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Department of Health & Human Services
Administration for Children and Families
Program Office: Administration for Native Americans
Funding OpportunityTitle:
Native Language Preservation andMaintenance
Announcement Type: Initial
Funding Opportunity
Number:
HHS-2008-ACF-ANA-NL-0016
CFDA Number: 93.587
Due Date for
Applications:
03/12/2008
Executive Summary:
The Administration for Native Americans (ANA), within theAdministration for Children and Families (ACF), announces theavailability of Fiscal Year (FY) 2008 funds for new community-basedactivities under ANA's Native Language Preservation and Maintenanceprogram area. Grants are provided under the following fourcategories: Category I-Native Language Assessment grants are usedto conduct the assessment needed to identify the current status of the
Native American language(s) to be addressed; Category II-NativeLanguage Project Planning grants are used to plan a language project;Category III-Native Language Project Implementation grants are usedto implement a preservation language project that will contribute tothe achievement of the community's long-range language goal(s); andCategory IV-Native Language Immersion Project grants are only usedfor immersion projects with language nests and language survivalschools in accordance with P.L 109-394.
I. FUNDING OPPORTUNITY DESCRIP TION
Legislative Authority
Native American Programs Act, 42 United States Code (U.S.C.) 2991et seq.
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Esther Martinez Native American Languages Preservation Act of 2006,Public Law 109-394
Funding Opportunity Description
In 1992, Congressional testimony provided estimates that of the
several hundred native languages that once existed, only about 150are still spoken or remembered today. Furthermore, only 20 arespoken by persons of all ages, 30 by adults of all ages, about 60 bymiddle-aged adults, and 45 by the most elderly. In response to thistestimony, Congress passed the Native American Languages Act of 1992 (the Act), Public Law (P.L.) 102-524, to assist Native Americansin assuring the survival and continuing vitality of theirlanguages. Passage of the Act was an important step in an attempt toensure the survival and continuation of Native languages. It providedthe foundation upon which Tribal nations can rebuild their economic
strength and enhance their rich cultural diversity. The FederalGovernment recognizes the substantial loss of Native Americanlanguages over the past several hundred years, and acknowledges thenature and magnitude of the status of Native American languages willbe better defined when eligible applicants under the Act havecompleted language assessments.
In 2006, Congress passed the Esther Martinez Native AmericanLanguages Preservation Act of 2006, P.L. 109-394. The law amendsthe Native American Programs Act of 1974 to provide for therevitalization of Native American languages through Native American
language immersion programs, and for other purposes.
The Administration for Native Americans (ANA) believes that theresponsibility for achieving self-sufficiency rests with the governingbodies of Indian Tribes, Alaska Native Villages, and in the leadership of Native American groups. This belief supports the ANA principle that thelocal community and its leadership are responsible for determininggoals, setting priorities, and planning and implementing programs thatsupport the community's long-range goals.
Therefore, since preserving a language and ensuring its continuation is
generally one of the first steps taken toward strengthening a group'sidentity; activities proposed under this program announcement willcontribute to the social development of Native communities andsignificantly contribute to their efforts toward self-sufficiency. ANArecognizes that eligible applicants must have the opportunity todevelop their own language plans, improve technical capabilities, andhave access to the necessary financial and technical resources in order
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to assess, plan, develop and implement programs to assure thesurvival and continuing vitality of their languages. ANA also recognizesthat potential applicants may have specialized knowledge andcapabilities to address specific language concerns at various levels.This program announcement reflects these special needs and
circumstances.
In response to this announcement, ANA encourages Native AmericanTribes and organizational leaders to propose, coordinate andimplement community-based projects to meet the needs of itscommunity members and develop options and opportunities for futuregenerations.
This program announcement will emphasize community-based, locallydesigned projects. This emphasis will increase the number of grants tolocal community organizations and expand the number of partnerships
among locally based non-profit organizations. Although Tribes arelimited to three simultaneous ANA grants (one each under Social andEconomic Development Strategies (SEDS), Native LanguagePreservation and Maintenance, and Environmental RegulatoryEnhancement programs) at any one time, this clarification allows othercommunity-based organizations to apply for ANA funding, provided theobjectives and activities do not duplicate currently funded projectsserving the same geographic area.
ANA program announcements are goal-category specific. ANA willrelease separate program announcements for funding opportunitiesunder SEDS, Native Language Preservation and Maintenance,Environmental Regulatory Enhancement, and for special initiatives.
The ANA Native Language program areas of interest are projects thatANA considers supportive to Native American communities. Funding isnot restricted to projects of the type listed in this programannouncement for Categories I-III. For Category IV projects,applicants must abide by the parameters established by P.L. 109-394.
ANA Administrative Policies: Applicants must comply with thefollowing ANA Administrative Policies:
• An applicant must provide a 20 percent non-Federal match of the approved project costs. Applications originating fromAmerican Samoa, Guam, or the Commonwealth of the NorthernMariana Islands are covered under section 501(d) of P.L. 95-134, as amended (48 U.S.C. 1469a), under which the U.S.Department of Health and Human Services (HHS) waives any
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requirement for matching funds under $200,000 (including in-kind contributions).
• An application from a Tribe, Alaska Native Village or NativeAmerican organization must be from the governing body.
• A non-profit organization submitting an application is stronglyencouraged to submit proof of its non-profit status at the time of submission.
• If the applicant, other than a Tribe or an Alaska Native Villagegovernment, is proposing a project benefiting Native Americans,Alaska Natives, or both, it must provide assurance that its dulyelected or appointed board of directors is representative of thecommunity to be served. An applicant's governing board will beconsidered representative of the community to be served if the
applicant demonstrates that at least a majority of the boardindividuals fall into one or more of the following categories: (1) acurrent or past member of the community to be served; (2) aprospective participant or beneficiary of the project to befunded; (3) have experience working with the community to beserved by the project; or (4) have a cultural relationship with thecommunity to be served.
• Applicants must describe how the proposed project objectivesand activities relate to a locally determined strategy.
• ANA will review proposed projects to ensure applicants haveconsidered all resources available to the community to supportthe project.
• Proposed projects must present a strategy to overcome thechallenges that hinder movement toward self-sufficiency in thecommunity.
• All funded applications will be reviewed to ensure that theapplicant has provided a positive statement to give creditto HHS/ACF on all materials developed using HHS/ACF funds.
• An applicant can have only one active ANA Native LanguagePreservation and Maintenance grant operating at any given time.
• ANA funds short-term projects, not programs. Projects musthave definitive goals and objectives that will be achieved by theend of the project period.
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• All projects funded by ANA must be completed, self-sustaining,or supported by other than ANA funding at the end of the projectperiod.
• Prior to funding the second or third year of a multi-year grant,
ANA will require verification and support documentation from thegrantee that objectives and outcomes proposed in the precedingyear were accomplished, and the non-Federal share requirementhas been met.
• ANA reviews the quarterly and annual reports of grantees todetermine if the grantee is meeting its goals, objectives andactivities identified in the Objective Work Plan.
• Applications from national and regional organizations mustclearly demonstrate a need for the project; explain how the
project originated; and discuss the community-based deliverystrategy of the project; identify and describe the intendedbeneficiaries; describe and relate the actual project benefits tothe community and organization; and describe a community-based delivery system. National and regional organizations mustdescribe their membership, define how the organizationoperates, and demonstrate Native community and/or Tribalgovernment support for the project. The type of community tobe served will determine the type of documentation necessary tosupport the project.
ANA Definitions: Program specific terms and concepts are definedand should be used as a guide in writing and submitting the proposedproject. The funding for allowable projects in this programannouncement are based on the following definitions:
Authorized Representative: The person or person(s) authorized byTribal or organizational resolution to execute documents and otheractions required by outside agencies.
Budget Period: The interval of time into which a project period is
divided for budgetary and funding purposes, and for which a grant ismade. A budget period usually lasts one year in a multi-year projectperiod.
Community: A group of people residing in the same geographic areathat can apply their own cultural and socio-economic values inimplementing ANA's program objectives and goals. In discussing theapplicant's community, the following information should be provided:
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(1) a description of the population segment within the community tobe served or impacted; (2) the size of the community; (3) ageographic description or location, including the boundaries of thecommunity; (4) demographic data on the target population; and (5)the relationship of the community to any larger group or Tribe.
Community Involvement: How the community participated in thedevelopment of the proposed project, how the community will beinvolved during the project implementation and after the project iscompleted. Evidence of community involvement can include, but is notlimited to, certified petitions, public meeting minutes, surveys, needsassessments, newsletters, special meetings, public council meetings,public committee meetings, public hearings, and annual meetings withrepresentatives from the community.
Completed Project: A project funded by ANA is finished, self-
sustaining, or funded by other than ANA funds, and the results andoutcomes of the funded project goal are achieved by the end of theproject period.
Consortium - Tribe / Village: A group of Tribes or Villages that jointogether either for long-term purposes or for the purpose of an ANAproject.
Construction: The initial building of a facility.
Core Administration: Salaries and other expenses for those functions
that support the applicant's organization as a whole or for purposesthat are unrelated to the actual management or implementation of theANA project.
Equipment: An article of nonexpendable, tangible personal propertyhaving a useful life of more than one year and an acquisition cost thatequals or exceeds the lesser of: (a) the capitalization level establishedby the organization for the financial statement purposes, or (b)$5,000.
Impact: The change in the physical, economic, social, financial,
governmental, institutional, behavioral, Native language or culturalconditions in a community as a result of the ANA-funded project.
Impact Evaluation: Site visits conducted by ANA to provide granteesthe opportunity to share, through qualitative and quantitativeinformation, how the project goal and objectives were accomplishedand how the identified community was impacted by the ANA-fundedproject.
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Impact Indicators: Measurement descriptions used verify the impactor the achievement of the project goal. Indicators must be quantifiableand documented. Impact indicators include target numbers andtracking systems. ANA requires three impact indicators per project.Impact indicators are separate from the results and benefits section of
the OWP.
In-kind Contributions: In-kind contributions are the value of goodsand/or services that benefit a Federally assisted project. In-kindcontributions are provided without charge to a recipient (or sub-recipient or cost-type contractor under a grant). Any proposed in-kindmatch must meet the applicable requirements found in 45 Code of Federal Regulations (CFR) Part 74 and Part 92.
Language Nests as defined by P.L. 109-394: Site-based educationalprograms that provide Native language instruction and child care
through the use of a Native American language for at least 10 childrenunder the age of 7 for an average of at least 500 hours per year perstudent, provide classes in a Native American language for parents (orlegal guardians) of students enrolled in a Native American languagenest (including Native American language-speaking parents) andensure that a Native American language is the dominant medium of instruction in the Native American language nest.
Language Survival Schools as defined by P.L. 109-394: Site-basededucational programs for school age students that provide an averageof at least 500 hours of Native language instruction through the use of
1 or more Native American language for at least 15 students for whoma Native American language survival school is their principal place of instruction, develop instructional courses and materials for learningNative American languages and for instruction through the use of Native American languages, provide for teacher training, work towarda goal of all students achieving fluency in a Native American languageand academic proficiency in mathematics, reading (or language arts)and science and are located in areas that have high numbers orpercentages of Native American students.
Letter of Commitment: A letter documenting the commitment to
provide cash or in-kind contributions to meet the match requirement.The letter of commitment may be from the applicant or a third-party.The letter of commitment must state the dollar amount (if applicable),the length of time the commitment will be honored, and the conditionsunder which the organization will support the ANA project. If a dollaramount is included, the amount must be based on market andhistorical rates charged and paid. The in-kind contributions to be
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committed may be human, natural, physical, or financial, and mayinclude other Federal and non-Federal resources.
Leveraged Resources: The non-ANA resources acquired during theproject period that support the project and exceed the 20 percent
match required for ANA grants. Such resources may include anynatural, financial and physical resources available within the Tribe,organization, or community to assist in the successful completion of the project. An example would be an organization that agrees toprovide a supportive action, product, service, human or financialcontribution that will add to the potential success of the project.
Minor Renovation or Alteration: Work required to change the interiorarrangements or other physical characteristics of an existing facility, orinstall equipment so that it may be more effectively used for theproject. Minor alteration and renovation may include work referred to
as improvements, conversion, rehabilitation, remodeling, ormodernization, but is distinguished from construction and majorrenovations. A minor alteration and/or renovation must be incidentaland essential for the project ("incidental" meaning the total alterationand renovation budget must not exceed the lesser of $150,000 or 25percent of total direct costs approved for the entire project period).
Multi-purpose Organization: A community-based corporation whosecharter specifies that the community designates the Board of Directorsand/or officers of the organization through an elective procedure andthat the organization functions in several different areas of concern tothe members of the local Native American community. These areas arespecified in the by-laws and/or policies adopted by the organization.They may include, but need not be limited to, economic, artistic,cultural, and recreational activities, and the delivery of human servicessuch as day care, education, and training.
Multi-year Project: Encompasses a single theme and requires morethan 12 months and up to 24 or 36 months to complete. A multi-yearproject affords the applicant an opportunity to develop and addressmore complex and in-depth strategies that cannot be completed in one
year. A multi-year project is a series of related objectives withactivities presented in chronological order over a two- or three-yearperiod.
Objective(s): Specific outcomes or results to be achieved within theproposed project period that are specified in the OWP. Completion of objectives must result in specific, measurable outcomes that wouldbenefit the community and directly contribute to the achievement of
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the stated project goals. These measurable outcomes are documentedin the results and benefits section of the OWP. Applicants should relatetheir proposed project objectives to outcomes that support thecommunity's long-range goals. Each objective should be Specific,Measurable, Achievable, Results-oriented and Time-bound (SMART).
Objectives are the foundation for the OWPs. A project cannot havemore than three objectives per project period. Objectives may lastmore than one budget period for multi-year projects.
Objective Work Plan (OWP): The ANA form that documents theproject plan the applicant will use to achieve the objectives andproduce the results and benefits expected for each objective. TheOWP provides a project goal statement, objectives and detailedactivities proposed for the project and how, when, where, and bywhom the activities will be carried out. ANA requires separate OWPsper objective for each budget period of the project.
Partnerships: Agreements between two or more parties that willsupport the development and implementation of the proposed project.Partnerships include other community-based organizations orassociations, Tribes, Federal and State agencies and private or non-profit organizations.
Project Goal: The specific result or purpose expected from theproject. The project goal specifies what will be accomplished over theentire project period. The project goal relates to the community goaland is achieved through the project objectives and activities. The
project goal should directly relate to the statement of need.
Project Period: The total time for which the recipient's project orprogram is approved for support, including any extension, subject tothe availability of funds, satisfactory progress, and a determination byHHS that continued funding is in the best interest of the Government.
Real Property: Land, including land improvements, structures, andappurtenances thereto, excluding movable machinery and equipment.
Resolution: Applicants are required to include a current signed and
dated Resolution (a formal decision voted on by the official governingbody) in support of the project for the entire project period. TheResolution should indicate who is authorized to sign documents andnegotiate on behalf of the Tribe or organization. The Resolution shouldindicate that the community was involved in the project planningprocess, and indicate the specific dollar amount of any non-Federalmatching funds (if applicable).
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Results and Benefits: Measurement descriptions used to track theprogress of accomplishing an individual objective. The results andbenefits must directly relate to the objective and the activities outlinedin the OWP and include target numbers used to track the project'squarterly progress.
Self-Sufficiency: The ability to generate resources to meet acommunity's needs in a sustainable manner. A community's progresstoward self-sufficiency is based on its efforts to plan, organize, anddirect resources in a comprehensive manner that is consistent with itsestablished long-range goals. For a community to be self-sufficient, itmust have local access to, control of, and coordination of services andprograms that safeguard the health, well-being, and culture of thepeople that reside and work in the community.
Statement of Need: A clear, concise and precise description of the
nature, scope, and severity of a problem. A statement of needtypically identifies the specific physical, economic, social, financial,governmental, institutional, behavioral, Native language or culturalchallenges of the community. The statement of need is the problemthat the proposed project will address.
Sustainable Project: A sustainable project is an ongoing program orservice that can be maintained without additional ANA funds.
Total Approved Project Costs: The sum of the Federal request and thenon-Federal share.
Please note that this announcement is divided into four priority areas.The first priority area is Category I - Native Language Assessment, thesecond priority area is Category II - Native Language ProjectPlanning, the third priority area is Category III - Native LanguageProject Implementation and the fourth priority area is Category IV -Native Language Immersion Project. Information on each priorityarea immediately follows Section VIII of the preceding priority area.The Standard Form (SF) 424 and ANA Project Abstract form mustclearly indicate the correct priority area category (I, II, III, or IV). Anapplicant cannot apply for more than one category.
Priority Area 1:
Category I - Native Language Assessment
Description
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The purpose of a Native Language Assessment project is to conduct anassessment of the current status of the Native language(s) withinan established community. The program area of interest is:
• A project that compiles, collects and organizes Native language
data in order to have a current description of the community'slanguage status obtained through a "formal" method (e.g., workperformed by a linguist, and/or a language survey conducted bycommunity members) or an "informal method" (e.g., acommunity consensus of the language status based on elders,Tribal scholars, and/or other community members).
II . AWARD INFORMATION
Funding Instrument Type: Grant
Anticipated Total Priority AreaFunding:
$500,000
Anticipated Number of Aw ards: 5 to 10
Ceiling on Amount of I ndividualAwards:
$100,000 per budget period
Floor on Amount of IndividualAwards:
$50,000 per budget period
Average Projected Award Amount: $75,000 per budget period
Length of Project Periods: Other
Explanation of Other:
See below for acceptable project period lengths.
12-month project and budget period.
Aw ards under this announcement are subject to the availabilityof funds.
II I. ELIGIBILITY INFORMATION
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1. Eligible Applicants:
• Others (See below)
Eligible applicants includes Federally recognized Indian Tribes;
consortia of Indian Tribes; incorporated non-Federally recognizedTribes; incorporated non-profit multi-purpose community-based Indianorganizations; Urban Indian Centers; national or regional incorporatednon-profit Native American organizations with Native Americancommunity-specific objectives; Alaska Native Villages, as defined inthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-profit Alaska Native RegionalCorporations/Associations in Alaska with Village-specific projects; non-profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; publicand non-profit private agencies serving Native peoples from Guam,American Samoa, or the Commonwealth of the Northern MarianaIslands (the populations served may be located on these islands or inthe United States); Tribally controlled Community Colleges, Triballycontrolled Post-Secondary Vocational Institutions, and colleges anduniversities located in Hawaii, Guam, American Samoa or theCommonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native communityentities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.
Faith-based and community organizations that meet the statutoryeligibility requirements are eligible to apply under this announcement.
Foreign entities are not eligible under this announcement.
Please see Section IV for required documentation supporting eligibilityor funding restrictions if any are applicable.
2. Cost Sharing or Matching: Yes
Grantees are required to meet a non-Federal share of the project
costs, in accordance with 42 U.S.C. 2991 b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF share andthe non-Federal share. The non-Federal share may be met by cash orin-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For example, inorder to meet the match requirements, a project with a total approvedproject cost of $125,000, requesting $100,000 in ACF funds, must
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provide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed theamount of the required match. Failure to provide the required amountwill result in the disallowance of Federal funds. A lack of supporting
documentation at the time of application will not exclude theapplication from competitive review.
The non-Federal match will be evaluated according to the "Non-FederalResources" evaluation criterion found in Section V of thisannouncement.
3. Other:
Please see Section IV.2 for information on application submission.
Disqualification Factors
Applications with requests that exceed the ceiling on the amount of individual awards referenced in Section II. Award Information will bedeemed non-responsive and will not be considered for funding underthis announcement.
Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not be considered for funding underthis announcement.
Applications, including Tribally authorized components and divisions,must include a Resolution (a formal decision voted on by the officialgoverning body) approving the application. The Resolution must becurrent, signed, dated and cover the entire project period.Applications that do not include a complete Resolution will beconsidered non-responsive and the application will not be consideredfor competition.
If the applicant is not a Federally recognized Tribe or Alaska NativeVillage government, applications that do not include proof that amajority of the governing board individuals are representative of the
community to be served will be considered non-responsive and will notbe considered for competition.
IV. APPLICATION AND SUBMISSION INFORMATION
1. Address to Request Application Package:
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Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -West
Washington, DC 20447Phone: 877-922-9262Email: [email protected]
2. Content and Form of Application Submission:
Please refer to Section I, Funding Opportunity Description, to reviewgeneral ANA Administrative Policies and in Section IV for FundingRestrictions.
Application Submission: ANA will only accept one application per
eligible entity. A complete application consists of all Required Forms(Federal and ANA), a Project Narrative (a comprehensive response tothe ANA evaluation criteria), a Budget Narrative, and OtherAttachments. Applicants may not exceed 40 pages in their projectnarrative. A project narrative that exceeds this page restriction will nothave excess pages copied for competition. Other Attachments(required and optional) are considered support documentation andshould be kept to a minimum.
The ANA evaluation criteria is to be presented in the following order:Criterion One-Project Summary; Criterion Two-Need for Assistance;
Criterion Three-Project Approach; Criterion Four-OrganizationalCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.
Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract providescrucial project information in a concise format and is used by theindependent review panel, ANA staff and the Commissioner during allphases of the review process. The project summary section of theabstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the project goal,project objectives and impact indicators. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
Applicants must submit the ANA Objective Work Plan (OWP) Form(OMB No. 0980-0204, exp. 12/31/2009). Applicants cannot exceedthree objectives per project period. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
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For applicants with an annual expenditure of $500,000 or more of Federal funds, please include the Supplemental Schedule of Expenditures of Federal Awards section of the most recent audit.
Applicants must submit the ANA Grant Application Data Summary
(GADS) form (OMB No. 0970-0328). Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
ANA Application Format: The paper size shall be 8.5 x 11 inches, linespacing shall be a space and a half (1.5 line spacing), printed only onone side, and have no less than a half-inch margin on all sides of thepaper. The font size shall be 12-point and the font type shall be TimesNew Roman. These requirements apply only to the project narrativesection.
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, andGif.
D-U-N-S Requirement
All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federal policyapplicable to all Federal grant applicants. The policy requires Federalgrant applicants to provide a D-U-N-S number when applying forFederal grants or cooperative agreements on or after October 1,
2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a D-U-N-S number. You mayacquire a D-U-N-S number at no cost by calling the dedicated toll-freeD-U-N-S number request line at 1-866-705-5711 or you may requesta number on-line at http://www.dnb.com.
Proof of Non-Profit Status
Non-profit organizations applying for funding are required to submitproof of their non-profit status.
Proof of non-profit status is any one of the following:
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• A reference to the applicant organization's listing in the IRS'smost recent list of tax-exempt organizations described in the IRSCode.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorney general, orother appropriate State official certifying that the applicantorganization has non-profit status and that none of the netearnings accrue to any private shareholders or individuals.
• A certified copy of the organization's certificate of incorporationor similar document that clearly establishes non-profit status.
• Any of the items in the subparagraphs immediately above for aState or national parent organization and a statement signed by
the parent organization that the applicant organization is a localnon-profit affiliate.
When applying electronically, we strongly suggest that you attach yourproof of non-profit status with your electronic application.
Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunity
for Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Forms, Assurances, and Certifications The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. Inaddition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process forawards under this announcement.
Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for FederalAssistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption form must be submitted. All forms may be reproduced
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for use in submitting applications. Applicants must sign and return theappropriate standard forms with their application. The Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If any fundshave been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or anemployee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarantee a
loan, the applicant shall complete and submit Standard Form (SF)-LLL,"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)
The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services areprovided. HHS grants are subject to these requirements only if theymeet the Act's specified coverage. The Act specifies that smoking isprohibited in any indoor facility (owned, leased, or contracted for)used for the routine or regular provision of kindergarten, elementary,or secondary education or library services to children under the age of 18. In addition, smoking is prohibited in any indoor facility or portionof a facility (owned, leased, or contracted for) used for the routine orregular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to children underthe age of 18. The statutory prohibition also applies if such facilitiesare constructed, operated, or maintained with Federal funds. Thestatute does not apply to children's services provided in privateresidences, facilities funded solely by Medicare or Medicaid funds,portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to comply with the
provisions of the law may result in the imposition of a civil monetarypenalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additionalinformation may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.
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Information on the Certification Regarding Program Fraud CivilRemedies Act (PFCRA) may be found in the HHS Grants PolicyStatement at: http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must make the appropriate certification of their compliance
with all Federal statutes relating to nondiscrimination. By signing andsubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete thestandard forms and the associated certifications and assurances basedon the instructions found on the forms. The forms and certificationsmay be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in theHHS Grants Policy Statement at:
http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must understand that they will be held accountable for theMaintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certification andacknowledge that a signed form will be required prior to the award.
Applicants may submit a non-Federal share waiver request for all orpart of the match requirement. Requests must be submitted inaccordance with 45 CFR 1336.50 (b) (3) of the Native AmericanPrograms regulations.
Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Please see Section V.1 for instructions on preparing the full projectdescription.
Please reference Section IV.3 for details about acknowledgement of received applications.
