5.2. ProposalDocumentsandContractsissuedbytheTownwillbindtheVendortoapplicableconditionsandrequirementshereinsetforth,unlessotherwisespecifiedin

theProposal

Documents,

and

are

subject

to

all

federal,

state,

and

municipal

laws,

rules,

regulations,andlimitations.

5.3. Townpersonalpropertytaxes(Taxes)mustbeonacurrentbasis;ifanysuchTaxesaredelinquent,theymustbepaidbeforeawardofContract. Failuretopaywillresultin

theawardofContracttoanotherVendor.

5.4. TheTownreservestherighttoengageinindividualdiscussionsandinterviewswiththoseVendorsdeemedfullyqualified,responsible,suitableandprofessionally

competenttoprovidetherequiredservicesshouldtheprojectsizewarrantit. Vendors

willbeencouragedtoelaborateontheirqualifications,performancedata,andstaff

expertise. ProprietaryinformationfromcompetingVendorswillnotbedisclosedtothe

publicortocompetitors.

6. AUDIT6.1. TheSuccessfulVendoragreestoretainallbooks,records,andotherdocuments

relativetotheawardedContractforfive(5)yearsafterfinalpayment,oruntilaudited.

TheTown,itsauthorizedagents,and/orStateauditorswillhavefullaccesstoandthe

righttoexamineanyofsaidmaterialsduringsaidperiod.

7. KEYPERSONNEL7.1 ThepersonnelnamedinthetechnicalProposalDocumentwillremainresponsible

throughouttheperiodoftheawardedContract. Noreplacementmaybemadewithout

submissionof

aresume

of

the

proposed

replacement

with

final

approval

being

granted

bytheTownofOceanCitysHumanResourcesDirector.

8. NONPERFORMANCE8.1. TheTownreservestherighttoinspectalloperationsandtowithholdpaymentfor

anyServicesnotperformedornotperformedinaccordancewiththespecificationsin

thisProposalDocument. Errors,omissionsormistakesinperformancewillbe

correctedatnocosttotheTown. Failuretodosowillbecauseforwithholdingof

paymentforthatService. Inaddition,ifdeficienciesarenotcorrectedinatimely

manner,theTownmaycharacterizetheSuccessfulVendorasuncooperative,which

may

jeopardize

future

project

order

solicitations.

9. ASSIGNMENT9.1. SuccessfulVendorwillnotassign,transferorsubjecttheContract,oritsrights,title

interestsorobligationsthereinwithoutTownspriorwrittenapproval.

9.2. ViolationofthetermsofthisparagraphwillconstituteabreachofContract. Allrights,title,interestandobligationsoftheSuccessfulVendorwillthereuponceaseand

terminate.


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11

10. MODIFICATIONORWITHDRAWALOFPROPOSAL10.1. AProposalDocumentmaynotbemodified,withdrawn,orcancelledbytheVendor

duringthestipulatedtimeperiodfollowingthetimeanddatedesignatedforthe

receiptofProposalDocuments,andeachVendorsoagreesinsubmittingProposal

Documents.

11. DEFAULT11.1. TheContractmaybecancelledorannulledbytheTowninwholeorinpartby

writtennoticeofdefaulttotheSuccessfulVendoruponnonperformance,violationof

Contractterms,deliveryfailure,bankruptcyorinsolvency,anyviolationofstateorlocal

laws,orthemakingofanassignmentforthebenefitofcreditors. Anawardmaythen

bemadetothenextmosthighlyratedVendor,orwhentimeisoftheessence,similar

commoditiesand/orservicemaybepurchasedontheopenmarket. Ineitherevent,

thedefaultingVendor(orhissurety)willbeliabletotheTownforcosttotheTownin

excessofthedefaultedContractprice.

12. COLLUSION/FINANCIALBENEFIT12.1. TheVendorcertifiesthathis/herProposalismadewithoutanyprevious

understanding,agreement,orconnectionwithanyperson,firm,orcorporationmaking

aProposalDocumentforthesameproject;withoutpriorknowledgeofcompetitive

prices;andisinallrespectsfair,withoutoutsidecontrol,collusion,fraud,orotherwise

illegalaction.

