ASDA Supplier Requirements

5th Edition October 2006

ASDA Supplier RequirementsTransit Packaging, Labelling and Documentation

UK Suppliers Only

Fifth Edition

- issued October 2006


This fourth edition of the “ASDA Supplier Requirements” has been updated to include new information on maximum permissible palletheights and supersedes all previous editions.

Please take the time to review the modified section detailed on the summary below.

3.1 Pallet Specification 3.2 Maximum Weight & Height4.1 Delivery Paperwork – Required Information


Contents:Section 1 – Transit Cases

1.1 Case size & utilisation1.2 Case material specification1.3 Case seal integrity1.4 Case construction & integrity1.5 Bags & Sacks1.6 Shelf Ready Packaging1.7 Optimum Shelf Fit1.8 Safety

Section 2 – Label & Case Printing2.1 Printed information2.2 Colour Coding of Outer Cases.2.3 Label positioning2.4 Barcode Requirements2.5 Break-packs

Section 3 – Palletisation3.1 Pallet Specification3.2 Max weight & height3.3 Pallet utilisation3.4 Pallet integrity

Section 4 – Delivery Requirements 4.1 Required Information4.2 Example Delivery Note

Section 5 – Contacts 5.1 Contact List


ASDA Supplier RequirementsTo help your understanding of this document all major amends have been identified with a

logo.

All mandatory information has been identified with a logo and bold text.


Section 1.

Transit Cases


Section 1.1 Case Size & Utilisation

The supplier must ensure the corrugated case is optimally sized to suit the contents. Internal dividers should be utilised on fragile products which are deemed likely to sustain damage during distribution.

CASES CONTAINING MORE THAN ONE PRODUCT TYPE ARE PROHIBITED.


Section 1.2 Case Material Specification

IT IS ESSENTIAL THAT THE TRANSIT PACKAGING PROTECTS AGAINST DAMAGE DURING DELIVERY TO OUR DISTRIBUTION CENTRES & ONWARD SHIPMENT TO STORES. Without limitation to any other rights or remedies it may have, ASDA may seek compensation for goods which have been damaged as a result of sub-standard or insufficient packaging, and may refuse goods at time of delivery.

* Beers, Wines & Spirits must not exceed 25°C.

Case material & tape must be chosen to withstand the temperature scales detailed above

TYPE OPTIMUM RANGE

COLD STORE -25°C -27°C to -23°C CHILLED 1 (Meat, Fish, Chicken) -0.5°C -2°C to +1°C

CHILLED 2 (Dairy, Cakes, Provisions) +3°C +1°C to +5°C CHILLED 3 (Produce, excluding Bananas) +13°C +12°C to +18°C

AMBIENT * +10 to +40 °C

STORAGE CONDITIONS


Section 1.3 Case Seal Integrity

Adhesive tape or glue are the only methods to be used for securing

case flaps.

Staples or banding are not to be used without prior agreement with ASDA. If banding has been authorised then it must not obscure labels.

COLOURED SEALING TAPE OR PRINTED COLOUR BANDS SHOULD BE USED TO AID IN-STORE IDENTIFICATION OF CHILLED AND GENERAL MERCHANDISE PRODUCTS. SEE SECTION 2.2.

TAPE OR ADHESIVE SHOULD NOT BECOME LOOSE. TAPE MUST NOT COVER LABEL OR CASE PRINTING


Section 1.4 Case Construction & Integrity

Cases must be able to withstand a minimum top load of 200kg over the surface area of a 1000 x 1200mm pallet (i.e 17g per cm²) or own weight if greater, assuming normal distribution & storage conditions prevail.

CASE DESIGN & CONSTRUCTION SHOULD BE SUCH THAT STRUCTURAL INTEGRITY IS MAINTAINED THROUGHOUT THE DISTRIBUTION ENVIRONMENT.

THE SIDE HOLES OF SHRINK-WRAPS MUST BE EFFECTIVE IN CONTAINING THE PRODUCT.

ENSURE THAT THE CONSUMER UNIT BAR CODES DO NOT SCAN THROUGH THE SECONDARY PACKAGING.


Section 1.5 Bags & Sacks

MINIMUM 40UM (MICRON) MATERIAL SPEC.

