Health and Human Services: HHS-2008-ACF-ANA-NL-0016

8/14/2019 Health and Human Services: HHS-2008-ACF-ANA-NL-0016

http://slidepdf.com/reader/full/health-and-human-services-hhs-2008-acf-ana-nl-0016 1/162

Department of Health & Human Services

Administration for Children and Families

Program Office: Administration for Native Americans

Funding OpportunityTitle:

Native Language Preservation andMaintenance

Announcement Type: Initial

Funding Opportunity

Number:

HHS-2008-ACF-ANA-NL-0016

CFDA Number: 93.587

Due Date for

Applications:

03/12/2008

Executive Summary:

The Administration for Native Americans (ANA), within theAdministration for Children and Families (ACF), announces theavailability of Fiscal Year (FY) 2008 funds for new community-basedactivities under ANA's Native Language Preservation and Maintenanceprogram area. Grants are provided under the following fourcategories: Category I-Native Language Assessment grants are usedto conduct the assessment needed to identify the current status of the

Native American language(s) to be addressed; Category II-NativeLanguage Project Planning grants are used to plan a language project;Category III-Native Language Project Implementation grants are usedto implement a preservation language project that will contribute tothe achievement of the community's long-range language goal(s); andCategory IV-Native Language Immersion Project grants are only usedfor immersion projects with language nests and language survivalschools in accordance with P.L 109-394.

I. FUNDING OPPORTUNITY DESCRIP TION

Legislative Authority

Native American Programs Act, 42 United States Code (U.S.C.) 2991et seq.

1



Esther Martinez Native American Languages Preservation Act of 2006,Public Law 109-394

Funding Opportunity Description

In 1992, Congressional testimony provided estimates that of the

several hundred native languages that once existed, only about 150are still spoken or remembered today. Furthermore, only 20 arespoken by persons of all ages, 30 by adults of all ages, about 60 bymiddle-aged adults, and 45 by the most elderly. In response to thistestimony, Congress passed the Native American Languages Act of 1992 (the Act), Public Law (P.L.) 102-524, to assist Native Americansin assuring the survival and continuing vitality of theirlanguages. Passage of the Act was an important step in an attempt toensure the survival and continuation of Native languages. It providedthe foundation upon which Tribal nations can rebuild their economic

strength and enhance their rich cultural diversity. The FederalGovernment recognizes the substantial loss of Native Americanlanguages over the past several hundred years, and acknowledges thenature and magnitude of the status of Native American languages willbe better defined when eligible applicants under the Act havecompleted language assessments.

In 2006, Congress passed the Esther Martinez Native AmericanLanguages Preservation Act of 2006, P.L. 109-394. The law amendsthe Native American Programs Act of 1974 to provide for therevitalization of Native American languages through Native American

language immersion programs, and for other purposes.

The Administration for Native Americans (ANA) believes that theresponsibility for achieving self-sufficiency rests with the governingbodies of Indian Tribes, Alaska Native Villages, and in the leadership of Native American groups. This belief supports the ANA principle that thelocal community and its leadership are responsible for determininggoals, setting priorities, and planning and implementing programs thatsupport the community's long-range goals.

Therefore, since preserving a language and ensuring its continuation is

generally one of the first steps taken toward strengthening a group'sidentity; activities proposed under this program announcement willcontribute to the social development of Native communities andsignificantly contribute to their efforts toward self-sufficiency. ANArecognizes that eligible applicants must have the opportunity todevelop their own language plans, improve technical capabilities, andhave access to the necessary financial and technical resources in order

2



to assess, plan, develop and implement programs to assure thesurvival and continuing vitality of their languages. ANA also recognizesthat potential applicants may have specialized knowledge andcapabilities to address specific language concerns at various levels.This program announcement reflects these special needs and

circumstances.

In response to this announcement, ANA encourages Native AmericanTribes and organizational leaders to propose, coordinate andimplement community-based projects to meet the needs of itscommunity members and develop options and opportunities for futuregenerations.

This program announcement will emphasize community-based, locallydesigned projects. This emphasis will increase the number of grants tolocal community organizations and expand the number of partnerships

among locally based non-profit organizations. Although Tribes arelimited to three simultaneous ANA grants (one each under Social andEconomic Development Strategies (SEDS), Native LanguagePreservation and Maintenance, and Environmental RegulatoryEnhancement programs) at any one time, this clarification allows othercommunity-based organizations to apply for ANA funding, provided theobjectives and activities do not duplicate currently funded projectsserving the same geographic area.

ANA program announcements are goal-category specific. ANA willrelease separate program announcements for funding opportunitiesunder SEDS, Native Language Preservation and Maintenance,Environmental Regulatory Enhancement, and for special initiatives.

The ANA Native Language program areas of interest are projects thatANA considers supportive to Native American communities. Funding isnot restricted to projects of the type listed in this programannouncement for Categories I-III. For Category IV projects,applicants must abide by the parameters established by P.L. 109-394.

ANA Administrative Policies: Applicants must comply with thefollowing ANA Administrative Policies:

• An applicant must provide a 20 percent non-Federal match of the approved project costs. Applications originating fromAmerican Samoa, Guam, or the Commonwealth of the NorthernMariana Islands are covered under section 501(d) of P.L. 95-134, as amended (48 U.S.C. 1469a), under which the U.S.Department of Health and Human Services (HHS) waives any

3



requirement for matching funds under $200,000 (including in-kind contributions).

• An application from a Tribe, Alaska Native Village or NativeAmerican organization must be from the governing body.

• A non-profit organization submitting an application is stronglyencouraged to submit proof of its non-profit status at the time of submission.

• If the applicant, other than a Tribe or an Alaska Native Villagegovernment, is proposing a project benefiting Native Americans,Alaska Natives, or both, it must provide assurance that its dulyelected or appointed board of directors is representative of thecommunity to be served. An applicant's governing board will beconsidered representative of the community to be served if the

applicant demonstrates that at least a majority of the boardindividuals fall into one or more of the following categories: (1) acurrent or past member of the community to be served; (2) aprospective participant or beneficiary of the project to befunded; (3) have experience working with the community to beserved by the project; or (4) have a cultural relationship with thecommunity to be served.

• Applicants must describe how the proposed project objectivesand activities relate to a locally determined strategy.

• ANA will review proposed projects to ensure applicants haveconsidered all resources available to the community to supportthe project.

• Proposed projects must present a strategy to overcome thechallenges that hinder movement toward self-sufficiency in thecommunity.

• All funded applications will be reviewed to ensure that theapplicant has provided a positive statement to give creditto HHS/ACF on all materials developed using HHS/ACF funds.

• An applicant can have only one active ANA Native LanguagePreservation and Maintenance grant operating at any given time.

• ANA funds short-term projects, not programs. Projects musthave definitive goals and objectives that will be achieved by theend of the project period.

4



• All projects funded by ANA must be completed, self-sustaining,or supported by other than ANA funding at the end of the projectperiod.

• Prior to funding the second or third year of a multi-year grant,

ANA will require verification and support documentation from thegrantee that objectives and outcomes proposed in the precedingyear were accomplished, and the non-Federal share requirementhas been met.

• ANA reviews the quarterly and annual reports of grantees todetermine if the grantee is meeting its goals, objectives andactivities identified in the Objective Work Plan.

• Applications from national and regional organizations mustclearly demonstrate a need for the project; explain how the

project originated; and discuss the community-based deliverystrategy of the project; identify and describe the intendedbeneficiaries; describe and relate the actual project benefits tothe community and organization; and describe a community-based delivery system. National and regional organizations mustdescribe their membership, define how the organizationoperates, and demonstrate Native community and/or Tribalgovernment support for the project. The type of community tobe served will determine the type of documentation necessary tosupport the project.

ANA Definitions: Program specific terms and concepts are definedand should be used as a guide in writing and submitting the proposedproject. The funding for allowable projects in this programannouncement are based on the following definitions:

Authorized Representative: The person or person(s) authorized byTribal or organizational resolution to execute documents and otheractions required by outside agencies.

Budget Period: The interval of time into which a project period is

divided for budgetary and funding purposes, and for which a grant ismade. A budget period usually lasts one year in a multi-year projectperiod.

Community: A group of people residing in the same geographic areathat can apply their own cultural and socio-economic values inimplementing ANA's program objectives and goals. In discussing theapplicant's community, the following information should be provided:

5



(1) a description of the population segment within the community tobe served or impacted; (2) the size of the community; (3) ageographic description or location, including the boundaries of thecommunity; (4) demographic data on the target population; and (5)the relationship of the community to any larger group or Tribe.

Community Involvement: How the community participated in thedevelopment of the proposed project, how the community will beinvolved during the project implementation and after the project iscompleted. Evidence of community involvement can include, but is notlimited to, certified petitions, public meeting minutes, surveys, needsassessments, newsletters, special meetings, public council meetings,public committee meetings, public hearings, and annual meetings withrepresentatives from the community.

Completed Project: A project funded by ANA is finished, self-

sustaining, or funded by other than ANA funds, and the results andoutcomes of the funded project goal are achieved by the end of theproject period.

Consortium - Tribe / Village: A group of Tribes or Villages that jointogether either for long-term purposes or for the purpose of an ANAproject.

Construction: The initial building of a facility.

Core Administration: Salaries and other expenses for those functions

that support the applicant's organization as a whole or for purposesthat are unrelated to the actual management or implementation of theANA project.

Equipment: An article of nonexpendable, tangible personal propertyhaving a useful life of more than one year and an acquisition cost thatequals or exceeds the lesser of: (a) the capitalization level establishedby the organization for the financial statement purposes, or (b)$5,000.

Impact: The change in the physical, economic, social, financial,

governmental, institutional, behavioral, Native language or culturalconditions in a community as a result of the ANA-funded project.

Impact Evaluation: Site visits conducted by ANA to provide granteesthe opportunity to share, through qualitative and quantitativeinformation, how the project goal and objectives were accomplishedand how the identified community was impacted by the ANA-fundedproject.

6



Impact Indicators: Measurement descriptions used verify the impactor the achievement of the project goal. Indicators must be quantifiableand documented. Impact indicators include target numbers andtracking systems. ANA requires three impact indicators per project.Impact indicators are separate from the results and benefits section of

the OWP.

In-kind Contributions: In-kind contributions are the value of goodsand/or services that benefit a Federally assisted project. In-kindcontributions are provided without charge to a recipient (or sub-recipient or cost-type contractor under a grant). Any proposed in-kindmatch must meet the applicable requirements found in 45 Code of Federal Regulations (CFR) Part 74 and Part 92.

Language Nests as defined by P.L. 109-394: Site-based educationalprograms that provide Native language instruction and child care

through the use of a Native American language for at least 10 childrenunder the age of 7 for an average of at least 500 hours per year perstudent, provide classes in a Native American language for parents (orlegal guardians) of students enrolled in a Native American languagenest (including Native American language-speaking parents) andensure that a Native American language is the dominant medium of instruction in the Native American language nest.

Language Survival Schools as defined by P.L. 109-394: Site-basededucational programs for school age students that provide an averageof at least 500 hours of Native language instruction through the use of

1 or more Native American language for at least 15 students for whoma Native American language survival school is their principal place of instruction, develop instructional courses and materials for learningNative American languages and for instruction through the use of Native American languages, provide for teacher training, work towarda goal of all students achieving fluency in a Native American languageand academic proficiency in mathematics, reading (or language arts)and science and are located in areas that have high numbers orpercentages of Native American students.

Letter of Commitment: A letter documenting the commitment to

provide cash or in-kind contributions to meet the match requirement.The letter of commitment may be from the applicant or a third-party.The letter of commitment must state the dollar amount (if applicable),the length of time the commitment will be honored, and the conditionsunder which the organization will support the ANA project. If a dollaramount is included, the amount must be based on market andhistorical rates charged and paid. The in-kind contributions to be

7



committed may be human, natural, physical, or financial, and mayinclude other Federal and non-Federal resources.

Leveraged Resources: The non-ANA resources acquired during theproject period that support the project and exceed the 20 percent

match required for ANA grants. Such resources may include anynatural, financial and physical resources available within the Tribe,organization, or community to assist in the successful completion of the project. An example would be an organization that agrees toprovide a supportive action, product, service, human or financialcontribution that will add to the potential success of the project.

Minor Renovation or Alteration: Work required to change the interiorarrangements or other physical characteristics of an existing facility, orinstall equipment so that it may be more effectively used for theproject. Minor alteration and renovation may include work referred to

as improvements, conversion, rehabilitation, remodeling, ormodernization, but is distinguished from construction and majorrenovations. A minor alteration and/or renovation must be incidentaland essential for the project ("incidental" meaning the total alterationand renovation budget must not exceed the lesser of $150,000 or 25percent of total direct costs approved for the entire project period).

Multi-purpose Organization: A community-based corporation whosecharter specifies that the community designates the Board of Directorsand/or officers of the organization through an elective procedure andthat the organization functions in several different areas of concern tothe members of the local Native American community. These areas arespecified in the by-laws and/or policies adopted by the organization.They may include, but need not be limited to, economic, artistic,cultural, and recreational activities, and the delivery of human servicessuch as day care, education, and training.

Multi-year Project: Encompasses a single theme and requires morethan 12 months and up to 24 or 36 months to complete. A multi-yearproject affords the applicant an opportunity to develop and addressmore complex and in-depth strategies that cannot be completed in one

year. A multi-year project is a series of related objectives withactivities presented in chronological order over a two- or three-yearperiod.

Objective(s): Specific outcomes or results to be achieved within theproposed project period that are specified in the OWP. Completion of objectives must result in specific, measurable outcomes that wouldbenefit the community and directly contribute to the achievement of

8



the stated project goals. These measurable outcomes are documentedin the results and benefits section of the OWP. Applicants should relatetheir proposed project objectives to outcomes that support thecommunity's long-range goals. Each objective should be Specific,Measurable, Achievable, Results-oriented and Time-bound (SMART).

Objectives are the foundation for the OWPs. A project cannot havemore than three objectives per project period. Objectives may lastmore than one budget period for multi-year projects.

Objective Work Plan (OWP): The ANA form that documents theproject plan the applicant will use to achieve the objectives andproduce the results and benefits expected for each objective. TheOWP provides a project goal statement, objectives and detailedactivities proposed for the project and how, when, where, and bywhom the activities will be carried out. ANA requires separate OWPsper objective for each budget period of the project.

Partnerships: Agreements between two or more parties that willsupport the development and implementation of the proposed project.Partnerships include other community-based organizations orassociations, Tribes, Federal and State agencies and private or non-profit organizations.

Project Goal: The specific result or purpose expected from theproject. The project goal specifies what will be accomplished over theentire project period. The project goal relates to the community goaland is achieved through the project objectives and activities. The

project goal should directly relate to the statement of need.

Project Period: The total time for which the recipient's project orprogram is approved for support, including any extension, subject tothe availability of funds, satisfactory progress, and a determination byHHS that continued funding is in the best interest of the Government.

Real Property: Land, including land improvements, structures, andappurtenances thereto, excluding movable machinery and equipment.

Resolution: Applicants are required to include a current signed and

dated Resolution (a formal decision voted on by the official governingbody) in support of the project for the entire project period. TheResolution should indicate who is authorized to sign documents andnegotiate on behalf of the Tribe or organization. The Resolution shouldindicate that the community was involved in the project planningprocess, and indicate the specific dollar amount of any non-Federalmatching funds (if applicable).

9



Results and Benefits: Measurement descriptions used to track theprogress of accomplishing an individual objective. The results andbenefits must directly relate to the objective and the activities outlinedin the OWP and include target numbers used to track the project'squarterly progress.

Self-Sufficiency: The ability to generate resources to meet acommunity's needs in a sustainable manner. A community's progresstoward self-sufficiency is based on its efforts to plan, organize, anddirect resources in a comprehensive manner that is consistent with itsestablished long-range goals. For a community to be self-sufficient, itmust have local access to, control of, and coordination of services andprograms that safeguard the health, well-being, and culture of thepeople that reside and work in the community.

Statement of Need: A clear, concise and precise description of the

nature, scope, and severity of a problem. A statement of needtypically identifies the specific physical, economic, social, financial,governmental, institutional, behavioral, Native language or culturalchallenges of the community. The statement of need is the problemthat the proposed project will address.

Sustainable Project: A sustainable project is an ongoing program orservice that can be maintained without additional ANA funds.

Total Approved Project Costs: The sum of the Federal request and thenon-Federal share.

Please note that this announcement is divided into four priority areas.The first priority area is Category I - Native Language Assessment, thesecond priority area is Category II - Native Language ProjectPlanning, the third priority area is Category III - Native LanguageProject Implementation and the fourth priority area is Category IV -Native Language Immersion Project. Information on each priorityarea immediately follows Section VIII of the preceding priority area.The Standard Form (SF) 424 and ANA Project Abstract form mustclearly indicate the correct priority area category (I, II, III, or IV). Anapplicant cannot apply for more than one category.

Priority Area 1:

Category I - Native Language Assessment

Description

10



The purpose of a Native Language Assessment project is to conduct anassessment of the current status of the Native language(s) withinan established community. The program area of interest is:

• A project that compiles, collects and organizes Native language

data in order to have a current description of the community'slanguage status obtained through a "formal" method (e.g., workperformed by a linguist, and/or a language survey conducted bycommunity members) or an "informal method" (e.g., acommunity consensus of the language status based on elders,Tribal scholars, and/or other community members).

II . AWARD INFORMATION

Funding Instrument Type: Grant

Anticipated Total Priority AreaFunding:

$500,000

Anticipated Number of Aw ards: 5 to 10

Ceiling on Amount of I ndividualAwards:

$100,000 per budget period

Floor on Amount of IndividualAwards:


Average Projected Award Amount: $75,000 per budget period

Length of Project Periods: Other

Explanation of Other:

See below for acceptable project period lengths.

12-month project and budget period.

Aw ards under this announcement are subject to the availabilityof funds.

II I. ELIGIBILITY INFORMATION

11



1. Eligible Applicants:

• Others (See below)

Eligible applicants includes Federally recognized Indian Tribes;

consortia of Indian Tribes; incorporated non-Federally recognizedTribes; incorporated non-profit multi-purpose community-based Indianorganizations; Urban Indian Centers; national or regional incorporatednon-profit Native American organizations with Native Americancommunity-specific objectives; Alaska Native Villages, as defined inthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-profit Alaska Native RegionalCorporations/Associations in Alaska with Village-specific projects; non-profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; publicand non-profit private agencies serving Native peoples from Guam,American Samoa, or the Commonwealth of the Northern MarianaIslands (the populations served may be located on these islands or inthe United States); Tribally controlled Community Colleges, Triballycontrolled Post-Secondary Vocational Institutions, and colleges anduniversities located in Hawaii, Guam, American Samoa or theCommonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native communityentities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.

Faith-based and community organizations that meet the statutoryeligibility requirements are eligible to apply under this announcement.

Foreign entities are not eligible under this announcement.

Please see Section IV for required documentation supporting eligibilityor funding restrictions if any are applicable.

2. Cost Sharing or Matching: Yes

Grantees are required to meet a non-Federal share of the project

costs, in accordance with 42 U.S.C. 2991 b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF share andthe non-Federal share. The non-Federal share may be met by cash orin-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For example, inorder to meet the match requirements, a project with a total approvedproject cost of $125,000, requesting $100,000 in ACF funds, must

12



provide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed theamount of the required match. Failure to provide the required amountwill result in the disallowance of Federal funds. A lack of supporting

documentation at the time of application will not exclude theapplication from competitive review.

The non-Federal match will be evaluated according to the "Non-FederalResources" evaluation criterion found in Section V of thisannouncement.

3. Other:

Please see Section IV.2 for information on application submission.

Disqualification Factors

Applications with requests that exceed the ceiling on the amount of individual awards referenced in Section II. Award Information will bedeemed non-responsive and will not be considered for funding underthis announcement.

Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not be considered for funding underthis announcement.

Applications, including Tribally authorized components and divisions,must include a Resolution (a formal decision voted on by the officialgoverning body) approving the application. The Resolution must becurrent, signed, dated and cover the entire project period.Applications that do not include a complete Resolution will beconsidered non-responsive and the application will not be consideredfor competition.

If the applicant is not a Federally recognized Tribe or Alaska NativeVillage government, applications that do not include proof that amajority of the governing board individuals are representative of the

community to be served will be considered non-responsive and will notbe considered for competition.

IV. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package:

13



Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -West

Washington, DC 20447Phone: 877-922-9262Email: [email protected]

2. Content and Form of Application Submission:

Please refer to Section I, Funding Opportunity Description, to reviewgeneral ANA Administrative Policies and in Section IV for FundingRestrictions.

Application Submission: ANA will only accept one application per

eligible entity. A complete application consists of all Required Forms(Federal and ANA), a Project Narrative (a comprehensive response tothe ANA evaluation criteria), a Budget Narrative, and OtherAttachments. Applicants may not exceed 40 pages in their projectnarrative. A project narrative that exceeds this page restriction will nothave excess pages copied for competition. Other Attachments(required and optional) are considered support documentation andshould be kept to a minimum.

The ANA evaluation criteria is to be presented in the following order:Criterion One-Project Summary; Criterion Two-Need for Assistance;

Criterion Three-Project Approach; Criterion Four-OrganizationalCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.

Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract providescrucial project information in a concise format and is used by theindependent review panel, ANA staff and the Commissioner during allphases of the review process. The project summary section of theabstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the project goal,project objectives and impact indicators. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html

Applicants must submit the ANA Objective Work Plan (OWP) Form(OMB No. 0980-0204, exp. 12/31/2009). Applicants cannot exceedthree objectives per project period. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html

14

mailto:[email protected]

http://www.acf.hhs.gov/programs/ana/programs/forms.html









For applicants with an annual expenditure of $500,000 or more of Federal funds, please include the Supplemental Schedule of Expenditures of Federal Awards section of the most recent audit.

Applicants must submit the ANA Grant Application Data Summary

(GADS) form (OMB No. 0970-0328). Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html

ANA Application Format: The paper size shall be 8.5 x 11 inches, linespacing shall be a space and a half (1.5 line spacing), printed only onone side, and have no less than a half-inch margin on all sides of thepaper. The font size shall be 12-point and the font type shall be TimesNew Roman. These requirements apply only to the project narrativesection.

Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, andGif.

D-U-N-S Requirement

All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federal policyapplicable to all Federal grant applicants. The policy requires Federalgrant applicants to provide a D-U-N-S number when applying forFederal grants or cooperative agreements on or after October 1,

2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.

Please ensure that your organization has a D-U-N-S number. You mayacquire a D-U-N-S number at no cost by calling the dedicated toll-freeD-U-N-S number request line at 1-866-705-5711 or you may requesta number on-line at http://www.dnb.com.

Proof of Non-Profit Status

Non-profit organizations applying for funding are required to submitproof of their non-profit status.

Proof of non-profit status is any one of the following:

15


http://www.grants.gov/

http://www.acf.hhs.gov/exit_page.html?http://www.dnb.com






• A reference to the applicant organization's listing in the IRS'smost recent list of tax-exempt organizations described in the IRSCode.

• A copy of a currently valid IRS tax-exemption certificate.

• A statement from a State taxing body, State attorney general, orother appropriate State official certifying that the applicantorganization has non-profit status and that none of the netearnings accrue to any private shareholders or individuals.

• A certified copy of the organization's certificate of incorporationor similar document that clearly establishes non-profit status.

• Any of the items in the subparagraphs immediately above for aState or national parent organization and a statement signed by

the parent organization that the applicant organization is a localnon-profit affiliate.

When applying electronically, we strongly suggest that you attach yourproof of non-profit status with your electronic application.

Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunity

for Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.

Forms, Assurances, and Certifications The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. Inaddition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process forawards under this announcement.

Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for FederalAssistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption form must be submitted. All forms may be reproduced

16

http://www.acf.hhs.gov/grants/grants_resources.html




for use in submitting applications. Applicants must sign and return theappropriate standard forms with their application. The Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If any fundshave been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or anemployee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarantee a

loan, the applicant shall complete and submit Standard Form (SF)-LLL,"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)

The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services areprovided. HHS grants are subject to these requirements only if theymeet the Act's specified coverage. The Act specifies that smoking isprohibited in any indoor facility (owned, leased, or contracted for)used for the routine or regular provision of kindergarten, elementary,or secondary education or library services to children under the age of 18. In addition, smoking is prohibited in any indoor facility or portionof a facility (owned, leased, or contracted for) used for the routine orregular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to children underthe age of 18. The statutory prohibition also applies if such facilitiesare constructed, operated, or maintained with Federal funds. Thestatute does not apply to children's services provided in privateresidences, facilities funded solely by Medicare or Medicaid funds,portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to comply with the

provisions of the law may result in the imposition of a civil monetarypenalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additionalinformation may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.

17









Information on the Certification Regarding Program Fraud CivilRemedies Act (PFCRA) may be found in the HHS Grants PolicyStatement at: http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must make the appropriate certification of their compliance

with all Federal statutes relating to nondiscrimination. By signing andsubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete thestandard forms and the associated certifications and assurances basedon the instructions found on the forms. The forms and certificationsmay be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in theHHS Grants Policy Statement at:

http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must understand that they will be held accountable for theMaintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certification andacknowledge that a signed form will be required prior to the award.

Applicants may submit a non-Federal share waiver request for all orpart of the match requirement. Requests must be submitted inaccordance with 45 CFR 1336.50 (b) (3) of the Native AmericanPrograms regulations.

Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.

Please see Section V.1 for instructions on preparing the full projectdescription.

Please reference Section IV.3 for details about acknowledgement of received applications.

Electronic Submission

Applicants to ACF may submit their applications in either electronic orpaper format. To submit an application electronically, please use thehttp://www.Grants.gov site.

When using www.Grants.gov, applicants will be able to download acopy of the application package, complete it off-line, and then upload

18













and submit the application via the www.Grants.gov site. ACF will notaccept grant applications via facsimile or email.

Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,

i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, andGif.

IMPORTANT NOTE: Before submitting an electronic application,applicants must complete the organization registration process as wellas obtain and register "electronic signature credentials" for theAuthorized Organization Representative (AOR). Since this process maytake more than five business days, it is important to start this processearly, well in advance of the application deadline. Be sure tocomplete all ww w.Grants.gov registration processes listed onthe Organization Registration Checklist, which can be found at

http://www.acf.hhs.gov/grants/registration_checklist.html.

Please note the following if planning to submit an applicationelectronically via www.Grants.gov:

• Electronic submission is voluntary, but strongly encouraged.

• Applicants may access the electronic application for this programat http://www.Grants.gov. There applicants can search for thedownloadable application package by utilizing thewww.Grants.gov FIND function.

• It is strongly recommended that applicants do not w aituntil the application deadline date to begin the applicationprocess through w ww.Grants.gov. Applicants areencouraged to submit their applications well before the closingdate and time so that if difficulties are encountered there will stillbe sufficient time to submit a hard copy via express mail. It isto an applicant's advantage to submit 24 hours ahead of

the closing date and time in order to address anydifficulties that may be encountered.

• To use www.Grants.gov, you, the applicant must have a D-U-N-S number and register in the Central Contractor Registry(CCR). Applicants should allow a minimum of five days tocomplete the CCR registration. REMINDER: CCR registrationexpires each year and thus must be updated annually.

Applicants cannot upload an application towww.Grants.gov w ithout having a current CCR

19

http://www.acf.hhs.gov/grants/registration_checklist.html






registration AND electronic signature credentials for theAOR.

• The electronic application is submitted by the AOR. To submitelectronically, the AOR must obtain and register electronic

signature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.

• Applicants may submit all documents electronically, including allinformation typically included on the SF-424 and all necessaryassurances and certifications.

• Though applying electronically, the application must still complywith any page limitation requirements described in this programannouncement.

• After the application is submitted electronically, the applicant willreceive an automatic acknowledgement from www.Grants.govthat contains a www.Grants.gov tracking number. ACF willretrieve the electronically submitted application fromwww.Grants.gov.

• ACF may request that the applicant provide original signatureson forms at a later date.

• Applicants will not receive additional point value for submitting a

grant application in electronic format, nor will ACF penalize anapplicant if they submit an application in hard copy.

• If any difficulties are encountered in using www.Grants.gov,please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at [email protected] to report the problemand obtain assistance.

• Checklists and registration brochures are maintained to assistapplicants in the registration process and may be found at:http://www.grants.gov/applicants/get_registered.jsp.

• When submitting electronically via www.Grants.gov, applicantsmust comply with all due dates AND times referenced in Section

IV.3. Submission Dates and Times.

• For applicants that must demonstrate proof of non-profit statusbefore the award date, ACF strongly suggests that proof of non-profit status be attached to the electronic application. Proof of

20


http://www.grants.gov/applicants/get_registered.jsp





non-profit status and any other required documentation may bescanned and attached as an "Other Attachment." Acceptabletypes of proof of non-profit status are stated earlier in thissection.

• The Grants.gov website complies with Section 508 of theRehabilitation Act of 1973. Grants.gov webpages are designed towork with assistive technologies such as screen readers. If anapplicant uses assistive technology and is unable to access anymaterial on the site, email the www.Grants.gov contact center [email protected] for assistance.

Hard Copy Submission

Applicants that are submitting their application in paper format shouldsubmit one original and two copies of the complete application. The

original and each of the two copies must include all required forms,certifications, assurances, and appendices, be signed by an authorizedrepresentative, and be unbound. The original copy of the applicationmust have original signature(s).

Non-Federal Reviewers

Since ACF will be using non-Federal reviewers in the review process,applicants have the option of omitting from the application copies (notthe original) specific salary rates or amounts for individuals specified inthe application budget as well as Social Security Numbers, if otherwise

required for individuals. The copies may include summary salaryinformation.

If applicants are submitting their application electronically, ACF willomit the same specific salary rate information from copies made foruse during the review and selection process.

3. Submission Dates and Times:

Due Date for Applications: 03/12/2008

Explanation of Due Dates

The due date for receipt of applications is referencedabove. Applications received after 4:30 p.m., eastern time, on thedue date will be classified as late and will not be considered in thecurrent competition.

21





Applicants are responsible for ensuring that applications are mailed orhand-delivered or submitted electronically well in advance of theapplication due date and time.

Mail

Applications that are submitted by mail must be received no later than4:30 p.m., eastern time, on the due date referenced above at theaddress listed in Section IV.6.

Hand Delivery

Applications hand carried by applicants, applicant couriers, otherrepresentatives of the applicant, or by overnight/express mail couriersmust be received on or before the due date referenced above, betweenthe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IV.6., between Monday and Friday (excluding

Federal holidays).


Applications submitted electronically via Grants.gov must be submittedno later than 4:30 p.m., eastern time, on the due date referencedabove.

ACF cannot accommodate transmission of applications by facsimile oremail.

Late Applications

Applications that do not meet the requirements above are consideredlate applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.

ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIME,ON THE DUE DATE WILL NOT BE CONSIDERED FOR

COMPETITION.

Extension of Deadlines

ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of mail service; or in other rare cases. Adetermination to extend or waive deadline requirements rests with theChief Grants Management Officer.

Receipt acknowledgement for application packages will not be providedto applicants who submit their package via mail, courier services, or by

22



hand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.

Checklist

You may use the checklist below as a guide when preparing your

application package.

What toSubmit

RequiredContent Required Form or Format

When toSubmit

SF-424 SeeSectionIV.2

Seehttp://www.acf.hhs.gov/grants/grants_resources.html

Byapplicationdue date.

SF-424A SeeSectionIV.2



Table of Contents

SeeSection V

Found in Section V. Byapplicationdue date.

SF-424B SeeSectionIV.2



Resolution SeeSections Iand III

Found in Sections I and III. To be submitted by allapplicants. See ANA Definitions in Section I.



SeeSectionsIV.2 andV

Found in Sections IV.2 and V By date of award.

Governing BoardMembershipDocumentation

SeeSection Iand III

Found in Sections I and III. Byapplicationdue date.

CertificationRegardingMaintenance of

Effort

SeeSectionIV.2


By date of award.

CertificationRegardingLobbying

SeeSectionIV.2


By date of award.

CertificationRegardingEnvironmental

SeeSection

Seehttp://www.acf.hhs.gov/grants/grants_resources.h

By date of award.

23



























Tobacco Smoke IV.2 tml

GrantApplication DataSummary(GADS) Form

SeeSectionIV.2

Found in Section IV.2. Seehttp://www.acf.hhs.gov/programs/ana


A-133 Auditor'sOpinion Letter


Found in Sections IV.2 and V. Byapplicationdue date.

Indirect CostAgreement

SeeSection V


Non-FederalShare Waiver

Request

SeeSection

IV.2

Found in Section IV.2. Byapplication

due date.

Letters of Support

SeeSection V


Non-FederalResources

SeeSection V


Third-PartyAgreements

SeeSection V

Found in Section V. Byapplication

due date.

ANA ProjectAbstract Form


Found in Sections IV.2 and V. Form may be foundathttp://www.acf.hhs.gov/programs/ana/programs/f orms.html


Project Narrative SeeSectionsIV.2 andV


ANA Objective

Work Plan(OWP) Form

See

SectionsIV.2 andV

Found in Sections IV.2 and V. Form may be found

athttp://www.acf.hhs.gov/programs/ana/programs/f orms.html

By

applicationdue date.

Budget andBudgetJustification


Found in Sections IV.2 and V Byapplicationdue date.

24


http://www.acf.hhs.gov/programs/ana



http://www.acf.hhs.gov/programs/ana/programs/forms.htm






http://www.acf.hhs.gov/programs/ana




OtherAttachments

SeeSection V

Found in Section V. Supplemental supportdocumentation including but not limited to: jobdescriptions, resumes, maps, organizational chart,etc.


Additional Forms


What toSubmit


When toSubmit

Survey onEnsuringEqualOpportunityforApplicants

See form. Seehttp://www.acf.hhs.gov/grants/grants_resources.html


4. Intergovernmental Review of Federal P rograms:

This program is not subject to Executive Order 12372,"Intergovernmental Review of Federal Programs," or 45 CFR Part 100,"Intergovernmental Review of Department of Health and HumanServices Programs and Activities".

5. Funding Restrictions:

Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, and similarexpenses incurred solely to raise capital or obtain contributions, areunallowable.

Grant awards will not allow reimbursement of pre-award costs.

ANA Does Not Fund:

• Activity in support of any foreseeable litigation against theUnited States Government that is unallowable under the Office of Management and Budget (OMB) Circulars A-87 and A-122.

• Projects that allow any one community or region to receive adisproportionate share of the funds available for award. Whenmaking decisions on grant awards ANA will assess and consider

25







whether the community or region is already receiving funding fora SEDS, Native Language, or Environmental project from ANA.

• Applicants that submit a project that is essentially identical orsimilar in whole or in part to previously funded projects.

• Projects that are essentially identical or similar in whole or inpart to previously funded projects in the same community.

• Projects that would require funding on an indefinite orrecurring basis. This determination will be made after anapplicant is deemed eligible for ANA funding as set forth in 45CFR 1336, Subpart C, but before funding decisions are complete.

• Projects in which a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native American

organizations that are otherwise eligible to apply for ANAfunding. However, ANA will fund T/TA requested by a grantee forits own use or for its members' use (as in the case of aconsortium), when T/TA is necessary to carry out the projectobjectives.

• The purchase of real property or construction activities that arenot authorized by the Native American Programs Act of 1974, asamended.

• Core Administration (see Definitions) functions, or other

activities, that essentially support only the applicant's ongoingadministrative functions and are not related to the proposedproject.

• Projects originated and designed by consultants who provide amajor role for themselves and are not members of the applicantorganization, Tribe or Village.

• Projects that do not further the three inter-related ANA goals of economic development, social development and culturalpreservation or are unlikely to be successful based on the

proposed project approach and implementation strategy.

• Major renovations and alterations are not authorized under theNative American Programs Act of 1974, as amended. Minoralterations, as defined by this program announcement, may beallowable.

26



• Projects that request funds for feasibility studies, business plans,marketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-range developmentplan.

• Projects that seek to revive Native languages that do not haveany living speakers.

• The support of ongoing social service delivery programs or theexpansion, or continuation, of existing social service deliveryprograms.

• Activities by a consortium of Tribes that duplicate activities forwhich a consortium member Tribe also receives funding fromANA.

• Projects that contain contingency activities (such as Federal orState agency approval, securing project site, or pending courtcase decision) that impede or indefinitely delay the ongoingprogress of the project. Applicants must demonstrate the projectplanning considered potential contingency activities and providesan adequate assurance such activities will not impede projectcompletion.

6. Other Submission Requirements:

Please see Sections IV.2 and IV.3 for deadline information and other

application requirements.

Submit applications to one of the following addresses:

Submission by Mail

Tim ChappelleU.S. Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor - EastWashington, DC 20447

Hand Delivery

Tim ChappelleU.S. Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants Management

27



ACF Mail Room - Second Floor Loading DockAerospace Center - 901 D Street, SW.Washington, DC 20024


Please see Section IV.2 for guidelines and requirements whensubmitting applications electronically via http://www.Grants.gov.

V. APP LICATION REVIEW INFORMATION

The Paperwork Reduction Act of 1995 (P .L. 104-13)

Public reporting burden for this collection of information is estimated to

average 40 hours per response, including the time for reviewinginstructions, gathering and maintaining the data needed and reviewingthe collection information.

The project description is approved under OMB control number 0970-0139, which expires 4/30/2010.

An agency may not conduct or sponsor, and a person is not requiredto respond to, a collection of information unless it displays a currentlyvalid OMB control number.

1. Criteria:

Part I THE PROJECT DESCRIPTION OVERVIEW

PURPOSE

The project description provides the majority of information by whichan application is evaluated and ranked in competition with otherapplications for available assistance. The project description should beconcise and complete. It should address the activity for which Federalfunds are being requested. Supporting documents should be includedwhere they can present information clearly and succinctly. In

preparing the project description, information that is responsive toeach of the requested evaluation criteria must be provided. Awardingoffices use this and other information in making their fundingrecommendations. It is important, therefore, that this information beincluded in the application in a manner that is clear and complete.

GENERAL EXPECTATIONS AND INSTRUCTIONS

28





ACF is particularly interested in specific project descriptions that focuson outcomes and convey strategies for achieving intendedperformance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibitsare not required. Cross-referencing should be used rather than

repetition. Supporting information concerning activities that will not bedirectly funded by the grant or information that does not directlypertain to an integral part of the grant-funded activity should beplaced in an appendix.

Part II GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJECTDESCRIPTION

INTRODUCTION

Applicants that are required to submit a full project description shallprepare the project description statement in accordance with thefollowing instructions while being aware of the specified evaluationcriteria. The text options give a broad overview of what the projectdescription should include while the evaluation criteria identify themeasures that will be used to evaluate applications.

TABLE OF CONTENTS

List the contents of the application including corresponding pagenumbers.

PROJECT SUMMARY/ABSTRACT

Provide a summary of the project description (one page or less) withreference to the funding request.

OBJECTIVES AND NEED FOR ASSISTANCE

Clearly identify the physical, economic, social, financial, institutional,and/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such asletters of support and testimonials from concerned interests other thanthe applicant, may be included. Any relevant data based on planningstudies should be included or referred to in the endnotes/footnotes.Incorporate demographic data and participant/beneficiary information,as needed. In developing the project description, the applicant mayvolunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated),some of which may be outside the scope of the programannouncement.

29



RESULTS OR BENEFITS EXPECTED

Identify the results and benefits to be derived.

For example, applicants are encouraged to describe the qualitative andquantitative data collected, how this data will measure progress

towards the stated results and benefits, and how impact indicatorsunder language projects can be monitored, evaluated and verified.

APPROACH

Outline a plan of action that describes the scope and detail of how theproposed work will be accomplished. Account for all functions oractivities identified in the application. Cite factors that might accelerateor decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in cost

or time, or extraordinary social and community involvement.

Provide quantitative monthly or quarterly projections of theaccomplishments to be achieved for each function or activity in suchterms as the number of people to be served and the number of activities accomplished.

When accomplishments cannot be quantified by activity or function,list them in chronological order to show the schedule of accomplishments and their target dates.

If any data is to be collected, maintained, and/or disseminated,clearance may be required from OMB. This clearance pertains to any"collection of information that is conducted or sponsored by ACF."

Provide a list of organizations, cooperating entities, consultants, orother key individuals who will work on the project along with a shortdescription of the nature of their effort or contribution.

EVALUATION

Provide a narrative addressing how the conduct of the project and theresults of the project will be evaluated. In addressing the evaluation

of results, state how you will determine the extent to which the projecthas achieved its stated objectives and the extent to which theaccomplishment of objectives can be attributed to the project. Discussthe criteria to be used to evaluate results, and explain themethodology that will be used to determine if the needs identified anddiscussed are being met and if the project results and benefits arebeing achieved. With respect to the conduct of the project, define the

30



procedures to be employed to determine whether the project is beingconducted in a manner consistent with the work plan presented anddiscuss the impact of the project's various activities that address theproject's effectiveness.

GEOGRAPHIC LOCATIONDescribe the precise location of the project and boundaries of the areato be served by the proposed project. Maps or other graphic aids maybe attached.

ADDITIONAL INFORMATION

The following are requests for additional information that must beincluded in the application:

ELIGIBILITY CERTIFICATION

Applicants must provide the following as certification of theireligibility under this program announcement. Please provide:

PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are required tosubmit proof of their non-profit status.


• A reference to the applicant organization's listing in theIRS's most recent list of tax-exempt organizations

described in the IRS Code.


• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthe applicant organization has non-profit status and thatnone of the net earnings accrue to any privateshareholders or individuals.

• A certified copy of the organization's certificate of

incorporation or similar document that clearly establishesnon-profit status.

• Any of the items in the subparagraphs immediately abovefor a State or national parent organization and a statementsigned by the parent organization that the applicantorganization is a local non-profit affiliate.

31



When applying electronically, we strongly suggest that youattach your proof of non-profit status with your electronicapplication.

STAFF AND POSITION DATA

Provide a biographical sketch and job description for each keyperson appointed. Job descriptions for each vacant key positionshould be included as well. As new key staff is appointed,biographical sketches will also be required.

ORGANIZATIONAL PROFILESProvide information on the applicant organization(s) andcooperating partners, such as: organizational charts; financialstatements; audit reports or statements from Certified PublicAccountants/Licensed Public Accountants; EmployerIdentification Number(s); contact persons and telephone

numbers; names of bond carriers; child care licenses and otherdocumentation of professional accreditation; information oncompliance with Federal/State/local government standards;documentation of experience in the program area; and, otherpertinent information.

THIRD-PARTY AGREEMENTSProvide written and signed agreements between grantees andsubgrantees, or subcontractors, or other cooperating entities.These agreements must detail the scope of work to be

performed, work schedules, remuneration, and other terms and

conditions that structure or define the relationship.

LETTERS OF SUPPORTProvide statements from community, public, and commercialleaders that support the project proposed for funding. Allsubmissions should be included in the application package or bythe application deadline.

BUDGET AND BUDGET JUSTIFICATION

Provide a budget with line-item detail and detailed calculations foreach budget object class identified on the Budget Information Form(SF-424A or SF-424C). Detailed calculations must include estimationmethods, quantities, unit costs, and other similar quantitative detailsufficient for the calculation to be duplicated. If matching is arequirement, include a breakout by the funding sources identified inBlock 15 of the SF-424.

32



Provide a narrative budget justification that describes how thecategorical costs are derived. Discuss the necessity, reasonableness,and allocation of the proposed costs.

GENERAL

Use the following guidelines for preparing the budget and budget justification. Both Federal and non-Federal resources (whenrequired) shall be detailed and justified in the budget and budgetnarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts andcomputations be presented in a columnar format: first column,object class categories; second column, Federal budget; nextcolumn(s), non-Federal budget(s); and last column, totalbudget. The budget justification should be in a narrative form.

PERSONNELDescription: Costs of employee salaries and wages.

Justification: Identify the project director or principalinvestigator, if known at the time of application. For each staff person, provide: the title; time commitment to the project inmonths; time commitment to the project as a percentage or full-time equivalent; annual salary; grant salary; wage rates;etc. Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to

be financed by the applicant.

FRINGE BENEFITSDescription: Costs of employee fringe benefits unless treated aspart of an approved indirect cost rate.

Justification: Provide a breakdown of the amounts andpercentages that comprise fringe benefit costs such as healthinsurance, FICA, retirement insurance, taxes, etc.

TRAVELDescription: Costs of project-related travel by employees of theapplicant organization. (This item does not include costs of consultant travel).

Justification: For each trip show: the total number of traveler(s); travel destination; duration of trip; per diem;mileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If

33



appropriate for this project, travel costs for key staff to attendACF-sponsored workshops should be detailed in the budget.

EQUIPMENTDescription: "Equipment" means an article of nonexpendable,

tangible personal property having a useful life of more than oneyear and an acquisition cost that equals or exceeds the lesserof: (a) the capitalization level established by the organizationfor the financial statement purposes, or (b) $5,000. (Note:Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments,accessories, or auxiliary apparatus necessary to make it usablefor the purpose for which it is acquired. Ancillary charges, suchas taxes, duty, protective in-transit insurance, freight, andinstallation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accounting

practices.)

Justification: For each type of equipment requested provide: adescription of the equipment; the cost per unit; the number of units; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equipment after the project ends. Anapplicant organization that uses its own definition for equipmentshould provide a copy of its policy, or section of its policy, thatincludes the equipment definition.

SUPPLIES

Description: Costs of all tangible personal property other thanthat included under the Equipment category.

Justification: Specify general categories of supplies and theircosts. Show computations and provide other information thatsupports the amount requested.

CONTRACTUALDescription: Costs of all contracts for services and goods exceptfor those that belong under other categories such as equipment,supplies, construction, etc. Include third-party evaluation

contracts, if applicable, and contracts with secondary recipientorganizations, including delegate agencies and specific project(s)and/or businesses to be financed by the applicant.

Justification: Demonstrate that all procurement transactions willbe conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFR

34



proposal. The summary must include a brief statement of need, theproject goal, project objectives and impact indicators. The Abstractmust clearly indicate the Priority Area (Category I) under which theapplicant is submitting the application for funding consideration.

OBJECTIVES AND NEED FOR ASSISTANCE - 18 pointsNeed for Assistance: This criterion will be evaluated to the extentthe applicant describes the community to be served by the project,identifies the community goal(s), defines the need, describescommunity involvement and relates the project goal to the communitygoal(s).

Identification of Community (2 points): Provide appropriatebackground information on the community to be served, including:geographic location of the project, where the project will beadministered and a description of the community to be served by theproject. A description of the community can include, but is not limitedto, the following: (1) a description of the population segment withinthe community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including theboundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.

Describe the known status of the Native American language(s) in thecommunity. Indicate how many known speakers of the language(s)

are in the community.Applicants from national and regional Native organizations mustdescribe their organizational membership. Explain how theorganization serves and impacts Native communities.

Community Goals (2 points): Provide information on the community'slong-range goals. Information can include, but is not limited to,materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.

Statement of Need (3 points): A statement of need is a clear, concise

and precise description of the nature, scope, and severity of aproblem. Create a statement of need that identifies the specificphysical, economic, social, financial, governmental, institutional,Native language or cultural challenges of the applicant to be addressedby the proposed project. Provide a detailed description of anycircumstances or barriers that have prevented the collection of community language data.

37



government entities. Identify potential challenges and explainthe contingency plan that will be implemented to overcome thosechallenges. The contingency plan should ensure the project will besuccessfully completed within the proposed funded timeframe.

Sustainability Plan (5 points): Establish whether the project will becompleted, self-sustaining, or funded by other than ANA funds at theend of the project period. If the project is to be completed, explainwhy the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example, explain howa self-sustaining project will generate sufficient funds to continue.

Objective Work Plan (20 points): The ANA Objective Work Plan (OWP)form is the blueprint for the project. The OWP provides detaileddescriptions of the project goal, the project objectives, supporting

activities and the results and benefits to be expected. It provides thewhat, how, when, where, and by whom of the project. As such, it is astand-alone document that should provide sufficient information for anapplication reviewer, ANA staff, or a project manager to understandthe project and how it will be implemented. The OWP is the basis forreporting on the project.

