Budget & Planning GuideFiscal Year 2018
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East Texas Council of Governments
Photo by CC Herber Co. Real Estate
O u r Pa rt n e r s ,
M i s s i o n & Vi s i o n
V i s i o n S t ate men t
We a r e a t r u s t w o r th y o r g a n i z a t i o n
c o m m i t t e d t o p r o v i d i n g l e a d e r s h i p ,
e d u c a t i o n, a n d f i n a n c i al r e s o u r c es t o o ur
1 4 c o u n t y r e g i o n .
M i s s i o n S t ate men t
In o r d er t o i m p r o v e t h e Q u a l i t y o f L i f e f o r
all o f o ur C i t i z e n s , E T C O G p l e d g es all o f i t s
r e s o u r c es t o e d u c a t e a n d a ssist i t s m e m b e r s
t o a c c o m p lish t h e ir g o a l s .
EAST TEXAS COUNCIL OF GOVERNMENTS
BUDGET & PLANNING GUIDE
OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018
AS SUBMITTED TO
ETCOG BOARD OF DIRECTORS
ETCOG EXECUTIVE COMMITTEE
DAVID A. CLEVELAND EXECUTIVE DIRECTOR
TABLE OF CONTENTS
Executive Summary
Letter of Transmittal…………………………………………………………………………………………………………………….............8
Budget Information
Budget Calendar .......................................................................................................................................... 14
ETCOG Organizational Chart ………………………………………………………………………………………………………………….15
Member Governments ................................................................................................................................ 16
Budgetary Accounting Policies and Practices .............................................................................................. 18
Appropriations, Allocation & Assumptions…………………………………………………………………………………………….19
Budget Summaries
Summary Listing of Estimated Revenues by Funding Source ...................................................................... 22
Summary Listing of Estimated Expenditures by Category........................................................................... 23
Summary of Overall Revenues and Expenditures by Fund ......................................................................... 24
Summary of Special Revenue Funds by Service Programs .......................................................................... 25
Detail Listing of Revenue by Service Programs and Grant Awards ............................................................. 26
Detail Listing of Line Item Expenditures by Division…………….…………………………………………………………………28
Special Revenue Funds – Prior Years Actual and FY 2018 Budgeted……………………………………………………….29
Service Programs
Area Agency on Aging Division .................................................................................................................... 33
Public Safety ................................................................................................................................................ 37
Transportation Division ............................................................................................................................... 41
Workforce and Economic Development Division ........................................................................................ 44
Local Funds .................................................................................................................................................. 50
Regional Technology Services -Geographic Information Systems……………………………………………………………51
Shared Services
Direct Internal Services ............................................................................................................................... 54
Shared Costs ................................................................................................................................................ 55
Fringe Benefits ............................................................................................................................................. 57
Detail Listing of Line Item Expenditures by Category………………………………………………………………….............58
Certificate of Indirect Costs ......................................................................................................................... 59
Miscellaneous Information and Glossary
FY 2016 Benefits Report for ETCOG Region ............................................................................................... 63
Glossary of Terms and Grant Descriptions .................................................................................................. 64
Longview Balloon Race, Gregg County
Photo by Toyota of Longview
September 28, 2017
ETCOG Board of Directors:
Offered for your review and consideration is the Budget and Planning Guide for the East Texas
Council of Government’s operations for the fiscal year October 1, 2017 through September 30, 2018
(FY 2018 Budget).
ETCOG provides a forum for elected officials to come together and solve common problems. With
local elected official guidance and consent, it also administers and manages the state and federal grant
programs for which it receives funds. Through various grant funding mechanisms ETCOG is able to
administer grants for four major service areas, or Divisions, that include Workforce & Economic
Development, Area Agency on Aging (AAA), Public Safety, and Transportation. Each of these
Divisions may be subdivided into more specific programs that correspond more or less to the grants
that are received to fund them. Each collection of programs under a single Division is carefully
monitored by state or federal agencies that oversee the distribution of funds allocated by the state or
federal legislature for each of the programs. State and Federal authorities in turn require adherence
to specific processes and procedures for receiving, disbursing, accounting for and reporting the use
of funds flowing from the federal government through the state or in some cases directly from state
or federal entities.
The FY 2018 Budget is a balanced budget with revenue sources matching projected expenditures for
all funds. Following are highlights and discussion of the key components of this Budget.
Revenues
The FY 2018 Budget, totaling $46,691,717 reflects an overall increase of $3,982,446 compared to the
FY 2017 Budget. Most of this increase is reflected in the Workforce Division, with an increase of
$2,817,987 mainly due to carryover funding from the prior year. Further increases are reflected in the
recent addition of USDA Intermediary Relending program (small business loans) amounting to
$625,000 and the remainder is due to increased funding in the Transportation Division. A review of
funding trends over a three-year period is presented on the following page.
3800 STONE ROAD
KILGORE, TEXAS 75662
OFFICE 903/984-8641 – FAX 903/983-1440 SERVING A FOURTEEN COUNTY REGION
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Fiscal Year Revenue Comparison
Revenues by Service Program
Expenditures
Since budgeted expenditures mirror available funding, the FY 2018 Budget provides for expenditures
of $46,691,717. Of course, one of the key budget preparation for this and nearly every ETCOG budget
is to do everything we possibly can to at least retain existing service levels. As has already been
highlighted above, we exceeded this minimum goal in this budget, in part because of the addition of two
new small business loan programs.
Expenditures by Service Program
Funding Source FY2015
Actual
FY2016
Actual
FY2017
Budget
FY2018
Budget
Budget Variance
FY 2017 - 2018
Federal Award 27,796,078$ 29,273,806$ 31,145,860$ 31,900,168$ 754,308$
State Award 9,055,250 9,646,997 6,933,201 7,110,298 177,097
Local Match 630,471 358,317 210,771 579,549 368,778
Other/Carry-Over 597,196 493,410 4,248,036 6,930,300 2,682,264
In-kind Contributions 227,065 171,402 171,402 171,402 -
Totals 38,306,060$ 39,943,932$ 42,709,270$ 46,691,717$ 3,982,447$
Funding Source Area Agency
on Aging Public Safety Transportation
Workforce &
Economic
Development Total
Federal Award 3,347,748$ 151,242$ 3,383,734$ 25,017,444$ 31,900,168$
State Award 250,635 2,788,843 1,159,542 2,911,278 7,110,297
Local Match 88,846 - 317,703 173,000 579,549
Other/Carry-Over 54,982 201,195 487,928 6,186,195 6,930,300
In-kind Contributions 171,402 - - - 171,402
Totals 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$
Expenditure by
CategoryArea Agency
on Aging Public Safety Transportation
Workforce &
Economic
Development Total
Personnel 1,137,704$ 715,205$ 1,872,077$ 1,890,448$ 5,615,434$
Other Direct Prgm Exp 297,062 319,512 1,377,472 6,813,686 8,807,732
Capital Equipment - 50,000 1,460,289 6,500 1,516,789
Direct Internal Exp 138,752 127,425 232,938 313,839 812,954
Shared Costs 246,815 155,157 406,131 410,117 1,218,220
Pass Through 2,093,280 1,773,981 - 24,853,329 28,720,589
Totals 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$
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East Texas Council of Governments FY 2018 Budget and Planning Guide
The ETCOG staff has invested a significant of effort in preparing this FY 2018 Budget, which will serve
as the financial guide in meeting each respective Division’s stated performance measures and enable
ETCOG to continue its efforts to maximize the use of technology to achieve desired service levels,
streamline operational processes, safeguard its data investment and realize our Vision and Mission. In
addition to the budget and work plan discussed above, I wanted to feature additional projects/initiatives
that your ETCOG staff will be focusing on for the benefit
of the entire region during this upcoming year:
Regional Broadband
As you know, we have been working on our rural broadband challenges for many years. Our regional
broadband plan and related funding request has been submitted for review and consideration of various
federal and state authorities. I remain hopeful that it will be favorably endorsed within this next fiscal
year. Our request, if funded, will create a demonstration project which, if successful, will become a
replicable model for other rural areas throughout Texas to follow. Our regional broadband plan will
feature at least 14 projects that directly target business needs.
Regional Housing/Disaster Recovery Needs
The ETCOG Executive Committee approved a regional housing action plan during the current fiscal
year. Subsequently, in response to the spring storms that devastated some of our member jurisdictions,
ETCOG is focused on enhancing our ability to help our citizens recover more quickly from such
unfortunate events. As of this writing, we have just been notified that ETCOG has received approval to
administer the HOME Disaster Recovery Program. Staff are currently developing and implementing
the appropriate administrative structure to support this program to ensure its successful implementation
within the region.
Regional Technology Solutions
With your endorsement, ETCOG’s technological capabilities continue to grow for the benefit of our
jurisdictions. During the next year, subject to ETCOG Board approval, you can expect to see our GIS
program capabilities increase with the addition of drone services. Moreover, Information Technology
Systems consulting and support services will hopefully become available as a new service for our
member jurisdictions.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
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Old Town Palestine, Anderson County
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Budget Calendar
Due Date Item Due
June 15 List of staffing changes such as additional and vacant positions, promotions, etc.
List of non-routine expenses anticipated such as equipment, hiring consultants, training, etc.
Estimated total funding for each grant expected for FY2018
July 7 Operations Division will submit budget templates to directors for review
July 14 Director’s to advise the Operations Division of any revisions needed on budget templates
July 24 Budget narrative reflecting upcoming initiatives and plans for FY 2018
List of performance measures for 2016 Actual, 2017 estimated, and 2018 estimated
July 25 Director’s Budget Collaboration meeting to review and discuss the budget together
Aug 28 Operations Division to review final draft version with Executive Director
Aug 29 Submission of budget for distribution to Executive Committee
Sept 7 Budget sub-committee review (morning prior to Executive Committee meeting)
Review and approval by Executive Committee
Sept 28 Approval by ETCOG Board of Directors
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Organizational Chart
Regional Workforce and Economic Development
Operations Division
Executive Director
Financial
Services
Planning & CommunityEngagement
Workforce
Systems Improvement
Benefits
Counseling Ombudsman
Program
Community Care Coordination
Information & Comm.