CONSUMER UNIT BARCODES MUST NOT SCAN THROUGH SECONDARY PACKAGING

For products which are delivered in poly bags e.g towels, cushions etc, a minimum material specification of 40um is required to ensure pack integrity throughout the distribution chain. Hessian sacks must not be used.


Section 1.6 Shelf Ready Packaging

REMOVABLE CORRUGATED HOODS SHOULD BE SECURELY ATTACHED TO BASE TRAYS WITHOUT OBSCURING BARCODE

CONSTRUCTION OF DISPLAY CASES SHOULD BE ROBUST ENOUGH TO PREVENT BURSTING OF PERFORATIONS, TEAR STRIPS OR OPENING DEVICE.

For more details on ASDA Shelf Ready Packaging see the “ASDA SRP Guidelines.

All trays should be sufficiently robust to prevent tearing during handling at distribution centre & shelf replenishment in store. Removable corrugated hoods should be taped to display bases to aid handling. Specific opening instructions to be clearly indicated.


Section 1.7 Optimum Shelf Fit

Shelf Ready Packaging (SRP) should be designed to maximise both retail shelf & pallet utilisation.

CONSIDERATION SHOULD BE GIVEN TO ENSURE OPTIMUM FIT TO CASE, PALLET & SHELF DIMENSIONS.

Ideal case configuration within Fresh food is 60cm x 40cm or 30cm x 40cm, as is currently standard for all Fresh Produce lines.


Whilst total case weights of up to 16kg are permissible, it is preferred that the maximum case weight should be no more than 10kg.

In circumstances where the weight of the case is unavoidably greater than 16kg (eg tv’s), the actual weight must be printed onto the case itself and must be pre-authorised by ASDA.

Section 1.8 Safety

FOR ALL FLAMABLE PRODUCTS eg AEROSOLS, ENSURE ALL PACKAGING COMPLIES WITH THE LATEST A.D.R (Accord européenrelatif au transport international des marchandises dangerous par route)REGULATIONS

ANY TRAYS USED FOR DELIVERIES MUST BE CLEAN, DRY & FREE FROM INFESTATION AND CONTAMINATION.

PRODUCTS DELIVERED IN A RETURNABLE PACKAGE E.G TRAYS, MUST BE AGREED WITH THE RELEVANT REPLENISHMENT ANALYST DURING PRODUCT SET UP. ASDA HAS APPROVED 3RD PARTY PACKAGING SUPPLIERS WHICH SUPPLIERS MAY BE REQUIRED TO USE.


Section 2.

Label Application &

Case Printing


Section 2.1 Printed Information - ASDA Own Label Products

ALL CASES OF OWN LABEL PRODUCT MUST BE IDENTIFIED WITH THE FOLLOWING.

• Supplier’s Name, Number & Address

• Wal*Mart Item Number

• Purchase Order Number (where practical)

• Product Description (indicate within thedescription if the product is promotional eg% Extra Free or price promo)

• Pack Size & Quantity

• Weight in Kilos (Net* and Gross)

• Date Code i.e. Use By, Best Before, Sell By (if applicable)

• Batch/Lot Code (if applicable)

• Storage Conditions (if applicable)

• Case number (import products only)

• Country of origin

• Bar Code

• Any specific information or markings asagreed during product set-up

Wal*Mart Item Number Purchase Order Number

Date Code (if applicable) Batch/Lot code (if applicable)

Product Description

Pack Size e.g. 300g x 12

Supplier's Name, Number and Address

Weight in Kilos (Net* and Gross)

Storage Conditions (if applicable)Case Number e.g. 10 of 125 (import products only)Country of Origin

* NET WEIGHT APPLIES TO IMPORTS ONLY AND ALL CASE WEIGHTS EXCEEDING 16KG


Section 2.1 Printed Information - Branded Products

Date Code (if applicable) Batch/Lot code (if applicable)

Product Description

Pack Size e.g. 300g x 12

Storage Conditions (if applicable)

Purchase Order Number (where practical)

* NET WEIGHT APPLIES TO IMPORTS ONLY AND ALL CASE WEIGHTS EXCEEDING 16KG

ALL CASES OF BRANDED PRODUCT MUST BE IDENTIFIED WITH THE FOLLOWING.

