ON-BOARDINGHOW-TO GUIDE
American Student Dental Association
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How-ToGuide:OnboardingASDAdevelopedanonboardingprogramtoassistchaptersinintroducingnewmemberstotheorganization.Atmanychapters,particularlythosethathaveautomaticenrollment,studentsareunawareofwhatASDAisandthebenefitsofbeingamember.Thisprogramisfocusedoneducatingmembersduringtheirfirstsemesterofschool.Belowisachecklistofactivitiesrecommendedforchaptersthroughoutthefirstsemester.Followingthechecklistaretemplates(markedasappendices)thatcanbeusedforeachactivity.Weencouragechapterstopersonalizethetemplatesinthesectionsthatareinboldandbrackets.Pre-Fall(beforeAugust)First-yearletter:SendalettertotheincomingclassbeforeschoolstartstointroduceASDA(AppendixA).Recruitedchapterscanusethisopportunitytoincludeamembershipapplicationforfirst-yearstudentstojoin. Socialmedia:CreateorinvitethenewmemberstoallASDAsocialmediasitesthatyourchapteruses. Welcomepacket:TheASDAcentralofficewillsendaboxofmaterialsinJulyorAugusttodistributeduringorientationoramembershiplunchandlearnwiththewelcomeletter(AppendixB).Materialsinclude:
• ASDApredoctoralbrochures • Membershipapplication • ADAInsuranceinformation • ADAstudentmembershipbrochure • Additionalmaterialrelevanttoyourchapter(materialsprovidedbythechapter)
IfchapterleadershavenotreceivedanemailpriortoJuly,contactMembershipCoordinatorBrookeKuchurisatBrooke@ASDAnet.orgtorequestthewelcomepacketmaterial.
NationalLeadershipConference:RegistrationforNLCopensinJuly.PromoteNLCtomembersusingvideosandpresentationsfrompreviousyear’sevent(AppendixC).Whenregisteringfortheconference,considerbringingatleastonefirst-yearstudent.
NewStudentOrientation:CoordinatewithadministrationtohavetimeduringorientationtointroducefirstyearstudentstoASDA.Youcansharememberbenefitsbypresenting“TheValueofASDAMembership”presentation,anddistributingwelcomepackets(ifavailable).FallSemesterUpdatedSeptember2018
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August/September• Membershipdrive:Holdalunchandlearntoreacquaintdentalstudentswiththebenefits
ofASDAmembership.Thiswouldbeagoodtimetoreachouttodistrictand/ornationalleaderstobeinattendance.
• ASDAcommunications:SendallmemberslinkstoASDA’swebsite,Facebook,Instagram,Snapchat,YouTubeandblogsites,andprovideexamplesofusefulinformationtheycanfindateachsite(AppendixD).
• Promotelocalleadershipopportunities:Sendoutacallforapplicationstomembersandencouragethemtoapplyforleadershippositionsatyourchapter(AppendixE).GiveabreakdownoftheleadershipopportunitiesbyexplainingwhatASDAdoesatthedistrictandthenationallevels.
o Askcommitteechairstocreatesubcommitteesforlargeprojectstodelegateresponsibilitiesandgivenewmembersasenseofbelonging.
• CreateanASDAFeverWeekduringthefirstweekortwoofthesemesterinordertogetstudentsengagedandinvolvedearlyonthrougheventsandsocials.ReadtheASDAFeverHow-toGuideforideas.
• CelebrateWellnessMonthbyorganizingactivitiesthatfocusonASDA’sfivedimensionsofwellness:emotional,physical,intellectual,occupationalandenvironmental.FindideasatASDAnet.org/wellness.
October
• CelebratePredentalMonthbyhostingeventsforpredentalsatnearbyuniversities.OrganizePredentalDays,hands-onworkshops,toursoftheschoolormockinterviews.EncouragepredentalstoparticipateinPredentalMonthprogramsandcontestsatASDAnet.org/predentalmonth.
November
• CelebrateAdvocacyMonth:Promoteadvocacyandwhyitisimportanttohaveavoiceintheprofession(AppendixF).Eventideasinclude:
o Stagingafriendlydebate:pickahottopicissuelikemidlevelprovidersorPGY1andaskforstudentvolunteerstocreateateamandhosta30minutedebatetoraiseawarenessoftheissues.BringinADAsupportersfromtheschoolaswellaslocaldentalsocietyleaderstojudge.
o PollingpeopleonFacebookabouttheirpositionsonhottopicsissuesorabouttheirknowledgeofthecurrentviewsoftheASDA.
o Holdingalegislativetrainingdaywiththelocaldentalsocietytoteachstudentshowtolobbyeffectivelyandhowtobestcommunicatewithpublicofficials.
o Organizeastatestudentlobbydaytospeaktolegislatorsaboutissuesatthelocallevel.
