EPDS Data Gathering Orientation_2013

8/10/2019 EPDS Data Gathering Orientation_2013

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Absence of central registry of personnel andstandards for storing personnel data

Manual and tedious

Updating of PSI-POP is driven by DBM systemand schedule

DBM data on personnel requirement for DepEddoesnt reconcile

Filled / Unfilled position

Timeliness of data for decision making

Data inaccuracyNEXT


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Establish a central database of personnel tosupport the following:

Implementation of RatPlan

Implementation of PBBEffective tracking / monitoring of PersonnelDeployment

Policy formulation and other decisions related to

human resource managementPrepare for integration with NPS and other relatedgovt systems


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Access to updated and accurate humanresources data to support personneldeployment and other decision-making

activitiesStreamline processes for collecting andreporting personnel data within DepEd systemsand to other agencies (e.g. DBM, GSIS, CSC,

Regional Payroll System, etc.)Enhanced tracking of personnel movements

Timely delivery of benefits


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Nationally funded teaching and non-teaching asof June 30, 2013 PSI-POP

Including nationally-funded contractual and

casual employees attested by the Civil ServiceCommission

Including locally funded teaching personnel

Excluding data on non-teaching locally-fundedpersonnel


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Regional Director

Support and mobilize necessary resources throughthe regional HRMO/HRMO Designate to implementthe data-gathering plan.

Secure Schools Division commitment to support

the Division HRMO in the implementation of thedivisions data-gathering plan.


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Schools Division Superintendent

Support and mobilize necessary resources throughthe division HRMO to implement the data-gathering plan in the division office and schools.

Endorse the divisions data submission to the

central office.


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Division HRMO/HRMO DesignatePlan and coordinate the data-gathering ofpersonnel information of employees of the divisionoffice and schools to ensure that guidelines for

data collection, review and submission aresatisfactorily met.

Provide technical assistance to and monitorcompliance of schools to the data-gathering

guidelines.Review school submissions to ensure completenessand consolidate data submissions

Submit complete data gathered from the divisionand schools to the central office


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Collect andEncode PDS

data

Electronic

PDS(Excel)

Update andextract PDS

data

Other HR

Systems

Review,

consolidate &

submit to CO

CO to uploaddata and match

with PSI-POP

PersonnelDatabase

IndividualEmployee to

validate PDS

Step 1a Step 1b

Step 2

Step 3 Step 4

September - October November - December

Next


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Personnel information shall be based on anupdated Personnel Data Sheet as of

June 30, 2013.

Data shall be encoded in an Excel template withfilename Personnel@{office_name}.xls.

For example:

for Kabasalan District, the filename of theelectronic template is [email protected]

for Kabasalan Central ES, the filename isPersonnel@KabasalanDistrict_KabasalanCES.xls


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ALS mobile teachers, DALSCs and regular teachingpersonnel assigned as MTs or DALSCs shall becollected and encoded at the division level by the

Division HRMO

Locally funded teaching personnel shall be encoded atschool level.


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Summary of personnel inventorya) Total no. of authorized positions = number of plantilla items

per PSI-POP of August 31, 2013.

b) Total no. of filled-up positions = total number of plantilla

positions that have been filled-up whether these personnelare currently working in the office or school or reassignedto another office or school

c) Total no. of personnel reassigned to = total number ofpersonnel that were reassigned (detailed) to another

station and whose plantilla items still remain with theoffice/school

d) Total no. of personnel reassigned from otheroffices/schools = total no. of personnel who are currentlyworking in the office/school and is borrowed from anotheroffice/school.


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Summary of personnel inventorye) Total no. of locally-funded teaching personnel= number

of teaching personnel funded under themunicipal/provincial LGU or PTCA

f) Total no. of contractual employees= number ofnationally-funded personnel working inoffice/school with contractual status accreditedby the CSC

f) Total no. of casual employees= number of nationally-funded personnel working in office/school withcasual status accredited by the CSC

BACK TO

WORKFLOW


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HRMO/HRMO Designate shall review encoded data toensure that critical data requirements are properlycomplied with before the file is consolidated andsubmitted

The following data must be non-blank:Employee name

Date of Birth

TIN

Data encoded in the Summary of Personnel Inventorymust reconcile with the personnel data encoded.


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Level Description Date ofSubmission

Level 1 Non-teaching personnel at CO, RO and

DO (inclusive of SDS, ASDS, EPS and PSDS

positions)

September 30,

2013

Level 2 Non-teaching, teaching-related (inclusive

of school heads) and teaching personnel

of all public secondary schools

Locally funded teaching personnel

October 15,

2013

Teaching and teaching-related personnel

(inclusive of school heads) of all public

elementary schools

Locally funded teaching personnel

October 31,

2013


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DepEd Official Employee Email Address


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CLICK ME FIRSTCLICK ME LAST


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CLICK

HERE


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CLICK HERE


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CLICK HERE

CLICK HERE


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Data Build-up (Personnel &

PSI-POP)

Implement

PDS & PSI-

POP ModulesIntegration with DBM-

GMIS

Assessment

&Continuing

Implementat

ion

Sep Oct Nov Dec Jan Feb Mar Apr

PSI-POP

DB

Personnel

Database

DBM-

GMIS

Personnel

Tracking

System

EPDS Data Gathering Orientation_2013

Documents

Transcript of EPDS Data Gathering Orientation_2013