• Wal*Mart item number (where practical)

• Purchase Order Number (where practical)

• Product Description (indicate within the

description if the product is promotional eg %

Extra Free or price promo)

• Pack Size & Quantity

• Date Code i.e. Use By, Best Before, Sell By (if

applicable)

• Batch/Lot Code (if applicable)

• Storage Conditions (if applicable)

• Bar Code


Section 2.2 General Merchandise - Colour Coding of Outer Cases TO AID IN-STORE IDENTIFICATION OF THE DEPARTMENTS LISTED BELOW, THE RELEVANT DEPARTMENT NAME & NUMBER MUST BE INDICATED WITHIN A COLOURED BAND PRINTED AROUND THE TOP OF THE OUTER CASE (SEE EXAMPLE OVERLEAF).BREAK-PACK OUTER CASES DO NOT NEED TO BE COLOUR CODED (ONLY THE INNER CASES).

DEPARTMENT No. DEPARTMENT NAME COLOUR PANTONE REFERENCE Icon ICON COLOUR

3 STATIONARY ORANGE PANTONE 0217 TOYS PURPLE PANTONE 26511 D.I.Y GREEN PANTONE 39914 KITCHEN BLUE PANTONE 29314 PICNIC PURPLE PANTONE 259314 DINING RED PANTONE 18514 DISPOSABLE TABLEWARE BURNT RED PANTONE 180714 HOUSEWARES NAVY PANTONE 539515 S.D.A EMERALD GREEN PANTONE 626

16GARDENING YELLOW PANTONE 1235

TROWEL & SECATEURS BLACK

17 LIGHTING/HOME FURNISHING YELLOW PROCESS YELLOW17 PICTURES & MIRRORS TERRACOTTA PANTONE 71817 LUGGAGE AMETHYST PANTONE 66918 FESTIVE DECORATIONS BLACK PROCESS BLACK XMAS TREE PANTONE 150518 FESTIVE CARDS BLACK PROCESS BLACK XMAS TREE PANTONE 48518 FESTIVE WRAP & ACCESSORIES BLACK PROCESS BLACK XMAS TREE PANTONE 361

18 FESTIVE LIGHTS & TREES BLACK PROCESS BLACK XMAS TREENO COLOUR - JUST

OUTLINE18 FESTIVE CRACKERS BLACK PROCESS BLACK XMAS TREE PANTONE 29318 FESTIVE HALLOWEEN BLACK PROCESS BLACK PUMPKIN PANTONE 23920 BATHROOM FLUORESCENT ORANGE PANTONE 80520 KITCHEN TEXTILES TURQUOISE PANTONE 31220 CUSHIONS/THROWS/RUGS FUCHSIA PANTONE 23821 CURTAINS/POLES FUSCHIA PANTONE 23822 BEDDING GREEN PANTONE 80846 XMAS GIFTS BLACK PROCESS BLACK XMAS TREE PANTONE 18982 IMPULSE YELLOW PANTONE 102

14/17 HOME ACCESSORIES LIME GREEN PANTONE 381

This list will be added to as further information becomes available.


Section 2.2 General Merchandise - Case Example

A 10cm PRINTED COLOURED BAND INCLUDING DEPARTMENT NAME &

NUMBER

PRODUCT INFORMATION (MINIMUM OF 2 FACES IF CASE IS PRE-PRINTED OR 1 FACE IF INKJET-

PRINTED OR LABELLED)

INDICATE CASE ORIENTATION

POSITION OF ICON FOR SEASONAL PRODUCTS (IF APPLICABLE)

COUNTERS (DELI & SERVE OVER) RED PANTONE 032

PROVISIONS (PIES & PASTRIES) BLACK PANTONE PROCESS BLACK

PP COOKED MEAT BLUE PANTONE PROCESS BLUE

PRE PACKED CHEESE YELLOW PANTONE PROCESS YELLOW

PROVISIONS (READY MEALS) GREEN PANTONE 347

CATERING (inc FRESH, AMBIENT & FROZEN) ORANGE PANTONE 021C

FOOD TO GO BRIGHT PURPLE

N/A


To minimise the length of time “fresh produce” is exposed to inappropriate temperatures, the case label must be colour coded to reflect the storage regime of these sensitive products. For all other “fresh” areas this requirement is desirable but may not be practical, if this is the case contact buyer to agree exceptions.