Electronic Submission
Applicants to ACF may submit their applications in either electronic orpaper format. To submit an application electronically, please use thehttp://www.Grants.gov site.
When using www.Grants.gov, applicants will be able to download acopy of the application package, complete it off-line, and then upload
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and submit the application via the www.Grants.gov site. ACF will notaccept grant applications via facsimile or email.
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,
i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, andGif.
IMPORTANT NOTE: Before submitting an electronic application,applicants must complete the organization registration process as wellas obtain and register "electronic signature credentials" for theAuthorized Organization Representative (AOR). Since this process maytake more than five business days, it is important to start this processearly, well in advance of the application deadline. Be sure tocomplete all ww w.Grants.gov registration processes listed onthe Organization Registration Checklist, which can be found at
http://www.acf.hhs.gov/grants/registration_checklist.html.
Please note the following if planning to submit an applicationelectronically via www.Grants.gov:
• Electronic submission is voluntary, but strongly encouraged.
• Applicants may access the electronic application for this programat http://www.Grants.gov. There applicants can search for thedownloadable application package by utilizing thewww.Grants.gov FIND function.
• It is strongly recommended that applicants do not w aituntil the application deadline date to begin the applicationprocess through w ww.Grants.gov. Applicants areencouraged to submit their applications well before the closingdate and time so that if difficulties are encountered there will stillbe sufficient time to submit a hard copy via express mail. It isto an applicant's advantage to submit 24 hours ahead of
the closing date and time in order to address anydifficulties that may be encountered.
• To use www.Grants.gov, you, the applicant must have a D-U-N-S number and register in the Central Contractor Registry(CCR). Applicants should allow a minimum of five days tocomplete the CCR registration. REMINDER: CCR registrationexpires each year and thus must be updated annually.
Applicants cannot upload an application towww.Grants.gov w ithout having a current CCR
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registration AND electronic signature credentials for theAOR.
• The electronic application is submitted by the AOR. To submitelectronically, the AOR must obtain and register electronic
signature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.
• Applicants may submit all documents electronically, including allinformation typically included on the SF-424 and all necessaryassurances and certifications.
• Though applying electronically, the application must still complywith any page limitation requirements described in this programannouncement.
• After the application is submitted electronically, the applicant willreceive an automatic acknowledgement from www.Grants.govthat contains a www.Grants.gov tracking number. ACF willretrieve the electronically submitted application fromwww.Grants.gov.
• ACF may request that the applicant provide original signatureson forms at a later date.
• Applicants will not receive additional point value for submitting a
grant application in electronic format, nor will ACF penalize anapplicant if they submit an application in hard copy.
• If any difficulties are encountered in using www.Grants.gov,please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at [email protected] to report the problemand obtain assistance.
• Checklists and registration brochures are maintained to assistapplicants in the registration process and may be found at:http://www.grants.gov/applicants/get_registered.jsp.
• When submitting electronically via www.Grants.gov, applicantsmust comply with all due dates AND times referenced in Section
IV.3. Submission Dates and Times.
• For applicants that must demonstrate proof of non-profit statusbefore the award date, ACF strongly suggests that proof of non-profit status be attached to the electronic application. Proof of
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non-profit status and any other required documentation may bescanned and attached as an "Other Attachment." Acceptabletypes of proof of non-profit status are stated earlier in thissection.
• The Grants.gov website complies with Section 508 of theRehabilitation Act of 1973. Grants.gov webpages are designed towork with assistive technologies such as screen readers. If anapplicant uses assistive technology and is unable to access anymaterial on the site, email the www.Grants.gov contact center [email protected] for assistance.
Hard Copy Submission
Applicants that are submitting their application in paper format shouldsubmit one original and two copies of the complete application. The
original and each of the two copies must include all required forms,certifications, assurances, and appendices, be signed by an authorizedrepresentative, and be unbound. The original copy of the applicationmust have original signature(s).
Non-Federal Reviewers
Since ACF will be using non-Federal reviewers in the review process,applicants have the option of omitting from the application copies (notthe original) specific salary rates or amounts for individuals specified inthe application budget as well as Social Security Numbers, if otherwise
required for individuals. The copies may include summary salaryinformation.
If applicants are submitting their application electronically, ACF willomit the same specific salary rate information from copies made foruse during the review and selection process.
3. Submission Dates and Times:
Due Date for Applications: 03/12/2008
Explanation of Due Dates
The due date for receipt of applications is referencedabove. Applications received after 4:30 p.m., eastern time, on thedue date will be classified as late and will not be considered in thecurrent competition.
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Applicants are responsible for ensuring that applications are mailed orhand-delivered or submitted electronically well in advance of theapplication due date and time.
Applications that are submitted by mail must be received no later than4:30 p.m., eastern time, on the due date referenced above at theaddress listed in Section IV.6.
Hand Delivery
Applications hand carried by applicants, applicant couriers, otherrepresentatives of the applicant, or by overnight/express mail couriersmust be received on or before the due date referenced above, betweenthe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IV.6., between Monday and Friday (excluding
Federal holidays).
Electronic Submission
Applications submitted electronically via Grants.gov must be submittedno later than 4:30 p.m., eastern time, on the due date referencedabove.
ACF cannot accommodate transmission of applications by facsimile oremail.
Late Applications
Applications that do not meet the requirements above are consideredlate applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.
ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIME,ON THE DUE DATE WILL NOT BE CONSIDERED FOR
COMPETITION.
Extension of Deadlines
ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of mail service; or in other rare cases. Adetermination to extend or waive deadline requirements rests with theChief Grants Management Officer.
Receipt acknowledgement for application packages will not be providedto applicants who submit their package via mail, courier services, or by
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hand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.
Checklist
You may use the checklist below as a guide when preparing your
application package.
What toSubmit
RequiredContent Required Form or Format
When toSubmit
SF-424 SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
SF-424A SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
Table of Contents
SeeSection V
Found in Section V. Byapplicationdue date.
SF-424B SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
Resolution SeeSections Iand III
Found in Sections I and III. To be submitted by allapplicants. See ANA Definitions in Section I.
Byapplicationdue date.
Proof of Non-Profit Status
SeeSectionsIV.2 andV
Found in Sections IV.2 and V By date of award.
Governing BoardMembershipDocumentation
SeeSection Iand III
Found in Sections I and III. Byapplicationdue date.
CertificationRegardingMaintenance of
Effort
SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
By date of award.
CertificationRegardingLobbying
SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
By date of award.
CertificationRegardingEnvironmental
SeeSection
Seehttp://www.acf.hhs.gov/grants/grants_resources.h
By date of award.
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Tobacco Smoke IV.2 tml
GrantApplication DataSummary(GADS) Form
SeeSectionIV.2
Found in Section IV.2. Seehttp://www.acf.hhs.gov/programs/ana
Byapplicationdue date.
A-133 Auditor'sOpinion Letter
SeeSectionsIV.2 andV
Found in Sections IV.2 and V. Byapplicationdue date.
Indirect CostAgreement
SeeSection V
Found in Section V. Byapplicationdue date.
Non-FederalShare Waiver
Request
SeeSection
IV.2
Found in Section IV.2. Byapplication
due date.
Letters of Support
SeeSection V
Found in Section V. Byapplicationdue date.
Non-FederalResources
SeeSection V
Found in Section V. Byapplicationdue date.
Third-PartyAgreements
SeeSection V
Found in Section V. Byapplication
due date.
ANA ProjectAbstract Form
SeeSectionsIV.2 andV
Found in Sections IV.2 and V. Form may be foundathttp://www.acf.hhs.gov/programs/ana/programs/f orms.html
Byapplicationdue date.
Project Narrative SeeSectionsIV.2 andV
Found in Sections IV.2 and V. Byapplicationdue date.
ANA Objective
Work Plan(OWP) Form
See
SectionsIV.2 andV
Found in Sections IV.2 and V. Form may be found
athttp://www.acf.hhs.gov/programs/ana/programs/f orms.html
By
applicationdue date.
Budget andBudgetJustification
SeeSectionsIV.2 andV
Found in Sections IV.2 and V Byapplicationdue date.
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OtherAttachments
SeeSection V
Found in Section V. Supplemental supportdocumentation including but not limited to: jobdescriptions, resumes, maps, organizational chart,etc.
Byapplicationdue date.
Additional Forms
Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
What toSubmit
RequiredContent Required Form or Format
When toSubmit
Survey onEnsuringEqualOpportunityforApplicants
See form. Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
4. Intergovernmental Review of Federal P rograms:
This program is not subject to Executive Order 12372,"Intergovernmental Review of Federal Programs," or 45 CFR Part 100,"Intergovernmental Review of Department of Health and HumanServices Programs and Activities".
5. Funding Restrictions:
Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, and similarexpenses incurred solely to raise capital or obtain contributions, areunallowable.
Grant awards will not allow reimbursement of pre-award costs.
ANA Does Not Fund:
• Activity in support of any foreseeable litigation against theUnited States Government that is unallowable under the Office of Management and Budget (OMB) Circulars A-87 and A-122.
• Projects that allow any one community or region to receive adisproportionate share of the funds available for award. Whenmaking decisions on grant awards ANA will assess and consider
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whether the community or region is already receiving funding fora SEDS, Native Language, or Environmental project from ANA.
• Applicants that submit a project that is essentially identical orsimilar in whole or in part to previously funded projects.
• Projects that are essentially identical or similar in whole or inpart to previously funded projects in the same community.
• Projects that would require funding on an indefinite orrecurring basis. This determination will be made after anapplicant is deemed eligible for ANA funding as set forth in 45CFR 1336, Subpart C, but before funding decisions are complete.
• Projects in which a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native American
organizations that are otherwise eligible to apply for ANAfunding. However, ANA will fund T/TA requested by a grantee forits own use or for its members' use (as in the case of aconsortium), when T/TA is necessary to carry out the projectobjectives.
• The purchase of real property or construction activities that arenot authorized by the Native American Programs Act of 1974, asamended.
• Core Administration (see Definitions) functions, or other
activities, that essentially support only the applicant's ongoingadministrative functions and are not related to the proposedproject.
• Projects originated and designed by consultants who provide amajor role for themselves and are not members of the applicantorganization, Tribe or Village.
• Projects that do not further the three inter-related ANA goals of economic development, social development and culturalpreservation or are unlikely to be successful based on the
proposed project approach and implementation strategy.
• Major renovations and alterations are not authorized under theNative American Programs Act of 1974, as amended. Minoralterations, as defined by this program announcement, may beallowable.
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• Projects that request funds for feasibility studies, business plans,marketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-range developmentplan.
• Projects that seek to revive Native languages that do not haveany living speakers.
• The support of ongoing social service delivery programs or theexpansion, or continuation, of existing social service deliveryprograms.
• Activities by a consortium of Tribes that duplicate activities forwhich a consortium member Tribe also receives funding fromANA.
• Projects that contain contingency activities (such as Federal orState agency approval, securing project site, or pending courtcase decision) that impede or indefinitely delay the ongoingprogress of the project. Applicants must demonstrate the projectplanning considered potential contingency activities and providesan adequate assurance such activities will not impede projectcompletion.
6. Other Submission Requirements:
Please see Sections IV.2 and IV.3 for deadline information and other
application requirements.
Submit applications to one of the following addresses:
Submission by Mail
Tim ChappelleU.S. Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor - EastWashington, DC 20447
Hand Delivery
Tim ChappelleU.S. Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants Management
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ACF Mail Room - Second Floor Loading DockAerospace Center - 901 D Street, SW.Washington, DC 20024
Electronic Submission
Please see Section IV.2 for guidelines and requirements whensubmitting applications electronically via http://www.Grants.gov.
V. APP LICATION REVIEW INFORMATION
The Paperwork Reduction Act of 1995 (P .L. 104-13)
Public reporting burden for this collection of information is estimated to
average 40 hours per response, including the time for reviewinginstructions, gathering and maintaining the data needed and reviewingthe collection information.
The project description is approved under OMB control number 0970-0139, which expires 4/30/2010.
An agency may not conduct or sponsor, and a person is not requiredto respond to, a collection of information unless it displays a currentlyvalid OMB control number.
1. Criteria:
Part I THE PROJECT DESCRIPTION OVERVIEW
PURPOSE
The project description provides the majority of information by whichan application is evaluated and ranked in competition with otherapplications for available assistance. The project description should beconcise and complete. It should address the activity for which Federalfunds are being requested. Supporting documents should be includedwhere they can present information clearly and succinctly. In
preparing the project description, information that is responsive toeach of the requested evaluation criteria must be provided. Awardingoffices use this and other information in making their fundingrecommendations. It is important, therefore, that this information beincluded in the application in a manner that is clear and complete.
GENERAL EXPECTATIONS AND INSTRUCTIONS
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ACF is particularly interested in specific project descriptions that focuson outcomes and convey strategies for achieving intendedperformance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibitsare not required. Cross-referencing should be used rather than
repetition. Supporting information concerning activities that will not bedirectly funded by the grant or information that does not directlypertain to an integral part of the grant-funded activity should beplaced in an appendix.
Part II GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJECTDESCRIPTION
INTRODUCTION
Applicants that are required to submit a full project description shallprepare the project description statement in accordance with thefollowing instructions while being aware of the specified evaluationcriteria. The text options give a broad overview of what the projectdescription should include while the evaluation criteria identify themeasures that will be used to evaluate applications.
TABLE OF CONTENTS
List the contents of the application including corresponding pagenumbers.
PROJECT SUMMARY/ABSTRACT
Provide a summary of the project description (one page or less) withreference to the funding request.
OBJECTIVES AND NEED FOR ASSISTANCE
Clearly identify the physical, economic, social, financial, institutional,and/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such asletters of support and testimonials from concerned interests other thanthe applicant, may be included. Any relevant data based on planningstudies should be included or referred to in the endnotes/footnotes.Incorporate demographic data and participant/beneficiary information,as needed. In developing the project description, the applicant mayvolunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated),some of which may be outside the scope of the programannouncement.
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RESULTS OR BENEFITS EXPECTED
Identify the results and benefits to be derived.
For example, applicants are encouraged to describe the qualitative andquantitative data collected, how this data will measure progress
towards the stated results and benefits, and how impact indicatorsunder language projects can be monitored, evaluated and verified.
APPROACH
Outline a plan of action that describes the scope and detail of how theproposed work will be accomplished. Account for all functions oractivities identified in the application. Cite factors that might accelerateor decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in cost
or time, or extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections of theaccomplishments to be achieved for each function or activity in suchterms as the number of people to be served and the number of activities accomplished.
When accomplishments cannot be quantified by activity or function,list them in chronological order to show the schedule of accomplishments and their target dates.
If any data is to be collected, maintained, and/or disseminated,clearance may be required from OMB. This clearance pertains to any"collection of information that is conducted or sponsored by ACF."
Provide a list of organizations, cooperating entities, consultants, orother key individuals who will work on the project along with a shortdescription of the nature of their effort or contribution.
EVALUATION
Provide a narrative addressing how the conduct of the project and theresults of the project will be evaluated. In addressing the evaluation
of results, state how you will determine the extent to which the projecthas achieved its stated objectives and the extent to which theaccomplishment of objectives can be attributed to the project. Discussthe criteria to be used to evaluate results, and explain themethodology that will be used to determine if the needs identified anddiscussed are being met and if the project results and benefits arebeing achieved. With respect to the conduct of the project, define the
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procedures to be employed to determine whether the project is beingconducted in a manner consistent with the work plan presented anddiscuss the impact of the project's various activities that address theproject's effectiveness.
GEOGRAPHIC LOCATIONDescribe the precise location of the project and boundaries of the areato be served by the proposed project. Maps or other graphic aids maybe attached.
ADDITIONAL INFORMATION
The following are requests for additional information that must beincluded in the application:
ELIGIBILITY CERTIFICATION
Applicants must provide the following as certification of theireligibility under this program announcement. Please provide:
PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are required tosubmit proof of their non-profit status.
Proof of non-profit status is any one of the following:
• A reference to the applicant organization's listing in theIRS's most recent list of tax-exempt organizations
described in the IRS Code.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthe applicant organization has non-profit status and thatnone of the net earnings accrue to any privateshareholders or individuals.
• A certified copy of the organization's certificate of
incorporation or similar document that clearly establishesnon-profit status.
• Any of the items in the subparagraphs immediately abovefor a State or national parent organization and a statementsigned by the parent organization that the applicantorganization is a local non-profit affiliate.
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When applying electronically, we strongly suggest that youattach your proof of non-profit status with your electronicapplication.
STAFF AND POSITION DATA
Provide a biographical sketch and job description for each keyperson appointed. Job descriptions for each vacant key positionshould be included as well. As new key staff is appointed,biographical sketches will also be required.
ORGANIZATIONAL PROFILESProvide information on the applicant organization(s) andcooperating partners, such as: organizational charts; financialstatements; audit reports or statements from Certified PublicAccountants/Licensed Public Accountants; EmployerIdentification Number(s); contact persons and telephone
numbers; names of bond carriers; child care licenses and otherdocumentation of professional accreditation; information oncompliance with Federal/State/local government standards;documentation of experience in the program area; and, otherpertinent information.
THIRD-PARTY AGREEMENTSProvide written and signed agreements between grantees andsubgrantees, or subcontractors, or other cooperating entities.These agreements must detail the scope of work to be
performed, work schedules, remuneration, and other terms and
conditions that structure or define the relationship.
LETTERS OF SUPPORTProvide statements from community, public, and commercialleaders that support the project proposed for funding. Allsubmissions should be included in the application package or bythe application deadline.
BUDGET AND BUDGET JUSTIFICATION
Provide a budget with line-item detail and detailed calculations foreach budget object class identified on the Budget Information Form(SF-424A or SF-424C). Detailed calculations must include estimationmethods, quantities, unit costs, and other similar quantitative detailsufficient for the calculation to be duplicated. If matching is arequirement, include a breakout by the funding sources identified inBlock 15 of the SF-424.
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Provide a narrative budget justification that describes how thecategorical costs are derived. Discuss the necessity, reasonableness,and allocation of the proposed costs.
GENERAL
Use the following guidelines for preparing the budget and budget justification. Both Federal and non-Federal resources (whenrequired) shall be detailed and justified in the budget and budgetnarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts andcomputations be presented in a columnar format: first column,object class categories; second column, Federal budget; nextcolumn(s), non-Federal budget(s); and last column, totalbudget. The budget justification should be in a narrative form.
PERSONNELDescription: Costs of employee salaries and wages.
Justification: Identify the project director or principalinvestigator, if known at the time of application. For each staff person, provide: the title; time commitment to the project inmonths; time commitment to the project as a percentage or full-time equivalent; annual salary; grant salary; wage rates;etc. Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to
be financed by the applicant.
FRINGE BENEFITSDescription: Costs of employee fringe benefits unless treated aspart of an approved indirect cost rate.
Justification: Provide a breakdown of the amounts andpercentages that comprise fringe benefit costs such as healthinsurance, FICA, retirement insurance, taxes, etc.
TRAVELDescription: Costs of project-related travel by employees of theapplicant organization. (This item does not include costs of consultant travel).
Justification: For each trip show: the total number of traveler(s); travel destination; duration of trip; per diem;mileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If
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appropriate for this project, travel costs for key staff to attendACF-sponsored workshops should be detailed in the budget.
EQUIPMENTDescription: "Equipment" means an article of nonexpendable,
tangible personal property having a useful life of more than oneyear and an acquisition cost that equals or exceeds the lesserof: (a) the capitalization level established by the organizationfor the financial statement purposes, or (b) $5,000. (Note:Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments,accessories, or auxiliary apparatus necessary to make it usablefor the purpose for which it is acquired. Ancillary charges, suchas taxes, duty, protective in-transit insurance, freight, andinstallation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accounting
practices.)
Justification: For each type of equipment requested provide: adescription of the equipment; the cost per unit; the number of units; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equipment after the project ends. Anapplicant organization that uses its own definition for equipmentshould provide a copy of its policy, or section of its policy, thatincludes the equipment definition.
SUPPLIES
Description: Costs of all tangible personal property other thanthat included under the Equipment category.
Justification: Specify general categories of supplies and theircosts. Show computations and provide other information thatsupports the amount requested.
CONTRACTUALDescription: Costs of all contracts for services and goods exceptfor those that belong under other categories such as equipment,supplies, construction, etc. Include third-party evaluation
contracts, if applicable, and contracts with secondary recipientorganizations, including delegate agencies and specific project(s)and/or businesses to be financed by the applicant.
Justification: Demonstrate that all procurement transactions willbe conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFR
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proposal. The summary must include a brief statement of need, theproject goal, project objectives and impact indicators. The Abstractmust clearly indicate the Priority Area (Category I) under which theapplicant is submitting the application for funding consideration.
OBJECTIVES AND NEED FOR ASSISTANCE - 18 pointsNeed for Assistance: This criterion will be evaluated to the extentthe applicant describes the community to be served by the project,identifies the community goal(s), defines the need, describescommunity involvement and relates the project goal to the communitygoal(s).
Identification of Community (2 points): Provide appropriatebackground information on the community to be served, including:geographic location of the project, where the project will beadministered and a description of the community to be served by theproject. A description of the community can include, but is not limitedto, the following: (1) a description of the population segment withinthe community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including theboundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.
Describe the known status of the Native American language(s) in thecommunity. Indicate how many known speakers of the language(s)
are in the community.Applicants from national and regional Native organizations mustdescribe their organizational membership. Explain how theorganization serves and impacts Native communities.
Community Goals (2 points): Provide information on the community'slong-range goals. Information can include, but is not limited to,materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.
Statement of Need (3 points): A statement of need is a clear, concise
and precise description of the nature, scope, and severity of aproblem. Create a statement of need that identifies the specificphysical, economic, social, financial, governmental, institutional,Native language or cultural challenges of the applicant to be addressedby the proposed project. Provide a detailed description of anycircumstances or barriers that have prevented the collection of community language data.
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government entities. Identify potential challenges and explainthe contingency plan that will be implemented to overcome thosechallenges. The contingency plan should ensure the project will besuccessfully completed within the proposed funded timeframe.
Sustainability Plan (5 points): Establish whether the project will becompleted, self-sustaining, or funded by other than ANA funds at theend of the project period. If the project is to be completed, explainwhy the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example, explain howa self-sustaining project will generate sufficient funds to continue.
Objective Work Plan (20 points): The ANA Objective Work Plan (OWP)form is the blueprint for the project. The OWP provides detaileddescriptions of the project goal, the project objectives, supporting
activities and the results and benefits to be expected. It provides thewhat, how, when, where, and by whom of the project. As such, it is astand-alone document that should provide sufficient information for anapplication reviewer, ANA staff, or a project manager to understandthe project and how it will be implemented. The OWP is the basis forreporting on the project.
A project cannot exceed three objectives per project period. Completean ANA OWP form for each objective per budget period. If submittingan electronic application some objectives will require more than oneform. In addition, some objectives may last more than one budget
period. Ensure the objective is correctly stated in the OWP, theproject narrative and on the ANA Abstract form.
The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will beaccomplished. Each objective should be Specific, Measurable,Achievable, Results-oriented and Time-bound (SMART).
For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of theproject. Include specific and significant activities (e.g., hiring staff,
developing first draft), ongoing activities (e.g., meetings and classes),the submission of required ANA reports and attendance at ANA post-award training. Especially useful are activities that show progressand/or results on a quarterly basis. Explain how the activities outlinedin the OWP will lead to the successful achievement of the projectobjectives and goal.
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Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, video, and/or printedmaterials developed in whole or in part with ANA funds.
A consortium applicant must identify the consortium membership and
describe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentationsigned by the membership supporting the ANA application. ANA willnot fund activities by a consortium of Tribes that duplicate activities forwhich member Tribes also receive funding from ANA. Include a copyof the consortia legal agreement or memoranda of agreement.
List all of the applicant's partners that will be providing support to theproject's implementation. Include information on the current
organizational relationship between the applicant and partner. Theexperience and expertise of these partners must align with theactivities stated in the OWP that they will be supporting. Thisinformation should state the nature, amount and conditions underwhich another agency, organization or individual will support a projectfunded by ANA.
Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current and
future staff will manage the proposed project. Full project positiondescriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identified key positions or individualswill be included as an attachment. Project positions discussed inthis section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to givepreference to qualified Native Americans, in accordance with applicablelaws, in hiring project staff and in contracting services under anapproved ANA grant.
RESULTS OR BENEFITS EXPECTED - 7 points
Project Impact/ Evaluation: This criterion will be evaluated to theextent the applicant addresses the relationship between the projectgoal and the impact indicators.
ANA conducts on-site community impact evaluations during the lastquarter of the project period. Impact evaluations provide grantees theopportunity to share, through qualitative and quantitative information,
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how the project goal and objectives were accomplished and how theidentified community was impacted by the ANA-funded project. Thisinformation is then submitted in an annual report to Congress.