Technology
Fiscal Grant Management
Criminal
JusticeHomeland
Security
Human Resources
Transportation
Board Support
Public Information
Public Safety
Administration
Economic Development
& Business Services
Area Agency on Aging
Preventative
Maintenance
Special Projects
Transit Operations
Police Training
Board of Directors
Executive Committee
Advisory Committees
ETRDC
Purchasing,Procurement
& Facilities
9-1-1 EmergencyServices
General Administration
Sr. Nutrition Program
Planning
Solid
Waste
Air
Quality
Budget
Housing
GIS
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Member Governments
COUNTIES:
Anderson Henderson Smith
Camp Marion Upshur
Cherokee Panola Van Zandt
Gregg Rains Wood
Harrison Rusk
CITIES:
Alba Gun Barrel City Payne Springs
Alto Hallsville Pittsburg
Arp Hawkins Point
Athens Henderson Quitman
Big Sandy Jacksonville Reklaw
Brownsboro Jefferson City of Rusk
Bullard Kilgore Seven Points
Caney Lakeport Star Harbor
Canton Lindale Tatum
Carthage Log Cabin Tool
Chandler Longview Trinidad
Clarksville Mabank Troup
Coffee Malakoff Tyler
East Mountain Marshall Van
East Tawakoni Mineola Warren City
Edgewood Mt. Enterprise Waskom
Elkhart Murchison Wells
Emory New London White Oak
Eustace New Summerfield Wills Point
Gallatin Noonday Winnsboro
Gilmer Ore City Winona
Gladewater Palestine Yantis
Grand Saline
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Member Governments
INDEPENDENT SCHOOL DISTRICTS:
Athens ISD Neches ISD
Carlisle ISD New Summerfield ISD
Carthage ISD Ore City ISD
Frankston ISD Overton ISD
Grand Saline ISD Rains ISD
Harmony ISD Slocum ISD
Kilgore ISD Tatum ISD
Lanesville ISD Troup ISD
Longview ISD Westwood ISD
Mt. Enterprise ISD Yantis ISD
SPECIAL PURPOSE DISTRICTS:
9-1-1 Network of East Texas
Cherokee County SWCD
Harrison County SWCD
Kilgore College
Marion County SWCD
Panola College
Trinity Valley Community College
Tyler Junior College
Upshur-Gregg SWCD #417
Wood County SWCD #444
RIVER AUTHORITIES:
Sabine River Authority
Upper Neches River Municipal Water Authority
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Budgetary Accounting Policies and Practices
Reporting in Conformity with GAAP:
The East Texas Council of Governments (ETCOG) budget is prepared in accordance with generally
accepted accounting principles and governmental accounting standards. These standards require that
ETCOG's accounts be established on the basis of fund groups each of which is considered a separate
accounting entity. The fund groups for ETCOG are divided into the following categories for budget
purposes.
General Fund: This fund is the general operating fund of ETCOG and is used to account for all financial
resources except those required to be accounted for in another fund.
Special Revenue Funds: These funds are to account for the proceeds of specific revenue sources that are
legally restricted to specified purposes. The individual Divisions are account for as Special Revenue Funds.
Internal Service Funds: These funds are used to account for activities conducted on a benefits received
for service basis. The internal service plan accounts for allocation of certain services provided to other
departments to provide a break even result. The Direct Internal and Shared Costs Funds are Internal Service
Funds.
Component Unit: The East Texas Regional Development Company (“ETRDC”) is considered a discretely
presented component unit.
Basis of Accounting:
The modified accrual basis of accounting is used by the special revenue funds. Under this basis of
accounting, revenues are recorded when they become measurable and available to pay liabilities of the
current period. Expenditures are recorded when the liability is incurred. The accrual basis of accounting
is used by the internal service funds whereby revenues are recognized when earned and expenses are
recognized when the liability is incurred.
Retirement Plan: The ETCOG retirement plan is a single employer money purchase plan, which is a
defined contribution pension plan. Responsibility for the plan administration is with ICMA Retirement
Corporation.
Accruals: Sick leave and vacation leave are charged to an intermediate pool and distributed to the grant
based on a percentage of direct charged salaries.
Indirect Costs:
ETCOG has prepared the budget for Fiscal Year 2018 based upon a rate of 2.69% per direct charged salaries
and fringe benefits. This rate will be submitted to the Texas Workforce Commission, which is ETCOG's
State Single Audit Coordinating Agency, for approval.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Appropriations, Allocation & Assumptions
Included in FY 2018 Budget
• Balanced budget of $46,691,717 -largest funding year in ETCOG history
• Represents a 9% increase over FY 2017
• 2% Cost of living adjustment is included and supported by the budget
• 11.75% increase in health insurance and the creation of an HRA with
ETCOG contributing $500.00 per employee
• 21.69% indirect cost rate or 2.70% of total costs less capital outlay
• Includes and supports salary adjustment for Executive Director as specified
In September 2016 Executive Committee meeting minutes
• Total FTE FY 2018 - 122
• Executive Committee authorized 10 additional unfunded FTE’s to support new
Programs should the need and funding develop
• Authorized FTE FY 2018 - 132
Historical Budgeted Revenue 1994 - 2018
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Budget Summaries Mineola Train Station, Wood County
Photo by tuisnider.com
East Texas Council of Governments FY 2018 Budget and Planning Guide
Summary Listing of Estimated Revenues by Funding Source
Percentage Breakdown of Estimated Revenue by Source
Federal Awards 31,900,168
State Awards 7,110,298
Local Cash Match 579,549
Other Income 6,930,300
In-kind Contributions 171,402
Total 46,691,717$
In-Kind contributions represent the provision of services to a program valued in monetary terms set
forth by rules and guidelines provided by state and federal agencies.
Federal awards received from the federal government through the State of Texas are the largest
source of funding received by the East Texas Council of Governments. Revenues are received from
the U.S. Dpartment of Labor, Agriculture, Health and Human Services, Commerce, Housing and
Urban Development, Justice, Energy, Transportation, and the Department of Homeland Security.
State awards for ETCOG come from the Texas Workforce Commission (TWC), the Texas Department
of Aginig and Disability Services (DADS), the Office of the Governor Criminal Justice Division
(CJD), the Texas Commission on Environmental Quality (TCEQ), the Commission on State
Emergency Communications (CSEC), the Texas Department of Transportation, and the Veterans
Benefits Administration.
Local membership dues are received from cities, counties, and special districts. Membership dues
are utilized for general council expenditures and to match various federal and state programs. Local
cash match is also provided by the counties for the Economic Development grant.
Other income includes revenues from Transportation Bus Fares, Geographic Information Systems
(GIS) services, Program Income for the Area Agency on Aging, Investment income, ETRDC service
fees, Chapman Revolving Loan fees, and match for Transportation operations provided by the
Texas Department of Aging and Disability, and prior year carry-forward funds.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Summary Listing of Estimated Expenditures by Category
Percentage Breakdown by Estimated Expenditures by Category
Personnel 5,615,434
Other Direct Program Expenditures 8,807,732
Capital Equipment 1,516,789
Direct Inernal Expenditures 812,954
Shared Costs 1,218,220
Pass Through 28,720,589
Total 46,691,717$
Shared costs are costs that have been incurred for common or joint purposes. These costs benefit
more than one cost objective and cannot be readily indentified with a particular final cost objective
without effort disproportionate to the results achieved.
Pass through expenditures include funds which the ETCOG has oversight and monitoring
responsibilities through contractual agreements with various sub-recipients for the deliver of
service in the fourteen county region.
Direct internal expenditures include costs of Human Resource Administration, Facility costs, and
Information Technology.
Personnel costs include salaries and benefits for one hundred three full-time employees and thirty
five part-time employees. Benefits for full-time employees include paid leave (vacation, sick,
holidays), longevity, disability, life insurance, pension, medical and dental.
Other direct expenditures include professional and contract services, travel, training, insurance and
bonding, office supplies, membership dues,
Capital equipment includes purchases of $5,000 or more that have a useful life of more than one
year.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Summary of Revenues and Expeditures for All Funds
General
Fund
Special
Revenue
Funds
Total All
Funds
Component
Unit
ETDRC
Interlocal
Eliminations Total
Revenues
Federal Award -$ 31,900,168$ -$ 31,900,168$ -$ -$ 31,900,168$
State Award - 7,110,297 - 7,110,297 - - 7,110,297
Local Match 186,581 579,549 766,130 - (186,581) 579,549
Other/Carry-Over 15,753 6,774,357 812,954 7,603,063 155,943 (828,707) 6,930,300
In-kind Contributions - 171,402 - 171,402 - - 171,402
Total Revenues 202,334$ 46,535,773$ 812,954$ 47,551,061$ 155,943$ (1,015,288)$ 46,691,717$
Expenditures
Personnel
Salaries -$ 3,830,267$ -$ 3,830,267$ 65,973$ -$ 3,896,240$
Fringe Benefits - 1,689,106 - 1,689,106 30,088 - 1,719,194
Other Direct Program Expenses -
Travel 5,000 304,255 - 309,255 2,200 (5,000) 306,455
Professional Contract Services 4,000 327,270 - 331,270 15,350 (4,000) 342,620
Communications 2,670 176,115 - 178,785 1,300 (2,670) 177,415
Service Delivery - 3,479,605 3,479,605 - - 3,479,605
Other 190,664 4,496,937 - 4,687,601 4,700 (190,664) 4,501,637
Capital Equipment - 1,516,789 - 1,516,789 - - 1,516,789
Direct Internal Services - 797,462 812,954 1,610,415 15,492 (812,954) 812,954
Shared Costs - 1,197,380 - 1,197,380 20,840 - 1,218,221
Pass Through - 28,720,589 - 28,720,589 - - 28,720,589
Total Expenditures 202,334$ 46,535,773$ 812,954$ 47,551,061$ 155,943$ (1,015,288)$ 46,691,717$
Note: Portions of this schedule may reflect rounding differences.