TEMPERATURE BAND COLOUR PRIORITY CHILL BLUEPREFERS CHILL GREEN

PRIORITY AMBIENT ORANGEPREFERS AMBIENT YELLOW

NB. COLOUR-CODING WITHIN FRESH FOOD IS CURRENTLY UNDER REVIEW. CONTACT YOUR BUYER OR ASDA PACKAGING DEVELOPMENT MANAGER IF COMPLIANCE CAUSES PROBLEMS.

IF COLOURED TAPE IS NOT USED (SEE PREVIOUS PAGE) THEN A 10cm COLOURED BAND MUST BE PRINTED

LABEL COLOUR INDICATES STORAGE REGIME (SEE TABLE ABOVE). TWO LABELS ARE PREFERRED ALTHOUGH ONE IS ACCEPTABLE

Section 2.2 Fresh Food - Colour Coding of Labels


Section 2.3 Label Positioning

TWO LABELS ARE PREFERRED ALTHOUGH ONE IS ACCEPTABLE

Pre-printed cases -If the bar code is pre-printed onto the outer case, a minimum of 2 bar codes are required - the supplier is responsible for ensuring that this bar code has been verified to decode at a minimum of Ansi grade D. If the bar code is inkjet printed onto the outer case, 2 bar codes are preferred although 1 may be accepted. Inkjet bar codes must be verified to decode at a minimum of Ansi grade D.

Labelled cases -If the bar code is printed onto a label, 2 barcodes per outer case are preferred (returnable trays only require a single label to be positioned on the tray end). If you have a practical issue in complying with this request then contact ASDA as there may be circumstances where a single label is sufficient. The supplier is responsible for ensuring that such bar codes have been verified to decode at a minimum of Ansi grade C.

ONLY THE AGREED TUC CODE SHOULD BE VISIBLE ON THE OUTER CASE. ALL OTHER BAR CODES MUST BE OBLITERATED TO PREVENT REJECTION IN DEPOT.


Section 2.3 …..Continued

IF THE SIDE WALL OF A CASE IS TOO SMALL TO HOLD A LABEL, THE LABEL MUST BE APPLIED TO A FLAT SECTION OF THE TOP FACE. LABELS POSITIONED ON THE TOP FACE ARE ONLY PERMISSIBLE UNDER THESE CIRCUMSTANCES

LABELS ON SHRINK WRAPPED CASES MUST BE APPLIED TO A FLAT OUTER SURFACE. THE BAR CODE MUST NOT BE OBSCURED BY THE SHRINK FILM


ALL CONSUMER UNIT & OUTER CASE BAR CODES MUST CONFORM TO EAN STANDARDS TO GUARANTEE FIRST TIME SCANS.

For further details of bar code standards please consult GS1 UK (formerly the e-centre) on www.gs1uk.org. GS1 UK are part of the worldwide GS1 network who set out international standards for bar coding. The above web site should be consulted for further detail regarding the printing of bar codes and their height, width and magnification.

TYPE WIDTH (NOT INC. LIGHT MARGIN) HEIGHT OF BARS

ITF-14 77mm (CASE) 61mm (LABEL) 32mm

EAN128 VARIABLE 32mm

EAN13 48mm 32mm

UPC-A 48mm 32mm

MINIMUM BARCODE DIMENSIONS

TYPE PRINTED CASE PRINTED LABEL

ITF-14 100% 50% 100%

EAN128 50% 100% ( WHITE SUBSTRATE ONLY)

50% 100%

EAN13 150% 200% ( WHITE SUBSTRATE ONLY)

150% 200%

UPC-A 150% 200% ( WHITE SUBSTRATE ONLY)

150% 200%

ACCEPTABLE BAR CODE MAGNIFICATION

ALL PRODUCTS WILL BE RECEIPTED INTO DEPOTS BY SCANNING THE OUTER CASE BARCODE (TUC) THEREFORE IT IS ESSENTIAL THAT ALL CASES/TRAYS/PACKS DELIVERED INTO AN ASDA SITE HAVE CLEARLY VISIBLE AND SCANABLE OUTER CASE BARCODES. PLEASE ENSURE CONSUMER UNIT BAR CODES CAN NOT BE SCANNED THROUGH SECONDARY PACKAGING.