Impact Indicators (7 points): Impact indicators are measurement
descriptions used to verify the achievement of the project goal and areseparate and distinct from the results and benefits section of theOWP. ANA uses impact indicators to determine if a grantee hasachieved the expected project goal. Impact is defined as the changein physical, economic, social, financial, governmental, institutional,behavioral, Native language or cultural conditions as a result of theproject.
Each applicant must submit three impact indicators. Two of the threeproject indicators are standard and required across all ANA programsand the third is directly related to the project goal. The required,
standard ANA impact indicators are: (1) the number of partnershipsformed; and (2) the amount of leveraged resources (see Definitions).The third required impact indicator is used to track the success of theproject in achieving the project goal and is developed by theapplicant. Discuss how this impact indicator relates to the projectgoal. For each impact indicator submitted provide a system to trackthe indicator and a target number. Explain the rationale used tochoose the target number. Impact indicators are tracked throughoutthe grant and are reported on quarterly.
BUDGET AND BUDGET JUSTIFICATION - 15 points
Budget and Budget Justification/ Cost Effectiveness: Thiscriterion will be evaluated to the extent the applicant providesinformation on the Federal funds request, applicant match requirementand reasonableness of costs. ANA requires applicants to submit anitemized budget for the costs associated with the successfulaccomplishment of the project objectives and goal. The budget mustinclude estimated costs, a budget justification and information on costeffectiveness.
Budget (5 points): Submit itemized budgets that list the Federal
request and applicant match requirement. An itemized budget mustbe submitted for each budget period. These budgets should alignwith each Object Class Category listed under Section B-BudgetCategories of the "Budget Information-Non Construction Programs" onthe SF-424A form. These sections are explained in Section II of thisprogram announcement.
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The following is important to consider when preparing thebudget: personnel costs should reflect the time needed to hire staff -if key personnel need to be hired and the hiring process is twomonths, then calculate the salary based on ten months, rather thantwelve; include travel expenses for the chief financial officer and
project director to attend a regional ANA post-award training; includelocal travel (e.g., mileage for local meetings) in the Other budgetcategory, not in the Travel budget category.
Budget Justification/Cost Effectiveness (10 points):Submit justification narratives that support and align with the Federaland applicant match requirement. The justification should identifyhow the calculations for each of the line items were developed andexplain how they are important to the project. Include the necessarydetails to facilitate the determination of allowable costs and therelevance of these costs to the proposed project.
Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA resources.Indicate how the proposed budget aligns with regional costs and whyfunding is necessary to resolve the statement of need. Identify sourceor include documentation of price quotations, where possible.
Identify the source of the required applicant match and providedocumentation in the form of letters of commitment (seeDefinitions).
Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwiseseek credit for indirect costs. The agreement must have all costsbroken down by category so ANA reviewers can be certain that nobudgeted line items are included in the indirect cost pool. Applicantsthat do not submit a current Indirect Cost Rate Agreement may not beable to claim the allowable cost, may have the grant award amountreduced, or may experience a delay in the grant award.
2. Review and Selection Process:
No grant award will be made under this announcement on the basis of an incomplete application.
Initial ACF Screening: Each application will be screened to determinewhether it was received by the closing date and time and whether therequested amount exceeds the stated ceiling. Late applications orthose exceeding the funding limit will be returned to the applicantswith a notation that they were unacceptable and will not be reviewed.
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Initial ANA Screening: Each application submitted under this programannouncement will undergo a pre-review screening to determine: (1)the applicant has submitted a current signed and dated resolution fromthe governing body; and (2) if the applicant is not a Federallyrecognized Tribe or Alaska Native Village government, the applicant
has submitted proof that a majority of the board of directors isrepresentative of the community to be served. An applicationthat does not meet one of the above elements will be determined to beincomplete and excluded from the competitive review process.Applicants with incomplete applications will be notified by mail within30 business days from the closing date of this program announcement.ANA staff cannot respond to requests for information regarding fundingdecisions prior to the official applicant notification. After theCommissioner of ANA has made decisions on all applications,unsuccessful applicants will be notified in writing within 90 days. If pertinent, the notification will present the application weaknessesidentified during the review process. Applications are not ranked basedon general financial need. Applicants who are initially excluded fromcompetition because of ineligibility may appeal the decision. Applicantsmay also appeal an ANA decision that an applicant's proposedactivities are ineligible for funding consideration. The appeals processis stated in the final rule published in the Federal Register (FR) onAugust 19, 1996 (61 FR 42817 and 45 CFR Part 1336, Subpart C).
Competitive Review Process: Applications that pass the initial ACF andANA screening process will be analyzed, evaluated and rated by an
independent review panel on the basis of the evaluation criteriaspecified below. The evaluation criteria were designed to analyze andassess the quality of a proposed community-based project, thelikelihood of its success, and the ability to monitor and evaluatecommunity impact and long-term results. The evaluation criteria andanalysis are closely related and are wholly considered in judging theoverall quality of an application. Applications will be evaluated inaccordance with the program announcement criteria and ANA'sprogram areas of interest. A determination will be made as to whetherthe proposed project is an effective use of Federal funds.
Application Review Criteria: ANA's six evaluation criteria categoriesare: Project Summary; Need for Assistance; Project Approach;Organizational Capacity; Project Impact/Evaluation; and Budget andBudget Justification/Cost Effectiveness.
Application Consideration: The Commissioner's funding decision isbased on: an analysis of the application by the review panel, panel
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review scores and comments; an analysis by ANA staff; a review of ANA administrative policies and funding restrictions; a review of previous ANA grantee past performance; comments of State andFederal agencies having contract and grant performance-relatedinformation and other interested parties; and geographic distribution.
The Commissioner makes grant awards consistent with the purpose of the NAPA (42 U.S.C. Section 2991 et seq.), all relevant statutory andregulatory requirements, this program announcement, and theavailability of appropriated funds. The Commissioner reserves the rightto award more, or less, than the funds described or under suchcircumstances as may be deemed to be in the best interest of theFederal Government. Applicants may be required to reduce or modifythe scope of projects based on the amount of the approved award.
Please reference Section IV.2 for information on non-Federal reviewersin the review process.
Approved but Unfunded Applications
Applications that are approved but unfunded may be held over forfunding in the next funding cycle, pending the availability of funds, fora period not to exceed one year.
3. Anticipated Announcement and Award Dates:
Not Applicable
VI. AWARD ADMINI STRATION INFORMATION
1. Award Notices:
The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundsgranted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, thenon-Federal share to be provided (if applicable), and the total projectperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via postal mail.
Following the finalization of funding decisions, organizations whoseapplications will not be funded will be notified by letter, signed by theProgram Office head.
2. Admin istrative and National Policy Requirements:
Grantees are subject to the requirements in 45 CFR Part 74 (non-governmental) or 45 CFR Part 92 (governmental).
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Direct Federal grants, sub-award funds, or contracts under this ACFprogram shall not be used to support inherently religious activitiessuch as religious instruction, worship, or proselytization. Therefore,organizations must take steps to separate, in time or location, theirinherently religious activities from the services funded under this
program. Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federalfunding of inherently religious activities, can be found at the HHS website at: http://www.hhs.gov/fbci/waisgate21.pdf .
A faith-based organization receiving HHS funds retains itsindependence from Federal, State, and local governments, and maycontinue to carry out its mission, including the definition, practice, andexpression of its religious beliefs. For example, a faith-basedorganization may use space in its facilities to provide secular programsor services funded with Federal funds without removing religious art,
icons, scriptures, or other religious symbols. In addition, a faith-basedorganization that receives Federal funds retains its authority over itsinternal governance, and it may retain religious terms in itsorganization's name, select its board members on a religious basis,and include religious references in its organization's missionstatements and other governing documents in accordance with allprogram requirements, statutes, and other applicable requirementsgoverning the conduct of HHS funded activities.
Faith-based and community organizations may reference the"Guidance to Faith-Based and Community Organizations on Partneringwith the Federal Government" at:http://www.whitehouse.gov/government/fbci/guidance/index.html.
HHS Grants Policy Statement
The HHS Grants Policy Statement (GPS) is the Department of Healthand Human Services new single policy guide for discretionary grantsand cooperative agreements. Unlike previous HHS policy documents,the GPS is intended to be shared with and used by grantees. Itbecame effective October 1, 2006 and is applicable to all OperatingDivisions (OPDIVS), such as the Administration for Children and
Families (ACF), except the National Institutes of Health (NIH). The GPScovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requirements.Appendices include a glossary of terms and a list of standardabbreviations for ease of reference. The GPS may be accessed athttp://www.acf.hhs.gov/grants/grants_resources.html.
3. Reporting Requirements:
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VII I. OTHER INFORMATION
Priority Area 2:
Category II - Native Language Project Planning
Description
The purpose of a Category II - Native Language Planning Project is toencourage Tribes and Native organizations to plan and design Native
language projects. Applicants are encouraged to develop a projectthat results in a comprehensive plan to preserve the Native languagethat uses current community language assessment data, reviewsinnovative methods that bring older and younger Native Americanstogether to teach and learn the language, and considers all essentialelements needed to sustain and implement a language project.Category II-Planning Projects are for planning and design only and donot include activities that call for direct language learning orinstruction. Program areas of interest include:
• Projects to plan and design Master/Apprentice programs;• Projects to plan and design comprehensive Native language
immersion programs for a language nest or survival school;• Projects that plan, design and test curriculum for students,
parents and language instructors;• Projects that plan and design teaching materials;
• Projects that plan and design multi-media language learningtools;
• Projects that plan and design teacher certification programs.
II . AWARD INFORMATION
Funding Instrument Type: Grant
Anticipated Total Priority Area $1,000,000
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Funding:
Anticipated Number of Aw ards: 10 to 20
Ceiling on Amount of I ndividual
Awards:
$150,000 per budget period
Floor on Amount of Individual
Awards:
$50,000 per budget period
Average Projected Award Amount: $100,000 per budget period
Length of Project Periods: Other
Explanation of Other:
See below for acceptable project period lengths.
12-month project and budget period or
24-month project with two 12-month budget periods.
Aw ards under this announcement are subject to the availabilityof funds.
II I. ELIGIBILITY INFORMATION
1. Eligible Applicants:
• Others (See below)
Eligible applicants include Federally recognized Indian Tribes; consortiaof Indian Tribes; incorporated non-Federally recognized Tribes;incorporated non-profit multi-purpose community-based Indianorganizations; Urban Indian Centers; national or regional incorporatednon-profit Native American organizations with Native Americancommunity-specific objectives; Alaska Native Villages, as defined inthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-profit Alaska Native RegionalCorporations/Associations in Alaska with Village-specific projects; non-profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; publicand non-profit private agencies serving Native peoples from Guam,
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American Samoa, or the Commonwealth of the Northern MarianaIslands (the populations served may be located on these islands or inthe United States); Tribally controlled Community Colleges, Triballycontrolled Post-Secondary Vocational Institutions, and colleges anduniversities located in Hawaii, Guam, American Samoa or the
Commonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native communityentities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.
Faith-based and community organizations that meet the statutoryeligibility requirements are eligible to apply under this announcement.
Foreign entities are not eligible under this announcement.
Please see Section IV for required documentation supporting eligibilityor funding restrictions if any are applicable.
2. Cost Sharing or Matching: Yes
Grantees are required to meet a non-Federal share of the projectcosts, in accordance with 42 U.S. 2991 b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF share andthe non-Federal share. The non-Federal share may be met by cash orin-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For example, inorder to meet the match requirements, a project with a total approved
project cost of $125,000, requesting $100,000 in ACF funds, mustprovide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed theamount of the required match. Failure to provide the required amountwill result in the disallowance of Federal funds. A lack of supportingdocumentation at the time of application will not exclude theapplication from competitive review.
The non-Federal match will be evaluated according to the "Non-FederalResources" evaluation criterion found in Section V of thisannouncement.
3. Other:
Please see Section IV.2 for information on application submission.
Disqualification Factors
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Applications with requests that exceed the ceiling on the amount of individual awards referenced in Section II. Award Information will bedeemed non-responsive and will not be considered for funding underthis announcement.
Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not be considered for funding underthis announcement.
Applications, including Tribally authorized components and divisions,must include a Resolution (a formal decision voted on by the officialgoverning body) approving the application. The Resolution must becurrent, signed, dated and cover the entire project period.Applications that do not include a complete Resolution will beconsidered non-responsive and the application will not be considered
for competition.
If the applicant is not a Federally recognized Tribe or Alaska NativeVillage government, applications that do not include proof that amajority of the governing board individuals are representative of thecommunity to be served will be considered non-responsive and will notbe considered for competition.
IV. APPLICATION AND SUBMISSION INFORMATION
1. Address to Request Application Package:
Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor - WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]
2. Content and Form of Application Submission:
Application Submission: ANA will only accept one application pereligible entity. A complete application consists of all Required Forms(Federal and ANA), Project Narrative (a comprehensive response tothe ANA evaluation criteria), a Budget Narrative and OtherAttachments. Applicants may not exceed 40 pages in their project
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narrative. A project narrative that exceeds this page restriction will nothave excess pages copied for competition. OtherAttachments (required and optional) are considered supportdocumentation and should be kept to a minimum.
The ANA evaluation criteria is to be presented in the following order:Criterion One-Project Summary; Criterion Two-Need for Assistance;Criterion Three-Project Approach; Criterion Four-OrganizationalCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.
Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract providescrucial project information in a concise format and is used by theindependent review panel, ANA staff and the Commissioner during allphases of the review process. The project summary section of the
abstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the project goal,project objectives and impact indicators. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
Applicants must submit the ANA Objective Work Plan (OWP) Form(OMB No. 0980-0204, exp. 12/31/2009). Applicants cannot exceedthree objectives per project period. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
For applicants with an annual expenditure of $500,000 or more of
Federal funds, please include the Supplemental Schedule of Expenditures of Federal Awards section of the most recent audit.
Applicants must submit the ANA Grant Application Data Summary(GADS) form (OMB No. 0970-0328). Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
ANA Application Format: The paper size shall be 8.5 x 11 inches, linespacing shall be a space and a half (1.5 line spacing), printed only onone side, and have no less than a half-inch margin on all sides of thepaper. The font size shall be 12-point and the font type shall be TimesNew Roman. These requirements apply only to the project narrativesection.
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, andGif.
D-U-N-S Requirement
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All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federal policyapplicable to all Federal grant applicants. The policy requires Federalgrant applicants to provide a D-U-N-S number when applying for
Federal grants or cooperative agreements on or after October 1,2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a D-U-N-S number. You mayacquire a D-U-N-S number at no cost by calling the dedicated toll-freeD-U-N-S number request line at 1-866-705-5711 or you may request
a number on-line at http://www.dnb.com.
Proof of Non-Profit Status
Non-profit organizations applying for funding are required to submitproof of their non-profit status.
Proof of non-profit status is any one of the following:
• A reference to the applicant organization's listing in the IRS'smost recent list of tax-exempt organizations described in the IRS
Code.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorney general, orother appropriate State official certifying that the applicantorganization has non-profit status and that none of the netearnings accrue to any private shareholders or individuals.
• A certified copy of the organization's certificate of incorporationor similar document that clearly establishes non-profit status.
• Any of the items in the subparagraphs immediately above for aState or national parent organization and a statement signed bythe parent organization that the applicant organization is a localnon-profit affiliate.
When applying electronically, we strongly suggest that you attach yourproof of non-profit status with your electronic application.
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Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunity
for Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Forms, Assurances, and Certifications The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. Inaddition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process forawards under this announcement.
Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for FederalAssistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption form must be submitted. All forms may be reproducedfor use in submitting applications. Applicants must sign and return theappropriate standard forms with their application. The Protection of Human Subjects Assurance Identification/IRB Certification/Declaration
of Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If any fundshave been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarantee aloan, the applicant shall complete and submit Standard Form (SF)-LLL,"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)
The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services are
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provided. HHS grants are subject to these requirements only if theymeet the Act's specified coverage. The Act specifies that smoking isprohibited in any indoor facility (owned, leased, or contracted for)used for the routine or regular provision of kindergarten, elementary,or secondary education or library services to children under the age of
18. In addition, smoking is prohibited in any indoor facility or portionof a facility (owned, leased, or contracted for) used for the routine orregular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to children underthe age of 18. The statutory prohibition also applies if such facilitiesare constructed, operated, or maintained with Federal funds. Thestatute does not apply to children's services provided in privateresidences, facilities funded solely by Medicare or Medicaid funds,portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to comply with theprovisions of the law may result in the imposition of a civil monetarypenalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additionalinformation may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Certification Regarding Program Fraud CivilRemedies Act (PFCRA) may be found in the HHS Grants PolicyStatement at: http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must make the appropriate certification of their compliancewith all Federal statutes relating to nondiscrimination. By signing andsubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete thestandard forms and the associated certifications and assurances basedon the instructions found on the forms. The forms and certificationsmay be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in theHHS Grants Policy Statement at:
http://www.acf.hhs.gov/grants/grants_resources.html.Applicants must understand that they will be held accountable for theMaintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certification andacknowledge that a signed certification will be required prior to award.
Applicants may submit a non-Federal share waiver request for all orpart of the match requirement. Requests must be submitted in
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accordance with 45 CFR 1336.50(b) (3) of the Native AmericansProgram regulations.
Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunity
for Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Please see Section V.1 for instructions on preparing the full projectdescription.
Please reference Section IV.3 for details about acknowledgement of received applications.
Electronic Submission
Applicants to ACF may submit their applications in either electronic or
paper format. To submit an application electronically, please use thehttp://www.Grants.gov site.
When using www.Grants.gov, applicants will be able to download acopy of the application package, complete it off-line, and then uploadand submit the application via the www.Grants.gov site. ACF will notaccept grant applications via facsimile or email.
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, and
Gif.
IMPORTANT NOTE: Before submitting an electronic application,applicants must complete the organization registration process as wellas obtain and register "electronic signature credentials" for theAuthorized Organization Representative (AOR). Since this process maytake more than five business days, it is important to start this processearly, well in advance of the application deadline. Be sure to
complete all ww w.Grants.gov registration processes listed onthe Organization Registration Checklist, which can be found athttp://www.acf.hhs.gov/grants/registration_checklist.html.
Please note the following if planning to submit an applicationelectronically via www.Grants.gov:
• Electronic submission is voluntary, but strongly encouraged.
• Applicants may access the electronic application for this programat http://www.Grants.gov. There applicants can search for the
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downloadable application package by utilizing thewww.Grants.gov FIND function.
• It is strongly recommended that applicants do not w ait
until the application deadline date to begin the application
process through w ww.Grants.gov. Applicants areencouraged to submit their applications well before the closingdate and time so that if difficulties are encountered there will stillbe sufficient time to submit a hard copy via express mail. It is
to an applicant's advantage to submit 24 hours ahead of
the closing date and time in order to address anydifficulties that may be encountered.
• To use www.Grants.gov, you, the applicant must have a D-U-N-S number and register in the Central Contractor Registry(CCR). Applicants should allow a minimum of five days to
complete the CCR registration. REMINDER: CCR registrationexpires each year and thus must be updated annually.Applicants cannot upload an application to
www.Grants.gov w ithout having a current CCRregistration AND electronic signature credentials for the
AOR.
• The electronic application is submitted by the AOR. To submitelectronically, the AOR must obtain and register electronicsignature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.
• Applicants may submit all documents electronically, including allinformation typically included on the SF-424 and all necessaryassurances and certifications.
• Though applying electronically, the application must still complywith any page limitation requirements described in this programannouncement.
• After the application is submitted electronically, the applicant willreceive an automatic acknowledgement from www.Grants.govthat contains a www.Grants.gov tracking number. ACF willretrieve the electronically submitted application fromwww.Grants.gov.
• ACF may request that the applicant provide original signatureson forms at a later date.
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• Applicants will not receive additional point value for submitting agrant application in electronic format, nor will ACF penalize anapplicant if they submit an application in hard copy.
• If any difficulties are encountered in using www.Grants.gov,
please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at [email protected] to report the problemand obtain assistance.
• Checklists and registration brochures are maintained to assistapplicants in the registration process and may be found at:http://www.grants.gov/applicants/get_registered.jsp.
• When submitting electronically via www.Grants.gov, applicantsmust comply with all due dates AND times referenced in Section
IV.3. Submission Dates and Times.
• For applicants that must demonstrate proof of non-profit statusbefore the award date, ACF strongly suggests that proof of non-profit status be attached to the electronic application. Proof of non-profit status and any other required documentation may bescanned and attached as an "Other Attachment." Acceptabletypes of proof of non-profit status are stated earlier in thissection.
• The Grants.gov website complies with Section 508 of theRehabilitation Act of 1973. Grants.gov webpages are designed to
work with assistive technologies such as screen readers. If anapplicant uses assistive technology and is unable to access anymaterial on the site, email the www.Grants.gov contact center [email protected] for assistance.
Hard Copy Submission
Applicants that are submitting their application in paper format shouldsubmit one original and two copies of the complete application. Theoriginal and each of the two copies must include all required forms,certifications, assurances, and appendices, be signed by an authorizedrepresentative, and be unbound. The original copy of the applicationmust have original signature(s).
Non-Federal Reviewers
Since ACF will be using non-Federal reviewers in the review process,applicants have the option of omitting from the application copies (notthe original) specific salary rates or amounts for individuals specified in
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the application budget as well as Social Security Numbers, if otherwiserequired for individuals. The copies may include summary salaryinformation.
If applicants are submitting their application electronically, ACF will
omit the same specific salary rate information from copies made foruse during the review and selection process.
3. Submission Dates and Times:
Due Date for Applications: 03/12/2008
Explanation of Due Dates
The due date for receipt of applications is referencedabove. Applications received after 4:30 p.m., eastern time, on thedue date will be classified as late and will not be considered in the
current competition.
Applicants are responsible for ensuring that applications are mailed orhand-delivered or submitted electronically well in advance of theapplication due date and time.
Applications that are submitted by mail must be received no later than4:30 p.m., eastern time, on the due date referenced above at theaddress listed in Section IV.6.
Hand Delivery
Applications hand carried by applicants, applicant couriers, otherrepresentatives of the applicant, or by overnight/express mail couriersmust be received on or before the due date referenced above, betweenthe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IV.6., between Monday and Friday (excludingFederal holidays).
Electronic Submission
Applications submitted electronically via Grants.gov must be submittedno later than 4:30 p.m., eastern time, on the due date referencedabove.
ACF cannot accommodate transmission of applications by facsimile oremail.
Late Applications
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Applications that do not meet the requirements above are consideredlate applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.
ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIME,
ON THE DUE DATE WILL NOT BE CONSIDERED FORCOMPETITION.
Extension of Deadlines
ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of mail service; or in other rare cases. Adetermination to extend or waive deadline requirements rests with theChief Grants Management Officer.
Receipt acknowledgement for application packages will not be provided
to applicants who submit their package via mail, courier services, or byhand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.
Checklist
You may use the checklist below as a guide when preparing yourapplication package.
What toSubmit
RequiredContent Required Form or Format
When toSubmit
SF-424 SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
SF-424A SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
Table of Contents
SeeSection V
Found in Section V Byapplicationdue date.
SF-424B SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
Resolution SeeSections Iand III
Found in Sections I and III. To be submitted by allapplicants. See ANA Definitions in Section I.
Byapplicationdue date.
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Agreements Section V due date.
ANA ProjectAbstract Form
SeeSectionsIV.2 andV
Found in Sections IV.2 and V. Form may be foundathttp://www.acf.hhs.gov/programs/ana/programs/f orms.html
Byapplicationdue date.
Project Narrative SeeSectionsIV.2 andV
Found in Sections IV.2 and V. Byapplicationdue date.
ANA ObjectiveWork Plan(OWP) form
SeeSectionsIV.2 andV
Found in Sections IV.2 and V. Form may be foundathttp://www.acf.hhs.gov/programs/ana/programs/f orms.html
Byapplicationdue date.
Budget and
BudgetJustification
See
SectionsIV.2 andV
Found in Sections IV.2 and V By
applicationdue date.
OtherAttachments
SeeSection V
Found in Section V. Supplemental supportdocumentation including but not limited to: jobdescriptions, resumes, maps, organizational charts,etc.
Byapplicationdue date.
Additional Forms
Private, non-profit organizations are encouraged to submit with their
applications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
What toSubmit
RequiredContent Required Form or Format
When toSubmit
Survey onEnsuringEqualOpportunityforApplicants
See form. Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byapplicationdue date.
4. Intergovernmental Review of Federal P rograms:
This program is not subject to Executive Order 12372,"Intergovernmental Review of Federal Programs," or 45 CFR Part 100,"Intergovernmental Review of Department of Health and HumanServices Programs and Activities".
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5. Funding Restrictions:
Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, and similarexpenses incurred solely to raise capital or obtain contributions, are
unallowable.Grant awards will not allow reimbursement of pre-award costs.
ANA Does Not Fund:
• Activity in support of any foreseeable litigation against theUnited States Government that is unallowable under OMBCirculars A-87 and A-122.
• Projects that allow any one community or region to receive adisproportionate share of the funds available for award. When
making decisions on grant awards ANA will assess and considerwhether the community or region is already receiving funding fora SEDS, Native Language, or Environmental project from ANA.