Internal
Service
Funds
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Summary of Special Revenue Funds by Service Programs
Area Agency
on Aging
Public Safety
& GIS Transportation
Workforce &
Economic
Development Total
Revenues
Federal Award 3,347,748$ 151,242$ 3,383,734$ 25,017,444$ 31,900,168$
State Award 250,635 2,788,843 1,159,542 2,911,278 7,110,297
Local Match 88,846 - 317,703 173,000 579,549
Other/Carry-Over 54,982 201,195 487,928 6,186,195 6,930,300
In-kind Contributions 171,402 - - 171,402
Total Revenues 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$
Expenditures
Personnel
Salaries 792,356$ 488,291$ 1,320,042$ 1,295,552$ 3,896,240$
Fringe Benefits 345,348 226,914 552,035 594,896 1,719,194
Other Direct Program Expenditures
Travel 86,700 51,108 11,000 157,647 306,455
Professional Contract Services 28,425 35,100 187,625 91,470 342,620
Communications 66,770 26,123 56,900 27,622 177,415
Service Delivery - - - 3,479,605 3,479,605
Other 115,167 207,181 1,121,947 3,057,342 4,501,637
Capital Equipment - 50,000 1,460,289 6,500 1,516,789
Direct Internal Expenses 138,752 127,425 232,938 313,839 812,954
Shared Costs 246,815 155,157 406,131 410,117 1,218,220
Pass Through 2,093,280 1,773,981 - 24,853,329 28,720,589
Total Expenditures 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$
Note: Portions of this schedule may reflect rounding differences.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Workforce and Economic Development
FY 2016
Budget
FY 2017
Budget
FY 2018
Budget
Workforce Investment Act (WIA)/(WIOA) 6,314,006$ 5,729,098$ 5,985,653$
Child Care 19,337,035 19,557,673 20,185,450
Temporary Assistance for Needy Families(TANF) 1,948,199 1,860,809 1,967,088
Supplemental Nutrition Assistance Program (SNAP) 656,421 628,479 572,060
Employment Services 270,664 476,033 281,545
Veterans Leadership & Red, White, and You 8,790 8,790 7,690
Job Driven National Emergency Grant (JDNEG) 562,505 330,600 951,000
Trade Act 1,278,386 1,180,556 2,639,843
Non Custodial Parent 486,597 486,598 486,598
Veterans 42,000 42,000 42,000
Economic Development Assistance 127,550 135,900 120,000
Solid Waste 168,790 168,817 162,278
Air Quality 366,262 230,000 40,000
Community Development Block Grant 13,223 13,124 12,737
Loan Program -CLP, CLC, USDA 27,039 26,405 678,032
East Texas Regional Development Co. 109,116 107,215 155,943
Total Workforce and Economic Development 31,716,583$ 30,982,097$ 34,287,917$
Area Agency on Aging Programs
Home Delivered and Congregate Meals 1,814,548$ 1,824,512$ 1,845,364$
Ombudsman 241,170 233,605 291,515
Information Referral & Assistance 51,814 70,000 110,851
Care Coordination 158,053 140,733 121,822
Legal Assistance & Legal Awareness 236,996 247,287 276,333
Caregiver Support Coordination 121,172 134,203 125,953
Caregiver Information Services 30,000 30,000 30,862
Transportation Demand Response 252,672 239,000 222,240
Residential Repair 46,013 64,206 92,710
Homemaker 87,200 60,000 72,424
Personal Assistance & Health Maintenance 53,131 56,250 72,592
Nutrition Education 23,750 23,750 108
Emergency Response 11,687 9,000 8,038
Adult Day Care 6,500 14,000 15,431
Caregiver Respite Care 96,316 94,026 81,525
Instruction & Training 15,747 22,518 41,999
Senior Center Operations 14,700 2,000 2,057
Evidence Based 87,435 82,057 84,949
Data Management 36,566 52,050 61,456
Administration 275,347 357,913 355,384
Total Area Agency on Aging 3,660,817$ 3,757,110$ 3,913,613$
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Public Safety Programs
FY 2016
Budget
FY 2017
Budget
FY 2018
Budget
9-1-1 Emergency Communications 2,624,030 2,606,759 2,537,891
Homeland Security 225,662 119,590 104,290
Criminal Justice Division/Police Training 259,040 250,764 250,952
Regional Evaluation Services 55,249 46,953 46,952
County & City Addressing 20,041 29,312 54,923
GIS Mapping 44,134 73,243 146,272
Total Public Safety 3,228,156$ 3,126,621$ 3,141,280$
Transportation Services
Transportation Operations 1,714,859 1,787,368 2,277,529
Preventative Maintenance 240,000 210,000 195,000
Regional Coordination Planning 34,588 35,157 106,250
Administration and Call Centers 1,390,715 1,214,467 1,488,902
Capital VCR 374,048 1,450,113 1,281,226
Total Transportation 3,754,210$ 4,697,105$ 5,348,907$
Grand Total Revenues by Grant 38,698,949$ 42,466,640$ 46,691,717$
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Detailed Listing of Line Item Expenditures by Division
Indirect
Internal
Services
General
Fund AAA Public Safety Transp. GIS
Workforce &
Economic
Development
Reporting
Entity Direct
Charges
GRAND
TOTAL
Salaries 661,266$ 351,455$ -$ 792,356$ 432,967$ 1,320,042$ 55,324$ 1,295,552$ 3,896,240$ 4,908,962$
Fringe Benefits 111,504 62,276 - 121,309 71,961 151,268 9,803 222,889 577,231 751,011
Hospitalization 80,658 46,748 - 127,890 67,488 258,225 9,187 201,329 664,120 791,526
Pension 97,191 46,499 - 96,149 60,867 142,542 7,608 170,678 477,843 621,533
Total Personnel 950,620 506,978 - 1,137,704 633,283 1,872,077 81,922 1,890,448 5,615,434 7,073,031
Staff In-Region Travel 3,000 2,250 500 30,150 3,545 3,000 4,000 48,447 89,142 94,892
Staff out-of-Region Travel 17,000 13,600 2,500 41,350 40,855 8,000 2,008 62,200 154,413 187,513
Committee Travel 12,000 - 2,000 15,200 700 - - 47,000 62,900 76,900
Total Travel Expenses 32,000 15,850 5,000 86,700 45,100 11,000 6,008 157,647 306,455 359,305
Contract Services 63,000 60,000 4,000 21,425 18,700 68,625 12,000 77,575 198,325 325,325
Insurance & Bonding 7,000 3,800 - 7,000 4,100 119,000 300 13,895 144,295 155,095
Total Professional Services 70,000 63,800 4,000 28,425 22,800 187,625 12,300 91,470 342,620 480,420
Public Education 3,000 650 - 32,670 2,000 6,000 - 7,650 48,320 51,970
Communications 57,000 2,220 170 27,600 21,823 50,000 1,600 9,016 110,039 169,429
Meetings & Conferences 4,000 - 2,500 6,500 700 900 - 10,956 19,056 25,556
Total Communications Expenses 64,000 2,870 2,670 66,770 24,523 56,900 1,600 27,622 177,415 246,955
Supplies 25,500 19,250 20,000 37,258 78,322 28,412 4,000 50,155 198,150 262,900
Copier Costs 16,000 - - 6,600 2,768 2,300 - 18,050 29,718 45,718
Training Costs 24,000 21,800 1,500 11,250 75,787 2,500 8,000 56,050 153,587 200,887
Membership Dues 23,000 1,175 6,300 3,500 4,425 6,700 175 10,521 25,321 55,796
Remote Space/Storage Costs - - - 40,300 - - - - 40,300 40,300
Computer Maint.,Repairs & Software 10,600 68,590 - 750 32,704 64,000 1,000 13,850 112,304 191,494
Repairs, Maintenance & Utilities 2,500 78,000 - 11,609 - - - - 11,609 92,109
Fuel -Transportation - - - 3,900 - 385,064 - 388,964 388,964
Maintenance -Transportation - - - - - 115,500 - 115,500 115,500
Vehicle Supplies - Transportation - - - - - 10,000 - 10,000 10,000
Inspection - Transportation - - - - - 500 - 500 500
Towing - Transportation - - - - - 9,500 - 9,500 9,500
Tires - Transportation - - - - - 25,000 - 25,000 25,000
Brakes - Transportation - - - - - 15,000 - 15,000 15,000
Oil - Transportation - - - - - 20,000 - 20,000 20,000
Depreciation Expenses - 34,641 - - - - - - 34,641
Match and fund balance - - 162,864 - - 437,471 887,611 1,325,082 1,487,946
Quality Improvement & Training - - - - - - 175,651 175,651 175,651
Workforce Individual Training Accts - - - - - - 2,689,896 2,689,896 2,689,896
Workforce Work Readiness - - - - - - 90,000 90,000 90,000
Workforce Work Key Assessments - - - - - - 1,500 1,500 1,500
Workforce Transportation Expense - - - - - - 508,200 508,200 508,200
Workforce Other Support Services - - - - - - 4,358 4,358 4,358
Workforce Youth Incentives - - - - - - 10,000 10,000 10,000
Workforce Centers Office Lease - - - - - - 533,308 533,308 533,308
Workforce Centers Maint., & Supplies - - - - - - 446,500 446,500 446,500
Workforce Centers Utilities - - - - - - 97,912 97,912 97,912
Workforce Centers Office Supplies - - - - - - 68,344 68,344 68,344
Workforce Centers Postage - - - - - - 67,306 67,306 67,306
Workforce Centers Communications - - - - - - 235,951 235,951 235,951
Workforce Centers Internet Service 4,988 4,988 4,988
Workforce Centers Information Tech. - - - - - - 156,748 156,748 156,748
Workforce Centers Equip Maint./Rental - - - - - - 161,647 161,647 161,647
Workforce Centers Equip Purchase - - - - - - 248,401 248,401 248,401
Capital Equipment - - - - 50,000 1,460,289 - 6,500 1,516,789 1,516,789
Total Other Direct Prog. Expenses 101,600 223,456 190,664 115,167 244,006 2,582,236 13,175 6,543,447 9,498,031 10,013,751
Human Resource Cost Pool - - - 63,264 33,721 118,173 4,775 84,929 304,862 304,862
Information Technology - - - 75,488 46,869 54,334 6,636 116,383 299,710 299,710
Facilities - - - - 33,341 60,431 2,084 112,526 208,381 208,381
Total Direct Internal Expenses - - - 138,752 113,931 232,938 13,495 313,839 812,954 812,954
Shared Costs - - - 246,815 137,385 406,131 17,772 410,117 1,218,220 1,218,220
Pass Through - - - 2,093,280 1,773,981 - - 24,853,329 28,720,589 28,720,589
Costs Allocated (1,218,220) (812,954) (2,233,507)
TOTAL BUDGETED EXPENDITURES 202,334$ 3,913,613$ 2,995,009$ 5,348,907$ 146,272$ 34,287,917$ 46,691,717$ 46,691,717$
FULL-TIME EQUIVALENT (FTE) 11.50 7.00 0.00 20.80 11.20 43.00 1.10 27.40 122.00
Note: Portions of this schedule may reflect rounding differences.
28
East Texas Council of Governments FY 2018 Budget and Planning Guide
Special Revenue Funds – Prior Years’ Actual and FY 2018 Budgeted
Budget Category
FY 2015
Actual
FY 2016
Actual
FY 2017
Original
Budget
FY 2018
Proposed
Budget
Budget
Variance
Federal Award 26,495,330 29,273,806 31,145,860 31,900,168 754,308
State Award 8,360,916 9,646,997 6,933,201 7,110,297 177,096
Local Match 348,798 358,317 210,771 579,549 368,778
In-Kind Contributions 227,065 227,065 171,402 171,402 -
Other Income 1,687,260 664,812 4,248,036 6,930,300 2,682,264
Total Revenues 37,119,369 40,170,997 42,709,270 46,691,717 3,982,446
Salaries 3,197,095 3,345,612 3,436,652 3,896,240 459,588
Fringe Benefits 487,101 501,683 480,691 577,231 96,540
Hospitalization 401,026 435,502 561,357 664,120 102,763
Pension 349,311 377,311 438,698 477,843 39,145
Total Personnel 4,434,533 4,660,108 4,917,398 5,615,434 698,036
Staff In-Region Travel 51,175 64,717 105,670 89,142 (16,528)
Staff out-of-Region Travel 110,655 110,249 127,634 154,413 26,779
Committee Travel 56,491 52,765 66,342 62,900 (3,442)
Total Travel Expenses 218,321 227,731 299,646 306,455 6,809
Contract Services 102,938 296,999 171,054 198,325 27,271
Insurance & Bonding 126,564 137,178 129,828 144,295 14,467
Total Professional Services 229,502 434,177 300,882 342,620 41,738
Public Education 76,335 39,927 70,179 48,320 (21,859)
Communications 88,173 86,354 80,310 110,039 29,729
Meetings & Conferences 18,328 27,227 58,503 19,056 (39,447)
Total Communications Expenses 182,835 153,509 208,992 177,415 (31,577)
Supplies 72,393 101,550 106,468 198,150 91,682
Copier costs 19,114 22,773 26,890 29,718 2,828
Training costs 142,890 159,124 68,052 153,587 85,535
Membership Dues 37,205 18,936 45,319 25,321 (19,998)
Remote space & storage costs 3,169 46,250 12,222 40,300 28,078
Computer Maintenance & Repairs and Software 248,099 62,961 187,876 112,304 (75,572)
Repairs & Maintenance 46,314 42,883 35,071 11,609 (23,462)
Fuel - Transportation 343,473 282,336 350,665 388,964 38,299
Maintenance - Transportation 37,051 189,957 160,525 115,500 (45,025)
Vehicle Supplies - Transportation 1,644 - 14,500 10,000 (4,500)
Inspection - Transportation 631 286 500 500 -
Towing - Transportation 13,175 13,800 10,000 9,500 (500)
Tires - Transportation 37,663 36,576 25,000 25,000 -
Brakes - Transportation 18,298 1,783 15,000 15,000 -
Oil - Transportation 21,334 20,949 18,470 20,000 1,530
Workforce Individual Training Accounts 2,326,621 2,084,809 2,492,748 3,479,605 986,857
Workforce Operations 2,656,204 2,455,348 2,211,634 3,346,187 1,134,553
Capital Equipment 225,237 433,575 1,450,113 1,516,789 66,676
Other Direct Program Expenses 6,250,516 5,973,893 7,231,053 9,498,035 2,266,982
Human Resource Cost Center 229,096 255,322 251,395 304,862 53,467
Information Technology 290,385 334,921 338,882 299,710 (39,172)
Facilities 185,061 202,302 207,604 208,381 777
Total Direct Internal Expenses 704,542 792,545 797,881 812,954 15,073
Shared Costs 1,086,741 1,064,696 1,059,713 1,218,220 158,507
Pass-Through 24,012,380 26,864,339 27,893,705 28,720,589 826,884
Total Program Operating Expenditures 37,119,369 40,170,997 42,709,270 46,691,717 3,982,447
FTE POSITIONS 122.38 122.00 122.48 122.00 (0.48)
Note: Portions of this schedule may reflect rounding differences.