12.2. UponsigningtheProposalDocument,VendorcertifiesthatnomemberofthegoverningbodyoftheTown,ormembersofhis/herimmediatefamily,including

spouse,parentsorchildren,oranyotherofficeroremployeeoftheTown,orany

memberor

employee

of

aCommission,

Board,

or

Corporation

controlled

or

appointed

bytheMayororCouncilhasreceivedorhasbeenpromised,directlyorindirectly,any

financialbenefit,relatedtothisContract.

13. TAXEXEMPTION13.1. TheTownisexemptfromFederalExciseTaxes,MarylandSalesandUseTaxes,and

TransportationTaxes. ThisexemptioncannotbeusedbyVendorsdoingbusinesswith

theTown. VendorsareresponsibleforStateSalesTaxofrealpropertyfurnishedand

installedorconstructedfortheTown.

14.

EQUAL

EMPLOYMENT

OPPORTUNITY

AND

NON

DISCRIMINATION

14.1. AllVendorsaresubjectto,andmustcomplywith,theprovisionsofallapplicablestateandfederalantidiscriminationlaws. TheTownencouragesequalemployment

opportunitytobusinessesownedandcontrolledbyminoritiesandwomen.

14.2. ThesuccessfulVendorwillnotdiscriminateagainstanyemployeeorapplicantforemploymentoranymemberofthepublicbecauseofrace,color,creed,religion,

nationalorigin,sex,sexualpreference,disability,maritalstatus,age;orotherwise

commitanunfairemploymentpractice. Vendorfurtheragreesthatthis


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12

nondiscriminatoryagreementwillbeincorporatedbytheVendorinallcontracts

enteredintowithsuppliersofcommoditiesandservices,contractorsand

subcontractors,andalllabororganizationsfurnishingskilled,unskilled,andcraftunion

skilledlabor,orwhomayperformanysuchlabororservicesinconnectionwiththis

Contract.

15. INDEMNITY15.1. TheSuccessfulVendoragreestoindemnify,defend,andholdharmlesstheTown

anditsofficers,employees,andagentsfromanyandallliability,loss,cost,damage,and

expense(includingreasonableattorneysfeesandcourtcosts)resultingfrom,arising

outof,orincurredbyreasonofanyclaims,actions,orsuitsbaseduponoralleging

bodilyinjury,includingdeath,orpropertydamagerisingoutoforresultingfromthe

VendorsoperationsundertheContract,whethersuchoperationsbebytheVendoror

byanysubcontractororbyanyonedirectlyorindirectlyemployedbyeithertheVendor

orsubcontractor.

15.2. Vendorfurtheragreestofurnishadequateprotectionagainstdamage(s)asaresultoftheVendorsandVendorssubcontractorsnegligenceinprovidingtheServicesunder

thisContract.

16. STATUSOFVENDOR16.1. TheVendorwillberesponsibletotheTownforactsandomissionsoftheir

employees,subcontractors,andtheiragentsandemployees,andotherpersons

performingportionsoftheServicesundertheContractorotherarrangementwiththe

Vendor.

16.2. ItisunderstoodthattherelationshipofVendortotheTownwillbethatofanIndependent

Contractor.

Nothing

contained

herein

will

be

deemed

or

construed

to

(1)maketheVendortheagent,servant,oremployeeoftheTown,or(2)createany

partnership,jointventure,orotherassociationbetweentheTownandtheVendor.

17. APPLICABLELAWS17.1. Vendorwillobserveandcomplywithallapplicablefederal,state,andlocallawsand

regulationsintheperformanceoftheContract. TheContractwillbeconstruedand

interpretedinaccordancewiththelawsoftheStateofMarylandandallquestionsof

performancehereunderwillbedeterminedinaccordancewithsuchlaws.