A project cannot exceed three objectives per project period. Completean ANA OWP form for each objective per budget period. If submittingan electronic application some objectives will require more than oneform. In addition, some objectives may last more than one budget

period. Ensure the objective is correctly stated in the OWP, theproject narrative and on the ANA Abstract form.

The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will beaccomplished. Each objective should be Specific, Measurable,Achievable, Results-oriented and Time-bound (SMART).

For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of theproject. Include specific and significant activities (e.g., hiring staff,

developing first draft), ongoing activities (e.g., meetings and classes),the submission of required ANA reports and attendance at ANA post-award training. Especially useful are activities that show progressand/or results on a quarterly basis. Explain how the activities outlinedin the OWP will lead to the successful achievement of the projectobjectives and goal.

39



Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, video, and/or printedmaterials developed in whole or in part with ANA funds.

A consortium applicant must identify the consortium membership and

describe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentationsigned by the membership supporting the ANA application. ANA willnot fund activities by a consortium of Tribes that duplicate activities forwhich member Tribes also receive funding from ANA. Include a copyof the consortia legal agreement or memoranda of agreement.

List all of the applicant's partners that will be providing support to theproject's implementation. Include information on the current

organizational relationship between the applicant and partner. Theexperience and expertise of these partners must align with theactivities stated in the OWP that they will be supporting. Thisinformation should state the nature, amount and conditions underwhich another agency, organization or individual will support a projectfunded by ANA.

Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current and

future staff will manage the proposed project. Full project positiondescriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identified key positions or individualswill be included as an attachment. Project positions discussed inthis section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to givepreference to qualified Native Americans, in accordance with applicablelaws, in hiring project staff and in contracting services under anapproved ANA grant.

RESULTS OR BENEFITS EXPECTED - 7 points

Project Impact/ Evaluation: This criterion will be evaluated to theextent the applicant addresses the relationship between the projectgoal and the impact indicators.

ANA conducts on-site community impact evaluations during the lastquarter of the project period. Impact evaluations provide grantees theopportunity to share, through qualitative and quantitative information,

41



how the project goal and objectives were accomplished and how theidentified community was impacted by the ANA-funded project. Thisinformation is then submitted in an annual report to Congress.

Impact Indicators (7 points): Impact indicators are measurement

descriptions used to verify the achievement of the project goal and areseparate and distinct from the results and benefits section of theOWP. ANA uses impact indicators to determine if a grantee hasachieved the expected project goal. Impact is defined as the changein physical, economic, social, financial, governmental, institutional,behavioral, Native language or cultural conditions as a result of theproject.

Each applicant must submit three impact indicators. Two of the threeproject indicators are standard and required across all ANA programsand the third is directly related to the project goal. The required,

standard ANA impact indicators are: (1) the number of partnershipsformed; and (2) the amount of leveraged resources (see Definitions).The third required impact indicator is used to track the success of theproject in achieving the project goal and is developed by theapplicant. Discuss how this impact indicator relates to the projectgoal. For each impact indicator submitted provide a system to trackthe indicator and a target number. Explain the rationale used tochoose the target number. Impact indicators are tracked throughoutthe grant and are reported on quarterly.

BUDGET AND BUDGET JUSTIFICATION - 15 points

Budget and Budget Justification/ Cost Effectiveness: Thiscriterion will be evaluated to the extent the applicant providesinformation on the Federal funds request, applicant match requirementand reasonableness of costs. ANA requires applicants to submit anitemized budget for the costs associated with the successfulaccomplishment of the project objectives and goal. The budget mustinclude estimated costs, a budget justification and information on costeffectiveness.

Budget (5 points): Submit itemized budgets that list the Federal

request and applicant match requirement. An itemized budget mustbe submitted for each budget period. These budgets should alignwith each Object Class Category listed under Section B-BudgetCategories of the "Budget Information-Non Construction Programs" onthe SF-424A form. These sections are explained in Section II of thisprogram announcement.

42



The following is important to consider when preparing thebudget: personnel costs should reflect the time needed to hire staff -if key personnel need to be hired and the hiring process is twomonths, then calculate the salary based on ten months, rather thantwelve; include travel expenses for the chief financial officer and

project director to attend a regional ANA post-award training; includelocal travel (e.g., mileage for local meetings) in the Other budgetcategory, not in the Travel budget category.

Budget Justification/Cost Effectiveness (10 points):Submit justification narratives that support and align with the Federaland applicant match requirement. The justification should identifyhow the calculations for each of the line items were developed andexplain how they are important to the project. Include the necessarydetails to facilitate the determination of allowable costs and therelevance of these costs to the proposed project.

Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA resources.Indicate how the proposed budget aligns with regional costs and whyfunding is necessary to resolve the statement of need. Identify sourceor include documentation of price quotations, where possible.

Identify the source of the required applicant match and providedocumentation in the form of letters of commitment (seeDefinitions).

Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwiseseek credit for indirect costs. The agreement must have all costsbroken down by category so ANA reviewers can be certain that nobudgeted line items are included in the indirect cost pool. Applicantsthat do not submit a current Indirect Cost Rate Agreement may not beable to claim the allowable cost, may have the grant award amountreduced, or may experience a delay in the grant award.

2. Review and Selection Process:

No grant award will be made under this announcement on the basis of an incomplete application.

Initial ACF Screening: Each application will be screened to determinewhether it was received by the closing date and time and whether therequested amount exceeds the stated ceiling. Late applications orthose exceeding the funding limit will be returned to the applicantswith a notation that they were unacceptable and will not be reviewed.

43



Initial ANA Screening: Each application submitted under this programannouncement will undergo a pre-review screening to determine: (1)the applicant has submitted a current signed and dated resolution fromthe governing body; and (2) if the applicant is not a Federallyrecognized Tribe or Alaska Native Village government, the applicant

has submitted proof that a majority of the board of directors isrepresentative of the community to be served. An applicationthat does not meet one of the above elements will be determined to beincomplete and excluded from the competitive review process.Applicants with incomplete applications will be notified by mail within30 business days from the closing date of this program announcement.ANA staff cannot respond to requests for information regarding fundingdecisions prior to the official applicant notification. After theCommissioner of ANA has made decisions on all applications,unsuccessful applicants will be notified in writing within 90 days. If pertinent, the notification will present the application weaknessesidentified during the review process. Applications are not ranked basedon general financial need. Applicants who are initially excluded fromcompetition because of ineligibility may appeal the decision. Applicantsmay also appeal an ANA decision that an applicant's proposedactivities are ineligible for funding consideration. The appeals processis stated in the final rule published in the Federal Register (FR) onAugust 19, 1996 (61 FR 42817 and 45 CFR Part 1336, Subpart C).

Competitive Review Process: Applications that pass the initial ACF andANA screening process will be analyzed, evaluated and rated by an

independent review panel on the basis of the evaluation criteriaspecified below. The evaluation criteria were designed to analyze andassess the quality of a proposed community-based project, thelikelihood of its success, and the ability to monitor and evaluatecommunity impact and long-term results. The evaluation criteria andanalysis are closely related and are wholly considered in judging theoverall quality of an application. Applications will be evaluated inaccordance with the program announcement criteria and ANA'sprogram areas of interest. A determination will be made as to whetherthe proposed project is an effective use of Federal funds.

Application Review Criteria: ANA's six evaluation criteria categoriesare: Project Summary; Need for Assistance; Project Approach;Organizational Capacity; Project Impact/Evaluation; and Budget andBudget Justification/Cost Effectiveness.

Application Consideration: The Commissioner's funding decision isbased on: an analysis of the application by the review panel, panel

44



review scores and comments; an analysis by ANA staff; a review of ANA administrative policies and funding restrictions; a review of previous ANA grantee past performance; comments of State andFederal agencies having contract and grant performance-relatedinformation and other interested parties; and geographic distribution.

The Commissioner makes grant awards consistent with the purpose of the NAPA (42 U.S.C. Section 2991 et seq.), all relevant statutory andregulatory requirements, this program announcement, and theavailability of appropriated funds. The Commissioner reserves the rightto award more, or less, than the funds described or under suchcircumstances as may be deemed to be in the best interest of theFederal Government. Applicants may be required to reduce or modifythe scope of projects based on the amount of the approved award.

Please reference Section IV.2 for information on non-Federal reviewersin the review process.

Approved but Unfunded Applications

Applications that are approved but unfunded may be held over forfunding in the next funding cycle, pending the availability of funds, fora period not to exceed one year.

3. Anticipated Announcement and Award Dates:

Not Applicable

VI. AWARD ADMINI STRATION INFORMATION

1. Award Notices:

The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundsgranted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, thenon-Federal share to be provided (if applicable), and the total projectperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via postal mail.

Following the finalization of funding decisions, organizations whoseapplications will not be funded will be notified by letter, signed by theProgram Office head.

2. Admin istrative and National Policy Requirements:

Grantees are subject to the requirements in 45 CFR Part 74 (non-governmental) or 45 CFR Part 92 (governmental).

45



Direct Federal grants, sub-award funds, or contracts under this ACFprogram shall not be used to support inherently religious activitiessuch as religious instruction, worship, or proselytization. Therefore,organizations must take steps to separate, in time or location, theirinherently religious activities from the services funded under this

program. Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federalfunding of inherently religious activities, can be found at the HHS website at: http://www.hhs.gov/fbci/waisgate21.pdf .

A faith-based organization receiving HHS funds retains itsindependence from Federal, State, and local governments, and maycontinue to carry out its mission, including the definition, practice, andexpression of its religious beliefs. For example, a faith-basedorganization may use space in its facilities to provide secular programsor services funded with Federal funds without removing religious art,

icons, scriptures, or other religious symbols. In addition, a faith-basedorganization that receives Federal funds retains its authority over itsinternal governance, and it may retain religious terms in itsorganization's name, select its board members on a religious basis,and include religious references in its organization's missionstatements and other governing documents in accordance with allprogram requirements, statutes, and other applicable requirementsgoverning the conduct of HHS funded activities.

Faith-based and community organizations may reference the"Guidance to Faith-Based and Community Organizations on Partneringwith the Federal Government" at:http://www.whitehouse.gov/government/fbci/guidance/index.html.

HHS Grants Policy Statement

The HHS Grants Policy Statement (GPS) is the Department of Healthand Human Services new single policy guide for discretionary grantsand cooperative agreements. Unlike previous HHS policy documents,the GPS is intended to be shared with and used by grantees. Itbecame effective October 1, 2006 and is applicable to all OperatingDivisions (OPDIVS), such as the Administration for Children and

Families (ACF), except the National Institutes of Health (NIH). The GPScovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requirements.Appendices include a glossary of terms and a list of standardabbreviations for ease of reference. The GPS may be accessed athttp://www.acf.hhs.gov/grants/grants_resources.html.

3. Reporting Requirements:

46

http://www.hhs.gov/fbci/waisgate21.pdf

http://www.whitehouse.gov/government/fbci/guidance/index.html







VII I. OTHER INFORMATION

Priority Area 2:

Category II - Native Language Project Planning

Description

The purpose of a Category II - Native Language Planning Project is toencourage Tribes and Native organizations to plan and design Native

language projects. Applicants are encouraged to develop a projectthat results in a comprehensive plan to preserve the Native languagethat uses current community language assessment data, reviewsinnovative methods that bring older and younger Native Americanstogether to teach and learn the language, and considers all essentialelements needed to sustain and implement a language project.Category II-Planning Projects are for planning and design only and donot include activities that call for direct language learning orinstruction. Program areas of interest include:

• Projects to plan and design Master/Apprentice programs;• Projects to plan and design comprehensive Native language

immersion programs for a language nest or survival school;• Projects that plan, design and test curriculum for students,

parents and language instructors;• Projects that plan and design teaching materials;

• Projects that plan and design multi-media language learningtools;

• Projects that plan and design teacher certification programs.



Anticipated Total Priority Area $1,000,000

48



Funding:


Ceiling on Amount of I ndividual

Awards:


Floor on Amount of Individual

Awards:






12-month project and budget period or

24-month project with two 12-month budget periods.





Eligible applicants include Federally recognized Indian Tribes; consortiaof Indian Tribes; incorporated non-Federally recognized Tribes;incorporated non-profit multi-purpose community-based Indianorganizations; Urban Indian Centers; national or regional incorporatednon-profit Native American organizations with Native Americancommunity-specific objectives; Alaska Native Villages, as defined inthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-profit Alaska Native RegionalCorporations/Associations in Alaska with Village-specific projects; non-profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; publicand non-profit private agencies serving Native peoples from Guam,

49



American Samoa, or the Commonwealth of the Northern MarianaIslands (the populations served may be located on these islands or inthe United States); Tribally controlled Community Colleges, Triballycontrolled Post-Secondary Vocational Institutions, and colleges anduniversities located in Hawaii, Guam, American Samoa or the

Commonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native communityentities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.





Grantees are required to meet a non-Federal share of the projectcosts, in accordance with 42 U.S. 2991 b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF share andthe non-Federal share. The non-Federal share may be met by cash orin-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For example, inorder to meet the match requirements, a project with a total approved

project cost of $125,000, requesting $100,000 in ACF funds, mustprovide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed theamount of the required match. Failure to provide the required amountwill result in the disallowance of Federal funds. A lack of supportingdocumentation at the time of application will not exclude theapplication from competitive review.


3. Other:



50




Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not be considered for funding underthis announcement.

Applications, including Tribally authorized components and divisions,must include a Resolution (a formal decision voted on by the officialgoverning body) approving the application. The Resolution must becurrent, signed, dated and cover the entire project period.Applications that do not include a complete Resolution will beconsidered non-responsive and the application will not be considered

for competition.

If the applicant is not a Federally recognized Tribe or Alaska NativeVillage government, applications that do not include proof that amajority of the governing board individuals are representative of thecommunity to be served will be considered non-responsive and will notbe considered for competition.



Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor - WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]


Application Submission: ANA will only accept one application pereligible entity. A complete application consists of all Required Forms(Federal and ANA), Project Narrative (a comprehensive response tothe ANA evaluation criteria), a Budget Narrative and OtherAttachments. Applicants may not exceed 40 pages in their project

51





narrative. A project narrative that exceeds this page restriction will nothave excess pages copied for competition. OtherAttachments (required and optional) are considered supportdocumentation and should be kept to a minimum.

The ANA evaluation criteria is to be presented in the following order:Criterion One-Project Summary; Criterion Two-Need for Assistance;Criterion Three-Project Approach; Criterion Four-OrganizationalCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.

Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract providescrucial project information in a concise format and is used by theindependent review panel, ANA staff and the Commissioner during allphases of the review process. The project summary section of the

abstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the project goal,project objectives and impact indicators. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html


For applicants with an annual expenditure of $500,000 or more of

Federal funds, please include the Supplemental Schedule of Expenditures of Federal Awards section of the most recent audit.

Applicants must submit the ANA Grant Application Data Summary(GADS) form (OMB No. 0970-0328). Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html



D-U-N-S Requirement

52











All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federal policyapplicable to all Federal grant applicants. The policy requires Federalgrant applicants to provide a D-U-N-S number when applying for

Federal grants or cooperative agreements on or after October 1,2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.

Please ensure that your organization has a D-U-N-S number. You mayacquire a D-U-N-S number at no cost by calling the dedicated toll-freeD-U-N-S number request line at 1-866-705-5711 or you may request

a number on-line at http://www.dnb.com.




• A reference to the applicant organization's listing in the IRS'smost recent list of tax-exempt organizations described in the IRS

Code.




• Any of the items in the subparagraphs immediately above for aState or national parent organization and a statement signed bythe parent organization that the applicant organization is a localnon-profit affiliate.


53









Forms, Assurances, and Certifications The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. Inaddition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process forawards under this announcement.

Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for FederalAssistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption form must be submitted. All forms may be reproducedfor use in submitting applications. Applicants must sign and return theappropriate standard forms with their application. The Protection of Human Subjects Assurance Identification/IRB Certification/Declaration

of Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If any fundshave been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or an

employee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarantee aloan, the applicant shall complete and submit Standard Form (SF)-LLL,"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)

The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services are

54









provided. HHS grants are subject to these requirements only if theymeet the Act's specified coverage. The Act specifies that smoking isprohibited in any indoor facility (owned, leased, or contracted for)used for the routine or regular provision of kindergarten, elementary,or secondary education or library services to children under the age of

18. In addition, smoking is prohibited in any indoor facility or portionof a facility (owned, leased, or contracted for) used for the routine orregular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to children underthe age of 18. The statutory prohibition also applies if such facilitiesare constructed, operated, or maintained with Federal funds. Thestatute does not apply to children's services provided in privateresidences, facilities funded solely by Medicare or Medicaid funds,portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to comply with theprovisions of the law may result in the imposition of a civil monetarypenalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additionalinformation may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.


Applicants must make the appropriate certification of their compliancewith all Federal statutes relating to nondiscrimination. By signing andsubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete thestandard forms and the associated certifications and assurances basedon the instructions found on the forms. The forms and certificationsmay be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in theHHS Grants Policy Statement at:

http://www.acf.hhs.gov/grants/grants_resources.html.Applicants must understand that they will be held accountable for theMaintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certification andacknowledge that a signed certification will be required prior to award.

Applicants may submit a non-Federal share waiver request for all orpart of the match requirement. Requests must be submitted in

55











accordance with 45 CFR 1336.50(b) (3) of the Native AmericansProgram regulations.






Applicants to ACF may submit their applications in either electronic or

paper format. To submit an application electronically, please use thehttp://www.Grants.gov site.

When using www.Grants.gov, applicants will be able to download acopy of the application package, complete it off-line, and then uploadand submit the application via the www.Grants.gov site. ACF will notaccept grant applications via facsimile or email.

Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologies,i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, and

Gif.

IMPORTANT NOTE: Before submitting an electronic application,applicants must complete the organization registration process as wellas obtain and register "electronic signature credentials" for theAuthorized Organization Representative (AOR). Since this process maytake more than five business days, it is important to start this processearly, well in advance of the application deadline. Be sure to

complete all ww w.Grants.gov registration processes listed onthe Organization Registration Checklist, which can be found athttp://www.acf.hhs.gov/grants/registration_checklist.html.


• Electronic submission is voluntary, but strongly encouraged.

• Applicants may access the electronic application for this programat http://www.Grants.gov. There applicants can search for the

56











downloadable application package by utilizing thewww.Grants.gov FIND function.

• It is strongly recommended that applicants do not w ait

until the application deadline date to begin the application

process through w ww.Grants.gov. Applicants areencouraged to submit their applications well before the closingdate and time so that if difficulties are encountered there will stillbe sufficient time to submit a hard copy via express mail. It is

to an applicant's advantage to submit 24 hours ahead of

the closing date and time in order to address anydifficulties that may be encountered.

• To use www.Grants.gov, you, the applicant must have a D-U-N-S number and register in the Central Contractor Registry(CCR). Applicants should allow a minimum of five days to

complete the CCR registration. REMINDER: CCR registrationexpires each year and thus must be updated annually.Applicants cannot upload an application to

www.Grants.gov w ithout having a current CCRregistration AND electronic signature credentials for the

AOR.

• The electronic application is submitted by the AOR. To submitelectronically, the AOR must obtain and register electronicsignature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.


• Though applying electronically, the application must still complywith any page limitation requirements described in this programannouncement.



57



• Applicants will not receive additional point value for submitting agrant application in electronic format, nor will ACF penalize anapplicant if they submit an application in hard copy.

• If any difficulties are encountered in using www.Grants.gov,

please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at [email protected] to report the problemand obtain assistance.

• Checklists and registration brochures are maintained to assistapplicants in the registration process and may be found at:http://www.grants.gov/applicants/get_registered.jsp.

• When submitting electronically via www.Grants.gov, applicantsmust comply with all due dates AND times referenced in Section

IV.3. Submission Dates and Times.

• For applicants that must demonstrate proof of non-profit statusbefore the award date, ACF strongly suggests that proof of non-profit status be attached to the electronic application. Proof of non-profit status and any other required documentation may bescanned and attached as an "Other Attachment." Acceptabletypes of proof of non-profit status are stated earlier in thissection.

• The Grants.gov website complies with Section 508 of theRehabilitation Act of 1973. Grants.gov webpages are designed to

work with assistive technologies such as screen readers. If anapplicant uses assistive technology and is unable to access anymaterial on the site, email the www.Grants.gov contact center [email protected] for assistance.

Hard Copy Submission

Applicants that are submitting their application in paper format shouldsubmit one original and two copies of the complete application. Theoriginal and each of the two copies must include all required forms,certifications, assurances, and appendices, be signed by an authorizedrepresentative, and be unbound. The original copy of the applicationmust have original signature(s).

Non-Federal Reviewers

Since ACF will be using non-Federal reviewers in the review process,applicants have the option of omitting from the application copies (notthe original) specific salary rates or amounts for individuals specified in

58









the application budget as well as Social Security Numbers, if otherwiserequired for individuals. The copies may include summary salaryinformation.

If applicants are submitting their application electronically, ACF will

omit the same specific salary rate information from copies made foruse during the review and selection process.




The due date for receipt of applications is referencedabove. Applications received after 4:30 p.m., eastern time, on thedue date will be classified as late and will not be considered in the

current competition.

Applicants are responsible for ensuring that applications are mailed orhand-delivered or submitted electronically well in advance of theapplication due date and time.

Mail

Applications that are submitted by mail must be received no later than4:30 p.m., eastern time, on the due date referenced above at theaddress listed in Section IV.6.

Hand Delivery

Applications hand carried by applicants, applicant couriers, otherrepresentatives of the applicant, or by overnight/express mail couriersmust be received on or before the due date referenced above, betweenthe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IV.6., between Monday and Friday (excludingFederal holidays).


Applications submitted electronically via Grants.gov must be submittedno later than 4:30 p.m., eastern time, on the due date referencedabove.


Late Applications

59



Applications that do not meet the requirements above are consideredlate applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.

ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIME,

ON THE DUE DATE WILL NOT BE CONSIDERED FORCOMPETITION.


ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of mail service; or in other rare cases. Adetermination to extend or waive deadline requirements rests with theChief Grants Management Officer.

Receipt acknowledgement for application packages will not be provided

to applicants who submit their package via mail, courier services, or byhand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.

Checklist

You may use the checklist below as a guide when preparing yourapplication package.

What toSubmit


When toSubmit

SF-424 SeeSectionIV.2



SF-424A SeeSectionIV.2



Table of Contents

SeeSection V

Found in Section V Byapplicationdue date.




Resolution SeeSections Iand III



60

















Agreements Section V due date.





Project Narrative SeeSectionsIV.2 andV


ANA ObjectiveWork Plan(OWP) form




Budget and

BudgetJustification

See

SectionsIV.2 andV

Found in Sections IV.2 and V By

applicationdue date.

OtherAttachments

SeeSection V

Found in Section V. Supplemental supportdocumentation including but not limited to: jobdescriptions, resumes, maps, organizational charts,etc.


Additional Forms

Private, non-profit organizations are encouraged to submit with their

applications the survey titled "Survey on Ensuring Equal Opportunityfor Applicants" found under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html.

What toSubmit


When toSubmit

Survey onEnsuringEqualOpportunityforApplicants

See form. Seehttp://www.acf.hhs.gov/grants/grants_resources.html



This program is not subject to Executive Order 12372,"Intergovernmental Review of Federal Programs," or 45 CFR Part 100,"Intergovernmental Review of Department of Health and HumanServices Programs and Activities".

62
















Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, and similarexpenses incurred solely to raise capital or obtain contributions, are

unallowable.Grant awards will not allow reimbursement of pre-award costs.

ANA Does Not Fund:

• Activity in support of any foreseeable litigation against theUnited States Government that is unallowable under OMBCirculars A-87 and A-122.

• Projects that allow any one community or region to receive adisproportionate share of the funds available for award. When

making decisions on grant awards ANA will assess and considerwhether the community or region is already receiving funding fora SEDS, Native Language, or Environmental project from ANA.


• Projects that are essentially identical or similar in whole or inpart to previously funded projects in the same community.

• Projects that would require funding on an indefinite or recurring

basis. This determination will be made after an applicant isdeemed eligible for ANA funding as set forth in 45 CFR 1336,Subpart C, but before funding decisions are complete.

