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Submitted to: Ms Manaswini Acharya
Submitted By: Nikita
Rawat(13PGDMHR29)
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A cover letter is a letter sent alongside your resume to
introduce yourself, explain why you are sending in your
resume, and provide more information about yourself.
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Few rules of thumb to be taken care of:
Rule 1:Open avenues of conversation
Rule 2: make the hirer want to find out more about you
Rule 3:Show that youre familiar with the organization youare applying to.
Rule 4:Emphasize how your education and training
specially qualify you.
Rule 5:Be crisp and punchy.Rule 6:Dont make any mistakes.
Rule 7:Make use of personal contacts,
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First paragraph
reason for writing
Second paragraph
point out qualifications Third paragraph
call attention to resume,
reiterate interest
Your street address
Your city, state, zip code
Month, Day, Year
Mr./Ms./Dr. Name
Title
Name of company/organization
Company address
City, State, Zip code
Dear Mr./Ms./Dr. Last Name:
Paragraph 1: Answers Why am I writing?
Identify the position and the company
Indicate how you learned about the position
Request the employersconsideration
Introduce basic information about yourself
Paragraph 2: Answers Who am I, and why should you hire me?
Contain a brief summary of your personal data and work experience.
Relate your skills, experiences, and qualities that would benefit you in this
position
Paragraph 3: Answers What is my next step?
Refer the reader to your enclosed resume
Reiterate your interest in the position
Specify how you will follow up
Sincerely,
Your signature
Your name
Telephone number
Email address
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An executive summary previews the main points of an in-
depth report
Provide an overview of another document or presentation
with a clear enough understanding that the reader may
make a decision based only on the Executive Summary.
It is written for nontechnical people who don't have time
to read the main report
It contains enough information for a reader to get
familiarized with what is discussed in the full report
without having to read it
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To reach the audiences , an executive summary should do
three things:
1. Establish the need or problem.2. Recommend the solution and explain its value.
3. Provide substantiation- give the reasons why your
company should go by this solution.
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Use formatting and graphics to highlight your message.
Keep it clear, clean and to the point.
Take advantage of the technology.
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Goals for analytical writing:
The reader should recognize your conclusion or
recommendation.
The reader should be able to judge the quality of the
underlying analysis.
The document should be an effective tool for the reader.
Mistakes to be avoided:
Extravagance: too many words
Gluttony: too many information
Sloth: making the reader do your job
Confusion: lack of clarity
Anger, pride, Arrogance
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What is Memo?
A memorandum is considered inside correspondence. It is
written to someone in your company.
Memos are: Quick
Inexpensive
Convenient
A Written RecordPurpose of Memo:To Inquire, To Inform, To Report, To
Remind, To Transmit, To Promote Goodwill
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MEMORANDUM(Heading Segment)
TO:The person receiving the memorandum
FROM:The person writing the memorandum
DATE:Usually a formal manner of writing the date, for example 29October,10
SUBJECT:A short title descriptive of the topic in discussion in thememorandum
Introduction(Opening Segment):explaining why the memorandum has
been written and what topic the memorandum will discuss.
Body(Summary/Analysis Segment):discussing the topic in detail--explaining what exactly and itemizing when possible any parts of thetopic.
Conclusion(Closing segment):explaining the implications of the memo
and what the audience should think or do about the memos topic as aresult of your analysis.
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Unlike a memo, a business letter is written on theorganizations stationery and is typically addressesto external audience such as customer, supplier,shareholder or government agency.
Structure Letterhead
Dateline
Letter Address
Salutation
Body
Complimentary Closing
Writers Name and Title
Reference Initials
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E-mail is the transmission of files or messages through a
computer network.
TIPS
Put power in the subject line. Use one message per E-mail.
Use attachment for long messages
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