18.

SUSPENSION

OR

TERMINATION

FOR

CONVENIENCE

18.1. TheTownwillhavetheright,atanytimebywrittennotice,foritsconvenience,tosuspendtheServicesundertheContractforsuchtimeasmaybedeterminedbythe

Towntobenecessaryordesirableuptoninety(90)days,unlessalongertimeisagreed

uponinwritingbybothparties;andthereafter,torequireresumptionofthewholeor

anypartoftheServiceswithoutinvalidatingtheprovisionsofthisContract.

18.2. TheTownwillhavetheright,atanytimebywrittennotice,foritsconvenience,toterminatetheServicesinwholeorinpart.


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18.3. AnynoticeissuedpursuanttoSections18.1and/or18.2willstatetheextentandeffectivedateofsuchnotice,exceptasotherwisedirected,theVendorwillstop

ServicesonthedateofreceiptoftheNoticeofTerminationorotherdatespecifiedin

thenotice;placenofurtherordersorsubcontractsformaterials,services,orfacilities,

exceptasnecessaryforthecompletionofsuchportionoftheServicesnotterminated.

18.4. TheVendor,withinthirty(30)daysoftheNoticeofTermination,willsubmitafinalinvoicereflectingServicesactuallyfurnishedpursuanttotheContracttothe

satisfactionoftheTownandforwhichnopreviousinvoicewassubmittedtotheTown.

18.5. Intheeventofatermination,pursuanttoSection18.2,theTownwillpaytheVendorsexpensesverifiedbyfinalinvoiceassetforthinSection18.4forthefollowing:

18.5.1.CompletedandacceptableServicesexecutedinaccordancewiththeContractpriortotheeffectivedateoftermination,includingfairandreasonablesumsfor

overheadandprofitforsuchServices;

18.5.2.ExpensessustainedpriortotheeffectivedateofterminationinperformingServicesandfurnishinglabor,materials,orequipmentasrequiredbytheContract

inconnectionwithuncompletedServices,plusfairandreasonablesumsfor

overheadandprofit.

18.6. TheVendorwillnotbepaidonaccountoflossofanticipatedprofitsorrevenuesorforServicesnotcompletedpriortothedateofterminationoftheContract.

19. CONTRACTCHANGES19.1. NOCLAIMSmaybemadebyanyonethatthescopeoftheprojectorthatthe

VendorsServiceshavebeenchanged(requiringchangestotheamountof

compensationtotheVendororotheradjustmentstotheContract)UNLESSsuch

changesor

adjustments

have

been

made

by

an

approved

WRITTEN

AMENDMENT

(ChangeOrder)totheContractsignedbytheAssistantDirectorofInternalServices

ProcurementDivision(andtheTownCouncil,ifrequired),priortoadditionalServices

beinginitiated. ExtraServicesperformedwithoutprior,approved,writtenauthority

willbeconsideredasunauthorizedandattheexpenseoftheVendor. Paymentwillnot

bemadebytheTown.

19.2. NOORALconversations,agreements,discussions,orsuggestions,whichinvolvechangestothescopeoftheContract,madebyanyoneincludinganyTownemployee,

willbehonoredorvalid. Nowrittenagreementsorchangestothescopeofthe

ContractmadebyanyoneotherthantheAssistantDirectorofInternalServices

Procurement

Division

(with

Town

Council

approval,

if

required)

will

be

honored

or

valid.

19.3. IfanyChangeOrderintheServicesresultsinareductionintheServices,theVendorwillneitherhave,norassertanyclaimfor,norbeentitledtoanyadditional

compensationfordamagesorforlossofanticipatedprofitsonServicesthatare

eliminated.


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20. ADDENDUM20.1. Nooralstatementsofanypersonwillmodifyorotherwiseaffectorinterpretthe

meaningoftheContractspecifications,ortheterms,conditions,orotherportionsof

theContract. Allmodificationsandeveryrequestforanyinterpretationmustbe

addressedtotheTownofOceanCitysHumanResourcesDirectorandtobegiven

consideration,must

be

received

at

the

above

address

at

least

seven

(7)

days

prior

to

thedatefixedfortheopeningofProposalDocuments.