• Projects in which a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native Americanorganizations that are otherwise eligible to apply for ANAfunding. However, ANA will fund T/TA requested by a grantee forits own use or for its members' use (as in the case of aconsortium), when T/TA is necessary to carry out the project

objectives.


• Core Administration (see Definitions) functions, or otheractivities, that essentially support only the applicant's ongoing

63



administrative functions and are not related to the proposedproject.

• Projects originated and designed by consultants who provide amajor role for themselves and are not members of the applicant

organization, Tribe, or Village.

• Projects that do not further the three inter-related ANA goals of economic development, social development and culturalpreservation and projects that or are unlikely to be successfulbased on the proposed project approach and implementationstrategy.

• Major renovations and alterations activities are not authorizedunder the Native American Programs Act of 1974, as amended.Minor alterations, as defined in this announcement, may be

allowable.

• Projects that request funds for feasibility studies, business plans,marketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-range developmentplan.


• The support of ongoing social service delivery programs or the

expansion, or continuation, of existing social service deliveryprogram.

• Activities by a consortium of Tribes that duplicate activities forwhich a consortium member Tribe also receives funding fromANA.

• Projects that contain contingency activities (such as Federal orState agency approval, securing project site, or pending courtcase decision) that impede or indefinitely delay the ongoingprogress of the project. Applicants must demonstrate the project

planning considered potential contingency activities and providesadequate assurance such activities will not impede projectcompletion.


Please see Sections IV.2 and IV.3 for deadline information and otherapplication requirements.

64



Submit applications to one of the following addresses:

Submission by Mail

Tim ChappelleUS Department of Health and Human Services

Administration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor - EastWashington, DC 20447

Hand Delivery

Tim ChappelleUS Department of Health and Human ServicesOffice of Grants Management

Aerospace BuildingACF Mail Room, Second Floor Loading Dock901 D Street, SW.Washington, DC 20024





Public reporting burden for this collection of information is estimated toaverage 40 hours per response, including the time for reviewinginstructions, gathering and maintaining the data needed and reviewingthe collection information.

The project description is approved under OMB control number 0970-

0139, which expires 4/30/2010.

An agency may not conduct or sponsor, and a person is not requiredto respond to, a collection of information unless it displays a currentlyvalid OMB control number.

1. Criteria:

65





Part I THE PROJECT DESCRIPTION OVERVIEW

PURPOSE

The project description provides the majority of information by whichan application is evaluated and ranked in competition with other

applications for available assistance. The project description should beconcise and complete. It should address the activity for which Federalfunds are being requested. Supporting documents should be includedwhere they can present information clearly and succinctly. Inpreparing the project description, information that is responsive toeach of the requested evaluation criteria must be provided. Awardingoffices use this and other information in making their fundingrecommendations. It is important, therefore, that this information beincluded in the application in a manner that is clear and complete.


ACF is particularly interested in specific project descriptions that focuson outcomes and convey strategies for achieving intendedperformance. Project descriptions are evaluated on the basis of substance and measurable outcomes, not length. Extensive exhibitsare not required. Cross-referencing should be used rather thanrepetition. Supporting information concerning activities that will not bedirectly funded by the grant or information that does not directlypertain to an integral part of the grant-funded activity should beplaced in an appendix.


INTRODUCTION

Applicants that are required to submit a full project description shallprepare the project description statement in accordance with thefollowing instructions while being aware of the specified evaluationcriteria. The text options give a broad overview of what the projectdescription should include while the evaluation criteria identify themeasures that will be used to evaluate applications.

TABLE OF CONTENTS

List the contents of the application including corresponding pagenumbers.


66





Clearly identify the physical, economic, social, financial, institutional,

and/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation, such asletters of support and testimonials from concerned interests other thanthe applicant, may be included. Any relevant data based on planningstudies should be included or referred to in the endnotes/footnotes.Incorporate demographic data and participant/beneficiary information,as needed. In developing the project description, the applicant mayvolunteer or be requested to provide information on the total range of projects currently being conducted and supported (or to be initiated),

some of which may be outside the scope of the programannouncement.



For example, applicants are encouraged to describe the qualitative andquantitative data collected, how this data will measure progresstowards the stated results or benefits, and how impact indicatorsunder language projects can be monitored, evaluated and verified.

APPROACH

Outline a plan of action that describes the scope and detail of how theproposed work will be accomplished. Account for all functions oractivities identified in the application. Cite factors that might accelerateor decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in costor time, or extraordinary social and community involvement.

Provide quantitative monthly or quarterly projections of the

accomplishments to be achieved for each function or activity in suchterms as the number of people to be served and the number of activities accomplished.

When accomplishments cannot be quantified by activity or function,list them in chronological order to show the schedule of accomplishments and their target dates.

67




Provide a list of organizations, cooperating entities, consultants, or

other key individuals who will work on the project along with a shortdescription of the nature of their effort or contribution.

EVALUATION

Provide a narrative addressing how the conduct of the project and theresults of the project will be evaluated. In addressing the evaluationof results, state how you will determine the extent to which the projecthas achieved its stated objectives and the extent to which theaccomplishment of objectives can be attributed to the project. Discussthe criteria to be used to evaluate results, and explain themethodology that will be used to determine if the needs identified anddiscussed are being met and if the project results and benefits arebeing achieved. With respect to the conduct of the project, define theprocedures to be employed to determine whether the project is beingconducted in a manner consistent with the work plan presented anddiscuss the impact of the project's various activities that address theproject's effectiveness.

GEOGRAPHIC LOCATION

Describe the precise location of the project and boundaries of the areato be served by the proposed project. Maps or other graphic aids may

be attached.



ELIGIBILITY CERTIFICATIONApplicants must provide the following as certification of theireligibility under this program announcement. Please provide:

PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are required tosubmit proof of their non-profit status.


68



• A reference to the applicant organization's listing in theIRS's most recent list of tax-exempt organizationsdescribed in the IRS Code.


• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthe applicant organization has non-profit status and thatnone of the net earnings accrue to any privateshareholders or individuals.

• A certified copy of the organization's certificate of incorporation or similar document that clearly establishesnon-profit status.

• Any of the items in the subparagraphs immediately abovefor a State or national parent organization and a statementsigned by the parent organization that the applicantorganization is a local non-profit affiliate.

When applying electronically, we strongly suggest that youattach your proof of non-profit status with your electronicapplication.

STAFF AND POSITION DATAProvide a biographical sketch and job description for each key

person appointed. Job descriptions for each vacant key positionshould be included as well. As new key staff is appointed,biographical sketches will also be required.

ORGANIZATIONAL PROFILESProvide information on the applicant organization(s) andcooperating partners, such as: organizational charts; financialstatements; audit reports or statements from Certified PublicAccountants/Licensed Public Accountants; EmployerIdentification Number(s); contact persons and telephonenumbers; names of bond carriers; child care licenses and other

documentation of professional accreditation; information oncompliance with Federal/State/local government standards;documentation of experience in the program area; and, otherpertinent information.

DISSEMINATION PLAN

69



Provide a plan for distributing reports and other project outputsto colleagues and to the public. Applicants must provide adescription of the method, volume, and timing of distribution.

THIRD-PARTY AGREEMENTS

Provide written and signed agreements between grantees andsubgrantees, or subcontractors, or other cooperating entities.These agreements must detail the scope of work to be

performed, work schedules, remuneration, and other terms andconditions that structure or define the relationship.

LETTERS OF SUPPORTProvide statements from community, public, and commercialleaders that support the project proposed for funding. Allsubmissions should be included in the application package or bythe application deadline.

BUDGET AND BUDGET JUSTIFICATION

Provide a budget with line-item detail and detailed calculations foreach budget object class identified on the Budget Information Form(SF-424A or SF-424C). Detailed calculations must include estimationmethods, quantities, unit costs, and other similar quantitative detailsufficient for the calculation to be duplicated. If matching is arequirement, include a breakout by the funding sources identified inBlock 15 of the SF-424.

Provide a narrative budget justification that describes how the

categorical costs are derived. Discuss the necessity, reasonableness,and allocation of the proposed costs.

GENERALUse the following guidelines for preparing the budget and budget justification. Both Federal and non-Federal resources (whenrequired) shall be detailed and justified in the budget and budgetnarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts andcomputations be presented in a columnar format: first column,object class categories; second column, Federal budget; nextcolumn(s), non-Federal budget(s); and last column, totalbudget. The budget justification should be in a narrative form.


70



Justification: Identify the project director or principalinvestigator, if known at the time of application. For each staff person, provide: the title; time commitment to the project inmonths; time commitment to the project as a percentage or full-time equivalent; annual salary; grant salary; wage rates;

etc. Do not include the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses tobe financed by the applicant.



TRAVELDescription: Costs of project-related travel by employees of theapplicant organization. (This item does not include costs of consultant travel).

Justification: For each trip show: the total number of traveler(s); travel destination; duration of trip; per diem;mileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to attend

ACF-sponsored workshops should be detailed in the budget.EQUIPMENTDescription: "Equipment" means an article of nonexpendable,tangible personal property having a useful life of more than oneyear and an acquisition cost that equals or exceeds the lesserof: (a) the capitalization level established by the organizationfor the financial statement purposes, or (b) $5,000. (Note:Acquisition cost means the net invoice unit price of an item of equipment, including the cost of any modifications, attachments,accessories, or auxiliary apparatus necessary to make it usable

for the purpose for which it is acquired. Ancillary charges, suchas taxes, duty, protective in-transit insurance, freight, andinstallation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accountingpractices.)

Justification: For each type of equipment requested provide: adescription of the equipment; the cost per unit; the number of

71



units; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equipment after the project ends. Anapplicant organization that uses its own definition for equipmentshould provide a copy of its policy, or section of its policy, thatincludes the equipment definition.

SUPPLIESDescription: Costs of all tangible personal property other thanthat included under the Equipment category.


CONTRACTUALDescription: Costs of all contracts for services and goods exceptfor those that belong under other categories such as equipment,supplies, construction, etc. Include third-party evaluationcontracts, if applicable, and contracts with secondary recipientorganizations, including delegate agencies and specific project(s)and/or businesses to be financed by the applicant.

Justification: Demonstrate that all procurement transactions willbe conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFRPart 92 procedures, must justify any anticipated procurement

action that is expected to be awarded without competition andexceeds the simplified acquisition threshold fixed at 41 USC403(11), currently set at $100,000.

Recipients might be required to make available to ACF pre-awardreview and procurement documents, such as requests forproposals or invitations for bids, independent cost estimates,etc.

Note: Whenever the applicant intends to delegate part of theproject to another agency, the applicant must provide a detailedbudget and budget narrative for each delegate agency, byagency title, along with the required supporting informationreferred to in these instructions.

OTHEREnter the total of all other costs. Such costs, where applicableand appropriate, may include but are not limited to: insurance;food; medical and dental costs (noncontractual); professional

72



services costs; space and equipment rentals; printing andpublication; computer use; training costs, such as tuition andstipends; staff development costs; and administrative costs.

Justification: Provide computations, a narrative description and

a justification for each cost under this category.INDIRECT CHARGESDescription: Total amount of indirect costs. This categoryshould be used only when the applicant currently has an indirectcost rate approved by the Department of Health and HumanServices (HHS) or another cognizant Federal agency.

Justification: An applicant that will charge indirect costs to thegrant must enclose a copy of the current rate agreement. If theapplicant organization is in the process of initially developing orrenegotiating a rate, upon notification that an award will bemade, it should immediately develop a tentative indirect costrate proposal based on its most recently completed fiscal year, inaccordance with the cognizant agency's guidelines forestablishing indirect cost rates, and submit it to the cognizantagency. Applicants awaiting approval of their indirect costproposals may also request indirect costs. When an indirect costrate is requested, those costs included in the indirect cost poolshould not be charged as direct costs to the grant. Also, if theapplicant is requesting a rate that is less than what is allowedunder the program, the authorized representative of the

applicant organization must submit a signed acknowledgementthat the applicant is accepting a lower rate than allowed.

PROGRAM INCOMEDescription: The estimated amount of income, if any, expectedto be generated from this project.

Justification: Describe the nature, source and anticipated use of program income in the budget or refer to the pages in theapplication that contain this information.

NON-FEDERAL RESOURCESDescription: Amounts of non-Federal resources that will be usedto support the project as identified in Block 15 of the SF-424.

Justification: The firm commitment of these resources must bedocumented and submitted with the application so that theapplicant is given credit in the review process. A detailed budgetmust be prepared for each funding source.

73



TOTAL DIRECT CHARGES, TOTAL INDIRECT CHARGES, TOTALPROJECT COSTS

EVALUATION CRITERIA:

The corresponding score values indicate the relative importance that

ACF places on each evaluation criterion; however, applicants need notdevelop their applications precisely according to the order presented.Application components may be organized such that a reviewer will beable to follow a seamless and logical flow of information (i.e., from abroad overview of the project to more detailed information about howit will be conducted).

In considering how applicants will carry out the responsibilitiesaddressed under this announcement, competing applications forfinancial assistance will be reviewed and evaluated against thefollowing criteria:

PROJECT SUMMARY/ABSTRACT - 3 points

Project Summary: This criterion will be evaluated to the extent theANA Project Abstract form is present and properly completed. TheProject Abstract provides crucial project information in a conciseformat and is used by the independent review panel, ANA staff and theCommissioner during all phases of the review process. The projectsummary section of the abstract focuses on the specific purpose of theproposal. The summary must include a brief statement of need, theproject goal, project objectives and impact indicators. The Abstract

must clearly indicate the Priority Area (Category II) under which theapplicant is submitting the application for funding consideration.

OBJECTIVES AND NEED FOR ASSISTANCE - 18 points

Need for Assistance: This criterion will be evaluated to the extentthe applicant describes the community to be served by the project,identifies the community goal(s), defines the need, describescommunity involvement and relates the project goal to the communitygoal(s).

Identification of Community (2 points): Provide appropriatebackground information on the community to be served, including:geographic location of the project, where the project will beadministered and a description of the community to be served by theproject. A description of the community can include, but is not limitedto, the following: (1) a description of the population segment withinthe community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including the

74



boundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.

Describe the current status of the Native American language to be

addressed in this planning project. Current status is defined as datacompiled within the previous 36 months. The description of thecurrent status minimally includes the following information: age,gender and number of speakers; level(s) of fluency; number of firstlanguage speakers, number of second language speakers, and levelof fluency; where Native language is used, e.g., home, court system,religious ceremonies, church, media, school, governance and culturalactivities; rate of language loss or gain; and the source of data (formaland/or informal).

Fully describe existing community language programs and projects, if

any, in support of the Native American language to be addressed bythe ANA project. If the applicant has never had a language program,include a detailed explanation of what barriers or circumstancesprevented the establishment of a community language program.

Applicants from national and regional Native organizations mustdescribe their organizational membership. Explain how theorganization serves and impacts Native communities.

Community Goals (2 points): Provide information on the community'slong-range goals. Information can include, but is not limited to,

materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.

Statement of Need (3 points): A statement of need is a clear, conciseand precise description of the nature, scope, and severity of aproblem. Create a statement of need that identifies the specificphysical, economic, social, financial, governmental, institutional,Native language or cultural challenges of the applicant to be addressedby the proposed project.

Community Involvement (6 points): Describe in detail how thecommunity to be served was involved in the planning process and theorigins of the project idea. Describe the community participation inwriting the project proposal. Demonstrate and document communityand/or Tribal government support for the project. Discuss therelationship of any non-ANA funded activities supportive of theproject. Documented support is a critical element of this evaluationcriterion and includes, but is not limited to, materials such as letters of support, testimonials and community meeting minutes.

75



Project Goal (5 points): Introduce the project goal and briefly statethe project objective(s). The project goal is the specific result orpurpose expected to be accomplished over the entire project period.The project goal should directly relate to the statement of need and anidentified community goal.

APPROACH - 40 points

Project Approach: This criterion will be evaluated to the extent theapplicant includes a narrative that addresses the project strategy, thechallenges and contingency plan, the sustainability plan, and the ANAOWP form.

Project Strategy (10 points): Present a narrative on the projectstrategy and implementation plan for the entire project period. Beclear and concise. Provide a clear relationship between the proposedproject goal and the project objectives. Discuss how the projectobjectives will support and assist the achievement of the project goal.Discuss how the project goal will support and assist the achievementof the community's long-range goals.

Include a brief description how the project will determine effectivelanguage growth has occurred in the community.

Describe how the project's methodology, research data, outcomes, orother products can be shared and modified for use by other Tribes orNative communities. If this is not feasible or is culturallyinappropriate, provide the reasons. The goal is to provide

opportunities to ensure the survival and continuing vitality of Nativelanguages.

Describe how the products of the project will be preserved througharchival or other culturally appropriate methods, or the benefit of thefuture generations. Native language projects that produce audio orprint media will now include a stipulation that a copy of the productswill be provided to ANA for the language Repository. Federallyrecognized Tribes are exempt from this stipulation and may choose notto submit project products.

Project Challenges and Contingency Planning (5 points): Based onANA's project funding history and information gathered from projectimpact evaluations, ANA has determined that all projects encounterchallenges and therefore need to have a contingency plan should asignificant challenge arise. Challenges can arise because applicantsmake assumptions about critical events, conditions, and/or decisionsoutside of the control of project management. The applicant needs to

76



identify challenges that may arise during the project's initial start upand throughout the project period. Consider such challenges asthe difficulty hiring and retaining key staff, difficulty recruitingcommunity members and/or volunteers for project activities, difficultyrecruiting target audience (e.g., students, children, elders), difficulty in

securing agreed upon support from partners to provideservices/funding, planning shortfalls, possible disruption of the projecttimeline due to Tribal elections, and difficulty securing permits orlicensing from government entities. Identify potential challenges andexplain the contingency plan that will be implemented to overcomethose challenges. The contingency plan should ensure the project willbe successfully completed within the proposed funded timeframe.

Sustainability Plan (5 points): Establish whether the project will becompleted, self-sustaining, or funded by other than ANA funds at theend of the project period. If the project is to be completed, explain

why the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example, explain howa self-sustaining project will generate sufficient funds to continue.

Objective Work Plan (20 points): The ANA Objective Work Plan (OWP) form is the blueprint for the project. The OWP provides detaileddescriptions of the project goal, the project objectives, supportingactivities and the results and benefits to be expected. It provides thewhat, how, when, where, and by whom of the project. As such, it is astand-alone document that should provide sufficient information for anapplication reviewer, ANA staff, or a project manager to understandthe project and how it will be implemented. The OWP is the basis forreporting on the project.

A project cannot exceed three objectives per project period. Completean ANA OWP form for each objective per budget period. If submittingan electronic application some objectives will require more than oneform. In addition, some objectives may last more than one budgetperiod. Ensure the objective is correctly stated in the OWP, theproject narrative and on the ANA Abstract form.

The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will beaccomplished. Each objective should be Specific, Measurable,Achievable, Results-oriented and Time-bound (SMART).

For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of theproject. Include specific and significant activities (e.g. hiring staff,

77



List all sources of Federal funding the applicant currently oversees.Include information on the funding agency, purpose of the funding andamount. Provide the most recent certified signed audit letter for theorganization. If the applicant has audit exceptions, these issuesshould be discussed within this criterion, detailing any steps taken to

overcome the exceptions.

Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, video, and/or printedmaterials developed in whole or in part with ANA funds.

A consortium applicant must identify the consortium membership anddescribe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentation

signed by the membership supporting the ANA application. ANA willnot fund activities by a consortium of Tribes that duplicate activities forwhich member Tribes also receive funding from ANA. Include a copyof the consortia legal agreement or memoranda of agreement.

List all of the applicant's partners that will be providing support to theproject's implementation. Include information on the currentorganizational relationship between the applicant and partner. Theexperience and expertise of these partners must align with theactivities stated in the OWP that they will be supporting. Thisinformation should state the nature, amount and conditions under

which another agency, organization or individual will support a projectfunded by ANA.

Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current andfuture staff will manage the proposed project. Full project positiondescriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identified key positions or individualswill be included as an attachment. Project positions discussed in

this section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to givepreference to qualified Native Americans, in accordance with applicablelaws, in hiring project staff and in contracting services under anapproved ANA grant.


79



be submitted for each budget period. These budgets should alignwith each Object Class Category listed under Section B-BudgetCategories of the "Budget Information-Non Construction Programs" onthe SF-424A form. These sections are explained in Section II of thisprogram announcement.

The following is important to consider when preparing the budget:personnel costs should reflect the time needed to hire staff - if keypersonnel need to be hired and the hiring process is two months, thencalculate the salary based on ten months, rather than twelve; includetravel expenses for the chief financial officer and project director toattend a regional ANA post-award training; include local travel (e.g.,mileage for local meetings) in the Other budget category, not in theTravel budget category.

Budget Justification/Cost Effectiveness (10 points):

Submit justification narratives that support and align with the Federaland applicant match requirement. The justification should identifyhow the calculations for each of the line items were developed andexplain how they are important to the project. Include the necessarydetails to facilitate the determination of allowable costs and therelevance of these costs to the proposed project.

Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA resources.Indicate how the proposed budget aligns with regional costs and whyfunding is necessary to resolve the statement of need. Identify source

or include documentation of price quotations, where possible.


Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwiseseek credit for indirect costs. The agreement must have all costsbroken down by category so ANA reviewers can be certain that nobudgeted line items are included in the indirect cost pool. Applicants

that do not submit a current Indirect Cost Rate Agreement may not beable to claim the allowable cost, may have the grant award amountreduced, or may experience a delay in the grant award.


No grant award will be made under this announcement on the basis of an incomplete application.

81



Initial ACF Screening: Each application will be screened to determinewhether it was received by the closing date and time and whether therequested amount exceeds the stated ceiling. Late applications orthose exceeding the funding limit will be returned to the applicantswith a notation that they were unacceptable and will not be reviewed.

Initial ANA Screening: Each application submitted under this programannouncement will undergo a pre-review screening to determine: (1)the applicant has submitted a current signed and dated resolution fromthe governing body; and (2) if the applicant is not a Federallyrecognized Tribe or Alaska Native Village government, the applicanthas submitted proof that a majority of the board of directors arerepresentative of the community to be served. An applicationthat does not meet one or more of the above elements will bedetermined to be incomplete and excluded from the competitivereview process. Applicants with incomplete applications will be notified

by mail within 30 business days from the closing date of this programannouncement. ANA staff cannot respond to requests for informationregarding funding decisions prior to the official applicant notification.After the Commissioner of ANA has made decisions on all applications,unsuccessful applicants will be notified in writing within 90 days. If pertinent, the notification will present the application weaknessesidentified during the review process. Applications are not ranked basedon general financial need. Applicants who are initially excluded fromcompetition because of ineligibility may appeal the decision. Applicantsmay also appeal an ANA decision that an applicant's proposed

activities are ineligible for funding consideration. The appeals processis stated in the final rule published in the Federal Register (FR) onAugust 19, 1996 (61 FR 42817 and 45 CFR 1336, Subpart C).

Competitive Review Process: Applications that pass the initial ACF andANA screening process will be analyzed, evaluated and rated by anindependent review panel on the basis of the evaluation criteriaspecified below. The evaluation criteria were designed to analyze andassess the quality of a proposed community-based project, thelikelihood of its success, and the ability to monitor and evaluatecommunity impact and long-term results. The evaluation criteria and

analysis are closely related and are wholly considered in judging theoverall quality of an application. Applications will be evaluated inaccordance with the program announcement criteria and ANA'sprogram areas of interest. A determination will be made as to whetherthe proposed project is an effective use of Federal funds.

Application Review Criteria: ANA's six evaluation criteria categories

82



are: Project Summary; Need for Assistance; Project Approach;Organizational Capacity; Project Impact/Evaluation; and Budget andBudget Justification/Cost Effectiveness.

Application Consideration: The Commissioner's funding decision is

based on an analysis of the application by the review panel, panelreview scores and comments; an analysis by ANA staff; a review of ANA administrative policies and funding restrictions; a review of previous ANA grantee performance; comments of State and Federalagencies having contract and grant performance-related informationand other interested parties; and geographic distribution. TheCommissioner makes grant awards consistent with the purpose of theNAPA (42 U.S.C. Section 2991 et seq.), all relevant statutory andregulatory requirements, this program announcement, and theavailability of appropriated funds. The Commissioner reserves the rightto award more, or less, than the funds described or under suchcircumstances as may be deemed to be in the best interest of theFederal Government. Applicants may be required to reduce ormodify the scope of projects based on the amount of the approvedaward.