• Applicants that submit a project that is essentially identical orsimilar in whole or in part to previously funded projects.
• Projects that are essentially identical or similar in whole or inpart to previously funded projects in the same community.
• Projects that would require funding on an indefinite or recurring
basis. This determination will be made after an applicant isdeemed eligible for ANA funding as set forth in 45 CFR 1336,Subpart C, but before funding decisions are complete.
• Projects in which a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native Americanorganizations that are otherwise eligible to apply for ANAfunding. However, ANA will fund T/TA requested by a grantee forits own use or for its members' use (as in the case of aconsortium), when T/TA is necessary to carry out the project
objectives.
• The purchase of real property or construction activities that arenot authorized by the Native American Programs Act of 1974, asamended.
• Core Administration (see Definitions) functions, or otheractivities, that essentially support only the applicant's ongoing
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administrative functions and are not related to the proposedproject.
• Projects originated and designed by consultants who provide amajor role for themselves and are not members of the applicant
organization, Tribe, or Village.
• Projects that do not further the three inter-related ANA goals of economic development, social development and culturalpreservation and projects that or are unlikely to be successfulbased on the proposed project approach and implementationstrategy.
• Major renovations and alterations activities are not authorizedunder the Native American Programs Act of 1974, as amended.Minor alterations, as defined in this announcement, may be
allowable.
• Projects that request funds for feasibility studies, business plans,marketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-range developmentplan.
• Projects that seek to revive Native languages that do not haveany living speakers.
• The support of ongoing social service delivery programs or the
expansion, or continuation, of existing social service deliveryprogram.
• Activities by a consortium of Tribes that duplicate activities forwhich a consortium member Tribe also receives funding fromANA.
• Projects that contain contingency activities (such as Federal orState agency approval, securing project site, or pending courtcase decision) that impede or indefinitely delay the ongoingprogress of the project. Applicants must demonstrate the project
planning considered potential contingency activities and providesadequate assurance such activities will not impede projectcompletion.
6. Other Submission Requirements:
Please see Sections IV.2 and IV.3 for deadline information and otherapplication requirements.
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Submit applications to one of the following addresses:
Submission by Mail
Tim ChappelleUS Department of Health and Human Services
Administration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor - EastWashington, DC 20447
Hand Delivery
Tim ChappelleUS Department of Health and Human ServicesOffice of Grants Management
Aerospace BuildingACF Mail Room, Second Floor Loading Dock901 D Street, SW.Washington, DC 20024
Electronic Submission
Please see Section IV.2 for guidelines and requirements whensubmitting applications electronically via http://www.Grants.gov.
V. APP LICATION REVIEW INFORMATION
The Paperwork Reduction Act of 1995 (P .L. 104-13)
Public reporting burden for this collection of information is estimated toaverage 40 hours per response, including the time for reviewinginstructions, gathering and maintaining the data needed and reviewingthe collection information.
The project description is approved under OMB control number 0970-
0139, which expires 4/30/2010.
An agency may not conduct or sponsor, and a person is not requiredto respond to, a collection of information unless it displays a currentlyvalid OMB control number.
1. Criteria:
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Part I THE PROJECT DESCRIPTION OVERVIEW
PURPOSE
The project description provides the majority of information by whichan application is evaluated and ranked in competition with other
applications for available assistance. The project description should beconcise and complete. It should address the activity for which Federalfunds are being requested. Supporting documents should be includedwhere they can present information clearly and succinctly. Inpreparing the project description, information that is responsive toeach of the requested evaluation criteria must be provided. Awardingoffices use this and other information in making their fundingrecommendations. It is important, therefore, that this information beincluded in the application in a manner that is clear and complete.
GENERAL EXPECTATIONS AND INSTRUCTIONS
ACF is particularly interested in specific project descriptions that focuson outcomes and convey strategies for achieving intendedperformance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibitsare not required. Cross-referencing should be used rather thanrepetition. Supporting information concerning activities that will not bedirectly funded by the grant or information that does not directlypertain to an integral part of the grant-funded activity should beplaced in an appendix.
Part II GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJECTDESCRIPTION
INTRODUCTION
Applicants that are required to submit a full project description shallprepare the project description statement in accordance with thefollowing instructions while being aware of the specified evaluationcriteria. The text options give a broad overview of what the projectdescription should include while the evaluation criteria identify themeasures that will be used to evaluate applications.
TABLE OF CONTENTS
List the contents of the application including corresponding pagenumbers.
PROJECT SUMMARY/ABSTRACT
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Provide a summary of the project description (one page or less) withreference to the funding request.
OBJECTIVES AND NEED FOR ASSISTANCE
Clearly identify the physical, economic, social, financial, institutional,
and/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such asletters of support and testimonials from concerned interests other thanthe applicant, may be included. Any relevant data based on planningstudies should be included or referred to in the endnotes/footnotes.Incorporate demographic data and participant/beneficiary information,as needed. In developing the project description, the applicant mayvolunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated),
some of which may be outside the scope of the programannouncement.
RESULTS OR BENEFITS EXPECTED
Identify the results and benefits to be derived.
For example, applicants are encouraged to describe the qualitative andquantitative data collected, how this data will measure progresstowards the stated results or benefits, and how impact indicatorsunder language projects can be monitored, evaluated and verified.
APPROACH
Outline a plan of action that describes the scope and detail of how theproposed work will be accomplished. Account for all functions oractivities identified in the application. Cite factors that might accelerateor decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in costor time, or extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections of the
accomplishments to be achieved for each function or activity in suchterms as the number of people to be served and the number of activities accomplished.
When accomplishments cannot be quantified by activity or function,list them in chronological order to show the schedule of accomplishments and their target dates.
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If any data is to be collected, maintained, and/or disseminated,clearance may be required from OMB. This clearance pertains to any"collection of information that is conducted or sponsored by ACF."
Provide a list of organizations, cooperating entities, consultants, or
other key individuals who will work on the project along with a shortdescription of the nature of their effort or contribution.
EVALUATION
Provide a narrative addressing how the conduct of the project and theresults of the project will be evaluated. In addressing the evaluationof results, state how you will determine the extent to which the projecthas achieved its stated objectives and the extent to which theaccomplishment of objectives can be attributed to the project. Discussthe criteria to be used to evaluate results, and explain themethodology that will be used to determine if the needs identified anddiscussed are being met and if the project results and benefits arebeing achieved. With respect to the conduct of the project, define theprocedures to be employed to determine whether the project is beingconducted in a manner consistent with the work plan presented anddiscuss the impact of the project's various activities that address theproject's effectiveness.
GEOGRAPHIC LOCATION
Describe the precise location of the project and boundaries of the areato be served by the proposed project. Maps or other graphic aids may
be attached.
ADDITIONAL INFORMATION
The following are requests for additional information that must beincluded in the application:
ELIGIBILITY CERTIFICATIONApplicants must provide the following as certification of theireligibility under this program announcement. Please provide:
PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are required tosubmit proof of their non-profit status.
Proof of non-profit status is any one of the following:
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• A reference to the applicant organization's listing in theIRS's most recent list of tax-exempt organizationsdescribed in the IRS Code.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthe applicant organization has non-profit status and thatnone of the net earnings accrue to any privateshareholders or individuals.
• A certified copy of the organization's certificate of incorporation or similar document that clearly establishesnon-profit status.
• Any of the items in the subparagraphs immediately abovefor a State or national parent organization and a statementsigned by the parent organization that the applicantorganization is a local non-profit affiliate.
When applying electronically, we strongly suggest that youattach your proof of non-profit status with your electronicapplication.
STAFF AND POSITION DATAProvide a biographical sketch and job description for each key
person appointed. Job descriptions for each vacant key positionshould be included as well. As new key staff is appointed,biographical sketches will also be required.
ORGANIZATIONAL PROFILESProvide information on the applicant organization(s) andcooperating partners, such as: organizational charts; financialstatements; audit reports or statements from Certified PublicAccountants/Licensed Public Accountants; EmployerIdentification Number(s); contact persons and telephonenumbers; names of bond carriers; child care licenses and other
documentation of professional accreditation; information oncompliance with Federal/State/local government standards;documentation of experience in the program area; and, otherpertinent information.
DISSEMINATION PLAN
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Provide a plan for distributing reports and other project outputsto colleagues and to the public. Applicants must provide adescription of the method, volume, and timing of distribution.
THIRD-PARTY AGREEMENTS
Provide written and signed agreements between grantees andsubgrantees, or subcontractors, or other cooperating entities.These agreements must detail the scope of work to be
performed, work schedules, remuneration, and other terms andconditions that structure or define the relationship.
LETTERS OF SUPPORTProvide statements from community, public, and commercialleaders that support the project proposed for funding. Allsubmissions should be included in the application package or bythe application deadline.
BUDGET AND BUDGET JUSTIFICATION
Provide a budget with line-item detail and detailed calculations foreach budget object class identified on the Budget Information Form(SF-424A or SF-424C). Detailed calculations must include estimationmethods, quantities, unit costs, and other similar quantitative detailsufficient for the calculation to be duplicated. If matching is arequirement, include a breakout by the funding sources identified inBlock 15 of the SF-424.
Provide a narrative budget justification that describes how the
categorical costs are derived. Discuss the necessity, reasonableness,and allocation of the proposed costs.
GENERALUse the following guidelines for preparing the budget and budget justification. Both Federal and non-Federal resources (whenrequired) shall be detailed and justified in the budget and budgetnarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts andcomputations be presented in a columnar format: first column,object class categories; second column, Federal budget; nextcolumn(s), non-Federal budget(s); and last column, totalbudget. The budget justification should be in a narrative form.
PERSONNELDescription: Costs of employee salaries and wages.
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Justification: Identify the project director or principalinvestigator, if known at the time of application. For each staff person, provide: the title; time commitment to the project inmonths; time commitment to the project as a percentage or full-time equivalent; annual salary; grant salary; wage rates;
etc. Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses tobe financed by the applicant.
FRINGE BENEFITSDescription: Costs of employee fringe benefits unless treated aspart of an approved indirect cost rate.
Justification: Provide a breakdown of the amounts andpercentages that comprise fringe benefit costs such as healthinsurance, FICA, retirement insurance, taxes, etc.
TRAVELDescription: Costs of project-related travel by employees of theapplicant organization. (This item does not include costs of consultant travel).
Justification: For each trip show: the total number of traveler(s); travel destination; duration of trip; per diem;mileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to attend
ACF-sponsored workshops should be detailed in the budget.EQUIPMENTDescription: "Equipment" means an article of nonexpendable,tangible personal property having a useful life of more than oneyear and an acquisition cost that equals or exceeds the lesserof: (a) the capitalization level established by the organizationfor the financial statement purposes, or (b) $5,000. (Note:Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments,accessories, or auxiliary apparatus necessary to make it usable
for the purpose for which it is acquired. Ancillary charges, suchas taxes, duty, protective in-transit insurance, freight, andinstallation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accountingpractices.)
Justification: For each type of equipment requested provide: adescription of the equipment; the cost per unit; the number of
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units; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equipment after the project ends. Anapplicant organization that uses its own definition for equipmentshould provide a copy of its policy, or section of its policy, thatincludes the equipment definition.
SUPPLIESDescription: Costs of all tangible personal property other thanthat included under the Equipment category.
Justification: Specify general categories of supplies and theircosts. Show computations and provide other information thatsupports the amount requested.
CONTRACTUALDescription: Costs of all contracts for services and goods exceptfor those that belong under other categories such as equipment,supplies, construction, etc. Include third-party evaluationcontracts, if applicable, and contracts with secondary recipientorganizations, including delegate agencies and specific project(s)and/or businesses to be financed by the applicant.
Justification: Demonstrate that all procurement transactions willbe conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFRPart 92 procedures, must justify any anticipated procurement
action that is expected to be awarded without competition andexceeds the simplified acquisition threshold fixed at 41 USC403(11), currently set at $100,000.
Recipients might be required to make available to ACF pre-awardreview and procurement documents, such as requests forproposals or invitations for bids, independent cost estimates,etc.
Note: Whenever the applicant intends to delegate part of theproject to another agency, the applicant must provide a detailedbudget and budget narrative for each delegate agency, byagency title, along with the required supporting informationreferred to in these instructions.
OTHEREnter the total of all other costs. Such costs, where applicableand appropriate, may include but are not limited to: insurance;food; medical and dental costs (noncontractual); professional
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services costs; space and equipment rentals; printing andpublication; computer use; training costs, such as tuition andstipends; staff development costs; and administrative costs.
Justification: Provide computations, a narrative description and
a justification for each cost under this category.INDIRECT CHARGESDescription: Total amount of indirect costs. This categoryshould be used only when the applicant currently has an indirectcost rate approved by the Department of Health and HumanServices (HHS) or another cognizant Federal agency.
Justification: An applicant that will charge indirect costs to thegrant must enclose a copy of the current rate agreement. If theapplicant organization is in the process of initially developing orrenegotiating a rate, upon notification that an award will bemade, it should immediately develop a tentative indirect costrate proposal based on its most recently completed fiscal year, inaccordance with the cognizant agency's guidelines forestablishing indirect cost rates, and submit it to the cognizantagency. Applicants awaiting approval of their indirect costproposals may also request indirect costs. When an indirect costrate is requested, those costs included in the indirect cost poolshould not be charged as direct costs to the grant. Also, if theapplicant is requesting a rate that is less than what is allowedunder the program, the authorized representative of the
applicant organization must submit a signed acknowledgementthat the applicant is accepting a lower rate than allowed.
PROGRAM INCOMEDescription: The estimated amount of income, if any, expectedto be generated from this project.
Justification: Describe the nature, source and anticipated use of program income in the budget or refer to the pages in theapplication that contain this information.
NON-FEDERAL RESOURCESDescription: Amounts of non-Federal resources that will be usedto support the project as identified in Block 15 of the SF-424.
Justification: The firm commitment of these resources must bedocumented and submitted with the application so that theapplicant is given credit in the review process. A detailed budgetmust be prepared for each funding source.
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TOTAL DIRECT CHARGES, TOTAL INDIRECT CHARGES, TOTALPROJECT COSTS
EVALUATION CRITERIA:
The corresponding score values indicate the relative importance that
ACF places on each evaluation criterion; however, applicants need notdevelop their applications precisely according to the order presented.Application components may be organized such that a reviewer will beable to follow a seamless and logical flow of information (i.e., from abroad overview of the project to more detailed information about howit will be conducted).
In considering how applicants will carry out the responsibilitiesaddressed under this announcement, competing applications forfinancial assistance will be reviewed and evaluated against thefollowing criteria:
PROJECT SUMMARY/ABSTRACT - 3 points
Project Summary: This criterion will be evaluated to the extent theANA Project Abstract form is present and properly completed. TheProject Abstract provides crucial project information in a conciseformat and is used by the independent review panel, ANA staff and theCommissioner during all phases of the review process. The projectsummary section of the abstract focuses on the specific purpose of theproposal. The summary must include a brief statement of need, theproject goal, project objectives and impact indicators. The Abstract
must clearly indicate the Priority Area (Category II) under which theapplicant is submitting the application for funding consideration.
OBJECTIVES AND NEED FOR ASSISTANCE - 18 points
Need for Assistance: This criterion will be evaluated to the extentthe applicant describes the community to be served by the project,identifies the community goal(s), defines the need, describescommunity involvement and relates the project goal to the communitygoal(s).
Identification of Community (2 points): Provide appropriatebackground information on the community to be served, including:geographic location of the project, where the project will beadministered and a description of the community to be served by theproject. A description of the community can include, but is not limitedto, the following: (1) a description of the population segment withinthe community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including the
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boundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.
Describe the current status of the Native American language to be
addressed in this planning project. Current status is defined as datacompiled within the previous 36 months. The description of thecurrent status minimally includes the following information: age,gender and number of speakers; level(s) of fluency; number of firstlanguage speakers, number of second language speakers, and levelof fluency; where Native language is used, e.g., home, court system,religious ceremonies, church, media, school, governance and culturalactivities; rate of language loss or gain; and the source of data (formaland/or informal).
Fully describe existing community language programs and projects, if
any, in support of the Native American language to be addressed bythe ANA project. If the applicant has never had a language program,include a detailed explanation of what barriers or circumstancesprevented the establishment of a community language program.
Applicants from national and regional Native organizations mustdescribe their organizational membership. Explain how theorganization serves and impacts Native communities.
Community Goals (2 points): Provide information on the community'slong-range goals. Information can include, but is not limited to,
materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.
Statement of Need (3 points): A statement of need is a clear, conciseand precise description of the nature, scope, and severity of aproblem. Create a statement of need that identifies the specificphysical, economic, social, financial, governmental, institutional,Native language or cultural challenges of the applicant to be addressedby the proposed project.
Community Involvement (6 points): Describe in detail how thecommunity to be served was involved in the planning process and theorigins of the project idea. Describe the community participation inwriting the project proposal. Demonstrate and document communityand/or Tribal government support for the project. Discuss therelationship of any non-ANA funded activities supportive of theproject. Documented support is a critical element of this evaluationcriterion and includes, but is not limited to, materials such as letters of support, testimonials and community meeting minutes.
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Project Goal (5 points): Introduce the project goal and briefly statethe project objective(s). The project goal is the specific result orpurpose expected to be accomplished over the entire project period.The project goal should directly relate to the statement of need and anidentified community goal.
APPROACH - 40 points
Project Approach: This criterion will be evaluated to the extent theapplicant includes a narrative that addresses the project strategy, thechallenges and contingency plan, the sustainability plan, and the ANAOWP form.
Project Strategy (10 points): Present a narrative on the projectstrategy and implementation plan for the entire project period. Beclear and concise. Provide a clear relationship between the proposedproject goal and the project objectives. Discuss how the projectobjectives will support and assist the achievement of the project goal.Discuss how the project goal will support and assist the achievementof the community's long-range goals.
Include a brief description how the project will determine effectivelanguage growth has occurred in the community.
Describe how the project's methodology, research data, outcomes, orother products can be shared and modified for use by other Tribes orNative communities. If this is not feasible or is culturallyinappropriate, provide the reasons. The goal is to provide
opportunities to ensure the survival and continuing vitality of Nativelanguages.
Describe how the products of the project will be preserved througharchival or other culturally appropriate methods, or the benefit of thefuture generations. Native language projects that produce audio orprint media will now include a stipulation that a copy of the productswill be provided to ANA for the language Repository. Federallyrecognized Tribes are exempt from this stipulation and may choose notto submit project products.
Project Challenges and Contingency Planning (5 points): Based onANA's project funding history and information gathered from projectimpact evaluations, ANA has determined that all projects encounterchallenges and therefore need to have a contingency plan should asignificant challenge arise. Challenges can arise because applicantsmake assumptions about critical events, conditions, and/or decisionsoutside of the control of project management. The applicant needs to
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identify challenges that may arise during the project's initial start upand throughout the project period. Consider such challenges asthe difficulty hiring and retaining key staff, difficulty recruitingcommunity members and/or volunteers for project activities, difficultyrecruiting target audience (e.g., students, children, elders), difficulty in
securing agreed upon support from partners to provideservices/funding, planning shortfalls, possible disruption of the projecttimeline due to Tribal elections, and difficulty securing permits orlicensing from government entities. Identify potential challenges andexplain the contingency plan that will be implemented to overcomethose challenges. The contingency plan should ensure the project willbe successfully completed within the proposed funded timeframe.
Sustainability Plan (5 points): Establish whether the project will becompleted, self-sustaining, or funded by other than ANA funds at theend of the project period. If the project is to be completed, explain
why the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example, explain howa self-sustaining project will generate sufficient funds to continue.
Objective Work Plan (20 points): The ANA Objective Work Plan (OWP) form is the blueprint for the project. The OWP provides detaileddescriptions of the project goal, the project objectives, supportingactivities and the results and benefits to be expected. It provides thewhat, how, when, where, and by whom of the project. As such, it is astand-alone document that should provide sufficient information for anapplication reviewer, ANA staff, or a project manager to understandthe project and how it will be implemented. The OWP is the basis forreporting on the project.
A project cannot exceed three objectives per project period. Completean ANA OWP form for each objective per budget period. If submittingan electronic application some objectives will require more than oneform. In addition, some objectives may last more than one budgetperiod. Ensure the objective is correctly stated in the OWP, theproject narrative and on the ANA Abstract form.
The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will beaccomplished. Each objective should be Specific, Measurable,Achievable, Results-oriented and Time-bound (SMART).
For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of theproject. Include specific and significant activities (e.g. hiring staff,
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List all sources of Federal funding the applicant currently oversees.Include information on the funding agency, purpose of the funding andamount. Provide the most recent certified signed audit letter for theorganization. If the applicant has audit exceptions, these issuesshould be discussed within this criterion, detailing any steps taken to
overcome the exceptions.
Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, video, and/or printedmaterials developed in whole or in part with ANA funds.
A consortium applicant must identify the consortium membership anddescribe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentation
signed by the membership supporting the ANA application. ANA willnot fund activities by a consortium of Tribes that duplicate activities forwhich member Tribes also receive funding from ANA. Include a copyof the consortia legal agreement or memoranda of agreement.
List all of the applicant's partners that will be providing support to theproject's implementation. Include information on the currentorganizational relationship between the applicant and partner. Theexperience and expertise of these partners must align with theactivities stated in the OWP that they will be supporting. Thisinformation should state the nature, amount and conditions under
which another agency, organization or individual will support a projectfunded by ANA.
Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current andfuture staff will manage the proposed project. Full project positiondescriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identified key positions or individualswill be included as an attachment. Project positions discussed in
this section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to givepreference to qualified Native Americans, in accordance with applicablelaws, in hiring project staff and in contracting services under anapproved ANA grant.
RESULTS OR BENEFITS EXPECTED - 7 points
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be submitted for each budget period. These budgets should alignwith each Object Class Category listed under Section B-BudgetCategories of the "Budget Information-Non Construction Programs" onthe SF-424A form. These sections are explained in Section II of thisprogram announcement.
The following is important to consider when preparing the budget:personnel costs should reflect the time needed to hire staff - if keypersonnel need to be hired and the hiring process is two months, thencalculate the salary based on ten months, rather than twelve; includetravel expenses for the chief financial officer and project director toattend a regional ANA post-award training; include local travel (e.g.,mileage for local meetings) in the Other budget category, not in theTravel budget category.
Budget Justification/Cost Effectiveness (10 points):
Submit justification narratives that support and align with the Federaland applicant match requirement. The justification should identifyhow the calculations for each of the line items were developed andexplain how they are important to the project. Include the necessarydetails to facilitate the determination of allowable costs and therelevance of these costs to the proposed project.
Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA resources.Indicate how the proposed budget aligns with regional costs and whyfunding is necessary to resolve the statement of need. Identify source
or include documentation of price quotations, where possible.
Identify the source of the required applicant match and providedocumentation in the form of letters of commitment (seeDefinitions).
Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwiseseek credit for indirect costs. The agreement must have all costsbroken down by category so ANA reviewers can be certain that nobudgeted line items are included in the indirect cost pool. Applicants
that do not submit a current Indirect Cost Rate Agreement may not beable to claim the allowable cost, may have the grant award amountreduced, or may experience a delay in the grant award.
2. Review and Selection Process:
No grant award will be made under this announcement on the basis of an incomplete application.
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Initial ACF Screening: Each application will be screened to determinewhether it was received by the closing date and time and whether therequested amount exceeds the stated ceiling. Late applications orthose exceeding the funding limit will be returned to the applicantswith a notation that they were unacceptable and will not be reviewed.
Initial ANA Screening: Each application submitted under this programannouncement will undergo a pre-review screening to determine: (1)the applicant has submitted a current signed and dated resolution fromthe governing body; and (2) if the applicant is not a Federallyrecognized Tribe or Alaska Native Village government, the applicanthas submitted proof that a majority of the board of directors arerepresentative of the community to be served. An applicationthat does not meet one or more of the above elements will bedetermined to be incomplete and excluded from the competitivereview process. Applicants with incomplete applications will be notified
by mail within 30 business days from the closing date of this programannouncement. ANA staff cannot respond to requests for informationregarding funding decisions prior to the official applicant notification.After the Commissioner of ANA has made decisions on all applications,unsuccessful applicants will be notified in writing within 90 days. If pertinent, the notification will present the application weaknessesidentified during the review process. Applications are not ranked basedon general financial need. Applicants who are initially excluded fromcompetition because of ineligibility may appeal the decision. Applicantsmay also appeal an ANA decision that an applicant's proposed
activities are ineligible for funding consideration. The appeals processis stated in the final rule published in the Federal Register (FR) onAugust 19, 1996 (61 FR 42817 and 45 CFR 1336, Subpart C).