20.2. Anyandallinterpretations,corrections,revisions,andamendmentswillbeissuedbytheDepartmentofInternalServicesProcurementDivisiontoallholdersofProposal

Documentsintheformofwrittenaddenda. Vendorsarecautionedthatanyoral

statementsmadebyanyTownemployeethatmateriallychangeanyportionofthe

ProposalDocumentswillnotberelieduponunlesssubsequentlyratifiedbyaformal

writtenamendmenttotheProposalDocument.

20.3. Alladdendawillbeissuedsoastobereceivedatleastfive(5)dayspriortothetimesetforreceiptofProposalDocuments,andwillbecomepartoftheContractandwillbe

acknowledgedintheProposalDocumentform. FailureofanyVendortoreceiveany

suchaddendawillnotrelievesaidVendorfromanyobligationundertheProposal

Documentassubmitted.

20.4. VendorsarecautionedtorefrainfromincludingintheirProposalDocumentanysubstitutionswhicharenotconfirmedbywrittenaddenda. Tofindoutwhetherthe

Townintendstoissueanamendmentreflectinganoralstatementmadebyany

employee,contacttheTownofOceanCitysHumanResourcesDirectorduringnormal

businesshours.

20.5. TheTownofOceanCitysHumanResourcesDirector,reservestherighttopostponetheProposalDocumentopeningforanymajorchangesoccurringinthe5dayinterim

whichwouldotherwisenecessitateanAddendum.

21. INSURANCEREQUIREMENTS21.1. UnlessotherwiserequiredbySpecialConditionsforthisAgreementtheVendorwill

berequiredtopurchaseandmaintainduringthelifeoftheAgreementthefollowingtypes

andamountsofinsurance(minimum).

21.1.1.CommercialGeneralLiability: $1,000,000(Onemilliondollars)peroccurrence$2,000,000(Twomilliondollars)aggregateforbodilyinjuryandpropertydamage.

21.1.2.ProfessionalLiability: $1,000,000(onemilliondollars)perclaim.21.1.3.CommercialAutomobile:$1,000,000(Onemilliondollars)combinedsinglelimit

peraccidentforbodilyinjuryandpropertydamage.Includinghired,non

ownership

coverage

and

owned

vehicle

coverage

if

company

owns

a

vehicle.

21.1.4.AsmandatedbytheCodeoftheStateofMarylandandEmployersLiabilitytheVendorwillberequiredtoprovideWorkersCompensationInsurance.

21.1.4.1.TheVendorwillprovidetheTownwithcertificatesofinsuranceevidencing

thecoveragerequiredabove. SuchcertificateswillprovidethattheTownbegiven

atleastthirty(30)dayspriorwrittennoticeofcancellationof,intentiontonot

renew,ormaterialchangeinsuchcoverage. Vendorwillprovidecertificatesof

insurancebeforecommencingworkinconjunctionwiththisAgreement.


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21.1.4.1.1.Failuretoprovideandcontinueinforcesuchinsuranceasrequired

above,willbedeemedamaterialbreachoftheAgreement,willcausethe

VendortobeinDEFAULT,andwilloperateasanimmediateterminationthereof.

TheTownreservestherighttorequirehigherlimitsonanyAgreement. Athirty

(30)daynoticeinwritingofcancellationornonrenewalwillbefurnishedby

certifiedmail

to

the

Assistant

Director

of

Internal

ServicesProcurement

Division

attheaddresslistedinsolicitation. TheVendoragreestoberesponsiblefor,

indemnify,defendandholdharmlesstheTown,itsofficers,agentsand

employeesfromthepaymentofallsumsofmoneybyreasonofanyclaim

againstthemarisingoutofanyandalloccurrencesresultinginbodilyormental

injuryorpropertydamagethatmayhappeninconnectionwiththeServices

performedunderthisAgreementincluding,butnotlimitedto,claimsunderthe

WorkersCompensationAct.