Please reference Section IV.2 for information on non-Federal reviewersin the review process.


Applications that are approved but unfunded may be held over for

funding in the next funding cycle, pending the availability of funds, fora period not to exceed one year.


Not Applicable


1. Award Notices:

The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundsgranted, the terms and conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, thenon-Federal share to be provided (if applicable), and the total projectperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via postal mail.

83



Divisions (OPDIVS), such as the Administration for Children andFamilies (ACF), except the National Institutes of Health (NIH). The GPScovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requirements.Appendices include a glossary of terms and a list of standard

abbreviations for ease of reference. The GPS may be accessed athttp://www.acf.hhs.gov/grants/grants_resources.html.


Grantees will be required to submit program progress and financialreports (SF-269 found at:http://www.acf.hhs.gov/grants/grants_resources.html) throughout theproject period. Program progress and financial reports are due 30 daysafter the reporting period. Final programmatic and financial reports aredue 90 days after the close of the project period.

Final reports may be submitted in hard copy to the GrantsManagement Office Contact listed in Section VII of this announcement.

Program Progress Reports: QuarterlyFinancial Reports: Quarterly

The ANA required program progress report is the Objective ProgressReport (OPR) (OMB No. 0980-204, exp. 12/31/2009).

The ANA required financial report is the SF-269 long form.

VII . AGENCY CONTACTS

Program Office Contact:

Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor-WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]

Grants Management Office Contact:

85









Tim ChappelleAdministration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor- East



FOR FURTHER INFORMATION CONTACT:

Administration for Children and Families

Administration for Native AmericansANA Applicant Help DeskPhone: 877-922-9262Email: [email protected]

Priority Area 3:

Category III-Native Language Project Implementation

Description

The purpose of Category III grants is to provide support to Tribes andNative organizations in the implementation of a Native languageproject to achieve the community's long-range language goal(s).Program areas of interest under Category III include:

• Projects to produce and disseminate culturally relevant printedstories for children on mental and physical disabilities using the

Native language of the community;• Projects to facilitate and encourage intergenerational teaching of

Native American language skills;

• Projects to train teachers, interpreters or translators of Nativelanguages;

• Projects to disseminate culturally relevant materials to be usedto teach and enhance the use of Native American languages;

86









• Projects to implement an immersion, mentor or distance learningmodel;

• Projects to produce, distribute or participate in television, radioor other media forms to broadcast Native languages;

• Projects to compile, transcribe and perform analysis or oral

testimony;• Projects to implement an educational site-based immersion

project.




$1,000,000


Ceiling on Amount of I ndividualAwards:


Floor on Amount of Individual

Awards:






12-month project and budget period or

24-month project with two 12-month budget periods or

36-month project with three 12-month budget periods.


87






Eligible applicants include Federally recognized Indian Tribes; consortiaof Indian Tribes; incorporated non-Federally recognized Tribes;incorporated non-profit multi-purpose community-based Indianorganizations; Urban Indian Centers; national or regional incorporatednon-profit Native American organizations with Native Americancommunity-specific objectives; Alaska Native Villages, as defined inthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-profit Alaska Native RegionalCorporations/Associations in Alaska with Village-specific projects; non-

profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; publicand non-profit private agencies serving Native peoples from Guam,American Samoa, or the Commonwealth of the Northern MarianaIslands (the populations served may be located on these islands or inthe United States); Tribally controlled Community Colleges, Triballycontrolled Post-Secondary Vocational Institutions, and colleges anduniversities located in Hawaii, Guam, American Samoa or theCommonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native community

entities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.





Grantees are required to meet a non-Federal share of the projectcosts, in accordance with 42 U.S.C. 2991b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF share andthe non-Federal share. The non-Federal share may be met by cash orin-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For example, in

88



order to meet the match requirements, a project with a total approvedproject cost of $125,000, requesting $100,000 in ACF funds, mustprovide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed the

amount of the required match. Failure to provide the required amountwill result in the disallowance of Federal funds. A lack of supportingdocumentation at the time of application will not exclude theapplication from competitive review.


3. Other:




Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not be considered for funding under

this announcement.

Applications, including Tribally authorized components and divisions,must include a Resolution (a formal decision voted on by the officialgoverning body) approving the application. The Resolution must becurrent, signed, dated and cover the entire project period.Applications that do not include a complete Resolution will beconsidered non-responsive and the application will not be consideredfor competition.

If the applicant is not a Federally recognized Tribe or Alaska Native

Village government, applications that do not include proof that amajority of the governing board individuals are representative of thecommunity to be served will be considered non-responsive and will notbe considered for competition.

89





Administration Children and Families

Administration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -WestWashington , DC 20447Phone: 877-922-9262Email: [email protected]


Please refer to Section I, Funding Opportunity Description, to review

general ANA Administrative Policies and Section IV for FundingRestrictions.

Application Submission: ANA will only accept one application pereligible entity. A complete application consists of all Required Forms(Federal and ANA), a Project Narrative (a comprehensive response tothe ANA evaluation criteria), a Budget Narrative, and OtherAttachments. Applicants may not exceed 40 pages in their ProjectNarrative. A Project Narrative that exceeds this page restriction willnot have excess pages copied for competition. Other Attachments

(required and optional) are considered support documentation andshould be kept to a minimum.

The ANA evaluation criteria is to be presented in the following order:Criterion One-Project Summary; Criterion Two-Need for Assistance;Criterion Three-Project Approach; Criterion Four-OrganizationalCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.

Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract provides

crucial project information in a concise format and is used by theindependent review panel, ANA staff and the Commissioner during allphases of the review process. The project summary section of theabstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the project goal,project objectives and impact indicators. Form may be found athttp://www.acf.hhs.gov/programs/ana/programs/forms.html

90













D-U-N-S Requirement

All applicants must have a D&B Data Universal Numbering System (D-

U-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federal policyapplicable to all Federal grant applicants. The policy requires Federalgrant applicants to provide a D-U-N-S number when applying forFederal grants or cooperative agreements on or after October 1,2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.

Please ensure that your organization has a D-U-N-S number. You mayacquire a D-U-N-S number at no cost by calling the dedicated toll-freeD-U-N-S number request line at 1-866-705-5711 or you may requesta number on-line at http://www.dnb.com.


91


















• Any of the items in the subparagraphs immediately above for aState or national parent organization and a statement signed bythe parent organization that the applicant organization is a localnon-profit affiliate.



Forms, Assurances, and Certifications

The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. Inaddition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process forawards under this announcement.

Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for FederalAssistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,

92





Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption form must be submitted. All forms may be reproduced

for use in submitting applications. Applicants must sign and return theappropriate standard forms with their application. The Protection of Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If any funds

have been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, or anemployee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarantee aloan, the applicant shall complete and submit Standard Form (SF)-LLL,"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)

The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services areprovided. HHS grants are subject to these requirements only if theymeet the Act's specified coverage. The Act specifies that smoking isprohibited in any indoor facility (owned, leased, or contracted for)used for the routine or regular provision of kindergarten, elementary,or secondary education or library services to children under the age of 18. In addition, smoking is prohibited in any indoor facility or portionof a facility (owned, leased, or contracted for) used for the routine orregular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to children underthe age of 18. The statutory prohibition also applies if such facilities

are constructed, operated, or maintained with Federal funds. Thestatute does not apply to children's services provided in privateresidences, facilities funded solely by Medicare or Medicaid funds,portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to comply with theprovisions of the law may result in the imposition of a civil monetarypenalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additional

93







information may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.

Information on the Certification Regarding Program Fraud CivilRemedies Act (PFCRA) may be found in the HHS Grants Policy

Statement at: http://www.acf.hhs.gov/grants/grants_resources.html.Applicants must make the appropriate certification of their compliancewith all Federal statutes relating to nondiscrimination. By signing andsubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete thestandard forms and the associated certifications and assurances basedon the instructions found on the forms. The forms and certificationsmay be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in theHHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must understand that they will be held accountable for theMaintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certification andacknowledge that a signed certification will be required prior to award.

Applicants may submit a non-Federal share waiver request for all orpart of the match requirement. Requests must be submitted in

accordance with 45 CFR 1336.50(b) (3) of the Native AmericanPrograms regulations.






94















www.Grants.gov without having a current CCRregistration AND electronic signature credentials for the

AOR.

• The electronic application is submitted by the AOR. To submit

electronically, the AOR must obtain and register electronicsignature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.


• Though applying electronically, the application must still complywith any page limitation requirements described in this program

announcement.



• Applicants will not receive additional point value for submitting agrant application in electronic format, nor will ACF penalize anapplicant if they submit an application in hard copy.

• If any difficulties are encountered in using www.Grants.gov,please contact the Grants.gov Contact Center at: 1-800-518-4726, or by email at [email protected] to report the problemand obtain assistance.

• Checklists and registration brochures are maintained to assistapplicants in the registration process and may be found at:

http://www.grants.gov/applicants/get_registered.jsp.

• When submitting electronically via www.Grants.gov, applicantsmust comply with all due dates AND times referenced in SectionIV.3. Submission Dates and Times.

• For applicants that must demonstrate proof of non-profit statusbefore the award date, ACF strongly suggests that proof of non-

96







must be received on or before the due date referenced above, betweenthe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IV.6., between Monday and Friday (excludingFederal holidays).

Electronic Submission Applications submitted electronically via Grants.gov must be submittedno later than 4:30 p.m., eastern time, on the due date referencedabove.


Late Applications

Applications that do not meet the requirements above are considered

late applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.

ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIME,ON THE DUE DATE WILL NOT BE CONSIDERED FOR

COMPETITION.


ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of mail service; or in other rare cases. A

determination to extend or waive deadline requirements rests with theChief Grants Management Officer.

Receipt acknowledgement for application packages will not be providedto applicants who submit their package via mail, courier services, or byhand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.

Checklist

You may use the checklist below as a guide when preparing your

application package.

What toSubmit

redtent Required Form or Format

When toS

RequiCon ubmit

SS ion

2

Seehttp://w sources.h

F-424 Seeect

IV.ww.acf.hhs.gov/grants/grants_re

tml

Byadue date.pplication

98





SF-424ASectionIV.2

http://www.acf.hhs.gov/grants/grants_resources.hSee See

tml

Ba ndue date.

ypplicatio

Table of Contents

Ba

d

SeeSection V

Found in Section V. ypplication

ue date.



Bya ationdpplicue date.

Resolution SeeSections I

III


Bapplicationdue date.and

y

Proof of Non-Profit Status Sections

IV.2 and

nd in Sections IV.2 and V By date of a

See

V

Fouward.

GoverningBoardMembershipDocumentation

d III

Found in Sections I and III. Ba ndue date.

SeeSections Ian

ypplicatio

CertificationRegardingMaintenance of Effort


SeeSectionIV.2 tml

Bay date of ward.

CertificaRegardingLobbying

tionion

2


SeeSectIV. tml

By date of award.

Certification See Seetp://www.acf.hhs.gov/grants/grants_resources.h

By date of award.Regarding

EnvironmentalTobacco Smoke

SectionIV.2

httml

GrantApplication Data

SeeSection

2

Found in Section IV.2. Seehttp://www.acf.hhs.gov/programs/ana

ByapplicationdSummary

(GADS) form

IV. ue date.

A-133 Auditor's Seetions

d

Found in Sections IV.2 and V. Byadue date.

Opinion Letter SecIV.2 anV

pplication

Indirect Cost See Found in Section V. Byapplication

99







Agreement on due date.Secti V

Non-FederaShare WaiverRequest

lSectionIV.2

Found in Section IV.2 Ba ndue date.

See ypplicatio

Letters of Seetion

Found in Section V. Bya ationd

Support Sec V pplicue date.

Non-FederalResources Section V

Found in Section V. Bapplicationdue date.

See y


SSeeection V

Found in Section V. Ba ndue date.

ypplicatio

ANA ProjectAbstract Form s

andV

and V. Form may be foundathttp://www.acf.hhs.gov/programs/ana/programs/f

SeeSectionIV.2

Found in Sections IV.2

orms.html

Bad

ypplicationue date.

ProjectNarrative

SeeSectionIV

s

.2 andV

.2 and V. Bad

Found in Sections IV ypplicationue date.

ANA ObjectiveWork Plan

(OWP) form

SeeSection

IV.2 anV

s

d

.2 and V. Form may be found

http://www.acf.hhs.gov/programs/ana/programs/f

Found in Sections IVat

orms.html

Ba

d

ypplication

ue date.

Budget and Seetions

d

Found in Sections IV.2 and V Bya ationd

BudgetJustification

SecIV.2 anV

pplicue date.

Other Seetion

Found in Section V. Supplemental support

descriptions, resumes, maps, organizational chart,

Bya ationd

Attachments Sec V documentation including but not limited to: job

etc.

pplicue date

Additional Forms

on d to submit withns the survey titled "Survey on Ensuring Equal Opport

for Applican nd under the "Survey" heading at:http://www.acf.hhs.gov/grants/grants_resources.html

Private, napplicatio

-profit o

ts" fou

rganizations are encourage theirunity

.

What to Required Required Form or Format When to

100



Submit C Suontent bmit

Survey onEnsuring

Se

EqualOpportunityfor

Applicants

e form. Shttp://www.acf.hhs.gov/grants/grants_resources.htmlee

appdue date.

Bylication

ergo me :

t"Intergovernmental Review of Federal Programs," or 45 CFR Part 100,"Intergovernmental Review of Department of Health and Human

d Activities".

similar

unallowab

G a ot allow r ard costs.

u

ivity in su of any foreseeable litigation against thUnited States Government that is unallowable under OMB

ulars A-87 and A-122.

• Projects that allow any one community or region to receive ard. When

making decisions on grant awards ANA will assess and considering funding for

ct that is essentially identical orpreviously funded projects.

r in

his determination will be made after an applicant is

Subpart C, but before funding decisions are complete.

4. Int

This progra

vern

m is no

ntal Review of Federal Programs

subject to Executive Order 12372,

Services Programs an


Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, andexpenses incurred solely to raise capital or obtain contributions, are

le.

rds will nrant aw eimbursement of pre-aw

ANA Does Not F

• Act

Circ

nd:

pport e

disproportionate share of the funds available for awa

whether the community or region is already receiva SEDS, Native Language, or Environmental project from ANA.

• Applicants that submit a projesimilar in whole or in part to

• Projects that are essentially identical or similar in whole opart to previously funded projects in the same community.

• Projects that would require funding on an indefinite or recurringbasis. Tdeemed eligible for ANA funding as set forth in 45 CFR 1336,

101



• Projects in which a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native American

ee forrs' use (as in the case of a

consortium), when T/TA is necessary to carry out the project

oingadministrative functions and are not related to the proposed

• Projects originated and designed by consultants who provide a

goals of economic development, social development and cultural

inore.

• Projects that request funds for feasibility studies, business plans,

have

rt of ongoing social service delivery programs or theexpansion, or continuation, of existing social service delivery

es that duplicate activities forwhich a consortium member Tribe also receives funding from

organizations that are otherwise eligible to apply for ANAfunding. However, ANA will fund T/TA requested by a grantits own use or for its membe

objectives.


• Core Administration (see Definitions) functions, or otheractivities, that essentially support only the applicant's ong

project.

major role for themselves and are not members of the applicantorganization, Tribe, or Village.

• Projects that do not further the three inter-related ANA

preservation or are unlikely to be successful based on theproposed project approach and implementation strategy.

• Major renovations and alterations are not authorized under the

Native American Programs Act of 1974, as amended. Malterations, as defined in this announcement, may be allowabl

marketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-range developmentplan.

• Projects that seek to revive Native languages that do notany living speakers.

• The suppo

programs.

• Activities by a consortium of Trib

ANA.

102



• Projects that contain contingency activities (such as FederaState agency approval, securing project site, or pending co

l orurt

case decision) that impede or indefinitely delay the ongoingt

ides

completion.

ctions IV.2 and IV.3 for deadline information and otherapplication requirements.

f the following addresses:

Health and Human Services

ntACF Mail Room, Second Floor Loading Dock

whenelectronically via http://www.Grants.gov

progress of the project. Applicants must demonstrate the projecplanning considered potential contingency activities and prov

adequate assurance such activities will not impede project


Please see Se

Submit applications to one o

Submission by Mail

Tim ChappelleUS Department of Administration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor - EastWashington, DC 20447

Hand Delivery

Tim Chappelle

US Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants Manageme

901 D Street, SW.Washington, DC 20024


Please see Section IV.2 for guidelines and requirementssubmitting applications .

ON

ct of 1995 (P .L. 104-13)

V. APP LICATION REVIEW INFORMATI

The Paperwork Reduction A

103



Public reporting burden for this collecaverage 40 hours per re

tion of information is estimated tosponse, including the time for reviewing

instructions, gathering and maintaining the data needed and reviewingrmation.

cription is approved under OMB control number 0970-

sponsor, and a person is not requiredess it displays a currently

umber.

CRIPTION OVERVIEW

The project description provides the majority of information by whichn application is evaluated and ranked in competition with other

applications for available assistance. The project description should bectivity for which Federalnts should be included

Inpreparing the project description, information that is responsive to

n a manner that is clear and complete.

ACF is particularly interested in specific project descriptions that focus

utcomes, not length. Extensive exhibitsed. Cross-referencing should be used rather than

erning activities that will not beoes not directly

pertain to an integral part of the grant-funded activity should beappendix.

the collection info

The project des0139, which expires 4/30/2010.

An agency may not conduct orto respond to, a collection of information unlvalid OMB control n

1. Criteria:

Part I THE PROJECT DES

PURPOSE

a

concise and complete. It should address the afunds are being requested. Supporting docume

where they can present information clearly and succinctly.

each of the requested evaluation criteria must be provided. Awardingoffices use this and other information in making their fundingrecommendations. It is important, therefore, that this information be

included in the application i


on outcomes and convey strategies for achieving intendedperformance. Project descriptions are evaluated on the basis of substance and measurable oare not requirrepetition. Supporting information concdirectly funded by the grant or information that d

placed in an


INTRODUCTION

104



Applicants that are required to submit a full project descriptionprepare the project description statement in accordance with thefollowing instructions while being aware of the specified evaluationcriteria. The text options give a broad overview of what the prdescription should include while the evaluation criteria identify the

measures that will be used to evaluate applications.

shall

oject

onal,

s of

h asstimonials from concerned interests other than

e included or referred to in the endnotes/footnotes.rticipant/beneficiary information,

eloping the project description, the applicant mayvolunteer or be requested to provide information on the total range of


For example, applicants are encouraged to describe the qualitative and

mpact indicatorsunder economic and social development and governance projects can




Clearly identify the physical, economic, social, financial, institutiand/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objective

the project must be clearly stated; supporting documentation, sucletters of support and tethe applicant, may be included. Any relevant data based on planningstudies should bIncorporate demographic data and paas needed. In dev

projects currently being conducted and supported (or to be initiated),some of which may be outside the scope of the programannouncement.


quantitative data collected, how this data will measure progresstowards the stated results or benefits, and how i

be monitored, evaluated and verified.

APPROACH

Outline a plan of action that describes the scope and detail of how theproposed work will be accomplished. Account for all functions oractivities identified in the application. Cite factors that might accelerateor decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in costor time, or extraordinary social and community involvement.

105



Provide quantitative monthly or quarterly projections of theaccomplishments to be achieved for each function or activity in suchterms as the number of people to be served and the numactivities accompl

ber of ished.

uantified by activity or function,list them in chronological order to show the schedule of

ny

ting entities, consultants, orother key individuals who will work on the project along with a short

f the nature of their effort or contribution.

ject

Discussthe criteria to be used to evaluate results, and explain the

tified and

e the

d to determine whether the project is being

ay

The following are requests for additional information that must beapplication:

When accomplishments cannot be q

accomplishments and their target dates.

If any data is to be collected, maintained, and/or disseminated,clearance may be required from OMB. This clearance pertains to a"collection of information that is conducted or sponsored by ACF."

Provide a list of organizations, coopera

description o

EVALUATION

Provide a narrative addressing how the conduct of the project and theresults of the project will be evaluated. In addressing the evaluationof results, state how you will determine the extent to which the prohas achieved its stated objectives and the extent to which theaccomplishment of objectives can be attributed to the project.

methodology that will be used to determine if the needs idendiscussed are being met and if the project results and benefits arebeing achieved. With respect to the conduct of the project, defin

procedures to be employeconducted in a manner consistent with the work plan presented anddiscuss the impact of the project's various activities that address theproject's effectiveness.

GEOGRAPHIC LOCATION

Describe the precise location of the project and boundaries of the areato be served by the proposed project. Maps or other graphic aids mbe attached.


included in the

ELIGIBILITY CERTIFICATIONApplicants must provide the following as certification of theireligibility under this program announcement. Please provide:

106



PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are requsubmit proof of their non-profit status.


• A reference to the applicant organization's listing in theIRS's most recent list of tax-exempt organizationsdescribed in t

ired to

he IRS Code.

rrently valid IRS tax-exemption certificate.

applicant organization has non-profit status and thatarnings accrue to any private

f the organization's certificate of incorporation or similar document that clearly establishes

efor a State or national parent organization and a statement

ation that the applicant

hen applying electronically, we strongly suggest that younic

application.

job description for each keyperson appointed. Job descriptions for each vacant key position

biographical sketches will also be required.

financialents from Certified Public

Accountants/Licensed Public Accountants; Employer

sional accreditation; information on

• A copy of a cu

• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthenone of the net e

shareholders or individuals.

• A certified copy o

non-profit status.

• Any of the items in the subparagraphs immediately abov

signed by the parent organizorganization is a local non-profit affiliate.

Wattach your proof of non-profit status with your electro

STAFF AND POSITION DATAProvide a biographical sketch and

should be included as well. As new key staff is appointed,

ORGANIZATIONAL PROFILES

Provide information on the applicant organization(s) andcooperating partners, such as: organizational charts;statements; audit reports or statem

Identification Number(s); contact persons and telephonenumbers; names of bond carriers; child care licenses and otherdocumentation of profes

107



compliance with Federal/State/local government standards;documentation of experience in the program area; and, otherpertinent information.

DISSEMINATION PLAN

Provide a plan for distributing reports and other project outpto colleagues and to the public. Applicants must provide adescription o

uts

f the method, volume, and timing of distribution.

nd other terms andconditions that structure or define the relationship.

kage or by

BUDG

Provideach b(SF-424A or SF-424C). Detailed calculations must include estimationmethods, quanti d other similar quantitative detail

sufficirequirBlock

Provide a narrative budget justif categoand a

s (when

stified in the budget and budget

in a columnar format: first column,lumn, Federal budget; next

THIRD-PARTY AGREEMENTSProvide written and signed agreements between grantees andsubgrantees, or subcontractors, or other cooperating entities.These agreements must detail the scope of work to be

performed, work schedules, remuneration, a

LETTERS OF SUPPORTProvide statements from community, public, and commercialleaders that support the project proposed for funding. Allsubmissions should be included in the application pacthe application deadline.

ET AND BUDGET JUSTIFICATION

e a budget with line-item detail and detailed calculations forudget object class identified on the Budget Information Form

ties, unit costs, an

ent for the calculation to be duplicated. If matching is aement, include a breakout by the funding sources identified in15 of the SF-424.

ication that describes how therical costs are derived. Discuss the necessity, reasonableness,

llocation of the proposed costs.

GENERALUse the following guidelines for preparing the budget and budget justification. Both Federal and non-Federal resource

required) shall be detailed and junarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts andcomputations be presentedobject class categories; second co

108



column(s), non-Federal budget(s); and last column, totalbudget. The budget justification should be in a narrative form.


Justification: Identify the project director or principalinvestigator, if know

n at the time of application. For each staff ct in

rant salary; wage rates;

gencies, or of specific project(s) and/or businesses to

em does not include costs of vel).

Justification: For each trip show: the total number of m;

.

ns an article of nonexpendable,a useful life of more than one

tion cost that equals or exceeds the lesser

(b) $5,000. (Note:em of

s,

for the purpose for which it is acquired. Ancillary charges, suchduty, protective in-transit insurance, freight, and

person, provide: the title; time commitment to the projemonths; time commitment to the project as a percentage or full-time equivalent; annual salary; getc. Do not include the costs of consultants, personnel costs of delegate abe financed by the applicant.



