Effective Writing 13PGDMHR29

8/13/2019 Effective Writing 13PGDMHR29

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Submitted to: Ms Manaswini Acharya

Submitted By: Nikita

Rawat(13PGDMHR29)


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A cover letter is a letter sent alongside your resume to

introduce yourself, explain why you are sending in your

resume, and provide more information about yourself.


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Few rules of thumb to be taken care of:

Rule 1:Open avenues of conversation

Rule 2: make the hirer want to find out more about you

Rule 3:Show that youre familiar with the organization youare applying to.

Rule 4:Emphasize how your education and training

specially qualify you.

Rule 5:Be crisp and punchy.Rule 6:Dont make any mistakes.

Rule 7:Make use of personal contacts,


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First paragraph

reason for writing

Second paragraph

point out qualifications Third paragraph

call attention to resume,

reiterate interest

Your street address

Your city, state, zip code

Month, Day, Year

Mr./Ms./Dr. Name

Title

Name of company/organization

Company address

City, State, Zip code

Dear Mr./Ms./Dr. Last Name:

Paragraph 1: Answers Why am I writing?

Identify the position and the company

Indicate how you learned about the position

Request the employersconsideration

Introduce basic information about yourself

Paragraph 2: Answers Who am I, and why should you hire me?

Contain a brief summary of your personal data and work experience.

Relate your skills, experiences, and qualities that would benefit you in this

position

Paragraph 3: Answers What is my next step?

Refer the reader to your enclosed resume

Reiterate your interest in the position

Specify how you will follow up

Sincerely,

Your signature

Your name

Telephone number

Email address


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An executive summary previews the main points of an in-

depth report

Provide an overview of another document or presentation

with a clear enough understanding that the reader may

make a decision based only on the Executive Summary.

It is written for nontechnical people who don't have time

to read the main report

It contains enough information for a reader to get

familiarized with what is discussed in the full report

without having to read it


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To reach the audiences , an executive summary should do

three things:

1. Establish the need or problem.2. Recommend the solution and explain its value.

3. Provide substantiation- give the reasons why your

company should go by this solution.


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Use formatting and graphics to highlight your message.

Keep it clear, clean and to the point.

Take advantage of the technology.


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Goals for analytical writing:

The reader should recognize your conclusion or

recommendation.

The reader should be able to judge the quality of the

underlying analysis.

The document should be an effective tool for the reader.

Mistakes to be avoided:

Extravagance: too many words

Gluttony: too many information

Sloth: making the reader do your job

Confusion: lack of clarity

Anger, pride, Arrogance


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What is Memo?

A memorandum is considered inside correspondence. It is

written to someone in your company.

Memos are: Quick

Inexpensive

Convenient

A Written RecordPurpose of Memo:To Inquire, To Inform, To Report, To

Remind, To Transmit, To Promote Goodwill


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MEMORANDUM(Heading Segment)

TO:The person receiving the memorandum

FROM:The person writing the memorandum

DATE:Usually a formal manner of writing the date, for example 29October,10

SUBJECT:A short title descriptive of the topic in discussion in thememorandum

Introduction(Opening Segment):explaining why the memorandum has

been written and what topic the memorandum will discuss.

Body(Summary/Analysis Segment):discussing the topic in detail--explaining what exactly and itemizing when possible any parts of thetopic.

Conclusion(Closing segment):explaining the implications of the memo

and what the audience should think or do about the memos topic as aresult of your analysis.


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Unlike a memo, a business letter is written on theorganizations stationery and is typically addressesto external audience such as customer, supplier,shareholder or government agency.

Structure Letterhead

Dateline

Letter Address

Salutation

Body

Complimentary Closing

Writers Name and Title

Reference Initials


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E-mail is the transmission of files or messages through a

computer network.

TIPS

Put power in the subject line. Use one message per E-mail.

Use attachment for long messages


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Effective Writing 13PGDMHR29

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