29
30
Service Programs Jefferson General Store, Marion County
Photo by Tripadvisor.com
32
East Texas Council of Governments FY 2018 Budget and Planning Guide
Area Agency on Aging Division
The Area Agency on Aging of East Texas (AAA) is an organizational
and operational division of the East Texas Council of Governments
(ETCOG), and funded by the Texas Health and Human Services
Commission (HHSC) in accordance with the Older American Act of
1965, as amended. The AAA is a provider of services to the senior
population and recipients of Medicare of the 14 counties in the East
Texas region (Anderson, Camp, Cherokee, Gregg, Harrison, Henderson,
Marion, Panola, Rains, Rusk, Smith, Upshur, Van Zandt and Wood). The AAA’s mission is to actively work
to improve the quality of life of the region’s senior population, those 60 and above and to Medicare/Medicaid
recipients needing benefits counseling. This is accomplished through the various programs operated through
the agency which include nutrition; information, referral, and assistance; ombudsman; case management and
advocacy; benefits counseling; residential repair; and caregiver in-home institutional services; transportation,
and caregiver support. The AAA continues to maintain an effort to help the elderly remain in their homes and
communities with dignity and respect.
During fiscal year 2016, the AAA provided individual client services to approximately 13,554 East Texas
seniors. With the exception of transportation (provided by ETCOG) these services were provided directly by
agency personnel and our network of providers and contractors. The educational, ombudsman and advocacy
activities of agency staff and trained volunteers directly and positively affect senior population, their families,
and their caregivers. Services provided by the Area Agency on Aging of East Texas include: benefits
counseling; care coordination; caregiver respite in-home and institutional; caregiver support; congregate meals;
dental, emergency response; home-delivered meals; homemaker and personal care assistance; information,
referral and assistance; minor home repair; nursing facilities, ombudsman and advocacy; and transportation-
demand/response.
The AAA strives to meet the increasing needs and demands of the seniors in the East Texas Region. The
landscape of the aging network is ever evolving. The AAA’s annual REACH Conference is an educational
networking opportunity to stay abreast of the changing aging landscape and provide information to our
community partners and professionals.
In FY 2016 the AAA Evidence Based Programs were proven to be successful in the promotion of healthy
lifestyles, healing and wellness for seniors. Over 90 seniors participated in our Chronic Disease Self-
Management Program and the Diabetes Self-Management Program. These evidence based programs showed
positive client behavioral changes leading to improved wellness and better management of their medical
conditions. Continued coalition building and partnering with other organizations will further develop and
enhance the Evidence Based Initiatives.
Our priority is to enhance the quality of life for senior population to “AGE WELL, Live Well”, providing better
choices, better health, and better nutrition through special program and projects.
33
East Texas Council of Governments FY 2018 Budget and Planning Guide
Area Agency on Aging Division
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Funding Sources
Federal Award 3,469,831$ 3,464,537$ 3,347,748$
State Award 184,372 186,815 250,635
Local Match 78,236 71,583 88,846
Other Income 47,485 34,175 54,982
In-kind Contributions 171,402 - 171,402
Total Resources 3,951,326$ 3,757,110$ 3,913,613$
Expenditures
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Personnel 968,003$ 868,511$ 1,137,704$
Other Direct Program 338,151 267,563 297,062
Capital Equipment - - -
Direct Internal 137,380 159,685 138,752
Shared 216,938 187,217 246,815
Pass-
Through/Operations 2,290,854 2,274,134 2,093,280
Total Department 3,951,326$ 3,757,110$ 3,913,613$
FTE 16.60 17.33 20.80
Performance Measures
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Adult Day Care 516 516 375
Care Coordination 1,024 1,900 1,500
Caregiver Information Services 5,450 7,110 3,500
Caregiver Support Coordination 497 560 500
Congregate Meals 69,914 82,081 70,974
Home Delivered Meals 245,447 353,451 260,975
Homemaker 3,194 3,760 3,000
Information & Referral 4,404 3,646 4,515
Instruction & Training 511 475 550
Legal Assistance over 60 705 840 950
Legal Awareness 530 640 575
Personal Assistance 2,405 1,156 1,000
Residential Repairs 53 53 60
Respite In-Home 3,863 3,980 4,150
Respite Institutional 168 1,675 380
Transportation 16,200 27,060 16,129
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct Program
Capital Equipment Direct Internal
Shared Pass-Through/Operations
$-
$700,000
$1,400,000
$2,100,000
$2,800,000
$3,500,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Federal Award State Award
Local Match In-kind Contributions
-
5,000
10,000
15,000
20,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Adult Day Care Care Coordination
Caregiver Information Services Caregiver Support Coordination
Congregate Meals Home Delivered Meals
Homemaker Information & Referral
Instruction & Training Legal Assistance over 60
Legal Awareness Personal Assistance
Residential Repairs Respite In-Home
Respite Institutional Transportation
34
East Texas Council of Governments FY 2018 Budget and Planning Guide
Area Agency on Aging
Grant Detail
G/L VII OAG IIIC1 - IIIC2 Total
BUDGET CATEGORY CODE Admin IIIB IIID VII EAP Data Mgmt IIIE CMS MIPPA Composite
Federal Award 266,538 717,573 70,771 67,394 1,701,877 404,814 95,919 22,862 3,347,748
State Award - 173,910 - 76,725 - - - - 250,635
Local Award 88,846 - - - - - - - 88,846
Other Income - 35,000 - 19,207 600 175 - - 54,982
In-kind Contributions - 171,402 - - - - - - 171,402
TOTAL SOURCE OF FUNDS 355,384 1,097,885 70,771 163,326 1,702,477 404,989 95,919 22,862 3,913,613
Salaries 5510 156,881 365,238 24,487 72,380 37,842 88,162 39,976 7,390 792,356
Fringe Benefits 5120 24,845 56,649 4,339 4,756 6,705 15,622 7,083 1,310 121,309
Hospitalization 5071 18,918 65,680 4,239 4,254 6,877 16,921 9,286 1,715 127,890
Pension 5080 21,268 42,893 3,783 6,256 5,736 9,088 6,012 1,115 96,149
TOTAL SALARIES AND FRINGE 221,911 530,460 36,847 87,646 57,160 129,792 62,357 11,530 1,137,704
Staff In-Region Travel 5310 2,000 14,000 500 13,000 - 100 200 350 30,150
Staff out-of-Region Travel 5309 15,000 15,000 1,500 3,500 1,000 1,000 2,000 2,350 41,350
Committee Travel 5311 1,000 7,000 - 7,000 - 200 - - 15,200
TOTAL TRAVEL EXPENSES 18,000 36,000 2,000 23,500 1,000 1,300 2,200 2,700 86,700
Contract Services 5291 7,000 2,000 7,425 - 5,000 - - - 21,425
Insurance & Bonding 5711 3,000 2,000 - 700 1,000 300 - - 7,000
TOTAL PROFESSIONAL SERVICES 10,000 4,000 7,425 700 6,000 300 - - 28,425
Public Education 5512 1,500 13,000 5,000 800 - 400 7,784 4,186 32,670
Communications 5761 4,500 13,000 - 7,000 1,000 1,000 800 300 27,600
Meetings & Conferences 5763 500 5,000 - 1,000 - - - - 6,500
TOTAL COMMUNICATION EXPENSES 6,500 31,000 5,000 8,800 1,000 1,400 8,584 4,486 66,770
Supplies 5510 8,000 14,000 6,217 3,341 4,000 1,200 200 300 37,258
Copier costs 5620 2,000 2,500 - 1,500 - 500 50 50 6,600
Training costs 5781 4,300 4,000 1,000 1,250 500 200 - - 11,250
Membership Dues 5766 3,500 - - - - - - - 3,500
Space Costs & Storage 5650 1,000 9,100 - 2,500 24,000 1,700 2,000 - 40,300
Computer Maint. and Software 5292 750 - - - - - - - 750
Repairs & Maintenance 5725 3,809 3,000 - 1,000 3,000 800 - - 11,609
Fuel - Transportation 5880 - - - 1,400 2,500 - - - 3,900
Capital Equipment 5810 - - - - - - - - -
OTHER PROGRAM EXPENSES 23,359 32,600 7,217 10,991 34,000 4,400 2,250 350 115,167
Total Pass Through 7000 - 284,788 - - 1,584,290 224,201 - - 2,093,280
TOTAL DIRECT PROGRAM EXPENSES 279,770 918,848 58,489 131,637 1,683,450 361,393 75,391 19,066 3,528,046
Human Resource Cost Pool 5903 12,526 29,162 1,955 5,779 3,021 7,039 3,192 590 63,264
Information Technology 5905 14,946 34,796 2,333 6,896 3,605 8,399 3,808 704 75,488
Facilities 5902 - - - - - - - - -
TOTAL DIRECT INTERNAL SERVICES 27,472 63,958 4,288 12,675 6,627 15,438 7,000 1,294 138,752
Total Shared Costs 5901 48,142 115,079 7,994 19,014 12,400 28,157 13,528 2,501 246,815
TOTAL PROGRAM EXPENSES 355,384 1,097,885 70,771 163,326 1,702,477 404,989 95,919 22,862 3,913,613
FTE POSITIONS 3.20 10.35 0.50 2.10 0.90 2.45 1.10 0.20 20.80
ETCOG Division SummaryDivision Name
All Programs
35
36
East Texas Council of Governments FY 2018 Budget and Planning Guide
Public Safety Division
The Public Safety Division encompasses the Criminal Justice (CJ), Homeland
Security (HLS) and 9-1-1 Emergency Services (9-1-1) programs. The
Criminal Justice and Homeland Security programs serve all 14-counties within
the ETCOG region while the 9-1-1 Emergency Services Program serves
10-counties (Anderson, Camp, Cherokee, Gregg, Marion, Panola, Rains,
Upshur, Van Zandt and Wood). Local 9-1-1 districts serve the other remaining
4 counties within the ETCOG region (Harrison, Henderson, Rusk and Smith).