TRAVELDescription: Costs of project-related travel by employees of theapplicant organization. (This itconsultant tra

traveler(s); travel destination; duration of trip; per diemileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to attendACF-sponsored workshops should be detailed in the budget

EQUIPMENTDescription: "Equipment" meatangible personal property havingyear and an acquisi

of: (a) the capitalization level established by the organizationfor the financial statement purposes, orAcquisition cost means the net invoice unit price of an itequipment, including the cost of any modifications, attachmentaccessories, or auxiliary apparatus necessary to make it usable

as taxes,

109



installation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accountpractices.)

ing

vide: a

r of

s. Ant

t

s, including delegate agencies and specific project(s)

ll

d without competition ande simplified acquisition threshold fixed at 41 USC

to ACF pre-award

r the applicant intends to delegate part of the

Justification: For each type of equipment requested pro

description of the equipment; the cost per unit; the numbeunits; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equipment after the project endapplicant organization that uses its own definition for equipmenshould provide a copy of its policy, or section of its policy, thaincludes the equipment definition.



CONTRACTUALDescription: Costs of all contracts for services and goods exceptfor those that belong under other categories such as equipment,supplies, construction, etc. Include third-party evaluationcontracts, if applicable, and contracts with secondary recipientorganizationand/or businesses to be financed by the applicant.

Justification: Demonstrate that all procurement transactions wibe conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFRPart 92 procedures, must justify any anticipated procurementaction that is expected to be awardeexceeds th403(11), currently set at $100,000.

Recipients might be required to make availablereview and procurement documents, such as requests forproposals or invitations for bids, independent cost estimates,etc.

Note: Wheneveproject to another agency, the applicant must provide a detailedbudget and budget narrative for each delegate agency, by

110



agency title, along with the required supporting informationreferred to in these instructions.

OTHER

;essional

nd

cost rate approved by the Department of Health and Human

thethe

ocess of initially developing or

should immediately develop a tentative indirect costn

stl

of themust submit a signed acknowledgement

ed

Enter the total of all other costs. Such costs, where applicable

and appropriate, may include but are not limited to: insurancefood; medical and dental costs (noncontractual); prof services costs; space and equipment rentals; printing andpublication; computer use; training costs, such as tuition andstipends; staff development costs; and administrative costs.

Justification: Provide computations, a narrative description aa justification for each cost under this category.

INDIRECT CHARGESDescription: Total amount of indirect costs. This categoryshould be used only when the applicant currently has an indirect

Services (HHS) or another cognizant Federal agency.

Justification: An applicant that will charge indirect costs togrant must enclose a copy of the current rate agreement. If applicant organization is in the prrenegotiating a rate, upon notification that an award will bemade, itrate proposal based on its most recently completed fiscal year, iaccordance with the cognizant agency's guidelines for

establishing indirect cost rates, and submit it to the cognizantagency. Applicants awaiting approval of their indirect costproposals may also request indirect costs. When an indirect corate is requested, those costs included in the indirect cost pooshould not be charged as direct costs to the grant. Also, if theapplicant is requesting a rate that is less than what is allowedunder the program, the authorized representativeapplicant organizationthat the applicant is accepting a lower rate than allowed.

PROGRAM INCOME

Description: The estimated amount of income, if any, expectto be generated from this project.

Justification: Describe the nature, source and anticipated use of program income in the budget or refer to the pages in theapplication that contain this information.

NON-FEDERAL RESOURCES

111



Description: Amounts of non-Federal resources that will be usedto support the project as identified in Block 15 of the S

Justification: The firm commitment of these resources musdocumented and submitted with the application so that the

applicant is given credit in the review process. A detailed budgemust be prepared for each funding source.

DIRECT CHARGES, TOTAL INDIRECT CHARGES, TOTALCT COSTS

UATION CRITERIA:

F-424.

t be

t

TOTALPROJE

EVAL

The co alues indicate the relative importance thatACF pdevelo ing to the order presented.Application components may be organized such that a reviewer will be

able tbroad howit will

In con arry out the responsibilitiesaddrefinancfollow

PROJE

Proje d to the extent theANA Project Abstract form is present and properly completed. Thee

d by the independent review panel, ANA staff and thees of the review process. The project

s on the specific purpose of the

: This criterion will be evaluated to the extentct,

rresponding score vlaces on each evaluation criterion; however, applicants need notp their applications precisely accord

o follow a seamless and logical flow of information (i.e., from aoverview of the project to more detailed information aboutbe conducted).

sidering how applicants will cssed under this announcement, competing applications forial assistance will be reviewed and evaluated against theing criteria:

CT SUMMARY/ABSTRACT - 3 points

ct Summary: This criterion will be evaluate

Project Abstract provides crucial project information in a concisformat and is useCommissioner during all phassummary section of the abstract focuseproposal. The summary must include a brief statement of need, theproject goal, project objectives and impact indicators. The Abstractmust clearly indicate the Priority Area (Category III) under which theapplicant is submitting the application for funding consideration.

OBJECTIVES AND NEED FOR ASSISTANCE - 18 points

Need for Assistance

the applicant describes the community to be served by the projeidentifies the community goal(s), defines the need, describescommunity involvement and relates the project goal to thecommunity goal(s).

112



Identification of Community (2 points): Provide appropriatebackground information on the community to be served, including:

eited

uage to be

erkers,

hereed, e.g., home, court system, religious

remonies, church, media, school, governance and cultural activities;and/or

s, if any,

m.

y's

e

age or cultural challenges of the applicant to be addressed

geographic location of the project, where the project will beadministered and a description of the community to be served by thproject. A description of the community can include, but is not lim

to, the following: (1) a description of the population segment withinthe community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including theboundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.

Describe the current status of the Native American langaddressed in this project. Current status is defined as data compiledwithin the previous 36 months. The description of the current statusminimally includes the following information: age, gender and numbof speakers; level(s) of fluency; number of first language speanumber of second language speakers, and level of fluency; wNative language is us

cerate of language loss or gain; and the source of data (formalinformal).Describe existing community language programs and projectin support of the Native American language to be addressed by theANA project. If the applicant has never had a language program,include a detailed explanation of what barriers or circumstances

prevented the establishment of a community language progra

Applicants from national and regional Native organizations mustdescribe their organizational membership. Explain how theorganization serves and impacts Native communities.

Community Goals (2 points): Provide information on the communitlong-range goals. Information can include, but is not limited to,materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.

Statement of Need (3 points): A statement of need is a clear, concisand precise description of the nature, scope, and severity of aproblem. Create a statement of need that identifies the specificphysical, economic, social, financial, governmental, institutional,Native languby the proposed project.

113



Community Involvement (6 points): Describe in detail how thecommunity to be served was involved in the planning process andorigins of the project idea. Describe the community participation i

thenty

hes evaluation

specific result or

tive that addresses the project strategy, theallenges and contingency plan, the sustainability plan, and the ANA

.

clude a brief description how the project will determine effective

is not feasible or is culturallyhe reasons. The goal is to provide

er culturally appropriate methods, for the benefit of future generations. Native language projects that produce audio or

cts

writing the project proposal. Demonstrate and document communiand/or Tribal government support for the project. Discuss the

relationship of any non-ANA funded activities supportive of tproject. Documented support is a critical element of thicriterion and includes, but is not limited to, materials such as letters of support, testimonials and community meeting minutes.

Project Goal (5 points): Introduce the project goal and briefly statethe project objective(s). The project goal is thepurpose expected to be accomplished over the entire project period.The project goal should directly relate to the statement of need and anidentified community goal.APPROACH - 40 points

Project Approach: This criterion will be evaluated to the extent theapplicant includes a narra

chOWP form.

Project Strategy (10 points): Present a narrative on the projectstrategy and implementation plan for the entire project period. Beclear and concise. Provide a clear relationship between the proposedproject goal and the project objectives. Discuss how the projectobjectives will support and assist the achievement of the project goalDiscuss how the project goal will support and assist the achievementof the community's long-range goals.

Inlanguage growth has occurred in the community.

Describe how the project's methodology, research data, outcomes, orother products can be shared and modified for use by other Tribes orNative communities. If thisinappropriate, provide topportunities to ensure the survival and continuing vitality of Native

languages.

Describe how the products of the project will be preserved througharchival or oth

print media will now include a stipulation that a copy of the produwill be provided to ANA for the Language Repository. Federally

114



recognized Tribes are exempt from this stipulation and may choosto submit project products.

Project Challenges and Contingency PlanANA's project funding history and information gathered from project

e not

ning (5 points): Based on

cy plan should a

l start ups as

d/or volunteers for project activities, difficulty recruitingg

plan should ensure the project will besuccessfully completed within the proposed funded timeframe.

As

pletean ANA OWP form for each objective per budget period. If submitting

impact evaluations, ANA has determined that all projects encounterchallenges and therefore need to have a contingensignificant challenge arise. Challenges can arise because applicantsmake assumptions about critical events, conditions, and/or decisionsoutside of the control of project management. The applicant needs toidentify challenges that may arise during the project's initiaand throughout the project period. Consider such challengedifficulty hiring and retaining key staff, difficulty recruiting communitymembers antarget audience (e.g., students, children, elders), difficulty in securinagreed upon support from partners to provide services or funding,

planning shortfalls, possible disruption of the project timeline due toTribal elections, and difficulty securing permits or licensing fromgovernment entities. Identify potential challenges and explain thecontingency plan that will be implemented to overcome thosechallenges. The contingency

Sustainability Plan (5 points): Establish whether the project will becompleted, self-sustaining, or funded by other than ANA funds at theend of the project period. If the project is to be completed, explainwhy the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example, explain howa self-sustaining project will generate sufficient funds to continue.

Objective Work Plan (20 points): The ANA Objective WorkPlan (OWP) form is the blueprint for the project. The OWP providesdetailed descriptions of the project goal, the project objectives,supporting activities and the results and benefits to be expected. Itprovides the what, how, when, where, and by whom of the project.such, it is a stand-alone document that should provide sufficient

information for an application reviewer, ANA staff, or a projectmanager to understand the project and how it will be implemented.The OWP is the basis for reporting on the project.

A project cannot exceed three objectives per project period. Com

an electronic application some objectives will require more than oneform. In addition, some objectives may last more than one budget

115



period. Ensure the objective is correctly stated in the OWP, theproject narrative and on the ANA Abstract form.

The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will be

le,

ff,ses),

show progress

y

ctivity. Use elapsed

g toABC

accomplished. Each objective should be Specific, MeasurabAchievable, Results-oriented and Time-bound (SMART).

For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of theproject. Include specific and significant activities (e.g., hiring stadeveloping first draft), ongoing activities (e.g., meetings and clasthe submission of required ANA reports and attendance at ANA post-award training. Especially useful are activities thatand/or results on a quarterly basis. Explain how the activities outlinedin the OWP will lead to the successful achievement of the project

objectives and goal.

Identify the position responsible for the completion of each activity bidentifying the title(s) of the salaried project staff person(s). Identifytime periods that are realistic to complete each atimes from the start of the project (e.g., month 1, month 2) ratherthan absolute dates. September 30 is the start date for each budgetperiod. Identify the non-salary personnel hours, including non-salariedcontributors (paid or in-kind) to the project. List hours accordinwho is providing them (e.g., Committee person -10 hours;Consultant - 5 hours). Provide supporting documentation for the

hours listed in this column. If applying on www.grants.gov, be awarethat each objective is limited to eight activities on the OWP form.Furthermore, each section has a limitation on the number of characters (180) that are allowed.

The results and benefits section of the OWP is used to track theprogress of accomplishing an individual objective. The results andbenefits must directly relate to the activities that support theaccomplishment of an objective in the OWP. The results and benefits

nd

are used to monitor the project's quarterly progress and must includetarget numbers. The criteria for evaluating the results and benefits

expected are of the applicant's choosing and need to be documentedand verifiable.

ORGANIZATIONAL PROFILES - 17 points

Organizational Capacity: This criterion will be evaluated to theextent the applicant demonstrates their organizational capacity aability to staff and implement the proposed project.

116



Organizational Capacity (12 points): Provide information on themanagement structure of the applicant, such as personnel andfinancial policies. Describe the administrative structure of theapplicant and the systems to track the funding and progress of theproject. Demonstrate the applicant's capacity and ability to administer

he

d

f the applicant has audit exceptions, these issuesshould be discussed within this criterion, detailing any steps taken to

ds.

and

NA will

unding from ANA. Include a copy

that they will be supporting. Thisder

dn

and implement a project of the proposed scope. Include anorganizational chart that indicates where the ANA project will fit in texisting administrative structure.

List all sources of Federal funding the applicant currently oversees.Include information on the funding agency, purpose of the funding anamount. Provide the most recent certified signed audit letter for theorganization. I

overcome the exceptions.

Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, video, and/or printedmaterials developed in whole or in part with ANA fun

A consortium applicant must identify the consortium membershipdescribe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentationsigned by the membership supporting the ANA application. Anot fund activities by a consortium of Tribes that duplicate activities for

which member Tribes also receive f of the consortia legal agreement or memoranda of agreement.

List all of the applicant's partners that will be providing support to theproject's implementation. Include information on the currentorganizational relationship between the applicant and partner. Theexperience and expertise of these partners must align with theactivities stated in the OWPinformation should state the nature, amount and conditions unwhich another agency, organization or individual will support a projectfunded by ANA.

Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current anfuture staff will manage the proposed project. Full project positiodescriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identified key positions or individuals

117



will be included as an attachment. Project positions discussed inthis section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to give

e

n,

d are

l,guage or cultural conditions as a result of the

required, standard ANA impact indicators are: (1) the number of

o

ed tout

preference to qualified Native Americans, in accordance with applicablelaws, in hiring project staff and in contracting services under an

approved ANA grant.


Project Impact/ Evaluation: This criterion will be evaluated to thextent the applicant addresses the relationship between the projectgoal and the impact indicators.

ANA conducts on-site community impact evaluations during the lastquarter of the project period. Impact evaluations provide grantees theopportunity to share, through qualitative and quantitative informatiohow the project goal and objectives were accomplished and how theidentified community was impacted by the ANA-funded project. Thisinformation is then submitted in an annual report to Congress.

Impact Indicators (7 points): Impact indicators are measurementdescriptions used to verify the achievement of the project goal anseparate and distinct from the results and benefits section of theOWP. ANA uses impact indicators to determine if a grantee hasachieved the expected project goal. Impact is defined as the changein physical, economic, social, financial, governmental, institutionabehavioral, Native lan

project.Each application must submit three impact indicators. Two of thethree project indicators are standard and required across all ANAprograms and the third is directly related to the project goal. The

partnerships formed; and (2) the amount of leveraged resources (seeDefinitions). The third required impact indicator is used to track thesuccess of the project in achieving the project goal and is developedby the applicant. Discuss how this impact indicator relates to theproject goal. For each impact indicator submitted, provide a system t

track the indicator and a target number. Explain the rationale uschoose the target number. Impact indicators are tracked throughothe grant and are reported on quarterly.


118



Budget and Budget Justification/ Cost Effectiveness: Thiscriterion will be evaluated to the extent the applicant provides

tossful

stcost

st

ined in Section II of this

aff - ionths,

y,

hr

ate the

sources.

information on the Federal funds request, applicant matchrequirement and reasonableness of costs. ANA requires applicantssubmit an itemized budget for the costs associated with the succe

accomplishment of the project objectives and goal. The budget muinclude estimated costs, a budget justification and information oneffectiveness.

Budget (5 points): Submit itemized budgets that list the Federalrequest and applicant match requirement. An itemized budget mube submitted for each budget period. These budgets should alignwith each Object Class Category listed under Section B-BudgetCategories of the "Budget Information-Non Construction Programs" onthe SF-424A form. These sections are expla

program announcement.

The following is important to consider when preparing thebudget: personnel costs should reflect the time needed to hire stkey personnel need to be hired and the hiring process is two mthen calculate the salary based on ten months, rather than twelve;include travel expenses for the chief financial officer and projectdirector to attend a regional ANA post-award training; include localtravel (e.g., mileage for local meetings) in the Other budget categornot in the Travel budget category.

f

Budget Justification/Cost Effectiveness (10 points): Submit justification

narratives that support and align with the Federal and applicant matcrequirement. The justification should identify how the calculations foeach of the line items were developed and explain how they areimportant to the project. Include the necessary details to facilitdetermination of allowable costs and the relevance of these costs tothe proposed project.

Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA reIndicate how the proposed budget aligns with regional costs and whyfunding is necessary to resolve the statement of need. Identify source

or include documentation of price quotations, where possible.


Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwise

119



seek credit for indirect costs. The agreement must have all costsbroken down by category so ANA reviewers can be certain that nbudgeted line items are included in the indirect cost pool. Applicantsthat do not submit a current Indirect Cost Rate Agreement may not bable to claim the allowab

o

ele cost, may have the grant award amount

asis of

determinewhether the

requested amount exceeds the stated ceiling. Late applications orts

m

be served. An application that does not meet one or more of thee incomplete and excluded

announcement. ANA staff cannot respond

in

d45

ndan

reduced, or may experience a delay in the grant award.


No grant award will be made under this announcement on the ban incomplete application.

Initial ACF Screening: Each application will be screened towhether it was received by the closing date and time and

those exceeding the funding limit will be returned to the applicanwith a notation that they were unacceptable and will not be reviewed.

Initial ANA Screening: Each application submitted under this prograannouncement will undergo a pre-review screening to determine: (1)the applicant has submitted a current signed and dated resolution fromthe governing body; and (2) if the applicant is not a Tribe or AlaskaNative Village government, the applicant has submitted proof thata majority of the board of directors is representative of the communitytoabove elements will be determined to b

from the competitive review process. Applicant with incompleteapplications will be notified by mail within 30 business days from theclosing date of this programto requests for information regarding funding decisions prior to theofficial applicant notification. After the Commissioner of ANA has madedecisions on all applications, unsuccessful applicants will be notifiedwriting within 90 days. If pertinent, the notification will present theapplication weaknesses identified during the review process.Applications are not ranked based on general financial need. Applicantswho are initially excluded from competition because of ineligibility mayappeal the decision. Applicants may also appeal an ANA decision that

an applicant's proposed activities are ineligible for fundingconsideration. The appeals process is stated in the final rule publishein the Federal Register (FR) on August 19, 1996 (61 FR 42817 andCFR Part 1336, Subpart C).

Competitive Review Process: Applications that pass the initial ACF aANA screening process will be analyzed, evaluated and rated byindependent review panel on the basis of the evaluation criteria

120



specified below. The evaluation criteria were designed to analyze andassess the quality of a proposed community-based project, thelikelihood of its success, and the ability to monitor and evaluatecommunity impact and long-term results. The evaluation criteria andanalysis are closely related and are wholly considered in judging the

overall quality of an application. Applications will be evaluated inaccordance with the program announcement criteria and ANAprogram areas of interest. A determination will be made as to whetherthe proposed project is an effective use of Federal funds.

Application Review Criteria: ANA's six evaluation criteria catare: Project Summary; Need for Assistance; Project Approach;Organizational Capacity; Project Impact/Evaluation; and Budget andBudget Narrative/Cost Effecti

's

egories

veness.

d

f and

such

y

ation on non-Federal reviewersthe review process.

for

Application Consideration: The Commissioner's funding decision isbased on: an analysis of the application by the review panel, panelreview scores and comments; an analysis by ANA staff; a review of ANA administrative policies and funding restrictions; a review of previous ANA grantee's past performance; comments of State anFederal agencies having contract and grant performance-relatedinformation and other interested parties; and geographic distribution.The Commissioner makes grant awards consistent with the purpose othe NAPA (42 U.S.C. Section 2991 et seq.), all relevant statutoryregulatory requirements, this program announcement, and theavailability of appropriated funds. The Commissioner reserves the right

to award more, or less, than the funds described or undercircumstances as may be deemed to be in the best interest of theFederal Government. Applicants may be required to reduce or modif the scope of projects based on the amount of the approved award.

Please reference Section IV.2 for informin



funding in the next funding cycle, pending the availability of funds,a period not to exceed one year.


Not Applicable


121



1. Award Notices:

The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundgranted, the terms and conditions of the grant, the effective date of

s

provided (if applicable), and the total project

al mail.

ts:

bject to the requirements in 45 CFR Part 74 (non-

governmental) or 45 CFR Part 92 (governmental).

under this ACFused to support inherently religious activitiesruction, worship, or proselytization. Therefore,

the grant, the budget period for which initial support will be given, thenon-Federal share to beperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via post

Following the finalization of funding decisions, organizations whoseapplications will not be funded will be notified by letter, signed by theProgram Office head.

2. Admin istrative and National Policy Requiremen

Grantees are su

Direct Federal grants, sub-award funds, or contractsprogram shall not besuch as religious instorganizations must take steps to separate, in time or location, theirinherently religious activities from the services funded under thisprogram. Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against Federalfunding of inherently religious activities, can be found at the HHS website at: http://www.hhs.gov/fbci/waisgate21.pdf .

A faith-based organization receiving HHS funds retains its

us beliefs. For example, a faith-basedorganization may use space in its facilities to provide secular programs

gious art,sed

g

independence from Federal, State, and local governments, and maycontinue to carry out its mission, including the definition, practice, andexpression of its religio

or services funded with Federal funds without removing reliicons, scriptures, or other religious symbols. In addition, a faith-baorganization that receives Federal funds retains its authority over itsinternal governance, and it may retain religious terms in itsorganization's name, select its board members on a religious basis,and include religious references in its organization's missionstatements and other governing documents in accordance with allprogram requirements, statutes, and other applicable requirementsgoverning the conduct of HHS funded activities.

Faith-based and community organizations may reference the"Guidance to Faith-Based and Community Organizations on Partnerin

122



with the Federal Government" at:http://www.whitehouse.gov/government/fbci/guidance/index.html.

S

ents.


The HHS Grants Policy Statement (GPS) is the Department of Health

and Human Services new single policy guide for discretionary grantsand cooperative agreements. Unlike previous HHS policy documents,the GPS is intended to be shared with and used by grantees. Itbecame effective October 1, 2006 and is applicable to all OperatingDivisions (OPDIVS), such as the Administration for Children andFamilies (ACF), except the National Institutes of Health (NIH). The GPcovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requiremAppendices include a glossary of terms and a list of standardabbreviations for ease of reference. The GPS may be accessed at



Grantees will be required to submit program progress and financialreports (SF-269 found at:http://www.acf.hhs.gov/grants/grants_resources.html) throughout the

nd financial reports are due 30 daysogrammatic and financial reports are

.

s

project period. Program progress aafter the reporting period. Final prdue 90 days after the close of the project period.

Final reports may be submitted in hard copy to the Grants

Management Office Contact listed in Section VII of this announcement


The ANA required program progress report is the Objective ProgresReport (OPR) (OMB No. 0980-204, exp. 12/31/2009).




Administration for Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk

123







370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]


Tim Chappelle

ffice of Grants Management70 L'Enfant Promenade, SW.

Aerospace Building, 6th Floor - East

Phone: 202-401-2344ov

Administration for Children and FamiliesO3

Washington, DC 20447

Email: [email protected]


tive Language Immersion Projects

rant is to fund Native Americanly program areas of interest

y area are immersion projects for languagervival schools.

The program area of interest for a Category IV language nest projects defined by statute are site-based educational programs that:

provide Native language instruction and child care through thenguage for at least 10 children under

the age of 7 for an average of at least 500 hours per year perstudent; provide Native American language classes for parents(or legal guardians) of students in a Native American languagenest (including Native American language-speaking parents);

Priority Area 4:

Category IV- Na

Description

The purpose of a Category IV gLanguage Immersion projects. The onfunded under this prioritnests or for language su

a

• use of a Native American la

124



and ensure that a Native American language is the dominantmedium of instruction in the Native American language nest.

ls

• ican

language school is their principle place of instruction; develop

a

The program area of interest for a Category IV language survivaschool project as defined by statute site-based educational program

for school-age students that:

provide an average of at least 500 hours of Native languageinstruction through the use of 1 or more Native Americanlanguages for at least 15 students for whom a Native Amer

instructional courses and materials for Native Americanlanguages and for instruction through the use of NativeAmerican languages; provide for teacher training; work towardgoal of all students achieving fluency in a Native Americanlanguage and academic proficiency in mathematics, reading (orlanguage arts), and science; and is located in areas that havehigh numbers or percentages of Native American students.

verage Projected Aw ard Amount:




$1,000,000


Ceiling on Amount of I ndividual

Awards:


Floor on Amount of IndividualAwards:


A $150,000 per budget period



riodSee below for acceptable project pe lengths.

