Mail merge

Sort records in fieldSelect certain records

Putting many on the same pageAdding a comment – If … Then … Else

• On toolbar select Tools, Letters and Mailings

• Select Mail Merge

Select Mail Merge Toolbar

Select Letter

Mail merge toolbar

• Open Data Source• Navigate to where found

• Can Sort• Can Select

certain records by Filtering and Sorting

Sort by clicking column heading

Filtering and Sorting

Insert Merge Field

View Merged Data

Names display

For exam situations

• Save the file with all the merge fields• Later save with a DIFFERENT

file name WHEN merged

Merge to New Document

Merge to New Document

• Easy, simple• What about putting more records on

the same piece of paper?

Under the details insert a Word Field called Next Record

Copy and paste details to fill the page

Copy and paste the fields

Must NOT end with <<Next Record>>

Preview in Letter – try, try and try again

Make changes in file mailmerge

Must NOT end with a <<Next Record>>

All pages filled

What about adding a comment for certain learners only?

Insert Word Field

• IF Grade• Comparison• Compare to

• Then • Or

Default fields show

• If grade 12, it shows what it is meant to show!

• Or just the default

For exam situations

• Save the file with all the merge fields• Later save with a DIFFERENT file

name WHEN merged