• Nationalleadershipopportunities:Encouragememberstoapplyfornationalleadershipopportunities(AppendixG).Ideasinclude:
o PromotingopportunitiesatmembershipmeetingsoronFacebook.Chapterleadersshouldhelpthosewhoarethinkingofapplyingandputthemintouchwithdistricttrusteesorotherpeoplefromtheirlocalchapterthathelddistrictornationalpositions.
o Showingahistoryofchapterleaderswhohadnationalpositionsinthepast(evenif
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theyareafewyearsoutofdentalschool)orbringinsomethatcantotalkabouttheirexperiences.
o ShowingvideosavailableonASDA’swebsiteofpastleaderstalkingabouttheirexperienceandwhattheygotoutofleadershipinASDA.
o Encouragingmemberstoapplyfordistrictpositions. • NationalLeadershipConference:Sharevideos,resourcesandpresentationsfromNLCwith
members.Promotethedatesofnextyear’seventandtrackmembersthatmaybeinterestedinattending.
o SchedulealunchandlearnandaskattendeesfromNLCtosharecontentandwhattheylearnedfromtheconferencewithmembers.
December
• Membership“value”survey:Distributeasurveytoyourmemberstofindoutwhatyourchapterisdoingwellandwherethereareopportunitiestoimprove(AppendixH).Holdameetingafteryoutallytheresultstodiscusssomeoftheimprovementsyouplantomakebasedonthesurvey.
• ASDAmemberbenefits:Remindmembersoftheirtangiblebenefitsandmakesuretheyhavetheirmembershipnumbertotakeadvantageoftheirbenefits(AppendixI).
o Forrecruitedchapters,remindmemberstorenewbyDec.31ortheirmembershipwillexpire.
• AnnualSession:PromoteAnnualSessionandencouragememberswhoareinterestedinattendingtoletyouknow(AppendixJ).Consideranapplicationprocessorcontesttodeterminewhoattendsannualsession.Askmemberstofilloutanapplicationexplaininghowthey’dbenefitfromgoingorawardamemberforanaccomplishment(recruitingmembers,writingthenewsletter,etc.)byfundingthemtoannualsession.Becreative!
o Encouragestudentstoattendbyprovidingphotos,videosandpresentationsfromprioryears.
January
• ADADentistandStudentLobbyDay:PromoteLobbyDayandencouragememberswhoareinterestedinattendingtoletyouknow.
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AppendixA
Classof[year]:Congratulationsonyouracceptanceto[School].Youshouldbeproudofyourchoicetoattendoneofthebestdentalschoolsinthenation!IwouldliketakeamomenttointroduceyoutotheAmericanStudentDentalAssociation(ASDA).ASDAisthenation’slargeststudent-runassociationfordentalstudents,representingover24,000studentsor92%ofalldentalstudentsattendingall66U.S.dentalschools.AsanASDAmember,youreceivestudentmembershipintheAmericanDentalAssociation.Itcombinesyoursinglevoicewiththoseofyourprofessionalstudentcolleaguestocreateamorepowerfulstatementofyourviews.Weworkhardtokeepyouinformedofimportantissuesfacingdentalstudentsandfuturedentists.[Addanoteaboutyourchapter.Howcanthestudentbecomeamember?Whatiscurrentlygoingonwithyourchapter?Howcantheygetinvolved?Whatisthestructureofyourchapter’sleadership?][Writeaboutthedistrictmeeting/orabigeventandletthenewclassknowhowtheycanattend.]Wehaveseveraleventsscheduledforthebeginningofthesemester,sogetoutyourplannerandwritethesedown:[Createalistofupcominglocal/nationaleventsandwriteabriefdescriptionaboutthem.]PleasefeelfreetocontactusbyemailifyouhavequestionsaboutyourmembershipinASDA.AttachedisacopyofourrecentnewsletterforyoutogetabetterunderstandingofwhatASDAisallabout![Attachanelectroniccopyofyourchapter’snewslettersotheincomingstudentcangetmoreofanideaaboutASDA!]Welookforwardtohavingyoujoinus.[Name] [Name]ASDAPresident Vice-President[Email] [Email]
Includechapterlogoifyouhaveone
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AppendixB
WelcometotheAmericanStudentDentalAssociation!Wearesogladtohaveyouasacolleagueindentistry.