If you require a bar code to be issued for ASDA specific products, please contact your Buyer.

Ensure that the printed TUC codes on the case match those held by ASDA. Check with the Buyer or Supply contact for confirmation

Section 2.4 Barcode Requirements


Section 2.4 …..Continued - Items With a Shelf Life of Less Than 42 Days

THE APPLICATION IDENTIFIER, (eg A1), DEFINES THE TUC OR GTIN

THE “A1 15” DEFINES THE BEST BEFORE DATE OF THE ITEM. BOTH “TUC” (A1) & “BEST BEFORE” (A1 15) DATA WILL BE USED WHEN RECEIVING PRODUCTS

FOR ITEMS WITH A SHELF LIFE OF LESS THAN 42 DAYS, THE TUC CODE SHOULD BE ENCODED INTO AN EAN-128 BARCODE FORMAT, WITH THE “DURABILITY” DATE ENCODED INTO THE BARCODE IN ACCORDANCE WITH “GS1” GUIDELINES. THE FORMAT OF THE DURABILITY DATE (ie“use by” or “best before”) THAT IS USED ON THE CONSUMER UNIT SHOULD BE REFLECTED THROUGH ONTO THE OUTER CASE.

For ASDA Brand items where a 13 digit TUC is issued, before generating the EAN 128 barcode, a leading zero must be added to create a 14-digit barcode number

5th Edition October 2006UPC-A BARCODE

Section 2.4 …..Continued - Items With a Shelf Life Greater Than 42 Days, or With No Date Code

EAN 128 (as long as the TUC number is preceded with an application identifier of 01

followed by any additional data)

ITF 14 BARCODE

For items that fall into this category, any one of the following barcode formats can be used (barcodes shown are examples only and are not to scale). All barcodes to follow “GS1” guidelines.

EAN13 BARCODE


THE SUPPLIER MUST TEST SCAN EACH BATCH OF BARCODES TO GUARANTEE THE PRINT QUALITY. THE SUPPLIER SHOULD BE ABLE TO DEMONSTRATE THAT TESTING IS CARRIED OUT & THAT A PROCESS IS IN PLACE TO TAKE CORRECTIVE ACTION WHERE FAILURES OCCUR

ALL BARCODES MUST BE VERIFIED USING EQUIPMENT COMPLIANT WITH ISO/IEC 15426-1 & 15416 WHICH INCORPORATE CEN AND ANSI STANDARDS. IF PRINTED ON LABELS THEY MUST ACHIEVE A MINIMUM GRADE C SCAN, HOWEVER IF ITF-14 CODES ARE PRINTED DIRECTLY ONTO THE OUTER CASE THEY ARE ALLOWED TO ACHIEVE A MINIMUM GRADE D.

ALL LABELLING MUST BE ABLE TO WITHSTAND TEMPERATURE REGIMES ENCOUNTERED WITHIN THE PRODUCT'S NORMAL DISTRIBUTION METHOD AND THE SCANNING ABILITY OF THE BARCODE MUST NOT BE IMPAIRED BY TEMPERATURE CONSTRAINTS.

WHEN THE CASES ARE STACKED ON THE PALLET, PLEASE ENSURE THAT THE OUTER CASE BARCODES ARE FACING OUTWARDS FOR EASE OF SCANNING.

ALL CASES MUST HAVE A CLEARLY VISIBLE TUC BARCODE ON THE OUTER CASE.

THE BARCODES MUST BE PRINTED OR APPLIED CENTRALLY ON A FLAT SURFACE OF THE CASE, ON ANY SIDE OF THE CASE/TRAY AND AWAY FROM THE CORNERS.

THE CONSUMER UNIT BARCODE SHOULD NOT BE VISIBLE THROUGH THE OUTER PACKAGING.

TO PREVENT REFLECTANCE PROBLEMS WITH BAR CODE SCANNING, IT IS IMPORTANT THAT THE USE OF HIGH GLOSS LABELS OR SUBSTRATES ARE AVOIDED.