125



36-month project with three 12-month budget periods.Aw ards under this announcement are subject to the availability

of funds.

Applicants:

recognized Indian Tribes; consortiated non-Federally recognized Tribes;

incorporated non-profit multi-purpose community-based Indian

rganizations; Urban Indian Centers; national or regional incorporatedtive Americandefined in

profit Alaska Native Regionalorporations/Associations in Alaska with Village-specific projects; non-

profit Native organizations in Alaska with Village-specific projects;public and non-profit private agencies serving Native Hawaiians; public

g Native peoples from Guam,ealth of the Northern Mariana

erved may be located on these islands or incontrolled Community Colleges, Tribally

Institutions, and colleges and

nity

nt.


1. Eligible


Eligible applicants include Federallyof Indian Tribes; incorpora

onon-profit Native American organizations with Nacommunity-specific objectives; Alaska Native Villages, asthe Alaska Native Claims Settlement Act and/or non-profit Villageconsortia; incorporated non-profit Alaska Native multi-purposecommunity-based organizations; non-C

and non-profit private agencies servinAmerican Samoa, or the Commonw

Islands (the populations sthe United States); Triballycontrolled Post-Secondary Vocationaluniversities located in Hawaii, Guam, American Samoa or theCommonwealth of the Northern Mariana Islands, which serve NativeAmerican Pacific Islanders; and non-profit Alaska Native commuentities or Tribal governing bodies (Indian Reorganization Act orTraditional Councils) as recognized by the Bureau of Indian Affairs.

Faith-based and community organizations that meet the statutoryeligibility requirements are eligible to apply under this announceme




126



Grantees are required to meet a non-Federal share of the projectcosts, in accordance with 42 U.S.C. 2991b-3 (e) (1). Grantees mustprovide at least 20 percent of the total approved cost of the project.The total approved cost of the project is the sum of the ACF shthe non-Federal share. The non-Federal share may be met by cash or

in-kind contributions, although applicants are encouraged to meettheir match requirements through cash contributions. For examplorder to meet the match requirements, a project with a total approv

are and

e, ined

project cost of $125,000, requesting $100,000 in ACF funds, mustprovide a non-Federal share of at least $25,000 (20 percent of totalapproved project cost of $125,000.) Grantees will be held accountablefor commitments of non-Federal resources even if they exceed theamount of the required match. Failure to provide the required amount

not exclude the

e considered for funding under

divisions,al

governing body) approving the application. The Resolution must beed, dated and cover the entire project period.

d

If the applicant is not a Federally recognized Tribe or Alaska NativeVillage government, applications that do not include proof that a

will result in the disallowance of Federal funds. A lack of supportingdocumentation at the time of application willapplication from competitive review.


3. Other:



Applications with requests that exceed the ceiling on the amount of

individual awards referenced in Section II. Award Information will bedeemed non-responsive and will not be considered for funding underthis announcement.

Any application that fails to satisfy the deadline requirementsreferenced in Section IV.3., Submission Dates and Times, will bedeemed non-responsive and will not bthis announcement.

Applications, including Tribally authorized components andmust include a Resolution (a formal decision voted on by the offici

current, signApplications that do not include a complete Resolution will beconsidered non-responsive and the application will not be considerefor competition.

127



majority of the governing board individuals are representative of thecommunity to be served will be considered non-responsive and will nobe considered for competition.

t

est Application Package:

9262


1. Address to Requ

Administration Children and FamiliesAdministration for Native AmericansANA Applicant Help Desk370 L'Enfant Promenade, SW.Aerospace Building, 2nd Floor -WestWashington , DC 20447

Phone: 877-922-Email: [email protected]


Please refer to Section I, Funding Opportunity Description, to reviewgeneral ANA Administrative Policies and Section IV for Fundingestrictions.

Application Submission: ANA will only accept one application pered Forms

(Federal and ANA), a Project Narrative (a comprehensive response tond Other

ed 40 pages in their Projecteeds this page restriction willpetition. Other Attachments

sidered support documentation and

ria is to be presented in the following order:mmary; Criterion Two-Need for Assistance;

proach; Criterion Four-Organizational

sinformation in a concise format and is used by the

R

eligible entity. A complete application consists of all Requir

the ANA evaluation criteria), a Budget Narrative, aAttachments. Applicants may not exceNarrative. A Project Narrative that excnot have excess pages copied for com(required and optional) are conshould be kept to a minimum.

The ANA evaluation criteCriterion One-Project SuCriterion Three-Project ApCapacity; Criterion Five-Project Impact/Evaluation; and Criterion Six-Budget and Budget Justification/Cost Effectiveness.

Applicants must submit the ANA Project Abstract Form (OMB No.0980-0204, exp 12/31/2009). The ANA Project Abstract providecrucial projectindependent review panel, ANA staff and the Commissioner during all

128



phases of the review process. The project summary section of theabstract focuses on the specific purpose of the proposal. Thesummary must include a brief statement of need, the projecproject objectives and impact indicators. Form may be found at

t goal,





ANA Application Format: The paper size shall be 8.5 x 11 inches, linespacing shall be a space and a half (1.5 line spacing), printed only oone side, and have no less than a half-inch margin on all sidespaper. The font size shall be 12-point and the font type shall be TimNew Roman. These requirements apply only to the project narrativsection.

nof the

ese

s,

Gif.

(D-

l policypolicy requires Federal

Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standard technologie

i.e., Microsoft (Word and Excel), Word Perfect, Adobe PDF, Jpeg, and

D-U-N-S Requirement

All applicants must have a D&B Data Universal Numbering SystemU-N-S) number. On June 27, 2003, the Office of Management andBudget (OMB) published in the Federal Register a new Federaapplicable to all Federal grant applicants. Thegrant applicants to provide a D-U-N-S number when applying forFederal grants or cooperative agreements on or after October 1,

2003. The D-U-N-S number will be required whether an applicant issubmitting a paper application or using the government-wideelectronic portal, Grants.gov. A D-U-N-S number will be required forevery application for a new award or renewal/continuation of anaward, including applications or plans under formula, entitlement, andblock grant programs, submitted on or after October 1, 2003.

129



















Please ensure that your organization has a D-U-N-S number. You mayacqu

ire a D-U-N-S number at no cost by calling the dedicated toll-free

may request /www.dnb.com

D-U-N-S number request line at 1-866-705-5711 or youa number on-line at http:/ .

ganization's certificate of incorporationor similar document that clearly establishes non-profit status.

paragraphs immediately above for aState or national parent organization and a statement signed by

ization is a localnon-profit affiliate.

rofit status with your electronic application.

heirapplications the survey titled "Survey on Ensuring Equal Opportunity

Proof of Non-Profit Status Non-profit organizations applying for funding are required to submitproof of their non-profit status.





• A certified copy of the or

• Any of the items in the sub

the parent organization that the applicant organ

When applying electronically, we strongly suggest that you attach yourproof of non-p

Private, non-profit organizations are encouraged to submit with t


Forms, Assurances, and Certifications

The project description should include all the information requirementsdescribed in the specific evaluation criteria outlined in this programannouncement under Section V. Application Review Information. In

awards under this announcement.

addition to the project description, the applicant needs to complete allof the Standard Forms required as part of the application process for

130



Applicants seeking financial assistance under this announcement mustfile the appropriate Standard Forms (SFs) as described in thissection. All applicants must submit an SF-424, Application for Federal

n/Declarationreproduced

ts must sign and return theappropriate standard forms with their application. The Protection of

Assistance. For non-construction programs, applicants must alsosubmit an SF-424A, Budget Information and an SF-424B,

Assurances. For construction programs, applicants must also submitSF-424C, Budget Information and SF-424D, Assurances. Whenrequired for programs that involve human subjects, the Protection of Human Subjects Assurance Identification/IRB Certificatioof Exemption form must be submitted. All forms may befor use in submitting applications. Applican

Human Subjects Assurance Identification/IRB Certification/Declarationof Exemption (Common Rule) form may be found at:http://www.acf.hhs.gov/grants/grants_resources.html.

Applicants must furnish, prior to award, an executed copy of theCertification Regarding Lobbying. Applicants must sign and return thecertification with their application. The Certification RegardingLobbying may be found at:http://www.acf.hhs.gov/grants/grants_resources.html. (If anhave been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, aMember of Congress, an officer or employee of Congress, oemployee of a Member of Congress in connection with thiscommitment providing for the United States to insure or guarant

loan, the applicant shall complete and submit Standard Form (SF)-LLL"Disclosure Form to Report Lobbying," in accordance with itsinstructions.)

The Pro-Children Act of 1994, 20 U.S.C. 7183, imposes restrictions onsmoking in facilities where federally funded children's services areprovided. HHS grants are subject to these requiremenmeet the Act's specified coverage. The Act specifies tha

y funds

r an

ee a

,

ts only if theyt smoking is

prohibited in any indoor facility (owned, leased, or contracted for)ary,

ortionor contracted for) used for the routine or

n underiese

ate

used for the routine or regular provision of kindergarten, elementor secondary education or library services to children under the age of

18. In addition, smoking is prohibited in any indoor facility or pof a facility (owned, leased,regular provision of federally funded health care, day care, or earlychildhood development, including Head Start services to childrethe age of 18. The statutory prohibition also applies if such facilitare constructed, operated, or maintained with Federal funds. Thstatute does not apply to children's services provided in privresidences, facilities funded solely by Medicare or Medicaid funds,

131





portions of facilities used for inpatient drug or alcohol treatment, orfacilities where WIC coupons are redeemed. Failure to complyprovisions of th

with thee law may result in the imposition of a civil monetary

penalty of up to $1,000 per violation and/or the imposition of anadministrative compliance order on the responsible entity. Additional

information may be found in the HHS Grants Policy Statement at:http://www.acf.hhs.gov/grants/grants_resources.html.


Applicants must make the appropriate certification of their compliancewith all Federal statutes relating to nondiscrimination. By signing ansubmitting the application, applicants are providing the necessarycertification. Where return of a form is required, complete the

standard forms and the associated certifications and assurances baseon the instructions found on the forms. The forms and certificatmay be found at:

d

dions


Information on the Privacy Act of 1974 (5 U.S.C. 552a) and theFreedom of Information Act (5 U.S.C 552) or FOIA may be found in thHHS Grants Policy Statement at:

e


Applicants must understand that they will be held accountable for the

andaward.

Applicants may submit a non-Federal share waiver request for all or

dministereda Native American language survival school, a Native American

ion may include accreditation from

Maintenance of Effort certification. By signing and submitting theapplication, applicants are providing the necessary certificationacknowledge that a signed certification will be required prior to

part of the match requirement. Requests must be submitted inaccordance with 45 CFR 1336.50(b) (3) of the Native AmericanPrograms regulations.

For applicants applying as a Category IV Native American languagesurvival school, submit the following certification:

• A certification that the applicant has operated and a

language nest, or any other educational program in whichinstruction is conducted in a Native American language for atleast three years. Certificatthe applicant's State and/or Tribe.

132











Private, non-profit organizations are encouraged to submit with theirapplications the survey titled "Survey on Ensuring Equal Opportun

for Applicants" found under the "Survey" heading at:ity



Please reference Sectioreceived applications.

n IV.3 for details about acknowledgement of



When using www.Grants.gov, applicants will be able to download acopy of the application package, complete it off-line, and then uploadand submit the application via the www.G

rants.gov site. ACF will not

accept grant applications via facsimile or email.

ard technologies,F, Jpeg, and

Gif.

NOTE: Before submitting an electronic application,

applicants must complete the organization registration process as well

n Representative (AOR). Since this process mayss days, it is important to start this process

n deadline. Be sure to

ts/registration_checklist.html

Acceptable electronic formats for the application attachments(narratives, charts, etc.) must use the following standi.e., Microsoft (Word and Excel), Word Perfect, Adobe PD

IMPORTANT

as obtain and register "electronic signature credentials" for theAuthorized Organizatiotake more than five busineearly, well in advance of the applicatiocomplete all ww w.Grants.gov registration processes listed on

the Organization Registration Checklist, which can be found athttp://www.acf.hhs.gov/gran .

gly encouraged.

program


• Electronic submission is voluntary, but stron

• Applicants may access the electronic application for thisat http://www.Grants.gov. There applicants can search for thedownloadable application package by utilizing thewww.Grants.gov FIND function.

133





• It is strongly recommended that applicants do not wauntil the application deadline date to begin the application

process through w ww.Grants.gov. Applicants areencouraged to submit their applications well before the closingdate and time so that if difficulties are encountered there will still

be sufficient time to submit a hard copy via express mailto an applicant's advantage to submit 24 hours ahead of

the closing date and time in order to address any

difficulties that may be encountered.

it

. It is

D-U-N-entral Contractor Registry

(CCR). Applicants should allow a minimum of five days toion

ials for the

essary

ogram

willw.Grants.gov

F will

rants.gov.

• To use www.Grants.gov, you, the applicant must have aS number and register in the C

complete the CCR registration. REMINDER: CCR registratexpires each year and thus must be updated annually.

Applicants cannot upload an application towww.Grants.gov w ithout having a current CCR

registration AND electronic signature credentAOR.

• The electronic application is submitted by the AOR. To submitelectronically, the AOR must obtain and register electronicsignature credentials approved by the organization's E-BusinessPoint of Contact who maintains the organization's CCRregistration.

• Applicants may submit all documents electronically, including allinformation typically included on the SF-424 and all necassurances and certifications.

• Though applying electronically, the application must still complywith any page limitation requirements described in this prannouncement.

• After the application is submitted electronically, the applicantreceive an automatic acknowledgement from wwthat contains a www.Grants.gov tracking number. AC

retrieve the electronically submitted application fromwww.G


134



the application budget as well as Social Security Numbers, if otherwiserequired for individuals. The copies may include summary salaryinformation.

If applicants are submitting their application electronically, ACF will


The due date for receipt of applications is referenced

ord or submitted electronically well in advance of the

application due date and time.

be received no later thanate referenced above at the

address listed in Section IV.6.

Hand Delivery

Applications hand carried by applicants, applicant couriers, otheress mail couriers

en

V.6., between Monday and Friday (excluding

via Grants.gov must be submittedr than 4:30 p.m., eastern time, on the due date referenced

or

s

omit the same specific salary rate information from copies made foruse during the review and selection process.



above. Applications received after 4:30 p.m., eastern time, on thedue date will be classified as late and will not be considered in the

current competition.

Applicants are responsible for ensuring that applications are mailedhand-delivere

Mail

Applications that are submitted by mail must4:30 p.m., eastern time, on the due d

representatives of the applicant, or by overnight/exprmust be received on or before the due date referenced above, betwethe hours of 8:00 a.m. and 4:30 p.m., eastern time, at the addressreferenced in Section IFederal holidays).


Applications submitted electronicallyno lateabove.

ACF cannot accommodate transmission of applications by facsimileemail.

Late Application

136



Applications that do not meet the requirements above are considelate applications. ACF shall notify each late applicant that itsapplication will not be considered in the current competition.

ANY APPLI CATION RECEIVED AFTER 4:30 P .M., EASTERN TIM

ON THE DUE DATECOMPETITION.

red

E,

WI LL NOT BE CONSIDERED FOR


il service; or in other rare cases. A

rants Management Officer.

ment for application packages will not be provided

ACF may extend application deadlines when circumstances such asacts of God (floods, hurricanes, etc.) occur; when there arewidespread disruptions of madetermination to extend or waive deadline requirements rests with theChief G

Receipt acknowledge

to applicants who submit their package via mail, courier services, or byhand delivery. Applicants will receive an electronic acknowledgementfor applications that are submitted via http://www.Grants.gov.

Checklist

g youre.

Required Form or FormatWhen to

You may use the checklist below as a guide when preparinapplication packag

What to RequiredSubmit Content Submit

SF-424 See SectionIV.2


Byappdue

licationdate.

SF-424A See Section SeeIV.2 http://www.acf.hhs.gov/grants/grants_resources

.html due date.

Byapplication

Table of Contents

See SectionV

Found in Section V Byapplicationdu

e date.

SF-424B See Section SeeIV.2 http://www.acf.hhs.gov/grants/grants_resources.html

applicdue

By ationdate.

Resolution Sees I

II.

Found in Sections I and III. To be submitted byall applicants. See ANA Definitions in Section I.

Byapplicationdu

Sectionand I e date.

137



















Proof of Non-Profit Status s

and

Found in Sections IV.2 and V By date of a

SeeSectionIV.2

V

ward.

Governing

Documentation

Seetions

Found in Sections I and III. Bya ation

due date

Board

Membership

Sec

and III

I pplic

CertificationRegarding

ce of

See SectionIV.2

seehttp://www.acf.hhs.gov/grants/grants_resources

By date of award

MaintenanEffort

.html

CertificationRegarding

See SectionIV.2

Seehttp://www.acf.hhs.gov/grants/grants_resources

Lobbying .html

By date of award.

CertificationRegardingEnvironmentalTobacco Smoke

SecIV.2 http://www.acf.hhs.gov/grants/grants_resourcesSee tion See

.html

By date of award.

GrantApplication DatSummary(GADS) form

aSee SectiIV.2

on See http://www.acf.hhs.gov/programs/ana Badue date

ypplication

A-133 AuditoOpinion L

r'setter

tionand V

Found in Sections IV.2 and V. Badue date.

See SecIV.2

ypplication

Indirect CostAgreem

ent

Sec Badue date

SeeV

tion Found in Section V. ypplication

Non-FederalShare Waiver

See SectionIV.2

Found in Section IV.2. Byapplicationdue dateRequest

Letters of Support

SeeV

Sec und in Section V. Byapplicationdue date

tion Fo

Non-FederalResources

SeeSectionIII.2

san

Ba atiod

d V

Found in Sections III.2 and V. ypplic nue date


Sec Found in Section V. Ba ationd

SeeV

tion ypplicue date

138




SeeSectionsIV.2 and V

Found in Sections IV.2 and V. Form may befound athttp://www.acf.hhs.gov/programs/ana/programs /forms.html

Byapplicationdue date

Project

Narrative

See

SectionsIV.2 and V

Found in Sections IV.2 and V. B

adue date

y

pplication

ANA ObjectiveWork Plan

rm

SeeSections

2 and

Found in Sections IV.2 and V. Form may befound at

ams/ana/programs(OWP) fo IV. V http://www.acf.hhs.gov/progr

/forms.html

Byapplicationdue date

Budget andBudget

nSections

2 and

Found in Sections IV.2 and V Bapplicationdue date.Justificatio

See

IV. V

y

OtherAttachments

ee SectionV

Found in Section V. Supplemental supportdocumentation including but not limited to: jobdescriptions, resumes, maps, organizationalchart, etc.

Ba ndue date

S ypplicatio

Additio

Private, non-profit organizations ar

nal

e encouraged to submit with theapplications the survey titled "Survey on Ensuring Equal Opportunity

an y" heading at:.gov/grants/grants_resources.html

Forms

ir

for Applichttp://www.acf.hhs

ts" found under the "Surve.

What to Requiredt at

When toSubmitSubmit Conten Required Form or Form

Survey onEnsuringEqualOpportunityfor

Se

Applicants

e form. Seehttp://www.acf.hhs.gov/grants/grants_resources.html

Byappdue

licationdate.


notver

nServices Programs and Activities".

d ng Restric

This progra"Intergo"Intergovernmental Review of De

m isnmental

subject to Executive Order 12372,Review of Federal Programs," or 45 CFR Pa

partment of Health and Humart 100,

5. Fun i tions:

139



Costs of organized fund raising, including financial campaigns,endowment drives, solicitation of gifts and bequests, and similar

nses in ed s ,ble

o mbursement of pre-award costs.Fun

support of any foreseeable litigation against theUnited States Government that is unallowable under the Office of Management and Budget (OMB) Circulars A-87 and A-122.

a eivdispro tionamaking decisions on grant awards ANA will assess and consider

is already receiving funding forLanguage, or Environmental project from ANA.

hole or inpart to previously funded projects in the same community.

j hich a grantee would provide training and/ortechnical assistance (T/TA) to other Tribes or Native American

a ns And ow raown use or for its members' use (as in the case of a

consortium), when T/TA is necessary to carry out the projectectives.

• The purchase of real property or construction activities that areof 1974, as

ve

by consultants who provide aplicant

expeunallowa

Grant award

curr.

s will n

olely to raise capital or obtain contributions

t allow rei

are

ANA Does

• Activit

Not

y in

d:

• Projects thatpor

llow any one community or region to recte share of the funds available for award. W

e ahen

whether the community or regiona SEDS, Native


• Projects that are essentially identical or similar in w

• Pro ects in w

orgfuits

obj

nizatioing. H that are otherwise eligible to apply for ANever, ANA will fund T/TA requested by a g ntee for

not authorized by the Native American Programs Actamended.

• Core Administration (see Definitions) functions, or activities, that

essentially support only the applicant's ongoing administratifunctions and are not related to the proposed project.

• Projects originated and designedmajor role for themselves and are not members of the aporganization, Tribe, or Village.

140



• Projects that do not further the three inter-related ANA goals of economic development, social development and cultural

be successful based on the

s,

om

approval, securing project site, or pending court

case decision) that impede or indefinitely delay the ongoing

assurance such activities will not impede project

Please see Sections IV.2 and IV.3 for deadline information and other

wing addresses:

Office of Grants Management

preservation or are unlikely toproposed project approach and implementation strategy.

• Major renovations and alterations are not authorized under theNative Americans Program Act of 1974, as amended. Minoralterations, as defined in this announcement, may be allowable.

• Projects that request funds for feasibility studies, business planmarketing plans or written materials, such as manuals, that arenot an essential part of the applicant's long-term developmentplan.


• The support of ongoing social service delivery programs or theexpansion, or continuation, of existing social service deliveryprograms.

• Activities by a consortium of Tribes that duplicate activities forwhich a consortium member Tribe also receives funding frANA.

• Projects that contain contingency activities (such as Federal orState agency

progress of the project. Applicants must demonstrate the projectplanning considered potential contingency activities and providesan adequatecompletion.


application requirements.

Submit applications to one of the follo

Submission by Mail

Tim ChappelleUS Department of Health and Human ServicesAdministration for Children and Families

141



370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor -EastWashington, DC 20447

Hand Delivery

Tim ChappelleUS Department of Health and Human ServicesAdministration for Children and FamiliesOffice of Grants ManagementACF Mail Room, Second Floor Loading Dock901 D Street, SWWashington, DC 20024



instructions, gathering and maintaining the data needed and reviewing

010.

not requiredto respond to, a collection of information unless it displays a currently

er.

VIEW

majority of information by whiched and ranked in competition with other

applications for available assistance. The project description should belete. It should address the activity for which Federal



Public reporting burden for this collection of information is estimated toaverage 40 hours per response, including the time for reviewing

the collection information.

The project description is approved under OMB control number 0970-0139, which expires 4/30/2

An agency may not conduct or sponsor, and a person is

valid OMB control numb

1. Criteria:

Part I THE PROJECT DESCRIPTION OVER

PURPOSE

The project description provides thean application is evaluat

concise and comp

142



funds are beingwhere they can present information clearly andpreparing the project description, informaeach of the requested evaluatioffices use this and other information in mak

recommendations.included in the applicatio

requested. Supporting documents should be includedsuccinctly. In

tion that is responsive toon criteria must be provided. Awarding

ing their funding

It is important, therefore, that this information ben in a manner that is clear and complete.

AND INSTRUCTIONS

t focus

performance. Project descriptions are evaluated on the basis of ubstance and measurable outcomes, not length. Extensive exhibits

are not required. Cross-referencing should be used rather than

does not directlyld be

CT

atement in accordance with the

hile the evaluation criteria identify thee applications.