Competitive Review Process: Applications that pass the initial ACF andANA screening process will be analyzed, evaluated and rated by anindependent review panel on the basis of the evaluation criteriaspecified below. The evaluation criteria were designed to analyze andassess the quality of a proposed community-based project, thelikelihood of its success, and the ability to monitor and evaluatecommunity impact and long-term results. The evaluation criteria and
analysis are closely related and are wholly considered in judging theoverall quality of an application. Applications will be evaluated inaccordance with the program announcement criteria and ANA'sprogram areas of interest. A determination will be made as to whetherthe proposed project is an effective use of Federal funds.
Application Review Criteria: ANA's six evaluation criteria categories
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are: Project Summary; Need for Assistance; Project Approach;Organizational Capacity; Project Impact/Evaluation; and Budget andBudget Justification/Cost Effectiveness.
Application Consideration: The Commissioner's funding decision is
based on an analysis of the application by the review panel, panelreview scores and comments; an analysis by ANA staff; a review of ANA administrative policies and funding restrictions; a review of previous ANA grantee performance; comments of State and Federalagencies having contract and grant performance-related informationand other interested parties; and geographic distribution. TheCommissioner makes grant awards consistent with the purpose of theNAPA (42 U.S.C. Section 2991 et seq.), all relevant statutory andregulatory requirements, this program announcement, and theavailability of appropriated funds. The Commissioner reserves the rightto award more, or less, than the funds described or under suchcircumstances as may be deemed to be in the best interest of theFederal Government. Applicants may be required to reduce ormodify the scope of projects based on the amount of the approvedaward.
Please reference Section IV.2 for information on non-Federal reviewersin the review process.
Approved but Unfunded Applications
Applications that are approved but unfunded may be held over for
funding in the next funding cycle, pending the availability of funds, fora period not to exceed one year.
3. Anticipated Announcement and Award Dates:
Not Applicable
VI. AWARD ADMINI STRATION INFORMATION
1. Award Notices:
The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundsgranted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, thenon-Federal share to be provided (if applicable), and the total projectperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via postal mail.
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Divisions (OPDIVS), such as the Administration for Children andFamilies (ACF), except the National Institutes of Health (NIH). The GPScovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requirements.Appendices include a glossary of terms and a list of standard
abbreviations for ease of reference. The GPS may be accessed athttp://www.acf.hhs.gov/grants/grants_resources.html.
3. Reporting Requirements:
Grantees will be required to submit program progress and financialreports (SF-269 found at:http://www.acf.hhs.gov/grants/grants_resources.html) throughout theproject period. Program progress and financial reports are due 30 daysafter the reporting period. Final programmatic and financial reports aredue 90 days after the close of the project period.
Final reports may be submitted in hard copy to the GrantsManagement Office Contact listed in Section VII of this announcement.
Program Progress Reports: QuarterlyFinancial Reports: Quarterly
The ANA required program progress report is the Objective ProgressReport (OPR) (OMB No. 0980-204, exp. 12/31/2009).
The ANA required financial report is the SF-269 long form.
VII . AGENCY CONTACTS
Program Office Contact:
Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor-WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]
Grants Management Office Contact:
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Tim ChappelleAdministration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor- East
Washington, DC 20447Phone: 202-401-2344Email: [email protected]
VII I. OTHER INFORMATION
FOR FURTHER INFORMATION CONTACT:
Administration for Children and Families
Administration for Native AmericansANA Applicant Help DeskPhone: 877-922-9262Email: [email protected]
Priority Area 3:
Category III-Native Language Project Implementation
Description
The purpose of Category III grants is to provide support to Tribes andNative organizations in the implementation of a Native languageproject to achieve the community's long-range language goal(s).Program areas of interest under Category III include:
• Projects to produce and disseminate culturally relevant printedstories for children on mental and physical disabilities using the
Native language of the community;• Projects to facilitate and encourage intergenerational teaching of
Native American language skills;
• Projects to train teachers, interpreters or translators of Nativelanguages;
• Projects to disseminate culturally relevant materials to be usedto teach and enhance the use of Native American languages;
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• Projects to implement an immersion, mentor or distance learningmodel;
• Projects to produce, distribute or participate in television, radioor other media forms to broadcast Native languages;
• Projects to compile, transcribe and perform analysis or oral
testimony;• Projects to implement an educational site-based immersion
project.
II . AWARD INFORMATION
Funding Instrument Type: Grant
Anticipated Total Priority AreaFunding:
$1,000,000
Anticipated Number of Aw ards: 10 to 15
Ceiling on Amount of I ndividualAwards:
$200,000 per budget period
Floor on Amount of Individual
Awards:
$50,000 per budget period
Average Projected Award Amount: $150,000 per budget period
Length of Project Periods: Other
Explanation of Other:
See below for acceptable project period lengths.
12-month project and budget period or
24-month project with two 12-month budget periods or
36-month project with three 12-month budget periods.
Aw ards under this announcement are subject to the availabilityof funds.
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II I. ELIGIBILITY INFORMATION
1. Eligible Applicants:
• Others (See below)
Eligible applicants include Federally recognized Indian Tribes; consortiaof Indian Tribes; incorporated non-Federally recognized Tribes;incorporated non-profit multi-purpose community-based Indianorganizations; Urban Indian Centers; national or regional incorporatednon-profit Native American organizations with Native Americancommunity-specific objectives; Alaska Native Villages, as defined inthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-profit Alaska Native RegionalCorporations/Associations in Alaska with Village-specific projects; non-
profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; publicand non-profit private agencies serving Native peoples from Guam,American Samoa, or the Commonwealth of the Northern MarianaIslands (the populations served may be located on these islands or inthe United States); Tribally controlled Community Colleges, Triballycontrolled Post-Secondary Vocational Institutions, and colleges anduniversities located in Hawaii, Guam, American Samoa or theCommonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native community
entities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.
Faith-based and community organizations that meet the statutoryeligibility requirements are eligible to apply under this announcement.
Foreign entities are not eligible under this announcement.
Please see Section IV for required documentation supporting eligibilityor funding restrictions if any are applicable.
2. Cost Sharing or Matching: Yes
Grantees are required to meet a non-Federal share of the projectcosts, in accordance with 42 U.S.C. 2991b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF share andthe non-Federal share. The non-Federal share may be met by cash orin-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For example, in
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order to meet the match requirements, a project with a total approvedproject cost of $125,000, requesting $100,000 in ACF funds, mustprovide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed the
amount of the required match. Failure to provide the required amountwill result in the disallowance of Federal funds. A lack of supportingdocumentation at the time of application will not exclude theapplication from competitive review.
The non-Federal match will be evaluated according to the "Non-FederalResources" evaluation criterion found in Section V of thisannouncement.
3. Other:
Please see Section IV.2 for information on application submission.
Disqualification Factors
Applications with requests that exceed the ceiling on the amount of individual awards referenced in Section II. Award Information will bedeemed non-responsive and will not be considered for funding underthis announcement.
Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not be considered for funding under
this announcement.
Applications, including Tribally authorized components and divisions,must include a Resolution (a formal decision voted on by the officialgoverning body) approving the application. The Resolution must becurrent, signed, dated and cover the entire project period.Applications that do not include a complete Resolution will beconsidered non-responsive and the application will not be consideredfor competition.
If the applicant is not a Federally recognized Tribe or Alaska Native
Village government, applications that do not include proof that amajority of the governing board individuals are representative of thecommunity to be served will be considered non-responsive and will notbe considered for competition.
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IV. APPLICATION AND SUBMISSION INFORMATION
1. Address to Request Application Package:
Administration Children and Families
Administration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -WestWashington , DC 20447Phone: 877-922-9262Email: [email protected]
2. Content and Form of Application Submission:
Please refer to Section I, Funding Opportunity Description, to review
general ANA Administrative Policies and Section IV for FundingRestrictions.
Application Submission: ANA will only accept one application pereligible entity. A complete application consists of all Required Forms(Federal and ANA), a Project Narrative (a comprehensive response tothe ANA evaluation criteria), a Budget Narrative, and OtherAttachments. Applicants may not exceed 40 pages in their ProjectNarrative. A Project Narrative that exceeds this page restriction willnot have excess pages copied for competition. Other Attachments
(required and optional) are considered support documentation andshould be kept to a minimum.
The ANA evaluation criteria is to be presented in the following order:Criterion One-Project Summary; Criterion Two-Need for Assistance;Criterion Three-Project Approach; Criterion Four-OrganizationalCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.
Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract provides
crucial project information in a concise format and is used by theindependent review panel, ANA staff and the Commissioner during allphases of the review process. The project summary section of theabstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the project goal,project objectives and impact indicators. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
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Applicants must submit the ANA Objective Work Plan (OWP) Form(OMB No. 0980-0204, exp. 12/31/2009). Applicants cannot exceedthree objectives per project period. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
For applicants with an annual expenditure of $500,000 or more of Federal funds, please include the Supplemental Schedule of Expenditures of Federal Awards section of the most recent audit.
Applicants must submit the ANA Grant Application Data Summary(GADS) form (OMB No. 0970-0328). Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
ANA Application Format: The paper size shall be 8.5 x 11 inches, linespacing shall be a space and a half (1.5 line spacing), printed only onone side, and have no less than a half-inch margin on all sides of thepaper. The font size shall be 12-point and the font type shall be TimesNew Roman. These requirements apply only to the project narrativesection.
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, andGif.
D-U-N-S Requirement
All applicants must have a D&B Data Universal Numbering System (D-
U-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federal policyapplicable to all Federal grant applicants. The policy requires Federalgrant applicants to provide a D-U-N-S number when applying forFederal grants or cooperative agreements on or after October 1,2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.
Please ensure that your organization has a D-U-N-S number. You mayacquire a D-U-N-S number at no cost by calling the dedicated toll-freeD-U-N-S number request line at 1-866-705-5711 or you may requesta number on-line at http://www.dnb.com.
Proof of Non-Profit Status
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Non-profit organizations applying for funding are required to submitproof of their non-profit status.
Proof of non-profit status is any one of the following:
• A reference to the applicant organization's listing in the IRS'smost recent list of tax-exempt organizations described in the IRSCode.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorney general, orother appropriate State official certifying that the applicantorganization has non-profit status and that none of the netearnings accrue to any private shareholders or individuals.
• A certified copy of the organization's certificate of incorporationor similar document that clearly establishes non-profit status.
• Any of the items in the subparagraphs immediately above for aState or national parent organization and a statement signed bythe parent organization that the applicant organization is a localnon-profit affiliate.
When applying electronically, we strongly suggest that you attach yourproof of non-profit status with your electronic application.
Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Forms, Assurances, and Certifications
The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. Inaddition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process forawards under this announcement.
Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for FederalAssistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,
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Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption form must be submitted. All forms may be reproduced
for use in submitting applications. Applicants must sign and return theappropriate standard forms with their application. The Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If any funds
have been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or anemployee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarantee aloan, the applicant shall complete and submit Standard Form (SF)-LLL,"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)
The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services areprovided. HHS grants are subject to these requirements only if theymeet the Act's specified coverage. The Act specifies that smoking isprohibited in any indoor facility (owned, leased, or contracted for)used for the routine or regular provision of kindergarten, elementary,or secondary education or library services to children under the age of 18. In addition, smoking is prohibited in any indoor facility or portionof a facility (owned, leased, or contracted for) used for the routine orregular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to children underthe age of 18. The statutory prohibition also applies if such facilities
are constructed, operated, or maintained with Federal funds. Thestatute does not apply to children's services provided in privateresidences, facilities funded solely by Medicare or Medicaid funds,portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to comply with theprovisions of the law may result in the imposition of a civil monetarypenalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additional
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information may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Certification Regarding Program Fraud CivilRemedies Act (PFCRA) may be found in the HHS Grants Policy
Statement at: http://www.acf.hhs.gov/grants/grants_resources.html.Applicants must make the appropriate certification of their compliancewith all Federal statutes relating to nondiscrimination. By signing andsubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete thestandard forms and the associated certifications and assurances basedon the instructions found on the forms. The forms and certificationsmay be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in theHHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must understand that they will be held accountable for theMaintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certification andacknowledge that a signed certification will be required prior to award.
Applicants may submit a non-Federal share waiver request for all orpart of the match requirement. Requests must be submitted in
accordance with 45 CFR 1336.50(b) (3) of the Native AmericanPrograms regulations.
Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Please see Section V.1 for instructions on preparing the full projectdescription.
Please reference Section IV.3 for details about acknowledgement of received applications.
Electronic Submission
Applicants to ACF may submit their applications in either electronic orpaper format. To submit an application electronically, please use thehttp://www.Grants.gov site.
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www.Grants.gov without having a current CCRregistration AND electronic signature credentials for the
AOR.
• The electronic application is submitted by the AOR. To submit
electronically, the AOR must obtain and register electronicsignature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.
• Applicants may submit all documents electronically, including allinformation typically included on the SF-424 and all necessaryassurances and certifications.
• Though applying electronically, the application must still complywith any page limitation requirements described in this program
announcement.
• After the application is submitted electronically, the applicant willreceive an automatic acknowledgement from www.Grants.govthat contains a www.Grants.gov tracking number. ACF willretrieve the electronically submitted application fromwww.Grants.gov.
• ACF may request that the applicant provide original signatureson forms at a later date.
• Applicants will not receive additional point value for submitting agrant application in electronic format, nor will ACF penalize anapplicant if they submit an application in hard copy.
• If any difficulties are encountered in using www.Grants.gov,please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at [email protected] to report the problemand obtain assistance.
• Checklists and registration brochures are maintained to assistapplicants in the registration process and may be found at:
http://www.grants.gov/applicants/get_registered.jsp.
• When submitting electronically via www.Grants.gov, applicantsmust comply with all due dates AND times referenced in SectionIV.3. Submission Dates and Times.
• For applicants that must demonstrate proof of non-profit statusbefore the award date, ACF strongly suggests that proof of non-
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must be received on or before the due date referenced above, betweenthe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IV.6., between Monday and Friday (excludingFederal holidays).
Electronic Submission Applications submitted electronically via Grants.gov must be submittedno later than 4:30 p.m., eastern time, on the due date referencedabove.
ACF cannot accommodate transmission of applications by facsimile oremail.
Late Applications
Applications that do not meet the requirements above are considered
late applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.
ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIME,ON THE DUE DATE WILL NOT BE CONSIDERED FOR
COMPETITION.
Extension of Deadlines
ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of mail service; or in other rare cases. A
determination to extend or waive deadline requirements rests with theChief Grants Management Officer.
Receipt acknowledgement for application packages will not be providedto applicants who submit their package via mail, courier services, or byhand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.
Checklist
You may use the checklist below as a guide when preparing your
application package.
What toSubmit
redtent Required Form or Format
When toS
RequiCon ubmit
SS ion
2
Seehttp://w sources.h
F-424 Seeect
IV.ww.acf.hhs.gov/grants/grants_re
tml
Byadue date.pplication
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SF-424ASectionIV.2
http://www.acf.hhs.gov/grants/grants_resources.hSee See
tml
Ba ndue date.
ypplicatio
Table of Contents
Ba
d
SeeSection V
Found in Section V. ypplication
ue date.
SF-424B SeeSectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Bya ationdpplicue date.
Resolution SeeSections I
III
Found in Sections I and III. To be submitted by allapplicants. See ANA Definitions in Section I.
Bapplicationdue date.and
y
Proof of Non-Profit Status Sections
IV.2 and
nd in Sections IV.2 and V By date of a
See
V
Fouward.
GoverningBoardMembershipDocumentation
d III
Found in Sections I and III. Ba ndue date.
SeeSections Ian
ypplicatio
CertificationRegardingMaintenance of Effort
Seehttp://www.acf.hhs.gov/grants/grants_resources.h
SeeSectionIV.2 tml
Bay date of ward.
CertificaRegardingLobbying
tionion
2
Seehttp://www.acf.hhs.gov/grants/grants_resources.h
SeeSectIV. tml
By date of award.
Certification See Seetp://www.acf.hhs.gov/grants/grants_resources.h
By date of award.Regarding
EnvironmentalTobacco Smoke
SectionIV.2
httml
GrantApplication Data
SeeSection
2
Found in Section IV.2. Seehttp://www.acf.hhs.gov/programs/ana
ByapplicationdSummary
(GADS) form
IV. ue date.
A-133 Auditor's Seetions
d
Found in Sections IV.2 and V. Byadue date.
Opinion Letter SecIV.2 anV
pplication
Indirect Cost See Found in Section V. Byapplication
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Agreement on due date.Secti V
Non-FederaShare WaiverRequest
lSectionIV.2
Found in Section IV.2 Ba ndue date.
See ypplicatio
Letters of Seetion
Found in Section V. Bya ationd
Support Sec V pplicue date.
Non-FederalResources Section V
Found in Section V. Bapplicationdue date.
See y
Third-PartyAgreements
SSeeection V
Found in Section V. Ba ndue date.
ypplicatio
ANA ProjectAbstract Form s
andV
and V. Form may be foundathttp://www.acf.hhs.gov/programs/ana/programs/f
SeeSectionIV.2
Found in Sections IV.2
orms.html
Bad
ypplicationue date.
ProjectNarrative
SeeSectionIV
s
.2 andV
.2 and V. Bad
Found in Sections IV ypplicationue date.
ANA ObjectiveWork Plan
(OWP) form
SeeSection
IV.2 anV
s
d
.2 and V. Form may be found
http://www.acf.hhs.gov/programs/ana/programs/f
Found in Sections IVat
orms.html
Ba
d
ypplication
ue date.
Budget and Seetions
d
Found in Sections IV.2 and V Bya ationd
BudgetJustification
SecIV.2 anV
pplicue date.
Other Seetion
Found in Section V. Supplemental support
descriptions, resumes, maps, organizational chart,
Bya ationd
Attachments Sec V documentation including but not limited to: job
etc.
pplicue date
Additional Forms
on d to submit withns the survey titled "Survey on Ensuring Equal Opport
for Applican nd under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html
Private, napplicatio
-profit o
ts" fou
rganizations are encourage theirunity
.
What to Required Required Form or Format When to
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Submit C Suontent bmit
Survey onEnsuring
Se
EqualOpportunityfor
Applicants
e form. Shttp://www.acf.hhs.gov/grants/grants_resources.htmlee
appdue date.
Bylication
ergo me :
t"Intergovernmental Review of Federal Programs," or 45 CFR Part 100,"Intergovernmental Review of Department of Health and Human
d Activities".
similar
unallowab
G a ot allow r ard costs.
u
ivity in su of any foreseeable litigation against thUnited States Government that is unallowable under OMB
ulars A-87 and A-122.
• Projects that allow any one community or region to receive ard. When
making decisions on grant awards ANA will assess and considering funding for
ct that is essentially identical orpreviously funded projects.
r in
his determination will be made after an applicant is
Subpart C, but before funding decisions are complete.
4. Int
This progra
vern
m is no
ntal Review of Federal Programs
subject to Executive Order 12372,
Services Programs an
5. Funding Restrictions:
Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, andexpenses incurred solely to raise capital or obtain contributions, are
le.
rds will nrant aw eimbursement of pre-aw
ANA Does Not F
• Act
Circ
nd:
pport e
disproportionate share of the funds available for awa
whether the community or region is already receiva SEDS, Native Language, or Environmental project from ANA.
• Applicants that submit a projesimilar in whole or in part to
• Projects that are essentially identical or similar in whole opart to previously funded projects in the same community.
• Projects that would require funding on an indefinite or recurringbasis. Tdeemed eligible for ANA funding as set forth in 45 CFR 1336,
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• Projects in which a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native American
ee forrs' use (as in the case of a
consortium), when T/TA is necessary to carry out the project
oingadministrative functions and are not related to the proposed
• Projects originated and designed by consultants who provide a
goals of economic development, social development and cultural
inore.
• Projects that request funds for feasibility studies, business plans,
have
rt of ongoing social service delivery programs or theexpansion, or continuation, of existing social service delivery
es that duplicate activities forwhich a consortium member Tribe also receives funding from
organizations that are otherwise eligible to apply for ANAfunding. However, ANA will fund T/TA requested by a grantits own use or for its membe
objectives.
• The purchase of real property or construction activities that arenot authorized by the Native American Programs Act of 1974, asamended.
• Core Administration (see Definitions) functions, or otheractivities, that essentially support only the applicant's ong
project.
major role for themselves and are not members of the applicantorganization, Tribe, or Village.
• Projects that do not further the three inter-related ANA
preservation or are unlikely to be successful based on theproposed project approach and implementation strategy.
• Major renovations and alterations are not authorized under the
Native American Programs Act of 1974, as amended. Malterations, as defined in this announcement, may be allowabl
marketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-range developmentplan.
• Projects that seek to revive Native languages that do notany living speakers.
• The suppo
programs.
• Activities by a consortium of Trib
ANA.
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• Projects that contain contingency activities (such as FederaState agency approval, securing project site, or pending co
l orurt
case decision) that impede or indefinitely delay the ongoingt
ides
completion.
ctions IV.2 and IV.3 for deadline information and otherapplication requirements.
f the following addresses:
Health and Human Services
ntACF Mail Room, Second Floor Loading Dock
whenelectronically via http://www.Grants.gov
progress of the project. Applicants must demonstrate the projecplanning considered potential contingency activities and prov
adequate assurance such activities will not impede project
6. Other Submission Requirements:
Please see Se
Submit applications to one o
Submission by Mail
Tim ChappelleUS Department of Administration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor - EastWashington, DC 20447
Hand Delivery
Tim Chappelle
US Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants Manageme
901 D Street, SW.Washington, DC 20024
Electronic Submission
Please see Section IV.2 for guidelines and requirementssubmitting applications .
ON
ct of 1995 (P .L. 104-13)
V. APP LICATION REVIEW INFORMATI
The Paperwork Reduction A
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Public reporting burden for this collecaverage 40 hours per re
tion of information is estimated tosponse, including the time for reviewing
instructions, gathering and maintaining the data needed and reviewingrmation.
cription is approved under OMB control number 0970-
sponsor, and a person is not requiredess it displays a currently
umber.
CRIPTION OVERVIEW
The project description provides the majority of information by whichn application is evaluated and ranked in competition with other
applications for available assistance. The project description should bectivity for which Federalnts should be included
Inpreparing the project description, information that is responsive to
n a manner that is clear and complete.
ACF is particularly interested in specific project descriptions that focus
utcomes, not length. Extensive exhibitsed. Cross-referencing should be used rather than
erning activities that will not beoes not directly
pertain to an integral part of the grant-funded activity should beappendix.
the collection info
The project des0139, which expires 4/30/2010.
An agency may not conduct orto respond to, a collection of information unlvalid OMB control n
1. Criteria:
Part I THE PROJECT DES
PURPOSE
a
concise and complete. It should address the afunds are being requested. Supporting docume
where they can present information clearly and succinctly.
each of the requested evaluation criteria must be provided. Awardingoffices use this and other information in making their fundingrecommendations. It is important, therefore, that this information be
included in the application i
GENERAL EXPECTATIONS AND INSTRUCTIONS
on outcomes and convey strategies for achieving intendedperformance. Project descriptions are evaluated on the basis of substance and measurable oare not requirrepetition. Supporting information concdirectly funded by the grant or information that d
placed in an
Part II GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJECTDESCRIPTION
INTRODUCTION
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Applicants that are required to submit a full project descriptionprepare the project description statement in accordance with thefollowing instructions while being aware of the specified evaluationcriteria. The text options give a broad overview of what the prdescription should include while the evaluation criteria identify the
measures that will be used to evaluate applications.
shall
oject
onal,
s of
h asstimonials from concerned interests other than
e included or referred to in the endnotes/footnotes.rticipant/beneficiary information,
eloping the project description, the applicant mayvolunteer or be requested to provide information on the total range of
Identify the results and benefits to be derived.
For example, applicants are encouraged to describe the qualitative and
mpact indicatorsunder economic and social development and governance projects can
PROJECT SUMMARY/ABSTRACT
Provide a summary of the project description (one page or less) withreference to the funding request.
OBJECTIVES AND NEED FOR ASSISTANCE
Clearly identify the physical, economic, social, financial, institutiand/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objective
the project must be clearly stated; supporting documentation, sucletters of support and tethe applicant, may be included. Any relevant data based on planningstudies should bIncorporate demographic data and paas needed. In dev
projects currently being conducted and supported (or to be initiated),some of which may be outside the scope of the programannouncement.
RESULTS OR BENEFITS EXPECTED
quantitative data collected, how this data will measure progresstowards the stated results or benefits, and how i
be monitored, evaluated and verified.
APPROACH
Outline a plan of action that describes the scope and detail of how theproposed work will be accomplished. Account for all functions oractivities identified in the application. Cite factors that might accelerateor decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in costor time, or extraordinary social and community involvement.
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Provide quantitative monthly or quarterly projections of theaccomplishments to be achieved for each function or activity in suchterms as the number of people to be served and the numactivities accompl
ber of ished.
uantified by activity or function,list them in chronological order to show the schedule of
ny
ting entities, consultants, orother key individuals who will work on the project along with a short
f the nature of their effort or contribution.
ject
Discussthe criteria to be used to evaluate results, and explain the
tified and
e the
d to determine whether the project is being
ay
The following are requests for additional information that must beapplication:
When accomplishments cannot be q
accomplishments and their target dates.
