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Absence of central registry of personnel andstandards for storing personnel data
Manual and tedious
Updating of PSI-POP is driven by DBM systemand schedule
DBM data on personnel requirement for DepEddoesnt reconcile
Filled / Unfilled position
Timeliness of data for decision making
Data inaccuracyNEXT
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Establish a central database of personnel tosupport the following:
Implementation of RatPlan
Implementation of PBBEffective tracking / monitoring of PersonnelDeployment
Policy formulation and other decisions related to
human resource managementPrepare for integration with NPS and other relatedgovt systems
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Access to updated and accurate humanresources data to support personneldeployment and other decision-making
activitiesStreamline processes for collecting andreporting personnel data within DepEd systemsand to other agencies (e.g. DBM, GSIS, CSC,
Regional Payroll System, etc.)Enhanced tracking of personnel movements
Timely delivery of benefits
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Nationally funded teaching and non-teaching asof June 30, 2013 PSI-POP
Including nationally-funded contractual and
casual employees attested by the Civil ServiceCommission
Including locally funded teaching personnel
Excluding data on non-teaching locally-fundedpersonnel
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Regional Director
Support and mobilize necessary resources throughthe regional HRMO/HRMO Designate to implementthe data-gathering plan.
Secure Schools Division commitment to support
the Division HRMO in the implementation of thedivisions data-gathering plan.
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Schools Division Superintendent
Support and mobilize necessary resources throughthe division HRMO to implement the data-gathering plan in the division office and schools.
Endorse the divisions data submission to the
central office.
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Division HRMO/HRMO DesignatePlan and coordinate the data-gathering ofpersonnel information of employees of the divisionoffice and schools to ensure that guidelines for
data collection, review and submission aresatisfactorily met.
Provide technical assistance to and monitorcompliance of schools to the data-gathering
guidelines.Review school submissions to ensure completenessand consolidate data submissions
Submit complete data gathered from the divisionand schools to the central office
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Collect andEncode PDS
data
Electronic
PDS(Excel)
Update andextract PDS
data
Other HR
Systems
Review,
consolidate &
submit to CO
CO to uploaddata and match
with PSI-POP
PersonnelDatabase
IndividualEmployee to
validate PDS
Step 1a Step 1b
Step 2
Step 3 Step 4
September - October November - December
Next
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Personnel information shall be based on anupdated Personnel Data Sheet as of
June 30, 2013.
Data shall be encoded in an Excel template withfilename Personnel@{office_name}.xls.
For example:
for Kabasalan District, the filename of theelectronic template is [email protected]
for Kabasalan Central ES, the filename isPersonnel@KabasalanDistrict_KabasalanCES.xls
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ALS mobile teachers, DALSCs and regular teachingpersonnel assigned as MTs or DALSCs shall becollected and encoded at the division level by the
Division HRMO
Locally funded teaching personnel shall be encoded atschool level.
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Summary of personnel inventorya) Total no. of authorized positions = number of plantilla items
per PSI-POP of August 31, 2013.
b) Total no. of filled-up positions = total number of plantilla
positions that have been filled-up whether these personnelare currently working in the office or school or reassignedto another office or school
c) Total no. of personnel reassigned to = total number ofpersonnel that were reassigned (detailed) to another
station and whose plantilla items still remain with theoffice/school
d) Total no. of personnel reassigned from otheroffices/schools = total no. of personnel who are currentlyworking in the office/school and is borrowed from anotheroffice/school.
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Summary of personnel inventorye) Total no. of locally-funded teaching personnel= number
of teaching personnel funded under themunicipal/provincial LGU or PTCA
f) Total no. of contractual employees= number ofnationally-funded personnel working inoffice/school with contractual status accreditedby the CSC
f) Total no. of casual employees= number of nationally-funded personnel working in office/school withcasual status accredited by the CSC
BACK TO
WORKFLOW
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HRMO/HRMO Designate shall review encoded data toensure that critical data requirements are properlycomplied with before the file is consolidated andsubmitted
The following data must be non-blank:Employee name
Date of Birth
TIN
Data encoded in the Summary of Personnel Inventorymust reconcile with the personnel data encoded.
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Level Description Date ofSubmission
Level 1 Non-teaching personnel at CO, RO and
DO (inclusive of SDS, ASDS, EPS and PSDS
positions)
September 30,
2013
Level 2 Non-teaching, teaching-related (inclusive
of school heads) and teaching personnel
of all public secondary schools
Locally funded teaching personnel
October 15,
2013
Teaching and teaching-related personnel
(inclusive of school heads) of all public
elementary schools
Locally funded teaching personnel
October 31,
2013
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DepEd Official Employee Email Address
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CLICK ME FIRSTCLICK ME LAST
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CLICK
HERE
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CLICK HERE
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CLICK HERE
CLICK HERE
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Data Build-up (Personnel &
PSI-POP)
Implement
PDS & PSI-
POP ModulesIntegration with DBM-
GMIS
Assessment
&Continuing
Implementat
ion
Sep Oct Nov Dec Jan Feb Mar Apr
PSI-POP
DB
Personnel
Database
DBM-
GMIS
Personnel
Tracking
System
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