21.1.4.2. ONTHECOMMERCIALGENERALLIABILITYPOLICYTHETOWNMUSTBE

NAMEDASADDITIONALINSUREDANDTHEINSURANCECERTIFICATEFURNISHEDTO

THETOWNWILLINDICATESUCHCOVERAGE.

21.1.4.3. THE PROVIDINGOFANYINSURANCEREQUIREDHEREINDOESNOTRELIEVE

THEVENDOROFANYOFTHERESPONSIBILITIESOROBLIGATIONSASSUMEDBYTHE

CONSULTANTINTHISAGREEMENT,ORFORWHICHTHEVENDORMAYBELIABLEBY

LAWOROTHERWISE.


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ENDOFSECTION

SECTIONIII: SCOPEOFSERVICES

1. BACKGROUND1.1. TheTownhasapproximately525employeesin16departmentswithatotalof365

uniquejobtitles. EachyeartheTownsignificantlyincreasesitsworkforcebythe

additionofapproximately950temporaryandparttimeemployeessupplementingthe

existingfulltimeclassificationsandhiringuniquelyseasonalpositionssuchasbeach

patrol.

Amarketpayandbenefitsstudywasconducted2010/2011. Thelastindependent

pay,classificationandbenefitsstudywasconductedin2005andupdated2008. There

are10separatepayplans. Thereare2collectivebargainingagreements.

2. SCOPEOFSERVICES2.1. Provideapositionanalysisofeachpositiontodeterminespecificduties,

responsibilitiesandjobrequirementsforthepurposeofupdatingpositiondescriptions.

Thisprocessshallincludebothinterviewsanddeskauditsasappropriateand

necessary.

2.2. Provideacomprehensiveevaluationofeachpositionforthepurposeofdeterminingtherelativeworthwithintheorganization(internalequity),reviewjobgradesandpay

ranges,andtheassignmentofpositionstoappropriatepaygrades.

2.3. Conductacompensationmarketsurveyusingbenchmarkpositionstoincludefulltime,

part

time

and

temporary

position

classifications.

Determine

market

as

defined:

e.g., governmententitiesandappropriatenongovernmententitiesidentifiedbythe

characteristicsofthegovernment(s)anditsservicesprovided; numberofemployees;

populationserved;budget;geographyand/othercomparablefactors.

2.4. AnalyzepaydatatodetermineanequitableandappropriatecompensationplanfortheTownincludingpaygradedesign,payincrementpercentages,andbestpracticesfor

fulltime,parttimeandtemporarypaystructures. Developmethodologiesfor

determiningpromotionalincreaseswithinandacrosspayplans.

2.5. Developsolutionsforconsolidatingexistingtwotierpayplan(s)tosinglepayplans.2.6. Determinefeasibilityofpayplanconsolidations.2.7. Determinefeasibilityofpaygradeandjobtitleconsolidations.2.8. CorrelatepaygradestotheBLSJobEvaluationGuideforpointfactorlevelingand

positionclassificationsystem.

2.9. EnsurethatallpositionsareappropriatelyclassifiedbasedupontherequirementsoftheFairLaborStandardsActExempt/NonExempt.

2.10. Providerecommendationsonarewardsystemfortopperformers.2.11. Conducttrainingsessionswithdepartmentheadsandsupervisorswithregardtothe

compensationpoliciesandprocedures.


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2.12. Provideaprocedurethroughwhichemployeescanappealtheirclassificationdecision.

2.13. ProvideananalysisoftheTownsbenefitsplansrelativetomarketandproviderecommendationsforadjustmentasneededinkeepingwithbenefitsbestpractices.