CJ staff duties include: long and short term planning, technical assistance for agencies and jurisdictions
applying for funding offered through the Office of the Governor, grant application workshops, priority
hearings, program reporting, administration of the region’s State Fund 421 grant that helps fund
Continuing Education for Law Enforcement, administration of the region’s Regional Evaluation Services
for Juveniles grant which helps fund psychiatric and psychological evaluations, counseling services and
substance abuse testing for youth referred to juvenile probation departments within the ETCOG region,
development and maintenance of the Regional Criminal Justice Strategic Plan and facilitation of materials
needed for review and approval by the Criminal Justice Advisory Committee and Executive Committee.
HLS staff duties include: long and short term planning; technical assistance for jurisdictions applying for
funding offered through the Office of the Governor, grant application workshops, facilitation of regional
training and varying types/sizes of Disaster Exercises for all First Responders, online support for eGrants,
funding allocation meetings, program reporting, assisting agencies with Emergency Management Plan
updates and development and maintenance of various other regional plans including providing oversight
of all the region’s Hazard Mitigation Plans and facilitation of materials needed for review and approval
by the Homeland Security Advisory Committee and Executive Committee.
9-1-1 staff duties include: long and short term planning for eighteen Public Safety Answering Points
(PSAP), 9-1-1 educational efforts which promote citizen awareness, maintenance of PSAP equipment,
network, database, telecommunicator training, addressing/mapping for 8 counties and 23 cities within the
ETCOG region, and facilitation of materials needed for review and approval by the 9-1-1 Advisory
Committee and Executive Committee.
Additionally, our current Public Safety initiative is to help Kilgore College and the East Texas Police
Academy secure funding to repair their driving track. This track is a part of the Spear Training Facility
and is used to train all students that attend the Basic Peace Officer Course in the ETCOG and ATCOG
regions. It is also used by the Kilgore College Fire Academy, Champion EMS and numerous law
enforcement agencies for basic and in-service Emergency Vehicle Operations Training.
37
East Texas Council of Governments FY 2018 Budget and Planning Guide
Public Safety Division
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Funding Sources
Federal Award 279,613$ 166,543$ 151,242$
State Award 3,569,336 2,857,753 2,788,843
Local Match - - -
Other Income 11,353 29,312 54,923
Total Resources 3,860,302$ 3,053,608$ 2,995,008$
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Expenditures
Personnel 597,349$ 569,526$ 633,282$
Other Direct Program 167,324 190,467 286,429
Capital Equipment - - 50,000
Direct Internal 120,335 113,227 113,931
Shared 134,273 122,733 137,385
Pass-Through/Operations 2,841,021 2,057,655 1,773,981
Total Department 3,860,302$ 3,053,608$ 2,995,008$
FTE 11.58 11.54 11.20
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Performance Measures
Total number of 9-1-1 calls 313,778 276,991 280,000
Dispatchers trained 37 8 10
Revise Regional CJD 1 1 1
Community Plan
Hold CJAC meetings 4 2 2
Grant App. Workshops 4 6 4
Equipment replaced PSAPs 17 17 3
Peace Officers trained 3,525 1,960 2,000
-
1,000
2,000
3,000
4,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Revise Regional CJD Hold CJAC meetings
Grant App. Workshops Equipment replaced PSAPs
Total number of 9-1-1 calls Dispatchers trained
Peace Officers trained
$-
$700,000
$1,400,000
$2,100,000
$2,800,000
$3,500,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Federal Award State Award
Local Match Other Income
$-
$700,000
$1,400,000
$2,100,000
$2,800,000
$3,500,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct Program
Capital Equipment Direct Internal
Shared Pass-Through/Operations
38
East Texas Council of Governments FY 2018 Budget and Planning Guide
Public Safety Division
Grant Detail
9-1-1 County
G/L 9-1-1 Operations & & City Homeland Police Criminal Regional Total
BUDGET CATEGORY CODE Admin Network Addressing Security Training Justice Juvenile Composite
Federal Award - - - 104,290 - - 46,952 151,242
State Award 230,181 2,307,710 - - 187,369 63,583 - 2,788,843
Local Award - - - - - - - -
Other Income - - 54,923 - - - - 54,923
TOTAL SOURCE OF FUNDS 230,181 2,307,710 54,923 104,290 187,369 63,583 46,952 2,995,008
Salaries 5110 44,883 312,275 - 32,397 15,109 26,860 1,443 432,967
Fringe Benefits 5120 7,953 55,333 - 1,792 2,336 4,546 - 71,961
Hospitalization 5071 6,327 52,658 - 1,418 2,357 4,728 - 67,487
Pension 5080 5,474 45,741 - 3,210 2,225 4,107 110 60,867
TOTAL SALARIES AND FRINGE 64,637 466,007 - 38,818 22,026 40,241 1,553 633,282
Staff In-Region Travel 5310 400 1,900 445 500 - 300 - 3,545
Staff out-of-Region Travel 5309 10,000 25,000 1,855 1,000 - 3,000 - 40,855
Committee Travel 5311 - - 200 300 - 200 - 700
TOTAL TRAVEL EXPENSES 10,400 26,900 2,500 1,800 - 3,500 - 45,100
Contract Services 5291 - - 11,700 - 7,000 - - 18,700
Workers Comp 5061 600 1,000 - 400 - 100 - 2,100
Insurance & Bonding 5711 - 1,500 - 300 - 200 - 2,000
TOTAL PROFESSIONAL SERVICES 600 2,500 11,700 700 7,000 300 - 22,800
Public Education 5512 - - 2,000 - - - - 2,000
Communications 5761 1,200 4,000 16,423 100 - 100 - 21,823
Meetings & Conferences 5763 - - 300 - - 400 - 700
TOTAL COMMUNICATION EXPENSES 1,200 4,000 18,723 100 - 500 - 24,523
Supplies 5510 5,000 69,890 2,932 500 - - - 78,322
Copier costs 5620 - 2,500 268 - - - - 2,768
Training costs 5781 20,015 5,000 1,800 48,972 - - - 75,787
Membership Dues 5766 1,000 3,100 - 25 - 300 - 4,425
Space Costs & Storage 5650 - - - - - - - -
Computer Maint. and Software 5292 - 30,000 - - - 2,704 - 32,704
Repairs & Maintenance 5725 - - - - - - - -
Capital Equipment 5810 - 50,000 - - - - - 50,000
OTHER PROGRAM EXPENSES 26,015 160,490 5,000 49,497 - 3,004 - 244,006
Total Pass Through 7000 - 1,562,858 17,000 - 149,453 - 44,670 1,773,981
TOTAL DIRECT PROGRAM EXPENSES 102,852 2,222,754 54,923 90,915 178,480 47,546 46,223 2,743,692
Human Resource Cost Pool 5903 3,496 24,321 - 2,523 1,177 2,092 112 33,721
Information Technology 5905 5,092 35,430 - 1,420 1,714 3,048 164 46,869
Facilities 5902 3,623 25,204 - 1,010 1,219 2,168 116 33,341
TOTAL DIRECT INTERNAL SERVICES 12,211 84,956 - 4,954 4,110 7,307 392 113,931
Total Shared Costs 5901 115,119 - - 8,421 4,778 8,730 337 137,385
TOTAL PROGRAM EXPENSES 230,181 2,307,710 54,923 104,290 187,369 63,583 46,952 2,995,008
FTE POSITIONS 1.20 7.65 - 1.25 0.39 0.68 0.03 11.20
ETCOG DIVISION SUMMARYDivision Name
All Programs
39
40
East Texas Council of Governments FY 2018 Budget and Planning Guide
Transportation Division
The Federal Transit Administration's Non-Urbanized Transportation program
(Section 5311) has provided the framework for rural public transportation since
1990. ETCOG’s service was provided through a subcontract until September 2007, when ETCOG brought
transportation operations in-house. The majority of matching funds required by the federal program are provided
by TxDOT state funds, with additional support through contracts with the Area Agency on Aging and the City
of Marshall. For the first time in many years GoBus has been able to control cost through being more lean and
efficient. This has enabled GoBus to begin FY 17 using federal and state funding simultaneously.
The average of GoBus’ demand response for rural transportation in all fourteen counties plus one flex route in
the City of Marshall provide an average of 500 trips a day. To track this information, ETCOG uses RouteMatch,
a specialized dispatch software, to more efficiently and effectively schedule trips across our 14-county region,
store customer information, and track transit performance.
While ETCOG’s transportation focus has been providing rural public transportation, it established the East
Texas Rural Planning Organization (“RPO”) in 2011. The RPO’s charge is to work on the coordination efforts
for all modes of transportation for the fourteen-county region. In FY 17 the RPO identified 25 priority projects
throughout the region. This list of priority projects will be seen as a unified front when seeking future funding
options. The RPO has been instrumental in assisting TxDOT and the region in the search for funding to
complete important transportation infrastructure projects.
Objectives for FY 2018 include: Improving the image of the GoBus Brand through a simple slogan of Clean,
Fast and Friendly, continue to ensure effective public transportation services throughout the region by
evaluating the flex and demand routes; continue to support EasTexConnects as its lead agency and work with
stakeholders and potential customers to facilitate coordination of public transit services by exploring
partnerships for seamless travel among intercity bus, Amtrak, local urban bus systems, and other providers in
both the public and private sectors; work to increase local financial support of ETCOG’s transportation services,
both cash and in-kind match, expansion of service for persons with disabilities to attend daily workshops, a new
partnership with Overton Brooks VA Hospital to provide service for veterans to medical treatment 2 days a
week in coordination with Amtrak and Longview Transit, the purchase of 23 new transit vehicles (most being
smaller) to help lower costly maintenance, eliminate down time, and increase productivity; evaluate a potential
fixed route for the City of Palestine in cooperation with city leadership as a yearlong demonstration project to
determine sustainability; remanufacturing some buses with good components to cut the cost of purchasing new
equipment by greater than 50% funded by the sale of used buses; and redesigned website, GoBusTransit.com,
making it more user friendly and adding an automated fare collection interface to both the website and
driver/customer interaction.