If any data is to be collected, maintained, and/or disseminated,clearance may be required from OMB. This clearance pertains to a"collection of information that is conducted or sponsored by ACF."
Provide a list of organizations, coopera
description o
EVALUATION
Provide a narrative addressing how the conduct of the project and theresults of the project will be evaluated. In addressing the evaluationof results, state how you will determine the extent to which the prohas achieved its stated objectives and the extent to which theaccomplishment of objectives can be attributed to the project.
methodology that will be used to determine if the needs idendiscussed are being met and if the project results and benefits arebeing achieved. With respect to the conduct of the project, defin
procedures to be employeconducted in a manner consistent with the work plan presented anddiscuss the impact of the project's various activities that address theproject's effectiveness.
GEOGRAPHIC LOCATION
Describe the precise location of the project and boundaries of the areato be served by the proposed project. Maps or other graphic aids mbe attached.
ADDITIONAL INFORMATION
included in the
ELIGIBILITY CERTIFICATIONApplicants must provide the following as certification of theireligibility under this program announcement. Please provide:
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PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are requsubmit proof of their non-profit status.
Proof of non-profit status is any one of the following:
• A reference to the applicant organization's listing in theIRS's most recent list of tax-exempt organizationsdescribed in t
ired to
he IRS Code.
rrently valid IRS tax-exemption certificate.
applicant organization has non-profit status and thatarnings accrue to any private
f the organization's certificate of incorporation or similar document that clearly establishes
efor a State or national parent organization and a statement
ation that the applicant
hen applying electronically, we strongly suggest that younic
application.
job description for each keyperson appointed. Job descriptions for each vacant key position
biographical sketches will also be required.
financialents from Certified Public
Accountants/Licensed Public Accountants; Employer
sional accreditation; information on
• A copy of a cu
• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthenone of the net e
shareholders or individuals.
• A certified copy o
non-profit status.
• Any of the items in the subparagraphs immediately abov
signed by the parent organizorganization is a local non-profit affiliate.
Wattach your proof of non-profit status with your electro
STAFF AND POSITION DATAProvide a biographical sketch and
should be included as well. As new key staff is appointed,
ORGANIZATIONAL PROFILES
Provide information on the applicant organization(s) andcooperating partners, such as: organizational charts;statements; audit reports or statem
Identification Number(s); contact persons and telephonenumbers; names of bond carriers; child care licenses and otherdocumentation of profes
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compliance with Federal/State/local government standards;documentation of experience in the program area; and, otherpertinent information.
DISSEMINATION PLAN
Provide a plan for distributing reports and other project outpto colleagues and to the public. Applicants must provide adescription o
uts
f the method, volume, and timing of distribution.
nd other terms andconditions that structure or define the relationship.
kage or by
BUDG
Provideach b(SF-424A or SF-424C). Detailed calculations must include estimationmethods, quanti d other similar quantitative detail
sufficirequirBlock
Provide a narrative budget justif categoand a
s (when
stified in the budget and budget
in a columnar format: first column,lumn, Federal budget; next
THIRD-PARTY AGREEMENTSProvide written and signed agreements between grantees andsubgrantees, or subcontractors, or other cooperating entities.These agreements must detail the scope of work to be
performed, work schedules, remuneration, a
LETTERS OF SUPPORTProvide statements from community, public, and commercialleaders that support the project proposed for funding. Allsubmissions should be included in the application pacthe application deadline.
ET AND BUDGET JUSTIFICATION
e a budget with line-item detail and detailed calculations forudget object class identified on the Budget Information Form
ties, unit costs, an
ent for the calculation to be duplicated. If matching is aement, include a breakout by the funding sources identified in15 of the SF-424.
ication that describes how therical costs are derived. Discuss the necessity, reasonableness,
llocation of the proposed costs.
GENERALUse the following guidelines for preparing the budget and budget justification. Both Federal and non-Federal resource
required) shall be detailed and junarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts andcomputations be presentedobject class categories; second co
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column(s), non-Federal budget(s); and last column, totalbudget. The budget justification should be in a narrative form.
PERSONNELDescription: Costs of employee salaries and wages.
Justification: Identify the project director or principalinvestigator, if know
n at the time of application. For each staff ct in
rant salary; wage rates;
gencies, or of specific project(s) and/or businesses to
em does not include costs of vel).
Justification: For each trip show: the total number of m;
.
ns an article of nonexpendable,a useful life of more than one
tion cost that equals or exceeds the lesser
(b) $5,000. (Note:em of
s,
for the purpose for which it is acquired. Ancillary charges, suchduty, protective in-transit insurance, freight, and
person, provide: the title; time commitment to the projemonths; time commitment to the project as a percentage or full-time equivalent; annual salary; getc. Do not include the costs of consultants, personnel costs of delegate abe financed by the applicant.
FRINGE BENEFITSDescription: Costs of employee fringe benefits unless treated aspart of an approved indirect cost rate.
Justification: Provide a breakdown of the amounts andpercentages that comprise fringe benefit costs such as healthinsurance, FICA, retirement insurance, taxes, etc.
TRAVELDescription: Costs of project-related travel by employees of theapplicant organization. (This itconsultant tra
traveler(s); travel destination; duration of trip; per diemileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to attendACF-sponsored workshops should be detailed in the budget
EQUIPMENTDescription: "Equipment" meatangible personal property havingyear and an acquisi
of: (a) the capitalization level established by the organizationfor the financial statement purposes, orAcquisition cost means the net invoice unit price of an itequipment, including the cost of any modifications, attachmentaccessories, or auxiliary apparatus necessary to make it usable
as taxes,
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installation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accountpractices.)
ing
vide: a
r of
s. Ant
t
s, including delegate agencies and specific project(s)
ll
d without competition ande simplified acquisition threshold fixed at 41 USC
to ACF pre-award
r the applicant intends to delegate part of the
Justification: For each type of equipment requested pro
description of the equipment; the cost per unit; the numbeunits; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equipment after the project endapplicant organization that uses its own definition for equipmenshould provide a copy of its policy, or section of its policy, thaincludes the equipment definition.
SUPPLIESDescription: Costs of all tangible personal property other thanthat included under the Equipment category.
Justification: Specify general categories of supplies and theircosts. Show computations and provide other information thatsupports the amount requested.
CONTRACTUALDescription: Costs of all contracts for services and goods exceptfor those that belong under other categories such as equipment,supplies, construction, etc. Include third-party evaluationcontracts, if applicable, and contracts with secondary recipientorganizationand/or businesses to be financed by the applicant.
Justification: Demonstrate that all procurement transactions wibe conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFRPart 92 procedures, must justify any anticipated procurementaction that is expected to be awardeexceeds th403(11), currently set at $100,000.
Recipients might be required to make availablereview and procurement documents, such as requests forproposals or invitations for bids, independent cost estimates,etc.
Note: Wheneveproject to another agency, the applicant must provide a detailedbudget and budget narrative for each delegate agency, by
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agency title, along with the required supporting informationreferred to in these instructions.
OTHER
;essional
nd
cost rate approved by the Department of Health and Human
thethe
ocess of initially developing or
should immediately develop a tentative indirect costn
stl
of themust submit a signed acknowledgement
ed
Enter the total of all other costs. Such costs, where applicable
and appropriate, may include but are not limited to: insurancefood; medical and dental costs (noncontractual); prof services costs; space and equipment rentals; printing andpublication; computer use; training costs, such as tuition andstipends; staff development costs; and administrative costs.
Justification: Provide computations, a narrative description aa justification for each cost under this category.
INDIRECT CHARGESDescription: Total amount of indirect costs. This categoryshould be used only when the applicant currently has an indirect
Services (HHS) or another cognizant Federal agency.
Justification: An applicant that will charge indirect costs togrant must enclose a copy of the current rate agreement. If applicant organization is in the prrenegotiating a rate, upon notification that an award will bemade, itrate proposal based on its most recently completed fiscal year, iaccordance with the cognizant agency's guidelines for
establishing indirect cost rates, and submit it to the cognizantagency. Applicants awaiting approval of their indirect costproposals may also request indirect costs. When an indirect corate is requested, those costs included in the indirect cost pooshould not be charged as direct costs to the grant. Also, if theapplicant is requesting a rate that is less than what is allowedunder the program, the authorized representativeapplicant organizationthat the applicant is accepting a lower rate than allowed.
PROGRAM INCOME
Description: The estimated amount of income, if any, expectto be generated from this project.
Justification: Describe the nature, source and anticipated use of program income in the budget or refer to the pages in theapplication that contain this information.
NON-FEDERAL RESOURCES
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Description: Amounts of non-Federal resources that will be usedto support the project as identified in Block 15 of the S
Justification: The firm commitment of these resources musdocumented and submitted with the application so that the
applicant is given credit in the review process. A detailed budgemust be prepared for each funding source.
DIRECT CHARGES, TOTAL INDIRECT CHARGES, TOTALCT COSTS
UATION CRITERIA:
F-424.
t be
t
TOTALPROJE
EVAL
The co alues indicate the relative importance thatACF pdevelo ing to the order presented.Application components may be organized such that a reviewer will be
able tbroad howit will
In con arry out the responsibilitiesaddrefinancfollow
PROJE
Proje d to the extent theANA Project Abstract form is present and properly completed. Thee
d by the independent review panel, ANA staff and thees of the review process. The project
s on the specific purpose of the
: This criterion will be evaluated to the extentct,
rresponding score vlaces on each evaluation criterion; however, applicants need notp their applications precisely accord
o follow a seamless and logical flow of information (i.e., from aoverview of the project to more detailed information aboutbe conducted).
sidering how applicants will cssed under this announcement, competing applications forial assistance will be reviewed and evaluated against theing criteria:
CT SUMMARY/ABSTRACT - 3 points
ct Summary: This criterion will be evaluate
Project Abstract provides crucial project information in a concisformat and is useCommissioner during all phassummary section of the abstract focuseproposal. The summary must include a brief statement of need, theproject goal, project objectives and impact indicators. The Abstractmust clearly indicate the Priority Area (Category III) under which theapplicant is submitting the application for funding consideration.
OBJECTIVES AND NEED FOR ASSISTANCE - 18 points
Need for Assistance
the applicant describes the community to be served by the projeidentifies the community goal(s), defines the need, describescommunity involvement and relates the project goal to thecommunity goal(s).
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Identification of Community (2 points): Provide appropriatebackground information on the community to be served, including:
eited
uage to be
erkers,
hereed, e.g., home, court system, religious
remonies, church, media, school, governance and cultural activities;and/or
s, if any,
m.
y's
e
age or cultural challenges of the applicant to be addressed
geographic location of the project, where the project will beadministered and a description of the community to be served by thproject. A description of the community can include, but is not lim
to, the following: (1) a description of the population segment withinthe community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including theboundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.
Describe the current status of the Native American langaddressed in this project. Current status is defined as data compiledwithin the previous 36 months. The description of the current statusminimally includes the following information: age, gender and numbof speakers; level(s) of fluency; number of first language speanumber of second language speakers, and level of fluency; wNative language is us
cerate of language loss or gain; and the source of data (formalinformal).Describe existing community language programs and projectin support of the Native American language to be addressed by theANA project. If the applicant has never had a language program,include a detailed explanation of what barriers or circumstances
prevented the establishment of a community language progra
Applicants from national and regional Native organizations mustdescribe their organizational membership. Explain how theorganization serves and impacts Native communities.
Community Goals (2 points): Provide information on the communitlong-range goals. Information can include, but is not limited to,materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.
Statement of Need (3 points): A statement of need is a clear, concisand precise description of the nature, scope, and severity of aproblem. Create a statement of need that identifies the specificphysical, economic, social, financial, governmental, institutional,Native languby the proposed project.
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Community Involvement (6 points): Describe in detail how thecommunity to be served was involved in the planning process andorigins of the project idea. Describe the community participation i
thenty
hes evaluation
specific result or
tive that addresses the project strategy, theallenges and contingency plan, the sustainability plan, and the ANA
.
clude a brief description how the project will determine effective
is not feasible or is culturallyhe reasons. The goal is to provide
er culturally appropriate methods, for the benefit of future generations. Native language projects that produce audio or
cts
writing the project proposal. Demonstrate and document communiand/or Tribal government support for the project. Discuss the
relationship of any non-ANA funded activities supportive of tproject. Documented support is a critical element of thicriterion and includes, but is not limited to, materials such as letters of support, testimonials and community meeting minutes.
Project Goal (5 points): Introduce the project goal and briefly statethe project objective(s). The project goal is thepurpose expected to be accomplished over the entire project period.The project goal should directly relate to the statement of need and anidentified community goal.APPROACH - 40 points
Project Approach: This criterion will be evaluated to the extent theapplicant includes a narra
chOWP form.
Project Strategy (10 points): Present a narrative on the projectstrategy and implementation plan for the entire project period. Beclear and concise. Provide a clear relationship between the proposedproject goal and the project objectives. Discuss how the projectobjectives will support and assist the achievement of the project goalDiscuss how the project goal will support and assist the achievementof the community's long-range goals.
Inlanguage growth has occurred in the community.
Describe how the project's methodology, research data, outcomes, orother products can be shared and modified for use by other Tribes orNative communities. If thisinappropriate, provide topportunities to ensure the survival and continuing vitality of Native
languages.
Describe how the products of the project will be preserved througharchival or oth
print media will now include a stipulation that a copy of the produwill be provided to ANA for the Language Repository. Federally
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recognized Tribes are exempt from this stipulation and may choosto submit project products.
Project Challenges and Contingency PlanANA's project funding history and information gathered from project
e not
ning (5 points): Based on
cy plan should a
l start ups as
d/or volunteers for project activities, difficulty recruitingg
plan should ensure the project will besuccessfully completed within the proposed funded timeframe.
As
pletean ANA OWP form for each objective per budget period. If submitting
impact evaluations, ANA has determined that all projects encounterchallenges and therefore need to have a contingensignificant challenge arise. Challenges can arise because applicantsmake assumptions about critical events, conditions, and/or decisionsoutside of the control of project management. The applicant needs toidentify challenges that may arise during the project's initiaand throughout the project period. Consider such challengedifficulty hiring and retaining key staff, difficulty recruiting communitymembers antarget audience (e.g., students, children, elders), difficulty in securinagreed upon support from partners to provide services or funding,
planning shortfalls, possible disruption of the project timeline due toTribal elections, and difficulty securing permits or licensing fromgovernment entities. Identify potential challenges and explain thecontingency plan that will be implemented to overcome thosechallenges. The contingency
Sustainability Plan (5 points): Establish whether the project will becompleted, self-sustaining, or funded by other than ANA funds at theend of the project period. If the project is to be completed, explainwhy the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example, explain howa self-sustaining project will generate sufficient funds to continue.
Objective Work Plan (20 points): The ANA Objective WorkPlan (OWP) form is the blueprint for the project. The OWP providesdetailed descriptions of the project goal, the project objectives,supporting activities and the results and benefits to be expected. Itprovides the what, how, when, where, and by whom of the project.such, it is a stand-alone document that should provide sufficient
information for an application reviewer, ANA staff, or a projectmanager to understand the project and how it will be implemented.The OWP is the basis for reporting on the project.
A project cannot exceed three objectives per project period. Com
an electronic application some objectives will require more than oneform. In addition, some objectives may last more than one budget
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period. Ensure the objective is correctly stated in the OWP, theproject narrative and on the ANA Abstract form.
The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will be
le,
ff,ses),
show progress
y
ctivity. Use elapsed
g toABC
accomplished. Each objective should be Specific, MeasurabAchievable, Results-oriented and Time-bound (SMART).
For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of theproject. Include specific and significant activities (e.g., hiring stadeveloping first draft), ongoing activities (e.g., meetings and clasthe submission of required ANA reports and attendance at ANA post-award training. Especially useful are activities thatand/or results on a quarterly basis. Explain how the activities outlinedin the OWP will lead to the successful achievement of the project
objectives and goal.
Identify the position responsible for the completion of each activity bidentifying the title(s) of the salaried project staff person(s). Identifytime periods that are realistic to complete each atimes from the start of the project (e.g., month 1, month 2) ratherthan absolute dates. September 30 is the start date for each budgetperiod. Identify the non-salary personnel hours, including non-salariedcontributors (paid or in-kind) to the project. List hours accordinwho is providing them (e.g., Committee person -10 hours;Consultant - 5 hours). Provide supporting documentation for the
hours listed in this column. If applying on www.grants.gov, be awarethat each objective is limited to eight activities on the OWP form.Furthermore, each section has a limitation on the number of characters (180) that are allowed.
The results and benefits section of the OWP is used to track theprogress of accomplishing an individual objective. The results andbenefits must directly relate to the activities that support theaccomplishment of an objective in the OWP. The results and benefits
nd
are used to monitor the project's quarterly progress and must includetarget numbers. The criteria for evaluating the results and benefits
expected are of the applicant's choosing and need to be documentedand verifiable.
ORGANIZATIONAL PROFILES - 17 points
Organizational Capacity: This criterion will be evaluated to theextent the applicant demonstrates their organizational capacity aability to staff and implement the proposed project.
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Organizational Capacity (12 points): Provide information on themanagement structure of the applicant, such as personnel andfinancial policies. Describe the administrative structure of theapplicant and the systems to track the funding and progress of theproject. Demonstrate the applicant's capacity and ability to administer
he
d
f the applicant has audit exceptions, these issuesshould be discussed within this criterion, detailing any steps taken to
ds.
and
NA will
unding from ANA. Include a copy
that they will be supporting. Thisder
dn
and implement a project of the proposed scope. Include anorganizational chart that indicates where the ANA project will fit in texisting administrative structure.
List all sources of Federal funding the applicant currently oversees.Include information on the funding agency, purpose of the funding anamount. Provide the most recent certified signed audit letter for theorganization. I
overcome the exceptions.
Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, video, and/or printedmaterials developed in whole or in part with ANA fun
A consortium applicant must identify the consortium membershipdescribe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentationsigned by the membership supporting the ANA application. Anot fund activities by a consortium of Tribes that duplicate activities for
which member Tribes also receive f of the consortia legal agreement or memoranda of agreement.
List all of the applicant's partners that will be providing support to theproject's implementation. Include information on the currentorganizational relationship between the applicant and partner. Theexperience and expertise of these partners must align with theactivities stated in the OWPinformation should state the nature, amount and conditions unwhich another agency, organization or individual will support a projectfunded by ANA.
Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current anfuture staff will manage the proposed project. Full project positiodescriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identified key positions or individuals
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will be included as an attachment. Project positions discussed inthis section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to give
e
n,
d are
l,guage or cultural conditions as a result of the
required, standard ANA impact indicators are: (1) the number of
o
ed tout
preference to qualified Native Americans, in accordance with applicablelaws, in hiring project staff and in contracting services under an
approved ANA grant.
RESULTS OR BENEFITS EXPECTED - 7 points
Project Impact/ Evaluation: This criterion will be evaluated to thextent the applicant addresses the relationship between the projectgoal and the impact indicators.
ANA conducts on-site community impact evaluations during the lastquarter of the project period. Impact evaluations provide grantees theopportunity to share, through qualitative and quantitative informatiohow the project goal and objectives were accomplished and how theidentified community was impacted by the ANA-funded project. Thisinformation is then submitted in an annual report to Congress.
Impact Indicators (7 points): Impact indicators are measurementdescriptions used to verify the achievement of the project goal anseparate and distinct from the results and benefits section of theOWP. ANA uses impact indicators to determine if a grantee hasachieved the expected project goal. Impact is defined as the changein physical, economic, social, financial, governmental, institutionabehavioral, Native lan
project.Each application must submit three impact indicators. Two of thethree project indicators are standard and required across all ANAprograms and the third is directly related to the project goal. The
partnerships formed; and (2) the amount of leveraged resources (seeDefinitions). The third required impact indicator is used to track thesuccess of the project in achieving the project goal and is developedby the applicant. Discuss how this impact indicator relates to theproject goal. For each impact indicator submitted, provide a system t
track the indicator and a target number. Explain the rationale uschoose the target number. Impact indicators are tracked throughothe grant and are reported on quarterly.
BUDGET AND BUDGET JUSTIFICATION - 15 points
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Budget and Budget Justification/ Cost Effectiveness: Thiscriterion will be evaluated to the extent the applicant provides
tossful
stcost
st
ined in Section II of this
aff - ionths,
y,
hr
ate the
sources.
information on the Federal funds request, applicant matchrequirement and reasonableness of costs. ANA requires applicantssubmit an itemized budget for the costs associated with the succe
accomplishment of the project objectives and goal. The budget muinclude estimated costs, a budget justification and information oneffectiveness.
Budget (5 points): Submit itemized budgets that list the Federalrequest and applicant match requirement. An itemized budget mube submitted for each budget period. These budgets should alignwith each Object Class Category listed under Section B-BudgetCategories of the "Budget Information-Non Construction Programs" onthe SF-424A form. These sections are expla
program announcement.
The following is important to consider when preparing thebudget: personnel costs should reflect the time needed to hire stkey personnel need to be hired and the hiring process is two mthen calculate the salary based on ten months, rather than twelve;include travel expenses for the chief financial officer and projectdirector to attend a regional ANA post-award training; include localtravel (e.g., mileage for local meetings) in the Other budget categornot in the Travel budget category.
f
Budget Justification/Cost Effectiveness (10 points): Submit justification
narratives that support and align with the Federal and applicant matcrequirement. The justification should identify how the calculations foeach of the line items were developed and explain how they areimportant to the project. Include the necessary details to facilitdetermination of allowable costs and the relevance of these costs tothe proposed project.
Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA reIndicate how the proposed budget aligns with regional costs and whyfunding is necessary to resolve the statement of need. Identify source
or include documentation of price quotations, where possible.
Identify the source of the required applicant match and providedocumentation in the form of letters of commitment (seeDefinitions).
Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwise
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seek credit for indirect costs. The agreement must have all costsbroken down by category so ANA reviewers can be certain that nbudgeted line items are included in the indirect cost pool. Applicantsthat do not submit a current Indirect Cost Rate Agreement may not bable to claim the allowab
o
ele cost, may have the grant award amount
asis of
determinewhether the
requested amount exceeds the stated ceiling. Late applications orts
m
be served. An application that does not meet one or more of thee incomplete and excluded
announcement. ANA staff cannot respond
in
d45
ndan
reduced, or may experience a delay in the grant award.
2. Review and Selection Process:
No grant award will be made under this announcement on the ban incomplete application.
Initial ACF Screening: Each application will be screened towhether it was received by the closing date and time and
those exceeding the funding limit will be returned to the applicanwith a notation that they were unacceptable and will not be reviewed.
Initial ANA Screening: Each application submitted under this prograannouncement will undergo a pre-review screening to determine: (1)the applicant has submitted a current signed and dated resolution fromthe governing body; and (2) if the applicant is not a Tribe or AlaskaNative Village government, the applicant has submitted proof thata majority of the board of directors is representative of the communitytoabove elements will be determined to b
from the competitive review process. Applicant with incompleteapplications will be notified by mail within 30 business days from theclosing date of this programto requests for information regarding funding decisions prior to theofficial applicant notification. After the Commissioner of ANA has madedecisions on all applications, unsuccessful applicants will be notifiedwriting within 90 days. If pertinent, the notification will present theapplication weaknesses identified during the review process.Applications are not ranked based on general financial need. Applicantswho are initially excluded from competition because of ineligibility mayappeal the decision. Applicants may also appeal an ANA decision that
an applicant's proposed activities are ineligible for fundingconsideration. The appeals process is stated in the final rule publishein the Federal Register (FR) on August 19, 1996 (61 FR 42817 andCFR Part 1336, Subpart C).
Competitive Review Process: Applications that pass the initial ACF aANA screening process will be analyzed, evaluated and rated byindependent review panel on the basis of the evaluation criteria
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specified below. The evaluation criteria were designed to analyze andassess the quality of a proposed community-based project, thelikelihood of its success, and the ability to monitor and evaluatecommunity impact and long-term results. The evaluation criteria andanalysis are closely related and are wholly considered in judging the
overall quality of an application. Applications will be evaluated inaccordance with the program announcement criteria and ANAprogram areas of interest. A determination will be made as to whetherthe proposed project is an effective use of Federal funds.
Application Review Criteria: ANA's six evaluation criteria catare: Project Summary; Need for Assistance; Project Approach;Organizational Capacity; Project Impact/Evaluation; and Budget andBudget Narrative/Cost Effecti
's
egories
veness.
d
f and
such
y
ation on non-Federal reviewersthe review process.
for
Application Consideration: The Commissioner's funding decision isbased on: an analysis of the application by the review panel, panelreview scores and comments; an analysis by ANA staff; a review of ANA administrative policies and funding restrictions; a review of previous ANA grantee's past performance; comments of State anFederal agencies having contract and grant performance-relatedinformation and other interested parties; and geographic distribution.The Commissioner makes grant awards consistent with the purpose othe NAPA (42 U.S.C. Section 2991 et seq.), all relevant statutoryregulatory requirements, this program announcement, and theavailability of appropriated funds. The Commissioner reserves the right
to award more, or less, than the funds described or undercircumstances as may be deemed to be in the best interest of theFederal Government. Applicants may be required to reduce or modif the scope of projects based on the amount of the approved award.
