Product Features and Benefits
Expense Claims Module
•The economic costs that a business incurs through its operations to earn revenue is known as
Expense Claims
•It is money spent for business/official purposes and promotional activities that should be paid
back to the employee post the expense is incurred
•Usually the amount is paid back by the company, based on the actual bills
What is Expense Claim
•Reimbursement claims are part of CTC
•Claims can be made monthly, quarterly, half yearly and annually based on a company’s policy.
•Reimbursement claims are paid for personal claims.
•Reimbursement claims are withhold in payroll and are paid only once the bills are submitted.
•Ex: Medical Allowance, LTA
•Expense claims are paid when the expense is incurred
•Claims can be made only when an expense is made
•Expense claims are paid for business/ official purpose and promotional activities.
•Expense claims are approved only after submission of bills and based on the actual expenses.
•Ex: Air fare, Accommodation, Food bills
Reimbursement Claims Expense Claims
Difference Between Expense and Reimbursement
• Travel expense (Air fare/ train fare / bus fare)
• Accommodation ( Hotels, Guest house)
• Food (Breakfast /Lunch /Dinner)
• Cab/ Auto hire
• Local conveyance
• Communication
Types of Expenses
Actual Expense incurred
Claim raised by the employee along with copy of bills/tickets.
Claim reviewed by the reviewer.
Approved/rejected/ put on hold and remarks updated.
If approved, money gets credited to Employee’s a/c.
Process of Expense Claim
Adding Claim Items
All options related to claims are available under Employee > Claims
Claim categories can be created under Claim Items
Claim templates can be configured
Workflows, entitlements and applicability can be defined
The claim can be associated with a project or advance payment
Claim Templates
Claim can be based on Quantity , Amount or Forex
Claim Templates Items
Configure multiple expense heads, define limits and rules for claiming expenses
Claims are normally processed in batches . This feature helps in creating the batches for processing Claims
Trip based expense claim or Advanced payments appears in group batch
Claim Batch
Create batch for processing claims
This helps in deciding the workflow
Select the claim template and add the review workflow
Claim Reviewer
The employee has the option to review and track claims
Employee Login
Employee Login
On the employee portal, employee can add new claims or withdraw previous claims
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