2.14.3. QUALIFICATIONSREQUIRED

3.1. TheVendortoberetainedbytheTownwillmeetthefollowingminimumrequirements:

3.1.1. Haveexperiencewithpublicsectorpay,classificationandbenefitsplans,andhavecompletedatleastthree(3)similarstudieswheretheprojectswere

successfullyimplemented. Studiestohavebeencompletedwithinthelastfive(5)

years.

3.1.2. Willassignqualified,experiencedpersonneltotheprojectteam. TeammembersmustbepartoftheTownofTownofOceanCitysprojectfromthe

beginningtoend.

4. PROPOSALSUBMITTAL4.1. Briefhistoryofthevendor.4.2. OrganizationalChartofthevendor.4.3. ProjectTeam

4.3.1. Namesofpersonnelwhowouldbeassignedtotheprojectandtheirfunction.

4.3.2. Includecompleteresumesandreferenceswithphonenumbersfortheproposed

projectteammembers.

4.3.3. Thequalificationsoftheindividualsassignedtotheprojectteamwillbean

importantfactorinthefinaldecisionoftheselectioncommittee.

4.4. ListofSimilarProjects.4.4.1. Includethethreeprojectsinthelastfiveyearswhichdemonstrateexperience

withpayandclassificationstudiesandhighlightwithanasterisk(*)any

demonstratingpublicsectorexperience.

4.4.2. Provideagencynames,addressesandcontactpersonsandphonenumberfor

eachreference.

4.5. ListofALLclientsinthepastthreeyears.4.5.1. Provideagencyname,address,telephonenumberandacontactpersonforeach

reference.

4.5.2. Forvendorswithmorethanoneoffice/branch,pleaselistonlytheoffice/branch

serving

this

project.

4.6. DetailedScopeofWork.

4.6.1. Methodsofgatheringinformationaboutpositions.

4.6.2. Methodsofverificationofpositiondata.

4.6.3. Formatandsamplejobdescriptions,includingessentialfunctioninformation

requiredtomeetADAguidelines.

4.6.4. Methodsofassigningpositionstoclasses.

4.6.5. Proposedsamplesizes.


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4.6.6 Methodsofcomparingbenefitsplansandprograms.

4.7. AvailabilityofvendortosuccessfullymeettheTownstimetable.

4.8. AnyexceptionstotheTownrequirements,oranyrequirementswhichtheconsulting

vendorisunabletosatisfy,shouldbelistedandanalternativeproposalprovided.

5. FEEREQUIREMENTS5.1. Thefeeproposedmustincludeallcostsassociatedwiththecompletionofthis

projectbythevendor.

5.2. Allstaffpayrollcosts,postage,faxing,copyingcosts,mileage,oranyothercosts

associatedwiththeperformanceofthiscontractmustbeincludedinthenotto

exceedlumpsumfee.

5.3. Thefeeinformationshouldincludeamemoofexplanationdetailingthescopeof

workthatthefeecovers. ANYEXCEPTIONSOREXCLUSIONStothestated

specificationsshouldbelisted,aswellasanylimitationsonmeetings,travel,or

otheritems.

5.4. Thelumpsumfeewillbepaidininstallmentsasworkiscompletedandfound

acceptable.

5.5. Ascheduleofhourlyratesfortheprojectpersonnelwillbeincludedintheproposal.

5.6. Provideasaddalternatesanyadditionalservicesyoubelievenecessarythat

cannotbeincludedinthebaseproposalfee.

5.6.1. Showtheseadditionsasseparatelineitems.

6. MEETINGSANDOTHEREXPECTATIONS6.1. MeetingsaretobeheldwithTownofficialstodiscussspecificconcernswithrespect

tothereviewofcurrentpracticesandthedevelopmentofanewcompensation

strategy.

6.2. Meetingswillalsobeheldtopresentfindingsandproposedrecommendationsnearthecompletionofthestudy.

6.3. Separatemeetingswillbeheldwithdepartmentheads,supervisors,andemployeestoprovideanoverviewofthestudy,thespecificprocesstobeundertaken,theproject

schedule,theprojectobjectives,andultimatelytheprojectresults.