Please reference Section IV.2 for informin
Approved but Unfunded Applications
Applications that are approved but unfunded may be held over for
funding in the next funding cycle, pending the availability of funds,a period not to exceed one year.
3. Anticipated Announcement and Award Dates:
Not Applicable
VI. AWARD ADMINI STRATION INFORMATION
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1. Award Notices:
The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundgranted, the terms and conditions of the grant, the effective date of
s
provided (if applicable), and the total project
al mail.
ts:
bject to the requirements in 45 CFR Part 74 (non-
governmental) or 45 CFR Part 92 (governmental).
under this ACFused to support inherently religious activitiesruction, worship, or proselytization. Therefore,
the grant, the budget period for which initial support will be given, thenon-Federal share to beperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via post
Following the finalization of funding decisions, organizations whoseapplications will not be funded will be notified by letter, signed by theProgram Office head.
2. Admin istrative and National Policy Requiremen
Grantees are su
Direct Federal grants, sub-award funds, or contractsprogram shall not besuch as religious instorganizations must take steps to separate, in time or location, theirinherently religious activities from the services funded under thisprogram. Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federalfunding of inherently religious activities, can be found at the HHS website at: http://www.hhs.gov/fbci/waisgate21.pdf .
A faith-based organization receiving HHS funds retains its
us beliefs. For example, a faith-basedorganization may use space in its facilities to provide secular programs
gious art,sed
g
independence from Federal, State, and local governments, and maycontinue to carry out its mission, including the definition, practice, andexpression of its religio
or services funded with Federal funds without removing reliicons, scriptures, or other religious symbols. In addition, a faith-baorganization that receives Federal funds retains its authority over itsinternal governance, and it may retain religious terms in itsorganization's name, select its board members on a religious basis,and include religious references in its organization's missionstatements and other governing documents in accordance with allprogram requirements, statutes, and other applicable requirementsgoverning the conduct of HHS funded activities.
Faith-based and community organizations may reference the"Guidance to Faith-Based and Community Organizations on Partnerin
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with the Federal Government" at:http://www.whitehouse.gov/government/fbci/guidance/index.html.
S
ents.
HHS Grants Policy Statement
The HHS Grants Policy Statement (GPS) is the Department of Health
and Human Services new single policy guide for discretionary grantsand cooperative agreements. Unlike previous HHS policy documents,the GPS is intended to be shared with and used by grantees. Itbecame effective October 1, 2006 and is applicable to all OperatingDivisions (OPDIVS), such as the Administration for Children andFamilies (ACF), except the National Institutes of Health (NIH). The GPcovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requiremAppendices include a glossary of terms and a list of standardabbreviations for ease of reference. The GPS may be accessed at
http://www.acf.hhs.gov/grants/grants_resources.html.
3. Reporting Requirements:
Grantees will be required to submit program progress and financialreports (SF-269 found at:http://www.acf.hhs.gov/grants/grants_resources.html) throughout the
nd financial reports are due 30 daysogrammatic and financial reports are
.
s
project period. Program progress aafter the reporting period. Final prdue 90 days after the close of the project period.
Final reports may be submitted in hard copy to the Grants
Management Office Contact listed in Section VII of this announcement
Program Progress Reports: QuarterlyFinancial Reports: Quarterly
The ANA required program progress report is the Objective ProgresReport (OPR) (OMB No. 0980-204, exp. 12/31/2009).
The ANA required financial report is the SF-269 long form.
VII . AGENCY CONTACTS
Program Office Contact:
Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk
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370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]
Grants Management Office Contact:
Tim Chappelle
ffice of Grants Management70 L'Enfant Promenade, SW.
Aerospace Building, 6th Floor - East
Phone: 202-401-2344ov
Administration for Children and FamiliesO3
Washington, DC 20447
Email: [email protected]
VII I. OTHER INFORMATION
tive Language Immersion Projects
rant is to fund Native Americanly program areas of interest
y area are immersion projects for languagervival schools.
The program area of interest for a Category IV language nest projects defined by statute are site-based educational programs that:
provide Native language instruction and child care through thenguage for at least 10 children under
the age of 7 for an average of at least 500 hours per year perstudent; provide Native American language classes for parents(or legal guardians) of students in a Native American languagenest (including Native American language-speaking parents);
Priority Area 4:
Category IV- Na
Description
The purpose of a Category IV gLanguage Immersion projects. The onfunded under this prioritnests or for language su
a
• use of a Native American la
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and ensure that a Native American language is the dominantmedium of instruction in the Native American language nest.
ls
• ican
language school is their principle place of instruction; develop
a
The program area of interest for a Category IV language survivaschool project as defined by statute site-based educational program
for school-age students that:
provide an average of at least 500 hours of Native languageinstruction through the use of 1 or more Native Americanlanguages for at least 15 students for whom a Native Amer
instructional courses and materials for Native Americanlanguages and for instruction through the use of NativeAmerican languages; provide for teacher training; work towardgoal of all students achieving fluency in a Native Americanlanguage and academic proficiency in mathematics, reading (orlanguage arts), and science; and is located in areas that havehigh numbers or percentages of Native American students.
verage Projected Aw ard Amount:
II . AWARD INFORMATION
Funding Instrument Type: Grant
Anticipated Total Priority AreaFunding:
$1,000,000
Anticipated Number of Aw ards: 3 to 5
Ceiling on Amount of I ndividual
Awards:
$250,000 per budget period
Floor on Amount of IndividualAwards:
$50,000 per budget period
A $150,000 per budget period
Length of Project Periods: Other
Explanation of Other:
riodSee below for acceptable project pe lengths.
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36-month project with three 12-month budget periods.Aw ards under this announcement are subject to the availability
of funds.
Applicants:
recognized Indian Tribes; consortiated non-Federally recognized Tribes;
incorporated non-profit multi-purpose community-based Indian
rganizations; Urban Indian Centers; national or regional incorporatedtive Americandefined in
profit Alaska Native Regionalorporations/Associations in Alaska with Village-specific projects; non-
profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; public
g Native peoples from Guam,ealth of the Northern Mariana
erved may be located on these islands or incontrolled Community Colleges, Tribally
Institutions, and colleges and
nity
nt.
II I. ELIGIBILITY INFORMATION
1. Eligible
• Others (See below)
Eligible applicants include Federallyof Indian Tribes; incorpora
onon-profit Native American organizations with Nacommunity-specific objectives; Alaska Native Villages, asthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-C
and non-profit private agencies servinAmerican Samoa, or the Commonw
Islands (the populations sthe United States); Triballycontrolled Post-Secondary Vocationaluniversities located in Hawaii, Guam, American Samoa or theCommonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native commuentities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.
Faith-based and community organizations that meet the statutoryeligibility requirements are eligible to apply under this announceme
Foreign entities are not eligible under this announcement.
Please see Section IV for required documentation supporting eligibilityor funding restrictions if any are applicable.
2. Cost Sharing or Matching: Yes
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Grantees are required to meet a non-Federal share of the projectcosts, in accordance with 42 U.S.C. 2991b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF shthe non-Federal share. The non-Federal share may be met by cash or
in-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For examplorder to meet the match requirements, a project with a total approv
are and
e, ined
project cost of $125,000, requesting $100,000 in ACF funds, mustprovide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed theamount of the required match. Failure to provide the required amount
not exclude the
e considered for funding under
divisions,al
governing body) approving the application. The Resolution must beed, dated and cover the entire project period.
d
If the applicant is not a Federally recognized Tribe or Alaska NativeVillage government, applications that do not include proof that a
will result in the disallowance of Federal funds. A lack of supportingdocumentation at the time of application willapplication from competitive review.
The non-Federal match will be evaluated according to the "Non-FederalResources" evaluation criterion found in Section V of thisannouncement.
3. Other:
Please see Section IV.2 for information on application submission.
Disqualification Factors
Applications with requests that exceed the ceiling on the amount of
individual awards referenced in Section II. Award Information will bedeemed non-responsive and will not be considered for funding underthis announcement.
Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not bthis announcement.
Applications, including Tribally authorized components andmust include a Resolution (a formal decision voted on by the offici
current, signApplications that do not include a complete Resolution will beconsidered non-responsive and the application will not be considerefor competition.
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majority of the governing board individuals are representative of thecommunity to be served will be considered non-responsive and will nobe considered for competition.
t
est Application Package:
9262
IV. APPLICATION AND SUBMISSION INFORMATION
1. Address to Requ
Administration Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -WestWashington , DC 20447
Phone: 877-922-Email: [email protected]
2. Content and Form of Application Submission:
Please refer to Section I, Funding Opportunity Description, to reviewgeneral ANA Administrative Policies and Section IV for Fundingestrictions.
Application Submission: ANA will only accept one application pered Forms
(Federal and ANA), a Project Narrative (a comprehensive response tond Other
ed 40 pages in their Projecteeds this page restriction willpetition. Other Attachments
sidered support documentation and
ria is to be presented in the following order:mmary; Criterion Two-Need for Assistance;
proach; Criterion Four-Organizational
sinformation in a concise format and is used by the
R
eligible entity. A complete application consists of all Requir
the ANA evaluation criteria), a Budget Narrative, aAttachments. Applicants may not exceNarrative. A Project Narrative that excnot have excess pages copied for com(required and optional) are conshould be kept to a minimum.
The ANA evaluation criteCriterion One-Project SuCriterion Three-Project ApCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.
Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract providecrucial projectindependent review panel, ANA staff and the Commissioner during all
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phases of the review process. The project summary section of theabstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the projecproject objectives and impact indicators. Form may be found at
t goal,
http://www.acf.hhs.gov/programs/ana/programs/forms.html
Applicants must submit the ANA Objective Work Plan (OWP) Form(OMB No. 0980-0204, exp. 12/31/2009). Applicants cannot exceedthree objectives per project period. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
For applicants with an annual expenditure of $500,000 or more of Federal funds, please include the Supplemental Schedule of Expenditures of Federal Awards section of the most recent audit.
Applicants must submit the ANA Grant Application Data Summary(GADS) form (OMB No. 0970-0328). Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html
ANA Application Format: The paper size shall be 8.5 x 11 inches, linespacing shall be a space and a half (1.5 line spacing), printed only oone side, and have no less than a half-inch margin on all sidespaper. The font size shall be 12-point and the font type shall be TimNew Roman. These requirements apply only to the project narrativsection.
nof the
ese
s,
Gif.
(D-
l policypolicy requires Federal
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologie
i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, and
D-U-N-S Requirement
All applicants must have a D&B Data Universal Numbering SystemU-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federaapplicable to all Federal grant applicants. Thegrant applicants to provide a D-U-N-S number when applying forFederal grants or cooperative agreements on or after October 1,
2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.
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Please ensure that your organization has a D-U-N-S number. You mayacqu
ire a D-U-N-S number at no cost by calling the dedicated toll-free
may request /www.dnb.com
D-U-N-S number request line at 1-866-705-5711 or youa number on-line at http:/ .
ganization's certificate of incorporationor similar document that clearly establishes non-profit status.
paragraphs immediately above for aState or national parent organization and a statement signed by
ization is a localnon-profit affiliate.
rofit status with your electronic application.
heirapplications the survey titled "Survey on Ensuring Equal Opportunity
Proof of Non-Profit Status Non-profit organizations applying for funding are required to submitproof of their non-profit status.
Proof of non-profit status is any one of the following:
• A reference to the applicant organization's listing in the IRS'smost recent list of tax-exempt organizations described in the IRSCode.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorney general, orother appropriate State official certifying that the applicantorganization has non-profit status and that none of the netearnings accrue to any private shareholders or individuals.
• A certified copy of the or
• Any of the items in the sub
the parent organization that the applicant organ
When applying electronically, we strongly suggest that you attach yourproof of non-p
Private, non-profit organizations are encouraged to submit with t
for Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.
Forms, Assurances, and Certifications
The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. In
awards under this announcement.
addition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process for
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Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for Federal
n/Declarationreproduced
ts must sign and return theappropriate standard forms with their application. The Protection of
Assistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,
Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certificatioof Exemption form must be submitted. All forms may befor use in submitting applications. Applican
Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If anhave been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, oemployee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarant
loan, the applicant shall complete and submit Standard Form (SF)-LLL"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)
The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services areprovided. HHS grants are subject to these requiremenmeet the Act's specified coverage. The Act specifies tha
y funds
r an
ee a
,
ts only if theyt smoking is
prohibited in any indoor facility (owned, leased, or contracted for)ary,
ortionor contracted for) used for the routine or
n underiese
ate
used for the routine or regular provision of kindergarten, elementor secondary education or library services to children under the age of
18. In addition, smoking is prohibited in any indoor facility or pof a facility (owned, leased,regular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to childrethe age of 18. The statutory prohibition also applies if such facilitare constructed, operated, or maintained with Federal funds. Thstatute does not apply to children's services provided in privresidences, facilities funded solely by Medicare or Medicaid funds,
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portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to complyprovisions of th
with thee law may result in the imposition of a civil monetary
penalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additional
information may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Certification Regarding Program Fraud CivilRemedies Act (PFCRA) may be found in the HHS Grants PolicyStatement at: http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must make the appropriate certification of their compliancewith all Federal statutes relating to nondiscrimination. By signing ansubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete the
standard forms and the associated certifications and assurances baseon the instructions found on the forms. The forms and certificatmay be found at:
d
dions
http://www.acf.hhs.gov/grants/grants_resources.html.
Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in thHHS Grants Policy Statement at:
e
http://www.acf.hhs.gov/grants/grants_resources.html.
Applicants must understand that they will be held accountable for the
andaward.
Applicants may submit a non-Federal share waiver request for all or
dministereda Native American language survival school, a Native American
ion may include accreditation from
Maintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certificationacknowledge that a signed certification will be required prior to
part of the match requirement. Requests must be submitted inaccordance with 45 CFR 1336.50(b) (3) of the Native AmericanPrograms regulations.
For applicants applying as a Category IV Native American languagesurvival school, submit the following certification:
• A certification that the applicant has operated and a
language nest, or any other educational program in whichinstruction is conducted in a Native American language for atleast three years. Certificatthe applicant's State and/or Tribe.
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Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportun
for Applicants" found under the "Survey" heading at:ity
http://www.acf.hhs.gov/grants/grants_resources.html.
Please see Section V.1 for instructions on preparing the full projectdescription.
Please reference Sectioreceived applications.
n IV.3 for details about acknowledgement of
Electronic Submission
Applicants to ACF may submit their applications in either electronic orpaper format. To submit an application electronically, please use thehttp://www.Grants.gov site.
When using www.Grants.gov, applicants will be able to download acopy of the application package, complete it off-line, and then uploadand submit the application via the www.G
rants.gov site. ACF will not
accept grant applications via facsimile or email.
ard technologies,F, Jpeg, and
Gif.
NOTE: Before submitting an electronic application,
applicants must complete the organization registration process as well
n Representative (AOR). Since this process mayss days, it is important to start this process
n deadline. Be sure to
ts/registration_checklist.html
Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standi.e., Microsoft (Word and Excel), Word Perfect, Adobe PD
IMPORTANT
as obtain and register "electronic signature credentials" for theAuthorized Organizatiotake more than five busineearly, well in advance of the applicatiocomplete all ww w.Grants.gov registration processes listed on
the Organization Registration Checklist, which can be found athttp://www.acf.hhs.gov/gran .
gly encouraged.
program
Please note the following if planning to submit an applicationelectronically via www.Grants.gov:
• Electronic submission is voluntary, but stron
• Applicants may access the electronic application for thisat http://www.Grants.gov. There applicants can search for thedownloadable application package by utilizing thewww.Grants.gov FIND function.
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• It is strongly recommended that applicants do not wauntil the application deadline date to begin the application
process through w ww.Grants.gov. Applicants areencouraged to submit their applications well before the closingdate and time so that if difficulties are encountered there will still
be sufficient time to submit a hard copy via express mailto an applicant's advantage to submit 24 hours ahead of
the closing date and time in order to address any
difficulties that may be encountered.
it
. It is
D-U-N-entral Contractor Registry
(CCR). Applicants should allow a minimum of five days toion
ials for the
essary
ogram
willw.Grants.gov
F will
rants.gov.
• To use www.Grants.gov, you, the applicant must have aS number and register in the C
complete the CCR registration. REMINDER: CCR registratexpires each year and thus must be updated annually.
Applicants cannot upload an application towww.Grants.gov w ithout having a current CCR
registration AND electronic signature credentAOR.
• The electronic application is submitted by the AOR. To submitelectronically, the AOR must obtain and register electronicsignature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.
• Applicants may submit all documents electronically, including allinformation typically included on the SF-424 and all necassurances and certifications.
• Though applying electronically, the application must still complywith any page limitation requirements described in this prannouncement.
• After the application is submitted electronically, the applicantreceive an automatic acknowledgement from wwthat contains a www.Grants.gov tracking number. AC
retrieve the electronically submitted application fromwww.G
• ACF may request that the applicant provide original signatureson forms at a later date.
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the application budget as well as Social Security Numbers, if otherwiserequired for individuals. The copies may include summary salaryinformation.
If applicants are submitting their application electronically, ACF will
Explanation of Due Dates
The due date for receipt of applications is referenced
ord or submitted electronically well in advance of the
application due date and time.
be received no later thanate referenced above at the
address listed in Section IV.6.
Hand Delivery
Applications hand carried by applicants, applicant couriers, otheress mail couriers
en
V.6., between Monday and Friday (excluding
via Grants.gov must be submittedr than 4:30 p.m., eastern time, on the due date referenced
or
s
omit the same specific salary rate information from copies made foruse during the review and selection process.
3. Submission Dates and Times:
Due Date for Applications: 03/12/2008
above. Applications received after 4:30 p.m., eastern time, on thedue date will be classified as late and will not be considered in the
current competition.
Applicants are responsible for ensuring that applications are mailedhand-delivere
Applications that are submitted by mail must4:30 p.m., eastern time, on the due d
representatives of the applicant, or by overnight/exprmust be received on or before the due date referenced above, betwethe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IFederal holidays).
Electronic Submission
Applications submitted electronicallyno lateabove.
ACF cannot accommodate transmission of applications by facsimileemail.
Late Application
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Applications that do not meet the requirements above are considelate applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.
ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIM
ON THE DUE DATECOMPETITION.
red
E,
WI LL NOT BE CONSIDERED FOR
Extension of Deadlines
il service; or in other rare cases. A
rants Management Officer.
ment for application packages will not be provided
ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of madetermination to extend or waive deadline requirements rests with theChief G
Receipt acknowledge
to applicants who submit their package via mail, courier services, or byhand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.
Checklist
g youre.
Required Form or FormatWhen to
You may use the checklist below as a guide when preparinapplication packag
What to RequiredSubmit Content Submit
SF-424 See SectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byappdue
licationdate.
SF-424A See Section SeeIV.2 http://www.acf.hhs.gov/grants/grants_resources
.html due date.
Byapplication
Table of Contents
See SectionV
Found in Section V Byapplicationdu
e date.
SF-424B See Section SeeIV.2 http://www.acf.hhs.gov/grants/grants_resources.html
applicdue
By ationdate.
Resolution Sees I
II.
Found in Sections I and III. To be submitted byall applicants. See ANA Definitions in Section I.
Byapplicationdu
Sectionand I e date.
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Proof of Non-Profit Status s
and
Found in Sections IV.2 and V By date of a
SeeSectionIV.2
V
ward.
Governing
Documentation
Seetions
Found in Sections I and III. Bya ation
due date
Board
Membership
Sec
and III
I pplic
CertificationRegarding
ce of
See SectionIV.2
seehttp://www.acf.hhs.gov/grants/grants_resources
By date of award
MaintenanEffort
.html
CertificationRegarding
See SectionIV.2
Seehttp://www.acf.hhs.gov/grants/grants_resources
Lobbying .html
By date of award.
CertificationRegardingEnvironmentalTobacco Smoke
SecIV.2 http://www.acf.hhs.gov/grants/grants_resourcesSee tion See
.html
By date of award.
GrantApplication DatSummary(GADS) form
aSee SectiIV.2
on See http://www.acf.hhs.gov/programs/ana Badue date
ypplication
A-133 AuditoOpinion L
r'setter
tionand V
Found in Sections IV.2 and V. Badue date.
See SecIV.2
ypplication
Indirect CostAgreem
ent
Sec Badue date
SeeV
tion Found in Section V. ypplication
Non-FederalShare Waiver
See SectionIV.2
Found in Section IV.2. Byapplicationdue dateRequest
Letters of Support
SeeV
Sec und in Section V. Byapplicationdue date
tion Fo
Non-FederalResources
SeeSectionIII.2
san
Ba atiod
d V
Found in Sections III.2 and V. ypplic nue date
Third-PartyAgreements
Sec Found in Section V. Ba ationd
SeeV
tion ypplicue date
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ANA ProjectAbstract Form
SeeSectionsIV.2 and V
Found in Sections IV.2 and V. Form may befound athttp://www.acf.hhs.gov/programs/ana/programs /forms.html
Byapplicationdue date
Project
Narrative
See
SectionsIV.2 and V
Found in Sections IV.2 and V. B
adue date
y
pplication
ANA ObjectiveWork Plan
rm
SeeSections
2 and
Found in Sections IV.2 and V. Form may befound at
ams/ana/programs(OWP) fo IV. V http://www.acf.hhs.gov/progr
/forms.html
Byapplicationdue date
Budget andBudget
nSections
2 and
Found in Sections IV.2 and V Bapplicationdue date.Justificatio
See
IV. V
y
OtherAttachments
ee SectionV
Found in Section V. Supplemental supportdocumentation including but not limited to: jobdescriptions, resumes, maps, organizationalchart, etc.
Ba ndue date
S ypplicatio
Additio
Private, non-profit organizations ar
nal
e encouraged to submit with theapplications the survey titled "Survey on Ensuring Equal Opportunity
an y" heading at:.gov/grants/grants_resources.html
Forms
ir
for Applichttp://www.acf.hhs
ts" found under the "Surve.
What to Requiredt at
When toSubmitSubmit Conten Required Form or Form
Survey onEnsuringEqualOpportunityfor
Se
Applicants
e form. Seehttp://www.acf.hhs.gov/grants/grants_resources.html
Byappdue
licationdate.
4. Intergovernmental Review of Federal P rograms:
notver
nServices Programs and Activities".
d ng Restric
This progra"Intergo"Intergovernmental Review of De
m isnmental
subject to Executive Order 12372,Review of Federal Programs," or 45 CFR Pa
partment of Health and Humart 100,
5. Fun i tions:
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Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, and similar
nses in ed s ,ble
o mbursement of pre-award costs.Fun
support of any foreseeable litigation against theUnited States Government that is unallowable under the Office of Management and Budget (OMB) Circulars A-87 and A-122.
a eivdispro tionamaking decisions on grant awards ANA will assess and consider
is already receiving funding forLanguage, or Environmental project from ANA.
hole or inpart to previously funded projects in the same community.
j hich a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native American
a ns And ow raown use or for its members' use (as in the case of a
consortium), when T/TA is necessary to carry out the projectectives.
• The purchase of real property or construction activities that areof 1974, as
ve
by consultants who provide aplicant
expeunallowa
Grant award
curr.
s will n
olely to raise capital or obtain contributions
t allow rei
are
ANA Does
• Activit
Not
y in
d:
• Projects thatpor
llow any one community or region to recte share of the funds available for award. W
e ahen
whether the community or regiona SEDS, Native
• Applicants that submit a project that is essentially identical orsimilar in whole or in part to previously funded projects.
• Projects that are essentially identical or similar in w
• Pro ects in w
orgfuits
obj
nizatioing. H that are otherwise eligible to apply for ANever, ANA will fund T/TA requested by a g ntee for
not authorized by the Native American Programs Actamended.
• Core Administration (see Definitions) functions, or activities, that
essentially support only the applicant's ongoing administratifunctions and are not related to the proposed project.
• Projects originated and designedmajor role for themselves and are not members of the aporganization, Tribe, or Village.
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• Projects that do not further the three inter-related ANA goals of economic development, social development and cultural
be successful based on the
s,
om
approval, securing project site, or pending court
case decision) that impede or indefinitely delay the ongoing
assurance such activities will not impede project
Please see Sections IV.2 and IV.3 for deadline information and other
wing addresses:
Office of Grants Management
preservation or are unlikely toproposed project approach and implementation strategy.
• Major renovations and alterations are not authorized under theNative Americans Program Act of 1974, as amended. Minoralterations, as defined in this announcement, may be allowable.
• Projects that request funds for feasibility studies, business planmarketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-term developmentplan.
• Projects that seek to revive Native languages that do not haveany living speakers.
• The support of ongoing social service delivery programs or theexpansion, or continuation, of existing social service deliveryprograms.