Provide a summary of the project description (one page or less) withthe funding request.

such asan

otes.Incorporate demographic data and participant/beneficiary information,

GENERAL EXPECTATIONS

ACF is particularly interested in specific project descriptions thaon outcomes and convey strategies for achieving intended

s

repetition. Supporting information concerning activities that will not be

directly funded by the grant or information thatpertain to an integral part of the grant-funded activity shouplaced in an appendix.

Part II GENERAL INSTRUCTIONS FOR PREPARING A FULL PROJEDESCRIPTION

INTRODUCTION

Applicants that are required to submit a full project description shallprepare the project description stfollowing instructions while being aware of the specified evaluation

criteria. The text options give a broad overview of what the projectdescription should include wmeasures that will be used to evaluat

reference to


Clearly identify the physical, economic, social, financial, institutional,and/or other problem(s) requiring a solution. The need for assistancemust be demonstrated and the principal and subordinate objectives of the project must be clearly stated; supporting documentation,letters of support and testimonials from concerned interests other ththe applicant, may be included. Any relevant data based on planningstudies should be included or referred to in the endnotes/footn

143



as needed. In developing the project description, the applicant mayvolunteer or be requested to provide information on the total range of

e initiated),rogram

s canand verified.

f action that describes the scope and detail of how thell be accomplished. Account for all functions or

activities identified in the application. Cite factors that might accelerate

st

of theaccomplishments to be achieved for each function or activity in such

o be served and the number of

quantified by activity or function,schedule of

CERTIFICATION

projects currently being conducted and supported (or to bsome of which may be outside the scope of the pannouncement.



For example, applicants are encouraged to describe the qualitative andquantitative data collected, how this data will measure progresstowards the stated results and benefits, and how impact indicatorbe monitored, evaluated

APPROACH

Outline a plan oproposed work wi

or decelerate the work and state your reason for taking the proposedapproach rather than others. Describe any unusual features of theproject such as design or technological innovations, reductions in coor time, or extraordinary social and community involvement.

Provide quantitative monthly or quarterly projections

terms as the number of people t

activities accomplished.

When accomplishments cannot belist them in chronological order to show theaccomplishments and their target dates.


Provide a list of organizations, cooperating entities, consultants, or

other key individuals who will work on the project along with a shortdescription of the nature of their effort or contribution.



ELIGIBILITY

144



Applicants must provide the following as certification of theireligibility under this program announcement. Please provide:

one of the following:

A reference to the applicant organization's listing in the

d that

or similar document that clearly establishes

diately aboverganization and a statement

When applying electronically, we strongly suggest that you

ORGANIZATIONAL PROFILESthe applicant organization(s) and

ublic Accountants; Employeract persons and telephone

r

compliance with Federal/State/local government standards;e program area; and, other

PROOF OF NON-PROFIT STATUSNon-profit organizations applying for funding are required to

submit proof of their non-profit status.Proof of non-profit status is any

• IRS's most recent list of tax-exempt organizationsdescribed in the IRS Code.


• A statement from a State taxing body, State attorneygeneral, or other appropriate State official certifying thatthe applicant organization has non-profit status annone of the net earnings accrue to any privateshareholders or individuals.

• A certified copy of the organization's certificate of incorporationnon-profit status.

• Any of the items in the subparagraphs immefor a State or national parent o

signed by the parent organization that the applicantorganization is a local non-profit affiliate.

attach your proof of non-profit status with your electronicapplication.

Provide information oncooperating partners, such as: organizational charts; financialstatements; audit reports or statements from Certified Public

Accountants/Licensed PIdentification Number(s); contnumbers; names of bond carriers; child care licenses and othedocumentation of professional accreditation; information on

documentation of experience in thpertinent information.

145



BUDG

Preach orm(SF-424A or SF-424C). Detailed calculations must include estimation

methods, quantities, unit costs, and other similar quantitative detailsurequirement, include a breakout by the funding sources identified inBl

Provicateg ableness,and a

t

stified in the budget and budget

andcomputations be presented in a columnar format: first column,

t

budget justification should be in a narrative form.

ff ct in

-

of o

nge benefits unless treated as

ET AND BUDGET JUSTIFICATION

ovide a budget with line-item detail and detailed calculations forbudget object class identified on the Budget Information F

fficient for the calculation to be duplicated. If matching is a

ock 15 of the SF-424.

de a narrative budget justification that describes how theorical costs are derived. Discuss the necessity, reasonllocation of the proposed costs.

GENERALUse the following guidelines for preparing the budget and budge justification. Both Federal and non-Federal resources (whenrequired) shall be detailed and junarrative justification. "Federal resources" refers only to theACF grant funds for which you are applying. "Non-Federalresources" are all other non-ACF Federal and non-Federalresources. It is suggested that budget amounts

object class categories; second column, Federal budget; nexcolumn(s), non-Federal budget(s); and last column, totalbudget. The


Justification: Identify the project director or principalinvestigator, if known at the time of application. For each staperson, provide: the title; time commitment to the projemonths; time commitment to the project as a percentage or fulltime equivalent; annual salary; grant salary; wage rates;etc. Do not include the costs of consultants, personnel costsdelegate agencies, or of specific project(s) and/or businesses tbe financed by the applicant.

FRINGE BENEFITSDescription: Costs of employee fripart of an approved indirect cost rate.


146



TRAVELDescription: Costs of project-related travel by employees of the

: the total number of traveler(s); travel destination; duration of trip; per diem;

ble,than one

:

any modifications, attachments,

rges, suchand

g

pment after the project ends. Anon that uses its own definition for equipment

ion: Specify general categories of supplies and their

ds exceptment,

applicant organization. (This item does not include costs of consultant travel).

Justification: For each trip show

mileage allowances, if privately owned vehicles will be used; andother transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to attendACF-sponsored workshops should be detailed in the budget.

EQUIPMENTDescription: "Equipment" means an article of nonexpendatangible personal property having a useful life of moreyear and an acquisition cost that equals or exceeds the lesser

of: (a) the capitalization level established by the organizationfor the financial statement purposes, or (b) $5,000. (NoteAcquisition cost means the net invoice unit price of an item of equipment, including the cost of accessories, or auxiliary apparatus necessary to make it usablefor the purpose for which it is acquired. Ancillary chaas taxes, duty, protective in-transit insurance, freight,installation, shall be included in or excluded from acquisition costin accordance with the organization's regular written accountinpractices.)

Justification: For each type of equipment requested provide: adescription of the equipment; the cost per unit; the number of units; the total cost; and a plan for use on the project; as well asuse and/or disposal of the equiapplicant organizatishould provide a copy of its policy, or section of its policy, thatincludes the equipment definition.


Justificatcosts. Show computations and provide other information thatsupports the amount requested.

CONTRACTUALDescription: Costs of all contracts for services and goofor those that belong under other categories such as equip

147



supplies, construction, etc. Include third-party evaluationcontracts, if applicable, and contracts with secondary reciporganizations, including delegate agencies and specific project(sand/or businesses to be financed by the applicant.

ient)

Demonstrate that all procurement transactions will

R

ever the applicant intends to delegate part of the

e not limited to: insurance;cal and dental costs (noncontractual); professional

ative costs.

this category.

GES

n

ent. If the

Justification:be conducted in a manner to provide, to the maximum extentpractical, open and free competition. Recipients andsubrecipients, other than States that are required to use 45 CFPart 92 procedures, must justify any anticipated procurementaction that is expected to be awarded without competition andexceeds the simplified acquisition threshold fixed at 41 USC403(11), currently set at $100,000.

Recipients might be required to make available to ACF pre-awardreview and procurement documents, such as requests for

proposals or invitations for bids, independent cost estimates,etc.

Note: Whenproject to another agency, the applicant must provide a detailedbudget and budget narrative for each delegate agency, byagency title, along with the required supporting informationreferred to in these instructions.

OTHEREnter the total of all other costs. Such costs, where applicable

and appropriate, may include but arfood; mediservices costs; space and equipment rentals; printing andpublication; computer use; training costs, such as tuition andstipends; staff development costs; and administr

Justification: Provide computations, a narrative description anda justification for each cost under

INDIRECT CHARDescription: Total amount of indirect costs. This categoryshould be used only when the applicant currently has an indirectcost rate approved by the Department of Health and HumaServices (HHS) or another cognizant Federal agency.

Justification: An applicant that will charge indirect costs to thegrant must enclose a copy of the current rate agreemapplicant organization is in the process of initially developing orrenegotiating a rate, upon notification that an award will be

148



PROJE

Proje ANA PProjec

format and is used by the independent review panel, ANA staff and theComm hases of the review process. The projectsummpropo rief statement of need, theproject goal, project objectives and impact indicators. The Abstractmustapplic

OBJECTIVES AND NEED FO

Needthe apidentifies the community goal(s), defines the need, describescommgoal(s

Identi propriateng:

a description of the community to be served by theommunity can include, but is not limited

to, the following: (1) a description of the population segment within

addressed in this project. Current status is defined as data compiled

stnizational membership. Explain how the

organization serves and impacts Native communities.

Community Goals (2 points): Provide information on the community's

CT SUMMARY/ABSTRACT - 3 points

ct Summary: This criterion will be evaluated to the extent theroject Abstract form is present and properly completed. Thet Abstract provides crucial project information in a concise

issioner during all pary section of the abstract focuses on the specific purpose of thesal. The summary must include a b

clearly indicate the Priority Area (Category IV) under which theant is submitting the application for funding consideration.

R ASSISTANCE - 18 points

for Assistance: This criterion will be evaluated to the extentplicant describes the community to be served by the project,

unity involvement and relates the project goal to the community).

fication of Community (2 points): Provide apbackground information on the community to be served, includigeographic location of the project, where the project will beadministered andproject. A description of the c

the community to be served or impacted; (2) the size of thecommunity; (3) a geographic description or location, including theboundaries of the community; (4) demographic data on the targetpopulation; and (5) the relationship of the community to any largergroup or Tribe.

Describe the current status of the Native American language to be

within the previous 36 months.

Applications from national and regional Native organizations mudescribe their orga

long-range goals. Information can include, but is not limited to,materials such as excerpts from a community strategic plan or themission statement of a non-profit organization.

150



why the project does not need to continue. For projects that areexpected to continue after ANA funding has expired, present the visionshowing how this project will be sustained. For example,a self-sustaining project will generate sufficient funds to con

Objective WPlan (OWP) form is

explain how

tinue.

ork Plan (20 points): The ANA Objective Workthe blueprint for the project. The OWP provides

As

sis for reporting on the project.

ete

an one

e

e

ses),post-

edt

rding to

detailed descriptions of the project goal, the project objectives,supporting activities and the results and benefits to be expected. Itprovides the what, how, when, where, and by whom of the project.such, it is a stand-alone document that should provide sufficientinformation for an application reviewer, ANA staff, or a projectmanager to understand the project and how it will be implemented.The OWP is the ba

A project cannot exceed three objectives per project period. Compl

an ANA OWP form for each objective per budget period. If submittingan electronic application some objectives will require more thform. In addition, some objectives may last more than onebudget period. Ensure the objective is correctly stated in the OWP,the project narrative and on the ANA Abstract form.

The objective statement should contain the following basic elements:what will be accomplished during the project period and when it will baccomplished. Each objective should be Specific, Measurable,Achievable, Results-oriented and Time-bound (SMART).

For each objective, list activities that provide a road map to achievethe objective. Each activity is a step in the logical progression of thproject. Include specific and significant activities (e.g., hiring staff,developing first draft), ongoing activities (e.g., meetings and clasthe submission of required ANA reports and attendance at ANAaward training. Especially useful are activities that show progressand/or results on a quarterly basis. Explain how the activities outlinin the OWP will lead to the successful achievement of the projecobjectives and goal.

Identify the position responsible for the completion of each activity by

identifying the title(s) of the salaried project staff person(s). Identifytime periods that are realistic to complete each activity. Use elapsedtimes from the start of the project (e.g. month 1, month 2) ratherthan absolute dates. September 30 is the start date for each budgetperiod. Identify the non-salary personnel hours, including non-salariedcontributors (paid or in-kind) to the project. List hours accowho is providing them (e.g., Committee person -10 hours; ABCConsultant - 5 hours). Provide supporting documentation for the

153



hours listed in this column. If applying on www.grants.gov, be athat each objective is limited to eight activities on the OWP form.Furthermore, each section has a limitation on the number of characters (180) that are allowed.

The results and benefits section of the OWP is used to track theprogress of accomplishing an individual objective. The results andbenefits must directly relate to the activities that support the

ware

mented

and

an

ects, the applicant shall provide information on

ge nestwhich instruction is conducted in a

years

accomplishment of an objective in the OWP. The results and benefitsare used to monitor the project's quarterly progress and must includetarget numbers. The criteria for evaluating the results and benefitsexpected are of the applicant's choosing and need to be docuand verifiable.

ORGANIZATIONAL PROFILES - 17 points

Organizational Capacity: This criterion will be evaluated to theextent the applicant demonstrates their organizational capacityability to staff and implement the proposed project.

Organizational Capacity (12 points): Provide information on themanagement structure of the applicant, such as personnel andfinancial policies. Describe the administrative structure of theapplicant and the systems used to track the funding and progress of the project. Demonstrate the applicant's capacity and ability toadminister and implement a project of the proposed scope. Includeorganizational chart that indicates where the ANA project will fit in the

existing administrative structure.For language nest projthe capacity of the organization to provide instruction and child carefor at least 10 children under the age of 7 for an average of at least500 hours per year per student. The applicant shall also provideinformation on the capacity of the applicant to provide classes to theparents of the students in the language nest.

For a language survival school project, the applicant shall provideinformation on the capacity of the organization to provide an averageof at least 500 hours of instruction through the use of 1 or moreNative American languages for at least 15 students. Information mustinclude a certification by the applicant that the applicant has not lessthan 3 years of experience in operating and administering a NativeAmerican language survival school, a Native American languaor any other educational program inNative American language. Certification should include at least 3

154



of accreditation by the State or Tribe to teach the Native Amerlanguage to the relevant age group.

List all sources of Federal funding the applicant currently oversees.Include information on the funding agency, purpose of the funding an

amount. Providorganization. If the applicant

ican

d

e the most recent certified signed audit letter for thehas audit exceptions, these issuesetailing any steps taken to

o, and/or printed

p and

of Tribes that duplicate activities forwhich member Tribes also receive funding from ANA. Include a copy

ation

e partners must alignwith the activities stated in the OWP that they will be supporting. This

ed key positions or individualswill be included as an attachment. Project positions discussed in

e

approved ANA grant.

should be discussed within this criterion, dovercome the exceptions.

Applicants are required to affirm that they will credit ANA andreference the ANA-funded project on any audio, vidematerials developed in whole or in part with ANA funds.

A consortium applicant must identify the consortium membershidescribe their roles and responsibilities. One member of theconsortium must be the recipient of the ANA funds. A consortiumapplicant must be an eligible entity as defined by this programannouncement and the ANA regulations. Include documentationsigned by the membership supporting the ANA application. ANA willnot fund activities by a consortium

of the consortia legal agreement or memoranda of agreement.

List all of the applicant's current and existing partners that will beproviding support to the project's implementation. Include informon the current organizational relationship between the applicant and

partner. The experience and expertise of thes

information should state the nature, amount and conditions underwhich another agency, organization or individual will support a projectfunded by ANA.

Project Staffing Plan (5 points): Provide staffing and position data thatincludes a proposed staffing pattern for the project. Describe theprocess and general timeframe to hire staff (such as advertising orrecruiting from within the community). Explain how the current andfuture staff will manage the proposed project. Full project position

descriptions are required to be submitted as an attachment. Brief biographies and/or resumes of identifi

this section must match the positions identified in the OWP and in theitemized budget. Note: Applicants are strongly encouraged to givepreference to qualified Native Americans, in accordance with applicabllaws, in hiring project staff and in contracting services under an

155




Project Impact/ Evaluation: This criterion will be evaluated to theoject

rmation,e

This

e

e

ee

standard ANA impact indicators are: (1) the number of partnerships

he

eral funds request, applicant match requirementplicants to submit an

t

extent the applicant addresses the relationship between the prgoal and the impact indicators.

ANA conducts on-site community impact evaluations during the lastquarter of the project period. Impact evaluations provide grantees theopportunity to share, through qualitative and quantitative infohow the project goal and objectives were accomplished and how thidentified community was impacted by the ANA-funded project.information is then submitted in an annual report to Congress.

Impact Indicators (7 points): Impact indicators are measurementdescriptions used to verify the achievement of the project goal and areseparate and distinct from the results and benefits section of thOWP. ANA uses impact indicators to determine if a grantee hasachieved the expected project goal. Impact is defined as the changin physical, economic, social, financial, governmental, institutional,behavioral, Native language or cultural conditions as a result of theproject.

Each applicant must submit three impact indicators. Two of the thrproject indicators are standard and required across all ANA programsand the third is directly related to the project goal. The required,

formed; and (2) the amount of leveraged resources (see Definitions).

The third required impact indicator is used to track the success of tproject in achieving the project goal and is developed by theapplicant. Discuss how this impact indicator relates to the projectgoal. For each impact indicator submitted provide a system to trackthe indicator and a target number. Explain the rationale used tochoose the target number. Impact indicators are tracked throughoutthe grant and are reported on quarterly.


Budget and Budget Justification/ Cost Effectiveness: Thiscriterion will be evaluated to the extent the applicant providesinformation on the Fedand reasonableness of costs. ANA requires apitemized budget for the costs associated with the successfulaccomplishment of the project objectives and goal. The budget mustinclude estimated costs, a budget justification and information on coseffectiveness.

156



Budget (5 points): Submit annual, itemized budgets that list theFederal funds request and applicant match requirement. An itemizedbudget must be submitted for each budget period. These budgetsshould align with each Object Class Category listed under Section B-Budget Categories of the "Budget Information-Non Construction

Programs" on the SF-424A form. These sections are explained in PartII of this program announcement.

ff - if ths,

., mileage for local meetings) in the Other budget

t.

ed

ith regional costs and why

possible.

budgeted line items are included in the indirect cost pool. Applicantst be

The following is important to consider when preparing thebudget: personnel costs should reflect the time needed to hire stakey personnel need to be hired and the hiring process is two monthen calculate the salary based on ten months, rather than twelve;include travel expenses for the chief financial officer and projectdirector to attend a regional ANA post-award training; include localtravel (e.gcategory, not in the Travel budget category.

Budget Justification (10 points): Submit justification narratives thatsupport and align with the Federal and applicant match requiremenThe justification should identify how the calculations for each of theline items were developed and explain how they are important to theproject. Include the necessary details to facilitate the determination of allowable costs and the relevance of these costs to the proposproject.

Demonstrate cost effectiveness of the budget by explaining why thisproject and associated costs are an effective use of ANA resources.

Indicate how the proposed budget aligns wfunding is necessary to resolve the statement of need. Identify sourceor include documentation of price quotations, where


Submit a copy of the current Indirect Cost Rate Agreement (seeUniform Project Description definitions) in order to charge or otherwiseseek credit for indirect costs. The agreement must have all costs

broken down by category so ANA reviewers can be certain that no

that do not submit a current Indirect Cost Rate Agreement may noable to claim the allowable cost, may have the grant award amountreduced, or may experience a delay in the grant award.


157



Application Review Criteria: ANA's six evaluation criteria categoriesare: Introduction and Project Summary; Need for Assistance; ProjecApproach; Organizational Capacity; Project Impact/Evaluation; and

t

is

State and

heof the

stances

ers

next funding cycle, pending the availability of funds, fora period not to exceed one year.

Budget and Budget Justification/Cost Effectiveness.

Application Consideration: The Commissioner's funding decisionbased on an analysis of the application by the review panel, panelreview scores and recommendations; an analysis by ANA staff; areview of ANA administrative policies and funding restrictions; a reviewof previous ANA grantee past performance; comments fromFederal agencies having contract and grant performance relatedinformation; other interested parties; and geographic distribution. TCommissioner makes grant awards consistent with the purposeNative American Programs Act, all relevant statutory and regulatoryrequirements, this program announcement, and the availability of appropriated funds. The Commissioner reserves the right to award

more, or less, than the funds described or under such circumas may be deemed to be in the best interest of the FederalGovernment. Applicants may be required to reduce or modify thescope of projects based on the amount of approved award.

Please reference Section IV.2 for information on non-Federal reviewin the review process.



funding in the


Not Applicable

conditions of the grant, the effective date of the grant, the budget period for which initial support will be given, the

t


1. Award Notices:

The successful applicants will be notified through the issuance of aNotice of Award (NoA) document that sets forth the amount of fundsgranted, the terms and

non-Federal share to be provided (if applicable), and the total projecperiod for which support is contemplated. The NoA will be signed bythe Grants Officer and transmitted via postal mail.

159



Following the finalization of funding decisions, organizations whoseapplications will not be funded will be notified by letter, signed by tProgram Office head.

2. Admin istrative and National Policy Requirements:

Grantees are subject to the requirements in 45 CFR Part 74 (non-governmental) or 45 CFR Part 92 (governmental).

Direct Federal grants, sub-award funds, or contracts under this ACFprogram shall not be used to support inherently religious activitiessuch as religious instruction, worship, or proselytization. Therefore,organizations must take steps to separate, in time or location, theirinherently religious activities from the services funded underprogram. Regulations pertaining to the Equal Treatment for Faith-Based Organizations, which includes the prohibition against

he

this

Federalfunding of inherently religious activities, can be found at the HHS website at: http://www.hhs.gov/fbci/waisgate21.pdf .

A faith-based organization receiving HHS funds retains itsl governments, and may

nd

s without removing religious art,, a faith-based

deral funds retains its authority over its

nce, and it may retain religious terms in itsorganization's name, select its board members on a religious basis,ission

ance with allcable requirements

governing the conduct of HHS funded activities.

g

independence from Federal, State, and locacontinue to carry out its mission, including the definition, practice, aexpression of its religious beliefs. For example, a faith-basedorganization may use space in its facilities to provide secular programsor services funded with Federal fundicons, scriptures, or other religious symbols. In additionorganization that receives Fe

internal governa

and include religious references in its organization's mstatements and other governing documents in accordprogram requirements, statutes, and other appli

Faith-based and community organizations may reference the"Guidance to Faith-Based and Community Organizations on Partnerinwith the Federal Government" at:http://www.whitehouse.gov/government/fbci/guidance/index.html.


The HHS Grants Policy Statement (GPS) is the Department of Healthand Human Services new single policy guide for discretionary grantsand cooperative agreements. Unlike previous HHS policy documents,the GPS is intended to be shared

with and used by grantees. Iteratingbecame effective October 1, 2006 and is applicable to all Op

160



Divisions (OPDIVS), such as the Administration for Children andFamilies (ACF), except the National Institutes of Health (NIH). The GPScovers basic grants processes, standard terms and conditions andpoints of contact as well as important OPDIV-specific requirements.Appendices include a glossary of terms and a list of standard

abbreviations for ease of reference. The GPS may be accessed athttp://www.acf.hhs.gov/grants/grants_resources.html.


Grantees will be required to submit program progress and financialreports (SF-269 found at:http://www.acf.hhs.gov/grants/grants_resources.html) throughout the

due 30 daysre

project period. Program progress and financial reports areafter the reporting period. Final programmatic and financial reports adue 90 days after the close of the project period.

Final reports may be submitted in hard copy to the GrantsManagement Office Contact listed in Section VII of this announcement.


The ANA required program progress report is the Objective ProgressReport (OPR) (OMB No. 0980-204, exp. 12/31/2009).




ANA Applicant Help DeskAdministration for Children and FamiliesAdministration for Native Americans370 L'Enfant Promenade , SW.Aerospace Building, 2nd Floor-WestWashington, DC 20447Phone: 877-922-9262Email: [email protected]


161







Tim ChappelleAdministration for Children and FamiliesOffice of Grants Management370 L'Enfant Promenade, SW.Aerospace Building, 6th Floor-East


ACT:

d Families

mail: [email protected]


FOR FURTHER INFORMATION CONT

Administration for Children an

Administration for Native Americans

ANA Applicant Help Desk

Phone: 877-922-9262

E



Health and Human Services: HHS-2008-ACF-ANA-NL-0016

Documents

Transcript of Health and Human Services: HHS-2008-ACF-ANA-NL-0016