Download - Electronic Office

8/3/2019 Electronic Office

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WHAT IS MEANT BY ELECTRONIC OFFICE?

The electronic office, or e-office, was a term coined tocover the increasing use of computer-basedinformation technology for office work, especially inthe 1980s. It was a marketing buzzword at the time,but now is not so widely used since all modernoffices are electronic officesThe introduction of e-office improved accuracy andefficiency of organizations and thereby improvedtheir level of service, while theoretically loweringcosts and drastically reducing the consumption ofpaper.


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Advantages of electronic systemyTrees can be saved as paper is made from

them.

ySaves time and work is more efficiently

done.yNo need to keep many file cabinets to store

hard copy of everything.

yInformation can be accessed immediately.

yIts more secure than paper chase. Personalinformation cannot be misused.


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Electronicoffice in a

school

Databasecontainingstaff details

Electronicdiary/Filofax forHeadteacher to

record

meetings,etc

Databasecontaining

pupil recordsElectronic registersends attendance

details direct tocomputer

Schoollibrary

informationsystem

Wordprocessorfacilities forsecretarial

staff

Electronicswitchboard

for re-routingcalls

Fax for sendingmessages to

examboard,other

school.etc


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What is paper chase and what are its

disadvantages?yApaper chase is a system in which everything is

done paper-based and manually.

yMore file cabinets are used to store information. Ifcertain information is needed each file is needed to

be checked.

yLoss of time.yLoss of fuel. If your office is far or because of

traffic rush you need to travel most of the time than

you spend in your office.


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at s nsurance an process ng c a ms y paper

chase and electronically?y Facilitates reimbursement(Compensation paid (to someone) for

damages or losses or money already spent etc.)during crisissituations, insurance means promise of compensation for any

potential future losses

PAPER CHASE ELECTRONIC SYSTEM

1)The post was opened and appropriatefile was found.2)The files were taken to the person ,

handling the case.3)The person whom the files were takenwrote letters concerning the case and weresent to the typist for typing.4)Typed letters received by the person,signed and posted and copies were placedback.

1)The clerks do not need to leave their desks

as the information needed is available on

the computer.

2)Claims are handed much more efficiently

which satisfies customers even.

3)Paper costs have been cut since no longer

needed to keep hardcopy of every letter sent

out.4)The costs of phone calls have decreased


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`

FAX` A fax machine is likea long distancephotocopier.

` The original is scannedwith a beam of light andthen converted intoelectronic signals thatcan be passed along

telephone lines.` The copy is then printedout at the other end onthe recipients machine

Equipment and facilities in an electronic office.


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` Electronic mail, commonlycalled email or e-mail, is amethod of exchangingdigital messages from anauthor to one or morerecipients. Modern email

operates across theInternet or other computernetworks. Today's emailsystems are based on astore-and-forward model.Email servers accept,

forward, deliver and storemessages. Neither theusers nor their computersare required to be onlinesimultaneously. Such as msnand Skype .It is mostlyused by companies.


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` It is the method by which different companiescomputers automatically exchange data. Largefood mailers such as Tesco use this method.Suppose if it runs out of stock for a certainitem, an order is automatically issued and sent

electronically to the suppliers computer.


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` Teletext is a broadcast service and thismeans it comes to us as a TV transmission.

` The Internet uses a computer and a modemto gain access to the World Wide Web.TheInternet is a huge resource whereas teletextis very limited


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` Uses a telephone,computer system andcamera.

` It is then possible toconduct meetings withseveral people indifferent locationswithout leaving the

home or office.` The savings to bemade withteleconferencing aregreat


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` As our roads becomemore congested, peopleare looking atalternative ways towork.

` Working from homeoffers flexibility.

` The employer has high

set up charges as theyprovide the computerand software to enableyou to work from

home.


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