41
East Texas Council of Governments FY 2018 Budget and Planning Guide
Transportation Division
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Funding Sources
Federal Award 2,447,342$ 3,206,739$ 3,383,734$
State Award 1,034,461 1,144,330 1,159,542
Local Match 216,700 84,828 317,703
Other Income 343,287 261,208 487,928
Total Resources 4,041,790$ 4,697,105$ 5,348,907$
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Expenditures
Personnel 1,825,376$ 1,757,000$ 1,872,077$
Other Direct Program 1,153,664 870,111 1,377,472
Capital Equipment 360,011 1,450,113 1,460,289
Direct Internal 297,902 241,255 232,938
Shared 404,837 378,625 406,131
Total Department 4,041,790$ 4,697,105$ 5,348,907$
FTE 40.67 40.67 43.00
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Performance Measures
Passenger Trips 94,647 99,395 96,427
Deadhead Ratio 14.90 13.10 14.00
Passengers per Rev Mile 0.08 0.09 0.09
Passengers per Hour 1.59 1.77 1.68
Cost per Revenue Mile 2.82 2.91 2.87
Cost per Revenue Hour 53.77 51.77 52.77
Cost per trip/passenger 33.90 31.88 32.89
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct ProgramCapital Equipment Direct InternalShared
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Federal Award State Award
Local Match Other Income
FY 2016Actual
FY 2017Budget
FY 2018Budget
Passenger Trips Deadhead Ratio
Passengers per Rev Mile Passengers per Hour
Cost per Revenue Mile Cost per Revenue Hour
Cost per trip/passenger
42
East Texas Council of Governments FY 2018 Budget and Planning Guide
Division Name Transportation Division
All Programs
G/L Capital &
BUDGET CATEGORY CODE Admin Operating PVM RCTP Rehab Composite
Federal Award 892,619 928,639 175,000 106,250 1,281,226 3,383,734
State Award 596,283 543,259 20,000 - - 1,159,542
Local Award - 317,703 - - - 317,703
Other Income - 487,928 - - - 487,928
TOTAL SOURCE OF FUNDS 1,488,902 2,277,529 195,000 106,250 1,281,226 5,348,907
Salaries 5110 332,911 955,478 - 31,653 - 1,320,042
Fringe Benefits 5120 58,988 91,073 - 1,207 - 151,268
Hospitalization 5071 54,102 202,762 - 1,361 - 258,225
Pension 5080 45,510 95,623 - 1,409 - 142,542
TOTAL SALARIES AND FRINGE 491,511 1,344,936 - 35,630 - 1,872,077
Staff In-Region Travel 5310 2,500 - - 500 - 3,000
Staff out-of-Region Travel 5309 8,000 - - - - 8,000
Committee Travel 5311 - - - - - -
TOTAL TRAVEL EXPENSES 10,500 - - 500 - 11,000
Contract Services 5291 12,000 - - 56,625 - 68,625
Workers Compensation 5061 54,000 54,000
Insurance & Bonding 5711 65,000 - - - - 65,000
TOTAL PROFESSIONAL SERVICES 131,000 - - 56,625 - 187,625
Public Education 5512 6,000 - - - - 6,000
Communications 5761 50,000 - - - - 50,000
Meetings & Conferences 5763 - 900 - - - 900
TOTAL COMMUNICATION EXPENSES 56,000 900 - - - 56,900
Supplies 5510 26,232 2,000 - 180 - 28,412
Copier costs 5620 2,300 - - - - 2,300
Training costs 5781 2,500 - - - - 2,500
Membership Dues 5766 6,700 - - - - 6,700
Remote Space Costs & Storage 5650 - - - - - -
Computer Maint & Repairs and Software 5292 64,000 - - - - 64,000
Repairs & Maintenance 5725 500 - 115,000 - - 115,500
Capital Equipment 5810 - 179,063 - - 1,281,226 1,460,289
Fuel - Transportation 5880 - 385,064 - - - 385,064
Employee Moving & Recruiting 5840 - - - - - -
Vehicle Supplies - Transportation 5582 - - 10,000 - - 10,000
Inspection - Transportation 5883 - - 500 - - 500
Towing - Transportation 5885 - - 9,500 - - 9,500
Tires - Transportation 5886 - - 25,000 - - 25,000
Brakes - Transportation 5887 - - 15,000 - - 15,000
Oil - Transportation 5888 - - 20,000 - - 20,000
Reserved 9999 71,905 365,566 - - - 437,471
OTHER PROGRAM EXPENSES 174,137 931,693 195,000 180 1,281,226 2,582,236
Total Pass Through 7000 - - - - - -
TOTAL DIRECT PROGRAM EXPENSES 863,148 2,277,529 195,000 92,935 1,281,226 4,709,838
Human Resource Cost Pool 5903 115,339 - - 2,834 - 118,173
Information Technology 5905 53,032 - - 1,303 - 54,334
Facilities 5902 58,982 - - 1,449 - 60,431
TOTAL DIRECT INTERNAL SERVICES 227,352 - - 5,586 - 232,938
Total Shared Costs 5901 398,401 - - 7,730 - 406,131
TOTAL PROGRAM EXPENSES 1,488,902 2,277,529 195,000 106,250 1,281,226 5,348,907
FTE POSITIONS 6.85 35.50 - 1.15 - 43.50
Grant Detail ETCOG Division Summary
43
East Texas Council of Governments FY 2018 Budget and Planning Guide
Workforce and Economic
Development Division
In a period of reduced resources, ETCOG continues to look for methods to
“lean” operations. We must be good stewards of the funds East Texans
entrust to us. Within the Workforce & Economic Development Division
(DWED), we aren’t looking for the biggest bang for the buck. We provide
the right assistance, including the right resources, to the right participants,
at the right time, to positively impact their employment success and assist in the creation of productive, self-
sufficient East Texans. We don’t provide funding for every desired outcome, but use our limited available funds
judiciously. We continue to reach for the best bang for the buck.
In this role, we serve as the Workforce grant recipient and administrative agent for East Texas’ Chief Elected
Officials. Staff operates under the guidance of the Workforce Solutions East Texas Board (WSETB). The
Division focuses on our assigned mission and vision; promote active economic development with a premier
workforce. In this, we attract and support the growth of business and industry. We improve the regional quality
of life through economic development by providing a first-class workforce for present and future businesses.
The WSETB staff enables employment opportunities through support to employers. The first priority of
prospective employers is a qualified workforce, ready to produce upon hire. We build job-seekers prepared to
meet the challenges of the evolving employment market with demonstrated skill sets earned through
assessments and training. If our participants need additional experience or training, staff assists job-seekers in
gaining knowledge, skills, and abilities through targeted training. We remove barriers to training through
subsidized Child Care Services (CCS), Temporary Assistance to Needy Families (TANF), and Education &
Training assistance under the Supplemental Nutrition Assistance Program (SNAP E&T).
Due to diminishing resources, the WSETB streamlined our delivery footprint. We have fewer brick-and-mortar
facilities in 2017 than we did in 2016 and may have even fewer in 2018. But, we’re better positioned to provide
participants with resources on-demand. In addition to 8 brick & mortar Workforce Centers, we’re boosting our
online and regional presence. Web-based services, an expanded hours call center, and increased mobile services
provide a cost-effective, streamlined framework for our participants. We encourage start-up efforts and the
expansion of existing businesses through the East Texas Regional Development Company. We secure small
business loans for entrepreneurs and, with our Community Loan Center of East Texas, help workers defray the
exorbitant costs of commercial payday lenders.
Educational opportunities include 2- and 4-yr college programs, technical and vocational training, Adult Basic
Education, youth and rehabilitative services programs. WSETB’s Texas Rising Star program in early childhood
education lays a solid foundation for the region’s next generation of the workforce. Our Directors’ Academies
help child care providers grow small businesses and our Child Development Associate (CDA) training provides
a launch point for frontline child care staff on career paths as full-fledged educators.
Equally important, economic development demands a clean, fresh, and safe physical environment in which
employers are able to operate, and workers desire to live. We work responsively with our member governments
on environmental services programs to constantly improve air quality, reduce solid waste, prepare for and
provide relief from natural disasters.
44
East Texas Council of Governments FY 2018 Budget and Planning Guide
Workforce Solutions
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Funding Sources
Federal Award 23,063,508$ 24,213,376$ 24,932,703$
State Award 4,803,036 2,345,786 2,709,000
Local Match - - -
Other Income 38,415 3,741,774 5,477,220
Total Resources 27,904,959$ 30,300,936$ 33,118,923$
Expenditures
Personnel 1,304,893$ 1,449,657$ 1,649,190$
Other Direct Program 371,023 363,599 371,016
Capital Equipment 66,354 - 6,500
Internal Services 260,341 283,450 275,482
Participant Assistance 1,721,161 2,484,854 4,191,565
Workforce Center Facilities 1,998,745 2,091,999 2,021,105
Childcare Quaility 263,430 - 175,651
Shared Costs 314,508 312,405 357,777
Pass-Through/Operations 21,604,103 23,314,972 24,070,638
Total Expenditures 27,904,558$ 30,300,936$ 33,118,923$
FTE 29.06 26.50 24.12
Performance Measures
Average number of Children
per day in Child Care 3,209 2,682 2,682
Claimant Reemployment within
10 weeks 51.05% 56.25% 56.25%
Total Job Postings Filled 30.29% 34.00% 34.00%
Employer Workforce Assist. 16.98% 14.70% 14.70%
Staff Guided Entered
Employment - Adult 75.36% 77.34% 78.90%
At Risk Employment Retention - Adults 79.20% 77.92% 78.00%
Total Job Seekers
Educational Achievement 83.95% 81.23% 82.30%
Youth Placement in
Employment/Education 72.52% 74.39% 60.00%
Youth Literacy/Numeracy Gains 64.13% 69.29% 58.00%
Choices Full Rate -
All Family Total 57.35% 56.74% 56.74%
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct Program
Capital Equipment Internal Services
Shared Costs Pass-Through/Operations
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Federal Award State Award
Local Match Other Income
0.00%
20.00%
40.00%
60.00%
80.00%
100.00%
FY 2016Actual
FY 2017Budget
FY 2018Budget
Claimant Reemployment within 10 weeks
Total Job Postings Filled
Employer Workforce Assist.