Transitioningintodentalschoolfromcollege,fromapreviousjoborfromsomewell-deservedrelaxationtime,canbehard.Weareheretohelp…andthispackethaseverythingwecouldthinkoftohelpyouforthenextfouryears!
TheAmericanStudentDentalAssociationisthenation’slargeststudent-runassociationentirelydevotedtodentalstudentconcernsandthestudentviewpointonprofessionalissues.ASDArepresentsover24,000studentsattendingall66dentalschoolsintheU.S.andPuertoRico...andwewantyoutobepartofit.
Weknowthatthebeginningofschoolcanbeoverwhelming.ASDAhasdevelopedthefollowingresourcestoassistyou.
Enclosedyoucanfind:
▪ ASDApredoctoralbrochures–whatdoesitmeantobeapartofASDAandwhatopportunitiesareavailable?
▪ ADAInsuranceinformation–ADAprovidesno-costlifeanddisabilityinsurancetoallstudentmembers.
▪ ADAstudentmembershipbrochure–asamemberofASDA,youalsobecomeastudentmemberoftheAmericanDentalAssociation.
▪ AnASDAmembershipapplication–joinourfamily!▪ [Includechapter-specificinformationsuchassocialthingstodo,informationabout
theareaandinformationabouttheschool.]IfyouhaveanyquestionsaboutASDAordentalschoolingeneral,pleasedonothesitatetocontactus.Welookforwardtoyourinvolvementinourchapter.
[NAME][CHAPTER[TITLE][EMAIL]
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AppendixC
AttendASDA’sNationalLeadershipConferenceWeencouragememberstoattendASDA’sNationalLeadershipConference.ThisconferenceisanotherbenefitofferedtoASDAmembersandisagreatopportunitytoexpandyourpersonalandprofessionalleadershipskills.Thisconferenceoffersfivetracksofprogramming,includingcareerplanning,leadershipfundamentals,personalwellnessanddevelopment,chaptermanagementandadvocacy.Chooseatracktobuilduponaspecificskillset,orcombinetrackstowhatsuitsyoubest.Prepareforyourfuturebylearningto:
▪ Runasmallbusiness▪ Leadateam▪ Managepersonalfinances▪ Managework/lifebalance▪ Explorecareeroptions▪ Aceaninterview▪ Utilizemindfulness▪ Findagreatmentor▪ Understandchangesindentalworkforcesandotherkeyissuesindentistry▪ BecomeanASDAnationalleader▪ Presenttoanaudience
TolearnmoreaboutNLC,gotoASDAnet.org/NLC.
Speakwith[yourchapterleaders]ifyouareinterestedinattending!
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AppendixD
Welcomenewandreturning(ASDAorinsertlocalchapteracronym)members!Weareexcitedtokick-offanothergreatyearandwantedtoprovideyouwithsomelinksyoumayfindhelpful:
1)ASDAwebsite:ASDAnet.orgTheredesignedwebsiteisacentralhubforinformationonASDAandthedentalprofession.Thissiteincludesinformationon:
▪ Memberbenefitsanddiscounts(loginrequired)▪ Scholarshipsandgrants▪ CareerCompasstohelpyoutransitionfromgraduationtoyourcareer▪ Adviceforpayingfordentalschool▪ NBDEinfoandtips▪ Currentdentalissues(debt,midlevelproviders,licensure)▪ Events(NationalLeadershipConference,AnnualSession)▪ Nationalleadershippositionopportunities(executivecommittee,councils)
2)FindASDAonFacebook,InstagramandSnapchatStayup-to-datewithASDAeventsandinteractwithmembersfromotherchapters!
3)ASDA’sblogMouthingOffReadaboutASDAandcurrentdentalnewsandenjoyfunfeaturessuchasMoneyMondayandWellnessWednesday.ASDAisalwayslookingforstudentstowriteposts.
4) DigitalversionsofASDApublicationsAccessdigitalcopiesofContourandthehandbook“GettingThroughDentalSchool.”Youcanusethesearchfeaturetofindarticlesofinterest.
5) ASDAYouTubeChannelWatchvideostolearnmoreaboutASDA,adayinthelifeofadentalstudent,nationalevents,legislativeissuesandprofessionalskills,suchasfindingamentor.