6.3.1. Ampletimeshouldbeprovidedforthesemeetings.

6.3.2. Weanticipateatotalof810meetingsduringthisprocess.

6.3.3. SeparatemeetingswillbeheldwiththeMayorandtheCityCouncilattheendof

theprojecttopresentfindings.

6.4. Allactivitiesandrecommendationswillmeetalllegalrequirements,betotallynondiscriminatory,

and

ensure

compliance

with

all

applicable

federal,

state

and

local

laws

andregulations.

6.5. Allactivitieswillbebaseduponbestpracticesincompensationandperformancemanagement,andconsideringinternalandexternalequity.

6.6. Recommendationsshouldprovideforeaseofadministration,maintenanceandexplanation.

6.7. Thecompensationsystemshouldprovidefortheincorporationofnewpositionsandfortheongoingmaintenanceoftheplanscompetitiveness.


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6.8. Twelve(12)boundcopiesoftheprojectconclusionsandrecommendationswillbeprovidedalongwithelectronicfilesofallpresentationandworksheetmaterials.

7. INTERVIEWS7.1. Priortoaward,theTownreservestherighttoconductindividualinterviewswithany

vendor,or

vendors,

who

submit

proposals

that

they

feel

necessary

to

interview.

7.2. Theseinterviewsmaybeinperson,ormaybeconductedviatelephone.

8. PROJECTSCHEDULE

8.1. ThesuccessfulVendorwillprovidefinalrecommendationsandresultsofthe

completedprojectonorbeforeAugust30,2014

8.2. Proposerswillacknowledgethattimeisoftheessencewithregardtothis

project.

ENDOFSECTION


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SECTIONIV: EVALUATIONANDSELECTIONPROCESS

1. EVALUATION1.1.AnEvaluationCommitteewillberesponsibleforrecommendingselectionofthemost

highlyrankedresponsiveandresponsibleVendor. TheVendorswiththehighestranked

submittalsmay

be

asked

to

make

adetailed

presentation

of

their

product/service

to

theTown.

1.2.AllVendorsareadvisedthatintheeventofareceiptofadequatenumberofProposalDocumentswhich,intheopinionoftheEvaluationCommittee,requirenoclarification

and/orsupplementaryinformation,suchProposalDocumentsmaybeevaluated

withoutdiscussion. Hence,ProposalDocumentsshouldbeinitiallysubmittedonthe

mostcompleteandfavorabletermswhichVendorsarecapableofofferingtheTown.

ProposalDocumentswillbeevaluatedusingthefollowingcriteria:

WeightingFactor Criterion

20%

Relevantcompany

experience.

20% Professionalqualificationsoftheprojectteam

members.

20% Technicalandoperationalapproachtotheproject.

25% Feeproposal.

15% Abilitytomeetprojectdeadline.

1.3.EachVendorwillberatedforeachcriteriononascaleofzerotofourasdescribedbelow.

Unacceptable 0

Poor

1

Fair 2

Good 3

Superior 4

1.3.1. AVendorsfinalgradewillbethesumofeachcriterionsratingmultipliedbytheweightingfactorlistedabove.

THIS AND PRECEEDING SECTIONS DO NOT NEED TO BE RETURNED WITH

SUBMITTAL.


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FORMOFPROPOSAL

Pay,ClassificationandBenefitsStudy

ToWhomitmayconcern:

WeherebysubmitourProposalDocumentsforPay,ClassificationandBenefitsStudyas

indicatedintheProposalDocuments.

HavingcarefullyexaminedtheProposalDocumentsandhavingreceivedclarificationonall

itemsofconflictoruponwhichanydoubtarose,theundersignedherebyrequests

considerationofourVendorforawardofthereferencedContract.

TOTALLUMPSUMNOTTOEXCEEDPRICE

$____________________ ____________________________________

(Figures)

(Totalprice

written)

IunderstandthecompletiontimeforthisprojectisAugust30,2014 andfeelconfidentIcan

meetthisdeadline. (Yes)____ (No)_____ CHECKOne.