Staff Guided Entered
Employment - Adult
At Risk Employment Retention - Adults
Total Job Seekers
Educational Achievement
Youth Placement in
Employment/Education
Youth Literacy/Numeracy Gains
Choices Full Rate -
All Family Total
45
East Texas Council of Governments FY 2018 Budget and Planning Guide
ET
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-
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-
740,3
73
Fringe B
enefits
5120
9,2
01
12,3
73
14,6
79
14,9
72
3,3
42
830
4,6
67
331
2,5
29
1,7
67
3,6
13
48,4
49
3,8
57
- 10,3
23
-
130,9
34
Hospitalization
5071
8,3
47
11,3
98
13,2
40
14,1
85
2,7
30
690
4,3
81
305
2,3
07
1,3
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2,9
45
42,5
43
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61
- 5,7
34
- 113,3
94
Pensio
n5080
7,4
66
9,9
67
11,8
55
12,0
78
2,5
89
671
3,6
85
257
1,8
55
1,5
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2,5
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- 5,1
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- 101,3
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103,5
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122,6
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125,7
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6,8
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39,0
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2,7
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20,9
63
14,5
69
29,5
48
404,2
74
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-
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42
-
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46
Sta
ff In-R
egio
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rave
l5310
1,5
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1,5
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1,5
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50
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- 1,0
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- 300
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00
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- 12,7
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Sta
ff o
ut-
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rave
l5309
4,0
00
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00
3,0
00
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00
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-
2,5
00
- 2,0
00
- 500
12,0
00
1,0
00
- -
- 31,1
00
Com
mitte
e T
rave
l5311
5,5
00
4,5
00
5,0
00
5,0
00
1,0
00
50
-
- -
3,0
00
50
20,0
00
2,0
00
- -
- 46,1
00
T
OT
AL
DIR
EC
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RA
VE
L E
XP
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S11,0
00
8,5
00
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00
9,5
00
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100
3,5
00
- 3,0
00
3,0
00
850
35,5
00
4,0
00
- -
- 89,9
00
Contr
act
Serv
ices
5291
8,0
00
8,0
00
1,0
00
6,0
00
1,5
00
- -
- -
- -
20,0
00
8,0
00
- -
- 52,5
00
Work
man's
Com
pensation
5061
- -
300
-
100
-
- -
- -
- 500
4,0
00
- -
- 4,9
00
Insura
nce &
Bondin
g5711
600
800
500
1,5
00
150
-
- -
- -
- 1,0
00
3,0
00
- -
- 7,5
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T
OT
AL
DIR
EC
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RO
FE
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ION
AL
SE
RV
ICE
S8,6
00
8,8
00
1,8
00
7,5
00
1,7
50
- -
- -
- -
21,5
00
15,0
00
-
- -
64,9
50
Public E
ducation
5512
400
300
400
200
-
- -
- -
- -
500
1,0
00
- -
- 2,8
00
Com
munic
ations
5761
500
300
500
500
100
-
- -
- -
- 2,0
00
500
-
- -
4,4
00
Youth
Com
mitte
e5767
- -
- -
- -
- -
- -
- -
- -
- -
-
Meetings &
Confe
rences
5763
400
3,0
00
- 100
-
- -
- -
- -
1,5
00
- -
- -
5,0
00
T
OT
AL
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ION
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3,6
00
900
800
100
-
- -
- -
- 4,0
00
1,5
00
- -
- 12,2
00
Supplies
5510
2,1
00
2,0
00
2,5
00
1,5
00
700
100
500
321
500
-
100
6,0
00
3,0
00
- -
- 19,3
21
Copie
r costs
5620
2,0
00
2,0
00
2,1
00
2,0
00
700
50
-
- -
- -
6,0
00
3,0
00
- -
- 17,8
50
Posta
ge
5762
- 25
-
- 20
-
- -
- -
- 1,0
00
- -
- -
1,0
45
Tra
inin
g c
osts
5781
5,0
00
3,0
00
4,0
00
5,1
00
1,5
00
- -
- 2,0
00
2,0
00
500
13,0
00
7,0
00
- -
- 43,1
00
Mem
bers
hip
Dues
5766
2,0
00
800
527
1,0
00
169
-
- -
- -
- 3,0
00
- -
- -
7,4
96
Rem
ote
Space &
Sto
rage C
osts
5650
- -
- -
- -
- -
- -
- -
- -
- -
-
Com
pute
r M
ain
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5292
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1,0
00
1,5
00
2,0
00
250
-
- -
- -
- 7,0
00
- -
- -
13,7
50
Repairs &
Main
tenance
5725
- -
- -
- -
- -
- -
- -
- -
- -
-
Min
or
Offic
e E
quip
ment
5811
1,5
00
2,0
00
1,0
00
3,0
00
200
-
- -
- -
- 4,0
00
- -
- -
11,7
00
Capital E
quip
ment
5810
- -
- -
- -
- -
2,0
00
- -
- -
- -
- 2,0
00
Tem
pora
ry B
oard
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653
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61
49,5
17
10,0
06
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90
100,2
96
39,1
44
67,7
25
18,8
73
138,3
40
562,3
80
CC
DF
Quality
Im
pro
vem
ent
5860
- -
- -
- -
- -
- -
- -
- -
- -
-
CC
Tra
inin
g6140
- -
- -
- -
- -
- -
- -
- -
- -
-
CC
Pro
vider
Fin
ancia
l S
uprt
6141
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e Indiv
idual Tra
inin
g A
ccounts
6000
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e W
ork
Readin
ess
6009
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e W
ork
Key A
ssessm
ents
6005
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e N
eeds R
ela
ted P
aym
ents
6010
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e W
ork
Rela
ted E
xpense
6016
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e T
ransport
ation E
xpense
6025
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e O
ther
Support
Serv
ices
6050
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e Y
outh
Incentive
s6055
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs O
ffic
e L
ease
6100
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs R
epairs,
Main
t.,
& S
upplies6
110
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs U
tilities
6105
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs O
ffic
e S
upplies
6125
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs P
osta
ge
6130
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs C
om
munic
ations
6133
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs Inte
rnet
Serv
ice
6135
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs Info
rmation T
echnolo
gy
6190
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e IC
T C
hange M
gm
t (
Contr
acto
r)6191
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs E
quip
ment
Main
t./R
enta
l6195
- -
- -
- -
- -
- -
- -
- -
- -
-
Work
forc
e C
ente
rs E
quip
ment
Purc
hase
6200
- -
- -
- -
- -
- -
- -
- -
- -
-
O
TH
ER
DIR
EC
T P
RO
GR
AM
EX
PE
NS
ES
39,8
76
52,6
66
14,6
36
20,7
42
4,1
92
1,5
20
54,3
37
382
54,0
17
12,0
06
6,8
90
140,2
96
52,1
44
67,7
25
18,8
73
138,3
40
678,6
42
Tota
l P
ass T
hro
ugh
7000
- -
- -
- -
- -
- -
- -
- -
- -
-
T
OT
AL
DIR
EC
T P
RO
GR
AM
EX
PE
NS
ES
137,7
20
177,1
28
148,9
50
164,2
74
35,5
16
8,4
97
96,9
08
3,1
46
77,9
80
29,5
75
37,2
88
605,5
70
104,8
08
67,7
25
98,3
15
138,3
40
1,9
31,7
38
Hum
an R
esourc
e C
ost
Pool
5903
3,3
27
4,4
74
5,3
08
5,4
14
1,2
09
300
1,6
88
120
914
639
1,3
07
17,6
12
1,3
95
- 3,7
33
- 47,4
39
Info
rmation T
echnolo
gy
5905
4,6
25
6,2
18
7,3
77
7,5
25
1,6
80
417
2,3
46
167
1,2
71
888
1,8
16
24,4
79
1,9
38
- 5,1
88
- 65,9
35
Facilitie
s5902
4,6
83
6,2
97
7,4
71
7,6
20
1,7
01
423
2,3
75
169
1,2
87
899
1,8
39
24,7
89
1,9
63
- 5,2
54
- 66,7
70
T
OT
AL
DIR
EC
T I
NT
ER
NA
L S
ER
VIC
ES
12,6
35
16,9
89
20,1
56
20,5
59
4,5
89
1,1
40
6,4
08
455
3,4
73
2,4
26
4,9
61
66,8
79
5,2
96
- 14,1
75
-
180,1
43
Tota
l S
hare
d C
osts
5901
16,6
92
22,4
67
26,6
00
27,2
76
5,9
71
1,4
92
8,4
76
600
4,5
48
3,1
61
6,4
10
87,7
04
6,9
78
- 17,2
34
-
235,6
08
T
OT
AL
PR
OG
RA
M O
PE
RA
TIO
N E
XP
EN
SE
S167,0
47
216,5
84
195,7
06
212,1
09
46,0
76
11,1
29
111,7
92
4,2
00
86,0
00
35,1
62
48,6
60
760,1
52
117,0
81
67,7
25
129,7
24
138,3
40
2,3
47,4
89
FT
E P
OS
ITIO
NS
1.0
6
1.4
3
1.6
7
1.7
7
0.3
6
0.0
9
0.5
2
0.0
4
- 0.1
7
0.4
0
5.5
2
0.4
6
- 1.5
4
- 15.0
2
DIV
ISIO
N N
AM
E
AL
LP
RO
GR
AM
SC
om
bin
ed
AL
L W
KF
C -
Ad
min
istr
ati
on
Wo
rkfo
rce
Div
isio
n
46
East Texas Council of Governments FY 2018 Budget and Planning Guide E
TC
OG
DIV
ISIO
N S
UM
MA
RY
BY
DIV
ISIO
N
EA
ST
TE
XA
S C
OU
NC
IL O
F G
OV
ER
NM
EN
TS
PY
2017
AL
L W
KF
C
G/L
WIO
A-A
WIO
A-Y
WIO
A-D
WW
IOA
-RR
TA
NF
SN
AP
AB
AW
DT
RA
DE
VE
TS
JDN
EG
ES
WC
IR
AG
NC
PC
CD
FC
C M
atc
hD
FP
SC
CQ
CQ
IR
EC
OU
PP
RG
M/S
VC
DE
L
BU
DG
ET
CA