• Activities by a consortium of Tribes that duplicate activities forwhich a consortium member Tribe also receives funding frANA.
• Projects that contain contingency activities (such as Federal orState agency
progress of the project. Applicants must demonstrate the projectplanning considered potential contingency activities and providesan adequatecompletion.
6. Other Submission Requirements:
application requirements.
Submit applications to one of the follo
Submission by Mail
Tim ChappelleUS Department of Health and Human ServicesAdministration for Children and Families
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370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor -EastWashington, DC 20447
Hand Delivery
Tim ChappelleUS Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants ManagementACF Mail Room, Second Floor Loading Dock901 D Street, SWWashington, DC 20024
Electronic Submission
Please see Section IV.2 for guidelines and requirements whensubmitting applications electronically via http://www.Grants.gov.
instructions, gathering and maintaining the data needed and reviewing
010.
not requiredto respond to, a collection of information unless it displays a currently
er.
VIEW
majority of information by whiched and ranked in competition with other
applications for available assistance. The project description should belete. It should address the activity for which Federal
V. APP LICATION REVIEW INFORMATION
The Paperwork Reduction Act of 1995 (P .L. 104-13)
Public reporting burden for this collection of information is estimated toaverage 40 hours per response, including the time for reviewing
the collection information.
The project description is approved under OMB control number 0970-0139, which expires 4/30/2
An agency may not conduct or sponsor, and a person is
valid OMB control numb
1. Criteria:
Part I THE PROJECT DESCRIPTION OVER
PURPOSE
The project description provides thean application is evaluat
concise and comp
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funds are beingwhere they can present information clearly andpreparing the project description, informaeach of the requested evaluatioffices use this and other information in mak
recommendations.included in the applicatio
requested. Supporting documents should be includedsuccinctly. In
tion that is responsive toon criteria must be provided. Awarding
ing their funding
It is important, therefore, that this information ben in a manner that is clear and complete.
AND INSTRUCTIONS
t focus
performance. Project descriptions are evaluated on the basis of ubstance and measurable outcomes, not length. Extensive exhibits
are not required. Cross-referencing should be used rather than
does not directlyld be
CT
atement in accordance with the
hile the evaluation criteria identify thee applications.
PROJECT SUMMARY/ABSTRACT
Provide a summary of the project description (one page or less) withthe funding request.
such asan
otes.Incorporate demographic data and participant/beneficiary information,
GENERAL EXPECTATIONS
ACF is particularly interested in specific project descriptions thaon outcomes and convey strategies for achieving intended
s
repetition. Supporting information concerning activities that will not be
directly funded by the grant or information thatpertain to an integral part of the grant-funded activity shouplaced in an appendix.
Part II GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJEDESCRIPTION
INTRODUCTION
Applicants that are required to submit a full project description shallprepare the project description stfollowing instructions while being aware of the specified evaluation
criteria. The text options give a broad overview of what the projectdescription should include wmeasures that will be used to evaluat
reference to
OBJECTIVES AND NEED FOR ASSISTANCE
Clearly identify the physical, economic, social, financial, institutional,and/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation,letters of support and testimonials from concerned interests other ththe applicant, may be included. Any relevant data based on planningstudies should be included or referred to in the endnotes/footn
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as needed. In developing the project description, the applicant mayvolunteer or be requested to provide information on the total range of
e initiated),rogram
s canand verified.
f action that describes the scope and detail of how thell be accomplished. Account for all functions or
activities identified in the application. Cite factors that might accelerate
st
of theaccomplishments to be achieved for each function or activity in such
o be served and the number of
quantified by activity or function,schedule of
CERTIFICATION
projects currently being conducted and supported (or to bsome of which may be outside the scope of the pannouncement.
RESULTS OR BENEFITS EXPECTED
Identify the results and benefits to be derived.
For example, applicants are encouraged to describe the qualitative andquantitative data collected, how this data will measure progresstowards the stated results and benefits, and how impact indicatorbe monitored, evaluated
APPROACH
Outline a plan oproposed work wi
or decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in coor time, or extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections
terms as the number of people t
activities accomplished.
When accomplishments cannot belist them in chronological order to show theaccomplishments and their target dates.
If any data is to be collected, maintained, and/or disseminated,clearance may be required from OMB. This clearance pertains to any"collection of information that is conducted or sponsored by ACF."
Provide a list of organizations, cooperating entities, consultants, or
other key individuals who will work on the project along with a shortdescription of the nature of their effort or contribution.
ADDITIONAL INFORMATION
The following are requests for additional information that must beincluded in the application:
ELIGIBILITY
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Applicants must provide the following as certification of theireligibility under this program announcement. Please provide:
one of the following:
A reference to the applicant organization's listing in the
d that
or similar document that clearly establishes
diately aboverganization and a statement
When applying electronically, we strongly suggest that you
ORGANIZATIONAL PROFILESthe applicant organization(s) and
ublic Accountants; Employeract persons and telephone
r
compliance with Federal/State/local government standards;e program area; and, other
PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are required to
submit proof of their non-profit status.Proof of non-profit status is any
• IRS's most recent list of tax-exempt organizationsdescribed in the IRS Code.
• A copy of a currently valid IRS tax-exemption certificate.
• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthe applicant organization has non-profit status annone of the net earnings accrue to any privateshareholders or individuals.
• A certified copy of the organization's certificate of incorporationnon-profit status.
• Any of the items in the subparagraphs immefor a State or national parent o
signed by the parent organization that the applicantorganization is a local non-profit affiliate.
attach your proof of non-profit status with your electronicapplication.
Provide information oncooperating partners, such as: organizational charts; financialstatements; audit reports or statements from Certified Public
Accountants/Licensed PIdentification Number(s); contnumbers; names of bond carriers; child care licenses and othedocumentation of professional accreditation; information on
documentation of experience in thpertinent information.
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BUDG
Preach orm(SF-424A or SF-424C). Detailed calculations must include estimation
methods, quantities, unit costs, and other similar quantitative detailsurequirement, include a breakout by the funding sources identified inBl
Provicateg ableness,and a
t
stified in the budget and budget
andcomputations be presented in a columnar format: first column,
t
budget justification should be in a narrative form.
ff ct in
-
of o
nge benefits unless treated as
ET AND BUDGET JUSTIFICATION
ovide a budget with line-item detail and detailed calculations forbudget object class identified on the Budget Information F
fficient for the calculation to be duplicated. If matching is a
ock 15 of the SF-424.
de a narrative budget justification that describes how theorical costs are derived. Discuss the necessity, reasonllocation of the proposed costs.
GENERALUse the following guidelines for preparing the budget and budge justification. Both Federal and non-Federal resources (whenrequired) shall be detailed and junarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts
object class categories; second column, Federal budget; nexcolumn(s), non-Federal budget(s); and last column, totalbudget. The
PERSONNELDescription: Costs of employee salaries and wages.
Justification: Identify the project director or principalinvestigator, if known at the time of application. For each staperson, provide: the title; time commitment to the projemonths; time commitment to the project as a percentage or fulltime equivalent; annual salary; grant salary; wage rates;etc. Do not include the costs of consultants, personnel costsdelegate agencies, or of specific project(s) and/or businesses tbe financed by the applicant.
FRINGE BENEFITSDescription: Costs of employee fripart of an approved indirect cost rate.
Justification: Provide a breakdown of the amounts andpercentages that comprise fringe benefit costs such as healthinsurance, FICA, retirement insurance, taxes, etc.
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TRAVELDescription: Costs of project-related travel by employees of the
: the total number of traveler(s); travel destination; duration of trip; per diem;
ble,than one
:
any modifications, attachments,
rges, suchand
g
pment after the project ends. Anon that uses its own definition for equipment
ion: Specify general categories of supplies and their
ds exceptment,
applicant organization. (This item does not include costs of consultant travel).
Justification: For each trip show
mileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to attendACF-sponsored workshops should be detailed in the budget.
EQUIPMENTDescription: "Equipment" means an article of nonexpendatangible personal property having a useful life of moreyear and an acquisition cost that equals or exceeds the lesser
of: (a) the capitalization level established by the organizationfor the financial statement purposes, or (b) $5,000. (NoteAcquisition cost means the net invoice unit price of an item of equipment, including the cost of accessories, or auxiliary apparatus necessary to make it usablefor the purpose for which it is acquired. Ancillary chaas taxes, duty, protective in-transit insurance, freight,installation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accountinpractices.)
Justification: For each type of equipment requested provide: adescription of the equipment; the cost per unit; the number of units; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equiapplicant organizatishould provide a copy of its policy, or section of its policy, thatincludes the equipment definition.
SUPPLIESDescription: Costs of all tangible personal property other thanthat included under the Equipment category.
Justificatcosts. Show computations and provide other information thatsupports the amount requested.
CONTRACTUALDescription: Costs of all contracts for services and goofor those that belong under other categories such as equip
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supplies, construction, etc. Include third-party evaluationcontracts, if applicable, and contracts with secondary reciporganizations, including delegate agencies and specific project(sand/or businesses to be financed by the applicant.
ient)
Demonstrate that all procurement transactions will
R
ever the applicant intends to delegate part of the
e not limited to: insurance;cal and dental costs (noncontractual); professional
ative costs.
this category.
GES
n
ent. If the
Justification:be conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFPart 92 procedures, must justify any anticipated procurementaction that is expected to be awarded without competition andexceeds the simplified acquisition threshold fixed at 41 USC403(11), currently set at $100,000.
Recipients might be required to make available to ACF pre-awardreview and procurement documents, such as requests for
proposals or invitations for bids, independent cost estimates,etc.
Note: Whenproject to another agency, the applicant must provide a detailedbudget and budget narrative for each delegate agency, byagency title, along with the required supporting informationreferred to in these instructions.
OTHEREnter the total of all other costs. Such costs, where applicable
and appropriate, may include but arfood; mediservices costs; space and equipment rentals; printing andpublication; computer use; training costs, such as tuition andstipends; staff development costs; and administr
Justification: Provide computations, a narrative description anda justification for each cost under
INDIRECT CHARDescription: Total amount of indirect costs. This categoryshould be used only when the applicant currently has an indirectcost rate approved by the Department of Health and HumaServices (HHS) or another cognizant Federal agency.
Justification: An applicant that will charge indirect costs to thegrant must enclose a copy of the current rate agreemapplicant organization is in the process of initially developing orrenegotiating a rate, upon notification that an award will be
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PROJE
Proje ANA PProjec
format and is used by the independent review panel, ANA staff and theComm hases of the review process. The projectsummpropo rief statement of need, theproject goal, project objectives and impact indicators. The Abstractmustapplic
OBJECTIVES AND NEED FO
Needthe apidentifies the community goal(s), defines the need, describescommgoal(s
Identi propriateng:
a description of the community to be served by theommunity can include, but is not limited
to, the following: (1) a description of the population segment within
addressed in this project. Current status is defined as data compiled
stnizational membership. Explain how the
organization serves and impacts Native communities.
Community Goals (2 points): Provide information on the community's
CT SUMMARY/ABSTRACT - 3 points
ct Summary: This criterion will be evaluated to the extent theroject Abstract form is present and properly completed. Thet Abstract provides crucial project information in a concise
issioner during all pary section of the abstract focuses on the specific purpose of thesal. The summary must include a b
clearly indicate the Priority Area (Category IV) under which theant is submitting the application for funding consideration.
R ASSISTANCE - 18 points
for Assistance: This criterion will be evaluated to the extentplicant describes the community to be served by the project,
unity involvement and relates the project goal to the community).
fication of Community (2 points): Provide apbackground information on the community to be served, includigeographic location of the project, where the project will beadministered andproject. A description of the c
the community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including theboundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.
Describe the current status of the Native American language to be
within the previous 36 months.
Applications from national and regional Native organizations mudescribe their orga
long-range goals. Information can include, but is not limited to,materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.
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why the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example,a self-sustaining project will generate sufficient funds to con
Objective WPlan (OWP) form is
explain how
tinue.
ork Plan (20 points): The ANA Objective Workthe blueprint for the project. The OWP provides
As
sis for reporting on the project.
ete
an one
e
e
ses),post-
edt
rding to
detailed descriptions of the project goal, the project objectives,supporting activities and the results and benefits to be expected. Itprovides the what, how, when, where, and by whom of the project.such, it is a stand-alone document that should provide sufficientinformation for an application reviewer, ANA staff, or a projectmanager to understand the project and how it will be implemented.The OWP is the ba
A project cannot exceed three objectives per project period. Compl
an ANA OWP form for each objective per budget period. If submittingan electronic application some objectives will require more thform. In addition, some objectives may last more than onebudget period. Ensure the objective is correctly stated in the OWP,the project narrative and on the ANA Abstract form.
The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will baccomplished. Each objective should be Specific, Measurable,Achievable, Results-oriented and Time-bound (SMART).
For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of thproject. Include specific and significant activities (e.g., hiring staff,developing first draft), ongoing activities (e.g., meetings and clasthe submission of required ANA reports and attendance at ANAaward training. Especially useful are activities that show progressand/or results on a quarterly basis. Explain how the activities outlinin the OWP will lead to the successful achievement of the projecobjectives and goal.
Identify the position responsible for the completion of each activity by
identifying the title(s) of the salaried project staff person(s). Identifytime periods that are realistic to complete each activity. Use elapsedtimes from the start of the project (e.g. month 1, month 2) ratherthan absolute dates. September 30 is the start date for each budgetperiod. Identify the non-salary personnel hours, including non-salariedcontributors (paid or in-kind) to the project. List hours accowho is providing them (e.g., Committee person -10 hours; ABCConsultant - 5 hours). Provide supporting documentation for the
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hours listed in this column. If applying on www.grants.gov, be athat each objective is limited to eight activities on the OWP form.Furthermore, each section has a limitation on the number of characters (180) that are allowed.
The results and benefits section of the OWP is used to track theprogress of accomplishing an individual objective. The results andbenefits must directly relate to the activities that support the
ware
mented
and
an
ects, the applicant shall provide information on
ge nestwhich instruction is conducted in a
years
accomplishment of an objective in the OWP. The results and benefitsare used to monitor the project's quarterly progress and must includetarget numbers. The criteria for evaluating the results and benefitsexpected are of the applicant's choosing and need to be docuand verifiable.
ORGANIZATIONAL PROFILES - 17 points
Organizational Capacity: This criterion will be evaluated to theextent the applicant demonstrates their organizational capacityability to staff and implement the proposed project.
Organizational Capacity (12 points): Provide information on themanagement structure of the applicant, such as personnel andfinancial policies. Describe the administrative structure of theapplicant and the systems used to track the funding and progress of the project. Demonstrate the applicant's capacity and ability toadminister and implement a project of the proposed scope. Includeorganizational chart that indicates where the ANA project will fit in the
existing administrative structure.For language nest projthe capacity of the organization to provide instruction and child carefor at least 10 children under the age of 7 for an average of at least500 hours per year per student. The applicant shall also provideinformation on the capacity of the applicant to provide classes to theparents of the students in the language nest.
For a language survival school project, the applicant shall provideinformation on the capacity of the organization to provide an averageof at least 500 hours of instruction through the use of 1 or moreNative American languages for at least 15 students. Information mustinclude a certification by the applicant that the applicant has not lessthan 3 years of experience in operating and administering a NativeAmerican language survival school, a Native American languaor any other educational program inNative American language. Certification should include at least 3
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of accreditation by the State or Tribe to teach the Native Amerlanguage to the relevant age group.
List all sources of Federal funding the applicant currently oversees.Include information on the funding agency, purpose of the funding an
amount. Providorganization. If the applicant
ican
d
e the most recent certified signed audit letter for thehas audit exceptions, these issuesetailing any steps taken to
o, and/or printed
p and
of Tribes that duplicate activities forwhich member Tribes also receive funding from ANA. Include a copy
ation
e partners must alignwith the activities stated in the OWP that they will be supporting. This
ed key positions or individualswill be included as an attachment. Project positions discussed in
e
approved ANA grant.
should be discussed within this criterion, dovercome the exceptions.
Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, vidematerials developed in whole or in part with ANA funds.
A consortium applicant must identify the consortium membershidescribe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentationsigned by the membership supporting the ANA application. ANA willnot fund activities by a consortium
of the consortia legal agreement or memoranda of agreement.
List all of the applicant's current and existing partners that will beproviding support to the project's implementation. Include informon the current organizational relationship between the applicant and
partner. The experience and expertise of thes
information should state the nature, amount and conditions underwhich another agency, organization or individual will support a projectfunded by ANA.
Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current andfuture staff will manage the proposed project. Full project position
descriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identifi
this section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to givepreference to qualified Native Americans, in accordance with applicabllaws, in hiring project staff and in contracting services under an
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RESULTS OR BENEFITS EXPECTED - 7 points
Project Impact/ Evaluation: This criterion will be evaluated to theoject
rmation,e
This
e
e
ee
standard ANA impact indicators are: (1) the number of partnerships
he
eral funds request, applicant match requirementplicants to submit an
t
extent the applicant addresses the relationship between the prgoal and the impact indicators.
ANA conducts on-site community impact evaluations during the lastquarter of the project period. Impact evaluations provide grantees theopportunity to share, through qualitative and quantitative infohow the project goal and objectives were accomplished and how thidentified community was impacted by the ANA-funded project.information is then submitted in an annual report to Congress.
Impact Indicators (7 points): Impact indicators are measurementdescriptions used to verify the achievement of the project goal and areseparate and distinct from the results and benefits section of thOWP. ANA uses impact indicators to determine if a grantee hasachieved the expected project goal. Impact is defined as the changin physical, economic, social, financial, governmental, institutional,behavioral, Native language or cultural conditions as a result of theproject.
Each applicant must submit three impact indicators. Two of the thrproject indicators are standard and required across all ANA programsand the third is directly related to the project goal. The required,
formed; and (2) the amount of leveraged resources (see Definitions).
The third required impact indicator is used to track the success of tproject in achieving the project goal and is developed by theapplicant. Discuss how this impact indicator relates to the projectgoal. For each impact indicator submitted provide a system to trackthe indicator and a target number. Explain the rationale used tochoose the target number. Impact indicators are tracked throughoutthe grant and are reported on quarterly.
BUDGET AND BUDGET JUSTIFICATION - 15 points
Budget and Budget Justification/ Cost Effectiveness: Thiscriterion will be evaluated to the extent the applicant providesinformation on the Fedand reasonableness of costs. ANA requires apitemized budget for the costs associated with the successfulaccomplishment of the project objectives and goal. The budget mustinclude estimated costs, a budget justification and information on coseffectiveness.
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Budget (5 points): Submit annual, itemized budgets that list theFederal funds request and applicant match requirement. An itemizedbudget must be submitted for each budget period. These budgetsshould align with each Object Class Category listed under Section B-Budget Categories of the "Budget Information-Non Construction
Programs" on the SF-424A form. These sections are explained in PartII of this program announcement.
ff - if ths,
., mileage for local meetings) in the Other budget
t.
ed
ith regional costs and why
possible.
budgeted line items are included in the indirect cost pool. Applicantst be
The following is important to consider when preparing thebudget: personnel costs should reflect the time needed to hire stakey personnel need to be hired and the hiring process is two monthen calculate the salary based on ten months, rather than twelve;include travel expenses for the chief financial officer and projectdirector to attend a regional ANA post-award training; include localtravel (e.gcategory, not in the Travel budget category.
Budget Justification (10 points): Submit justification narratives thatsupport and align with the Federal and applicant match requiremenThe justification should identify how the calculations for each of theline items were developed and explain how they are important to theproject. Include the necessary details to facilitate the determination of allowable costs and the relevance of these costs to the proposproject.
Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA resources.
Indicate how the proposed budget aligns wfunding is necessary to resolve the statement of need. Identify sourceor include documentation of price quotations, where
Identify the source of the required applicant match and providedocumentation in the form of letters of commitment (seeDefinitions).
Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwiseseek credit for indirect costs. The agreement must have all costs
broken down by category so ANA reviewers can be certain that no
that do not submit a current Indirect Cost Rate Agreement may noable to claim the allowable cost, may have the grant award amountreduced, or may experience a delay in the grant award.
2. Review and Selection Process:
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Application Review Criteria: ANA's six evaluation criteria categoriesare: Introduction and Project Summary; Need for Assistance; ProjecApproach; Organizational Capacity; Project Impact/Evaluation; and
t
is
State and
heof the
stances
ers
next funding cycle, pending the availability of funds, fora period not to exceed one year.
Budget and Budget Justification/Cost Effectiveness.
Application Consideration: The Commissioner's funding decisionbased on an analysis of the application by the review panel, panelreview scores and recommendations; an analysis by ANA staff; areview of ANA administrative policies and funding restrictions; a reviewof previous ANA grantee past performance; comments fromFederal agencies having contract and grant performance relatedinformation; other interested parties; and geographic distribution. TCommissioner makes grant awards consistent with the purposeNative American Programs Act, all relevant statutory and regulatoryrequirements, this program announcement, and the availability of appropriated funds. The Commissioner reserves the right to award
more, or less, than the funds described or under such circumas may be deemed to be in the best interest of the FederalGovernment. Applicants may be required to reduce or modify thescope of projects based on the amount of approved award.
Please reference Section IV.2 for information on non-Federal reviewin the review process.
Approved but Unfunded Applications
Applications that are approved but unfunded may be held over for
funding in the
3. Anticipated Announcement and Award Dates:
Not Applicable
conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the
t
VI. AWARD ADMINI STRATION INFORMATION
1. Award Notices:
The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundsgranted, the terms and
non-Federal share to be provided (if applicable), and the total projecperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via postal mail.
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Following the finalization of funding decisions, organizations whoseapplications will not be funded will be notified by letter, signed by tProgram Office head.
2. Admin istrative and National Policy Requirements:
Grantees are subject to the requirements in 45 CFR Part 74 (non-governmental) or 45 CFR Part 92 (governmental).
Direct Federal grants, sub-award funds, or contracts under this ACFprogram shall not be used to support inherently religious activitiessuch as religious instruction, worship, or proselytization. Therefore,organizations must take steps to separate, in time or location, theirinherently religious activities from the services funded underprogram. Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against
he
this
Federalfunding of inherently religious activities, can be found at the HHS website at: http://www.hhs.gov/fbci/waisgate21.pdf .
A faith-based organization receiving HHS funds retains itsl governments, and may
nd
s without removing religious art,, a faith-based
deral funds retains its authority over its
nce, and it may retain religious terms in itsorganization's name, select its board members on a religious basis,ission
ance with allcable requirements
governing the conduct of HHS funded activities.
g
independence from Federal, State, and locacontinue to carry out its mission, including the definition, practice, aexpression of its religious beliefs. For example, a faith-basedorganization may use space in its facilities to provide secular programsor services funded with Federal fundicons, scriptures, or other religious symbols. In additionorganization that receives Fe
internal governa
and include religious references in its organization's mstatements and other governing documents in accordprogram requirements, statutes, and other appli
Faith-based and community organizations may reference the"Guidance to Faith-Based and Community Organizations on Partnerinwith the Federal Government" at:http://www.whitehouse.gov/government/fbci/guidance/index.html.
HHS Grants Policy Statement
The HHS Grants Policy Statement (GPS) is the Department of Healthand Human Services new single policy guide for discretionary grantsand cooperative agreements. Unlike previous HHS policy documents,the GPS is intended to be shared
with and used by grantees. Iteratingbecame effective October 1, 2006 and is applicable to all Op
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Divisions (OPDIVS), such as the Administration for Children andFamilies (ACF), except the National Institutes of Health (NIH). The GPScovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requirements.Appendices include a glossary of terms and a list of standard
abbreviations for ease of reference. The GPS may be accessed athttp://www.acf.hhs.gov/grants/grants_resources.html.
3. Reporting Requirements:
Grantees will be required to submit program progress and financialreports (SF-269 found at:http://www.acf.hhs.gov/grants/grants_resources.html) throughout the
due 30 daysre
project period. Program progress and financial reports areafter the reporting period. Final programmatic and financial reports adue 90 days after the close of the project period.
Final reports may be submitted in hard copy to the GrantsManagement Office Contact listed in Section VII of this announcement.
Program Progress Reports: QuarterlyFinancial Reports: Quarterly
The ANA required program progress report is the Objective ProgressReport (OPR) (OMB No. 0980-204, exp. 12/31/2009).
The ANA required financial report is the SF-269 long form.
VII . AGENCY CONTACTS
Program Office Contact:
ANA Applicant Help DeskAdministration for Children and FamiliesAdministration for Native Americans370 L'Enfant Promenade , SW.Aerospace Building, 2nd Floor-WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]
Grants Management Office Contact:
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Tim ChappelleAdministration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor-East
Washington, DC 20447Phone: 202-401-2344Email: [email protected]
ACT:
d Families
mail: [email protected]
VII I. OTHER INFORMATION
FOR FURTHER INFORMATION CONT
Administration for Children an
Administration for Native Americans
ANA Applicant Help Desk
Phone: 877-922-9262
E
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