________________________________ ____________________________________

SignforIdentification PrintedName

REFERENCES


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Listthree(3)referencesforServicessuccessfullyimplemented/performedinthelast1236

months. Includecontactname,address,telephonenumberandservicesperformed.

CompanyName: CompanyName:

TypeofProject: TypeofProject:

Address: Address:

Town,State,

Zip

Code:Town,

State,

Zip

Code:

ContactPerson: ContactPerson:

Telephone

Number:

Telephone

Number:

DateofService: DateofService:

CompanyName:

TypeofProject:

Address:

Town,

State,

Zip

Code:

ContactPerson:

Telephone

Number:

DateofService:

__________________________ ____________________________



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Theundersignedherebycertifiesthat,exceptaslistedbelow,oronseparatesheets

attachedhereto,theenclosedProposalDocumentcoversallitemsasspecified.

EXCEPTIONS:

(Ifnone,writeNONE)_______________________________________________

THE

VENDOR

HEREBY

ACKNOWLEDGES

RECEIPT

OF

THE

FOLLOWING

ADDENDA.

Number Date Initials

____________ _______________ ________

____________ _______________ ________

____________ _______________ ________

__________________________ ____________________________



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INDIVIDUALPRINCIPAL

VendorName:______________________________________

SignedBy:_____________________________Inthepresenceof:_________________________

AddressofVendor:____________________________Town,State,Zip

________________________

TelephoneNo.:______________________________Fax:_______________________________

********************************************************************************

COPARTNERSHIPPRINCIPAL

NameofCoPartnership:____________________________

Address:__________________________________Town,State,Zip_________________________

TelephoneNo.:_______________________________Fax:______________________________

SignedBy:______________________________Inthepresenceof:________________________

Partner

Witness


Partner Witness


Partner Witness

********************************************************************************

CORPORATEPRINCIPAL

NameofCorporation:_______________________________

Address:_________________________________Town,State,Zip

__________________________

TelephoneNo.:____________________________Fax:__________________________________


President Witness

Attest:___________________________________

CorporateSecretary

AffixCorporateSeal


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NONCOLLUSIVEAFFIDAVIT

__________________________________________________________beingfirstdulysworn,

deposesandsaysthat:

1. He/sheisthe____________________________________,(Owner,Partner,Officer,RepresentativeorAgent)of_________________________________________,the

VendorthathassubmittedtheattachedProposalDocument;

2. He/sheisfullyinformedrespectingthepreparationandcontentsoftheattachedProposalDocumentandofallpertinentcircumstancesrespectingsuchProposal

Documents;

3. SuchProposalDocumentisgenuineandisnotacollusiveorshamProposalDocument;4. NeitherthesaidVendornoranyofitsofficers,partners,owners,agents,

representatives,employeesorpartiesininterest,includingthisaffiant,haveinany

waycolluded,conspired,connivedoragreed,directlyorindirectly,withanyother

Vendor,firm,

or

person

to

submit

acollusive

or

sham

Proposal

Document

in

connectionwiththeServicesforwhichtheattachedProposalDocumenthasbeen

submitted;ortorefrainfrombiddinginconnectionwithsuchServices;orhavein

anymanner,directlyorindirectly,soughtbyagreementorcollusion,or

communication,orconferencewithanyVendor,firm,orpersontofixthepriceor

pricesintheattachedProposalDocumentorofanyotherVendor,ortofixany

overhead,profit,orcostelementsontheProposalDocumentpriceortheProposal

DocumentpriceofanyotherVendor,ortosecurethroughanycollusion,

conspiracy,connivance,orunlawfulagreementanydisadvantageagainst

(Recipient),oranypersoninterestedintheServices;

5. ThepriceorpricesquotedintheattachedProposalDocumentarefairandproperandarenottaintedbyanycollusion,conspiracy,connivance,

March 11 2014 Complete Agenda

Documents

Transcript of March 11 2014 Complete Agenda