Mail merge Sort records in field Select certain records Putting many on the same page Adding a...
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Transcript of Mail merge Sort records in field Select certain records Putting many on the same page Adding a...
Mail merge
Sort records in fieldSelect certain records
Putting many on the same pageAdding a comment – If … Then … Else
• On toolbar select Tools, Letters and Mailings
• Select Mail Merge
Select Mail Merge Toolbar
Select Letter
Mail merge toolbar
• Open Data Source• Navigate to where found
• Can Sort• Can Select
certain records by Filtering and Sorting
Sort by clicking column heading
Filtering and Sorting
Insert Merge Field
View Merged Data
Names display
For exam situations
• Save the file with all the merge fields• Later save with a DIFFERENT
file name WHEN merged
Merge to New Document
Merge to New Document
• Easy, simple• What about putting more records on
the same piece of paper?
Under the details insert a Word Field called Next Record
Copy and paste details to fill the page
Copy and paste the fields
Must NOT end with <<Next Record>>
Preview in Letter – try, try and try again
Make changes in file mailmerge
Must NOT end with a <<Next Record>>
All pages filled
What about adding a comment for certain learners only?
Insert Word Field
• IF Grade• Comparison• Compare to
• Then • Or
Default fields show
• If grade 12, it shows what it is meant to show!
• Or just the default
For exam situations
• Save the file with all the merge fields• Later save with a DIFFERENT file
name WHEN merged