Section 2.4 …..Continued - Barcode Best Practice


“OUTER” & “INNER”CASES MUST HAVE DIFFERENT TUC CODES

EACH “OUTER” AND “INNER”CASE MUST BE LABELLED WITH IT’S TRADED UNIT CODE (TUC) AND PRODUCT INFORMATION DETAILS (REFER TO SECTION 2.1 FOR LABEL DETAILS). NB FOR G.M. PRODUCTS THE “OUTER” CASE DOES NOT NEED TO BE COLOUR BANDED

Section 2.5 Break-Packs - A Shipping Case That Contains Multiple Outer Cases

THE OUTER CASE OF THE BREAK-PACK MUST BE CLEARLY LABELLED AS “BREAKPACK” IN ADDITION TO ALL OTHER REQUIRED PRODUCT INFORMATION (PREFERABLY ON 2 FACES IN MINIMUM 35mm HIGH TEXT)


Section 3.

Palletisation


Section 3.1 Pallet Specification

ALL PALLETS MUST BE 1000MM X 1200MM 4-WAY ENTRY AND MUST BE MANUFACTURED TO GENERALLY COMPLY WITH THE PHYSICAL ASPECTS OF THE UIC 435/5 SPECIFICATION.

Drawings and dimensions of such a pallet are shown in the diagram overleaf.“Chep” supply pallets manufactured to this standard, ie Blue Chep pallets, and can be contacted on http://www.chep.com/.

USAGE OF PALLETS MANUFACTURED TO ANY OTHER SPECIFICATION MUST BE PRE-AUTHORISED BY ASDA (e.g half pallets, dollies, bespoke pallets etc)

Whichever pallet is agreed, it is recommended that all pallets should be supplied by an epal registered manufacturer or repairer.

GOODS DELIVERED ON UNSTABLE, SUB-STANDARD OR DAMAGED PALLETS MAY BE REFUSED. DRIVERS MAY BE GIVEN THE OPPORTUNITY TO RE-STACK GOODS ONTO ACCEPTABLE PALLETS (OFF ASDA PREMISES), OR THE DISTRIBUTION CENTRE MAY RE-STACK THE GOODS. IF SO, THE SUPPLIER MAY BE CHARGED ACCORDINGLY.

PRIOR AUTHORISATION MUST BE OBTAINED TO SUPPLY PRODUCTS IN AN UN-PALLETISED FORMAT eg Far-East “handballed” imports


Section 3.1 Pallet Specification Cont….


Section 3.1 Pallet Specification Cont….

Timber

Top Deck 1000 x 112 x 17 7off.Top Deck 1000 x 135 x 17 2 off. Butted inner

Stringer 1200 x 98 x 25 3 off.Blocks 160 x 95 x 95 6 off.Blocks 95 x 95 x 95 3 off.Bottom deck 1000 x 98 x 25 5 off. Stop-chamferred

Leading top deck boards butted, otherwise equal spacing. Pallet to be corner cut, with nominal hypotenuse of 25mm.

Tolerance on all timer dimensions ±3 mm, except board thickness, ±1 mm; all measurements taken fresh sawn. Average component size at time of manufacture to equal nominal dimensions.

Timber to be European origin softwood, first grade and nominally free of bark. Anti-stain treatments, if used, must be without odour and must be approved for use within the E.E.C.

Nails

Top deck boards to stringer48 x 2.65 PRN 45 off. Clenched

or38 x 2.65 ARN 45 off.

Top decks to blocks 80 x 3.35 ARN 33 off.Bottom deck to blocks 75 x 3.35 ARN 39 off.

Additional nails may be used in to top desk to aid production.Nail position illustrate joint count, not precise layout.Nails to comply with relevant British Standard and the TIMCON code of practice.

General

Pallets to be kiln-dried to average 17 -22% moisture content. Marking to customer’s specification.Tolerance on overall height ±3mm; plan size +1-3mm. Maximum discrepancy between pallet diagonals 5 mm.