6) E-newslettersEachmonth,predoctoralmembersreceiveWordofMouthandtheAdvocacyBrief.WordofMouthcontainsinformationaboutupcomingassociationevents,deadlinesandnewbenefits.TheAdvocacyBrieffeaturesadvocacyandlegislativeupdatesrelatedtodentistry.
7) Visitourchapter’ssiteforinformationonupcomingevents[insertlinktolocalchapterwebsite]
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WeencourageyoutousetheseresourcesandtostayconnectedwithASDA!
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AppendixE
Ourchapteroffersmanyopportunitiesforyoutoserveinaleadershiprole.Whetheryouareskilledatcreatingwebsitesornewsletters,youenjoycommunityoutreachorarepassionateaboutlegislativeissuesindentistry,thereisapositionforyou.Eachpositionvariesinresponsibilitiesandtimecommitmentssothatthereissomethingforeveryone.Belowisalistofthepositionsavailable.Ifyouareinterestedinapplying,[explainapplicationprocess].Applicationsaredue[date].ChapterLeadershipPositions:[Listopenpositionsandonelinedescription]President(insertdescriptionofpositionhere)Secretary(insertdescriptionhere)Treasurer(insertdescriptionhere)LegislativeLiaison(insertdescriptionhere)MembershipChair(insertdescriptionhere)CommunityServiceChair(insertdescriptionhere)SocialChair(insertdescriptionhere)Lunch-n-LearnChair(insertdescriptionhere)Historian(insertdescriptionhere)NewsletterChair(insertdescriptionhere)WebsiteChair(insertdescriptionhere)PredentalChair(insertdescriptionhere)ConventionChair(insertdescriptionhere)
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AppendixF
AttendtheADPACDrive!WhatisADPAC?TheAmericanDentalPoliticalActionCommittee(ADPAC)isthelegislativearmoftheAmericanDentalAssociationandrepresentsour“voice”asfuturedentistsandcurrentdentalstudents.ADPACworkstopreserveandprotectourbiggestinvestment,ourfutureprofession.Thisemailisforthosewhoareinterestedinlearningaboutkeyissuesindentistryandwhatwearedoingabouttheissues.ADPACisourvoiceregardingissuesinlicensure,Medicaidreimbursements,studentloans,smallbusinesslawsandwaterfluoridationissues,amongothers.Inorganizeddentistry,strengthcomesinnumbers–andournumbersareimpressive.Withoutournumbers,ourvoicedoesnotcarryasmuchweight.Learnhowwecanworktogethertoseethechangewewanttosee.LearnabouttheissuesthatwillaffectusasdentalstudentsandwhatisontheslateforourfutureindentistrybyspeakingwithourLegislativeLiaison,[NAME].Findouthowtomakeyourvoiceheard.AsanADAstudentmember,ADPACisheretosupportourmembers.Getinvolvedtodayandbeproactiveaboutpreservingyourprofession.[ADDADPACDRIVEEVENTDETAILSHERE]
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AppendixG
ASDAoffersnearly50electedandappointedpositionsatthenationalleveleachyear.Weencouragemembersofourchaptertoapplyforthesepositionstorepresentourchapteratthenationallevel.Youwillhavetheopportunitytonetworkwithstudentsanddentistsfromacrossthecountry.Youwillalsodevelopleadershipskillsthatwillbeaninvaluableassettoyourcareerindentistry!Theelectedandappointedpositionsinclude:ElectedPositionsExecutiveCommittee(3)DistrictTrustees(11)SpeakeroftheHouseofDelegates(1)AppointedPositionsEditorialBoard(6)+ElectronicEditors(2)CouncilChairs(4)CouncilAssociates(6)VideoProductionManagers(2)AdvancedStanding/IDPAdvisoryCommittee(5)DistrictLegislativeCoordinators(5)Hereisalistofstudentsfrom[School]thatare/werenationalleadersinASDA.Pleasecontactanyofthestudentsbelowtofindoutmoreinformationabouttheirexperience.[Createalistofstudents,thepositiontheyheld,theircontactinfo]Ifyouareinterestedingettingmoreinvolvedasanationalleader,youcanfindmoreinformationbytalkingto[ChapterPresident]whowillputyouincontactwithourDistrictTrustee[TrusteeName/Contactinfo].YoucanalsogotoASDAnet.org/index/get-involved/National-Leadership-Positionstofindmoreinformationabouteachposition,applicationsandalistofmeetingdates.Thedeadlinetoapplyis[Date].
