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MICRS!" PR#$C" 2003%. Create a ne& 'roject
1.1. FileNew
1.1.1. Blank project:
1.1.2. From existing project
1.2. Define the project: Task toolDefine the Project:We can change the start ate of o!r project.
1.". Define the general working a#: Task toolDefine general working times: We can change
from standard to 2( hours or night shift
2. Project Sco'e Manage)ent*
2.1. $hange the information of project: ProjectProject Infor)ation
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2.2. $hange the properties of project: !i+ePro'erties
2.". De%elop a WB&:
' (nter the tasks on the task name col!mn.
' $reate s!mmar# tasks: &elect s!)tasks$lick inent tool *+ as the following pict!re.
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' N!m)ering Tasks: Tools,ptions&how o!tline n!m)er
". Project "i)e Manage)ent
".1. (ntering Task D!ration: We can onl# enter the !ration of each task on the ,urationcol!mn
with the s#m)ols as follows *-a# w-week m-min!tes h-ho!rs mo-month e-elapse
a#s ew-elapse weeks+.
' Do not enter the !ration for s!mmar# tasks. &!mmar# task !rations are calc!late
a!tomaticall# )ase on the !ration of s!)tasks.
' To mark a task as a milestone/ we enter the 0 for this task.
' To enter rec!rring tasks/ s!ch as weekl# meetings or monthl# stat!s reports/ we select thensertRecurring "as-. n then we enter the taskname an the !ration for this task.
' We can aj!st the timescale on the 3antt chart to see the sche!le of o!r project in ifferent
time frame. We click the oo) out or oo) intool.
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".2. $reate a new rec!rring task:
' Position the c!rsor in the row where we nee to insert rec!rring task. *insert )efore+.
' InsertRecurring "as-: We j!st fill some information for the rec!rring task as
following pict!re.
".". (sta)lishing Task Depenencies:".".1. There are 4 t#pes of epenencies. 5ook at the following pict!re to !nerstan clearl#.
".".2. $reate the task epenencies: We ha%e three wa#s to enter the epenencies )etween
tasks.
' Way 1: We can !se the Predecessors co+u)n: (nter the n!m)er of the preecessor
task. This n!m)er is the sign of row.
' Way 2: &elect 2 tasks an then click the +in- tas-tool * +.
' Way 3:$lick an Drag this task to another task.
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".".". $hanging the task epenenc# t#pes an a a 5ea or 5ag time.
' $hanging the task epenenc# t#pes: Do!)le click on the epenenc# arrow. n the
we choose the epenenc# t#pe that we nee to change.
' the /ead or /agtime: n the /ag)ox/ we can a the +ead*th6i gian s7m+ )#
inp!tting the negati%e n!m)er/ this means that the task 2 will start )efore the task 1
finish. We can !se the time !nit *ho!r/ a#/ week/8 + or the percentage. ,therwise/ if
we inp!t the positi%e n!m)er/ this means that we nee to ha%e the +ag time *t6i gian
m!9n+.
' j!st task 11 with '10 as +eadtime an task 12 with '" as +eadtime. The 3antt
chart look like as follows:
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".4. 3antt chart
".4.1. The Text of critical path tasks with re color:
' FormatText &t#les.
' Dialog )ox appears as follows: We can specif# the Font/ Font &t#le/ &i;e an $olor for
the critical tasks.
".4.2. The Bar of critical path tasks with re color:
' Format3antt $hart Wi;arNext.
' Dialog )ox appears as follows: We can choose $ritical path/ then click Next/8.
' fter that/ we o)tain the res!lt as follows:
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' We can change the o!tline of Network Diagram: Format5a#o!t. Then specif# the items
that we nee to change as following pict!re.
".>. $ritical path:
".>.1. =iew the sche!le ta)le: =iewTa)le: entr#&che!le: We can see the 5ate &tart/
5ate Finish/ Free &lack/ Total &lack/8 as the following pict!re:
".>.2. ?!ick @eport:' =iew@eport: The ialog )ox appears to choose the categor# of report,%er%iew.
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' $ritical tasks are the re rectangles.
' Non'critical tasks are )l!e rectangles.
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' Then we choose the t#pe of report: Project &!mmar# Top'le%el Tasks $ritical Tasks
Ailestones Working Da#s.
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' =iewTa)le: $ost
' &elect the task to assign the reso!rce: $lick the cell of task to assign the reso!rce in the
"as- 6a)e col!mn.
' ssign people an e!ipment to tasks ssign reso!rces 8 *on the left
panel+. ,r #o! open the Resource Manage)ent/ an then select the tool 7ssign
Resources* +
' &elect the people$lick 7ssign)!tton.
- Note: you can assign some persons to only one task. When you assign two people for one
task, the duration is reduced a half. So you hae to ad!ust.
' @epeat the a)o%e steps to assign all tasks.
4.
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4.>. =iew Project $ost nformation
' =iewTa)le: $ost
' =iew@eports: &elect the t#pe of report
' ,r &elect tool Re'orts&elect the t#pe of report
4.H. Baseline Plan/ ct!al $osts/ ct!al Times
4.H.1. &a%ing a Baseline Plan: ,nce #o! ha%e finishe planning the project/ it is a goo iea
to sa%e a Base+ine so that #o! can compare what act!all# happens to what #o! tho!ght
was going to happen.' ToolsTracing&a%e Baseline8
' To compare the Base+ine with what act!all# happens/ !se the "rac-ing Gantt *Vie&
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