Section 3.2 Maximum Weight & Height

Do not exceed maximum height

THE MAXIMUM PALLET WEIGHT IS 1250kg (INC. PALLET)

THE MAXIMUM PALLET HEIGHT FOR CHILLED PRODUCTS ONLY IS 1.8m (inc. PALLET)

THE MAXIMUM PALLET HEIGHT FOR AMBIENT, FROZEN FOOD AND NON-FOOD IS 1.6m (inc. PALLET)

THE MAXIMUM PALLET HEIGHT FOR GENERAL MERCHANDISE IS 1.4m (inc. PALLET)

ANY EXCEPTIONS TO THIS RULE MUST BE PRE-AGREED WITH ASDA

The cases must be able to withstand a top load of 200kg over the surface area of a 1000 x 1200mm pallet (i.e 17g per cm²) or own weight if greater.

PRODUCT MUST NOT OVERHANG THE PALLET.

This includes any pallet baseboard being used


Section 3.3 Pallet Utilisation

THE NUMBER OF CASES PER PALLET, NUMBER OF CASES PER LAYER (Ti) AND NUMBER OF LAYERS PER PALLET (Hi) MUST MATCH THAT QUOTED ON THE ORIGINAL “NEW LINE FORM”

PALLETS OF MIXED LOADS WILL NOT BE ACCEPTED INTO THE “LUTTERWORTH AUTOMATED DEPOT” (IDC 7438). SMALL QUANTITIES MUST THEREFORE BE SUPPLIED ON SEPARATE PALLETS WITH ALL CASES HAVING THE SAME DATE CODE.

Mixed loads can be accepted into “Chilled” and “Stockless” depots as long as types of product are separated with layer boards.


Section 3.4 Pallet Integrity

Avoid column stacking where possible (except for nested trays)

Excessive under-hang can cause stability issues if pallets are double stacked at distribution centre

PALLETS MUST BE FULLY WRAPPED USING A CLEAR SHRINK OR STRETCH WRAP. THE USE OF MESH, NETTING, STRING, TAPE OR BANDING IS PROHIBITED.

Glueing is not permissible on corrugate but is acceptable on poly-wrapped packs as long as damage doesn’t occur during breakdown. The wrapping film must not obstruct fork entry windows.


Section 4.

Delivery Paperwork Requirements


Section 4.1 Required Information THE FOLLOWING INFORMATION MUST BE DOCUMENTED WITH ALL PRODUCT DELIVERIES TO: ASDA DISTRIBUTION CENTRES OR STORES

Generic information –• Supplier Name, Address,Telephone Number and

Supplier Number

• ASDA Distribution Centre address and Code or Store Address and Code

• ASDA Purchase Order Number

• Delivery Note Number

• Delivery Date

Information per line –

• Wal*Mart item number (preferably in ascending numerical order)

• Supplier Product Code

• Product Description including unit size x quantity per case

e.g. ASDA Baked Beans 415g x 12

• Case weight in kg (for catch weight products)

• Quantity ordered (cases or shipping units)

• Quantity delivered (cases or shipping units)

Proof of delivery information –• Total number of Cases or Shipping Units

received

• Total number of Pallets/Cases received

Further requirements –

• Every vehicle delivery into depot or store must be accompanied by an original delivery note in English.

• Where a purchase order is delivered across multiple vehicles a delivery note for each vehicle is required.

• Where a weight declaration is required (e.g. for catch weight items), the total product cases and weight must be quoted in kilograms on the delivery note, alongside the appropriate product.


Delivery Date:Delivery Note Number:ASDA Purchase Order Number:

Quantity Delivered:

Total number of Pallets received:

Total number of Cases received:

Totals:

Quantity Ordered:

Total Weight Delivered (Kg)

Catch weight only:

Product Description including size and quantity:

Supplier Product Code:

Wal-Mart Number (preferably in ascending numerical order):

ASDA Distribution Centre Address and Code, or Store Address and Code:

Supplier Name, Address, Telephone Number:Supplier Number:

Section 4.2 Example Delivery Paperwork


Section 5.

Contacts


If further information is required please contact the following colleagues –

1. For compliance issues contact ASDA Buyer.

2. For clarification of technical details contact either:

Gilchrist Pack Tech Team - Tel: 01724 200700 ext. 453 or 454 [email protected] Packaging Development Manager - Martin [email protected]

3. For training, contact both :

Eileen White – [email protected] Bamforth – [email protected] Byers – [email protected]

Section 5.1 Contact List

ASDA Supplier Requirements

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