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AppendixH
ASDAMembershipValueSurvey
1. DoyouseeASDAasavaluablestudentresource?
a. Whyorwhynot?
2. Whatisonethingyouwouldchangeaboutyourchapter?
3. Whatisonethingyouwouldnotchangeaboutyourchapter?
4. Canyourateyoursatisfactionofyourlocalchapter’sperformanceonascaleof1-10
(1=extremelydissatisfied–10=extremelysatisfied)?
5. PleaselistthreereasonswhyyoujoinedorgotinvolvedinASDAinthefirstplace:
•
•
•
a. Hasyourchaptermetyourexpectationsinregardstothesereasons?
6. DoyouknowwhatyourASDAduesgoestoward?
7. Doyoufeellikeyourduesaregoingtosomethingworthwhile?
8. Areyousatisfiedwiththequality/quantityofcommunityserviceprojectsyourlocal
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chapterhosts?
9. Whateducationalvaluedoyougainfromlunchn’learnsorsimilarevents?
10. HaveyouhadanycontactwithotherchaptersinyourDistrict?
a. Ifso,throughwhatconnectionsorevents?
11. Areyoufamiliarwiththeresponsibilitiesofyourleadersonbothalocalandnational
level?
12. Areyounationallyinvolved?
a. Ifso,how?
b. Ifnot,areyouinterestedinanationalposition?
13. WhatcouldwedotoencouragemorestudentinvolvementinASDA?
14. Anyadditionalcomments?
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AppendixI
TakeadvantageofyourASDAmembershipbyusingyourbenefitsAsanASDAmember,youreceivediscountsonthebenefitslistedbelow.AcompletelistofmemberbenefitsisavailableonASDAnet.org/index/join/Member-Benefits.YouwillneedyourASDAmembershipnumbertoaccessyourbenefits(ifyouneedyournumber,[email protected]).
No-costADAlifeanddisabilityinsuranceYourASDAmembershipentitlesyouto$50,000inADAlifeinsuranceand$2,000inmonthlydisabilityinsurancesoyoucanestablishafinancialsafetynetnow.PremiumsarepaidbyADAInsurancePlansduringschool.SchoolsuppliesASDAmemberscansaveupto80%offonover93,000productsatOfficeDepotandOfficeMax.Thediscountappliesonlineorinstores.YoualsoreceiveFREEnext-daydeliveryononlineordersover$50.FreeCEASDAmembersreceiveacomplimentaryunlimitedCEsubscriptionforoneyearonallofthecoursesintheDrBicuspid.comonlineCElibrary,featuringtopicssuchasgeneraldentistry,handlingdentalemergencies,endodontics,orthodontics,periodontics,materialsandmore.DiscountedNBDEreprintsASDAmembersreceiveadiscountonNBDEreprintsthroughASDA’sonlinestore.PurchasePartIandPartIIreleasedexamquestionstohelpyoustudy.ADAstudentmembershipYouareauto-enrolledasanADAstudentmember.SeeyourADAbenefits.AdditionalBenefits
• GEICO–Discountedcarinsurance• MedPro–Discountedmalpracticeinsuranceforexternshipsandlicensingexams• ADACatalog–Save25%offADAcatalogproducts
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AppendixJ
AttendASDAAnnualSessionAttendingASDAAnnualSessionisagreatopportunitytogetmoreinvolvedandlearnmoreaboutourassociation.Widelyknownas“thebestweekever,”AnnualSessionistheofficialmeetingofASDA’sHouseofDelegatesandistakingplaceon[DateinLocation]thisyear.EachchapterisallowedtwovotingdelegatesintheHouseofDelegates.Ourchapterwouldliketosend[Number]additionalmemberstoexperiencethemeeting.Whyshouldyouattend?
▪ DeterminethefutureofASDAbyvotingonASDApolicyandelectingASDA’snationalleaders,includingourdistricttrustee.
▪ Connectwithvendorsattheexhibitfair.▪ CelebratechapterachievementsattheGoldCrownAwardsceremony.▪ Improveyourmanagementskillsandexploreyourcareeroptions.▪ Networkwithmorethan600ASDAmembersfromalloverthe
country.Formoreinfo,visitASDAnet.org/index/programs-events/national-meetings.Interestedinattending?Speakwith[chapterleaders]ifyouareinterested![Explainhowtoapplyforthetrip]