TE
GO
RY
CO
DE
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
PR
GM
CO
MP
OS
ITE
Fed
eral
Aw
ard
1,49
4,42
5
1,
454,
257
1,59
9,35
5
40
,275
1,59
3,97
9
41
4,68
9
100,
165
1,
573,
051
37,8
00
-
208,
457
7,
690
7,
926
43
7,93
8
9,07
0,73
5
2,
224,
547
- 28
4,15
8
2,62
8,46
2
-
23,1
77,9
09
Sta
te A
war
d-
- -
- -
- -
- -
- -
- -
- -
- 2,
641,
275
- -
- 2,
641,
275
Loca
l Aw
ard
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
-
Oth
er In
com
e14
7,00
0
61,0
00
61
0,00
0
- 16
1,00
0
- -
955,
000
-
865,
000
30
,000
- -
- -
1,75
3,58
4
-
21,4
93
71
,553
276,
621
4,
952,
251
T
OT
AL
SO
UR
CE
OF
FU
ND
S1,
641,
425
1,51
5,25
7
2,
209,
355
40,2
75
1,
754,
979
414,
689
10
0,16
5
2,52
8,05
1
37
,800
865,
000
23
8,45
7
7,69
0
7,92
6
437,
938
9,
070,
735
3,97
8,13
1
2,
641,
275
305,
651
2,
700,
015
276,
621
30
,771
,435
Sal
arie
s55
1061
,812
69,0
97
10
9,07
3
5,61
9
78,3
53
12
,971
3,45
4
7,73
0
- 10
,868
1,46
7
- -
13,9
90
-
- -
17,4
02
-
- 39
1,83
6
Frin
ge B
enef
its51
209,
588
10
,908
17,0
05
99
6
13,2
45
2,
107
42
1
1,31
1
- 1,
926
13
2
- -
2,28
7
- -
- 3,
083
-
- 63
,009
Hos
pita
lizat
ion
5071
9,01
3
11,0
75
16
,212
1,27
3
15,0
32
1,
708
35
6
1,40
6
- 1,
802
71
- -
1,87
3
- -
- 1,
713
-
- 61
,533
Pen
sion
5080
6,80
6
8,70
5
12,3
23
83
4
10,1
07
1,
564
42
9
720
-
1,56
4
161
-
- 2,
020
-
- -
1,53
1
- -
46,7
66
T
OT
AL
SA
LA
RIE
S A
ND
FR
ING
E87
,219
99,7
84
15
4,61
3
8,72
1
116,
737
18
,350
4,65
9
11,1
68
-
16,1
60
1,
831
-
- 20
,171
- -
- 23
,729
- -
563,
143
Sta
ff In
-Reg
ion
Trav
el53
104,
000
1,
500
1,
000
-
1,00
0
500
30
0
1,00
0
- 1,
000
12
,460
- -
- -
887
-
10,0
00
-
- 33
,647
Sta
ff ou
t-of
-Reg
ion
Trav
el53
095,
000
4,
000
3,
500
-
4,00
0
500
10
0
1,00
0
- 2,
000
-
- -
- -
500
-
2,50
0
- -
23,1
00
Com
mitt
ee T
rave
l53
11-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
T
OT
AL
DIR
EC
T T
RA
VE
L E
XP
EN
SE
S9,
000
5,
500
4,
500
-
5,00
0
1,00
0
400
2,
000
-
3,00
0
12,4
60
-
- -
- 1,
387
-
12,5
00
-
- 56
,747
Con
trac
t S
ervi
ces
5291
50 4,
000
-
- 6,
000
25
- -
- -
- -
- -
- -
- -
- -
10,0
75
Wor
kman
's C
ompe
nsat
ion
5061
- 75
120
-
- 10
0
- -
- -
- -
- -
- -
- -
- -
295
Insu
ranc
e &
Bon
ding
5711
100
-
- -
- -
- -
- -
- -
- -
- -
- -
- -
100
T
OT
AL
DIR
EC
T P
RO
FE
SS
ION
AL
SE
RV
ICE
S15
0
4,07
5
120
-
6,00
0
125
-
- -
- -
- -
- -
- -
- -
- 10
,470
Pub
lic E
duca
tion
5512
100
15
0
150
-
1,50
0
400
80
0
50 -
500
-
- -
- -
- -
- -
- 3,
650
Com
mun
icat
ions
5761
25 -
- -
- 10
- -
- -
- -
- -
- -
- 70
0
- -
735
You
th C
omm
ittee
5767
- 5,
000
-
- -
- -
- -
- -
- -
- -
- -
- -
- 5,
000
Mee
tings
& C
onfe
renc
es57
63-
- 25
0
- -
- -
- -
- -
- -
- -
- -
- -
- 25
0
T
OT
AL
DIR
EC
T C
OM
MU
NIC
AT
ION
EX
PE
NS
ES
125
5,
150
40
0
- 1,
500
41
0
800
50
- 50
0
- -
- -
- -
- 70
0
- -
9,63
5
Sup
plie
s55
1030
0
500
-
- 80
0
116
20
0
- -
1,00
0
- -
- -
- -
- 1,
000
-
- 3,
916
Cop
ier
cost
s56
20-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Pos
tage
5762
100
28
6
100
-
- -
- -
- -
- -
- -
- -
- -
- -
486
Trai
ning
cos
ts57
811,
500
80
0
2,00
0
- 60
0
150
10
0
- -
3,00
0
- -
- -
- -
- 30
0
- -
8,45
0
Mem
bers
hip
Due
s57
66-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Rem
ote
Spa
ce &
Sto
rage
Cos
ts56
50-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Com
pute
r M
aint
enan
ce &
Rep
airs
and
Sof
twar
e52
92-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Rep
airs
& M
aint
enan
ce57
25-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Min
or O
ffice
Equ
ipm
ent
5811
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
-
Cap
ital E
quip
men
t58
101,
000
1,
000
2,
000
-
- -
- -
- -
- -
- -
- 50
0
- -
- -
4,50
0
Tem
pora
ry B
oard
Ops
Res
erve
n/a
49,6
94
86
6
40,7
74
1,
297
1,
091
7
24,6
74
-
4,55
0
28,3
90
-
- 1
6,49
9
- -
- 2,
388
-
165,
000
32
5,23
1
CC
DF
Qua
lity
Impr
ovem
ent
5860
- -
- -
- -
- -
- -
- -
- -
- -
- 17
5,65
1
- -
175,
651
CC
Tra
inin
g61
40-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
CC
Pro
vide
r F
inan
cial
Sup
rt61
41-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Wor
kfor
ce In
divi
dual
Tra
inin
g A
ccou
nts
6000
265,
000
7,
000
30
0,00
0
- -
8,00
0
- 1,
612,
896
- 49
7,00
0
- -
- -
- -
- -
- -
2,68
9,89
6
Wor
kfor
ce W
ork
Rea
dine
ss60
0930
,000
5,00
0
40,0
00
-
11,0
00
2,
000
-
- -
- -
- -
2,00
0
- -
- -
- -
90,0
00
Wor
kfor
ce W
ork
Key
Ass
essm
ents
6005
- 1,
000
-
- -
500
-
- -
- -
- -
- -
- -
- -
- 1,
500
Wor
kfor
ce N
eeds
Rel
ated
Pay
men
ts60
10-
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Wor
kfor
ce W
ork
Rel
ated
Exp
ense
6016
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
-
Wor
kfor
ce T
rans
port
atio
n E
xpen
se60
2585
,000
10,0
00
20
0,00
0
- 65
,000
57,0
00
-
- -
66,2
00
-
- -
25,0
00
-
- -
- -
- 50
8,20
0
Wor
kfor
ce O
ther
Sup
port
Ser
vice
s60
502,
000
50
0
500
-
1,00
0
- -
- -
- -
- -
358
-
- -
- -
- 4,
358
Wor
kfor
ce Y
outh
Ince
ntiv
es60
55-
10,0
00
-
- -
- -
- -
- -
- -
- -
- -
- -
- 10
,000
Wor
kfor
ce C
ente
rs O
ffice
Lea
se61
0062
,608
56,6
16
98
,672
- 75
,868
22,9
16
3,
011
15
,057
8,76
3
3,58
4
58,8
79
2,
293
2,
483
30
,384
87,2
48
4,
926
-
- -
- 53
3,30
8
Wor
kfor
ce C
ente
rs R
epai
rs,
Mai
nt.,
& S
uppl
ies
6110
52,6
23
47
,587
82,9
36
-
63,7
68
19
,262
2,53
0
12,6
56
7,
365
3,
013
49
,489
1,27
8
983
25
,539
73,3
33
4,
140
-
- -
- 44
6,50
0
Wor
kfor
ce C
ente
rs U
tiliti
es61
0511
,503
10,4
02
18
,129
- 13
,939
4,21
0
553
2,
766
1,
610
65
9
10,8
17
38
8
420
5,
582
16
,030
905
-
- -
- 97
,912
Wor
kfor
ce C
ente
rs O
ffice
Sup
plie
s61
258,
031
7,
263
12
,658
- 9,
733
2,
940
38
6
1,93
2
1,12
4
460
7,
553
26
1
282
3,
898
11
,192
632
-
- -
- 68
,344
Wor
kfor
ce C
ente
rs P
osta
ge61
307,
911
7,
154
12
,468
- 9,
587
2,
896
38
0
1,90
3
1,10
7
453
7,
440
24
9
270
3,
839
11
,025
622
-
- -
- 67
,306
Wor
kfor
ce C
ente
rs C
omm
unic
atio
ns61
3327
,684
25,0
35
43
,631
- 33
,547
10,1
33
1,
331
6,
658
3,
875
1,
585
26
,035
1,07
7
1,16
6
13,4
35
38
,579
2,17
8
- -
- -
235,
951
Wor
kfor
ce C
ente
rs In
tern
et S
ervi
ce61
3558
5
529
92
2
- 70
9
214
28
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47
East Texas Council of Governments FY 2018 Budget and Planning Guide
Economic Development
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Funding Sources
Federal Award 66,548$ 94,763$ 84,737$
State Award 505,860 535,052 202,278
Local Match 36,936 54,360 173,000
Other Income 127,373 133,121 708,975
Total Resources 736,717$ 817,296$ 1,168,990$
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Expenditures
Personnel 209,224$ 225,944$ 241,255$
Other Direct Program 69,609 136,542 54,349
Capital Equipment - - -
Internal Services 42,345 24,375 38,357
Shared Costs 47,095 48,026 52,338
Pass-Through/Operations 368,444 382,409 782,691
Total Expenditures 736,717$ 817,296$ 1,168,990$
FTE 3.78 3.35 3.33
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Performance Measures
Illegal dump sites cleaned up 553 555 556
Tons of material diverted 1,006 1,100 1,100
Debentures funded 33 31 33
Job retention 236 240 240
from funded debentures
$-
$200,000
$400,000
$600,000
$800,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct Program
Capital Equipment Internal Services
Shared Costs Pass-Through/Operations
$-
$200,000
$400,000
$600,000
$800,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Federal Award State Award
Local Match Other Income
-
200
400
600
800
1,000
1,200
FY 2016Actual
FY 2017Budget
FY 2018Budget
Illegal dump sites cleaned up
Tons of material diverted
Debentures funded
Job retention
48
East Texas Council of Governments FY 2018 Budget and Planning Guide
Economic Development
All Programs Grant Detail
Chapman Community
G/L Loan Program Loan Center Total
BUDGET CATEGORY CODE EDA CDBG Solid Waste Air Quality ETRDC USDA CLP CLC Composite
Federal Award 72,000 12,737 - - - - - - 84,737
State Award - - 162,278 40,000 - - - - 202,278
Local Award 48,000 - - - - 125,000 - - 173,000
Other Income - - - - 155,943 500,000 28,132 24,900 708,975
TOTAL SOURCE OF FUNDS 120,000 12,737 162,278 40,000 155,943 625,000 28,132 24,900 1,168,990
Salaries 5110 48,004 5,917 18,187 - 65,973 - 14,049 11,213 163,343
Fringe Benefits 5120 8,506 1,048 3,223 - 11,690 - 2,489 1,987 28,943
Hospitalization 5071 8,085 974 3,162 - 10,139 - 1,773 2,269 26,402
Pension 5080 7,493 928 2,846 - 8,259 - 2,054 987 22,567
TOTAL SALARIES AND FRINGE 72,088 8,868 27,418 - 96,061 - 20,365 16,455 241,255
Staff In-Region Travel 5310 500 - 1,200 - 200 - - 200 2,100
Staff out-of-Region Travel 5309 6,000 - - - 2,000 - - - 8,000
Committee Travel 5311 500 - 400 - - - - - 900
TOTAL TRAVEL EXPENSES 7,000 - 1,600 - 2,200 - - 200 11,000
Contract Services 5291 - - - - 15,000 - - - 15,000
Workers Compensation 5292 200 - 150 - 300 - - 50 700
Insurance & Bonding 5711 200 50 50 - 50 - - - 350
TOTAL PROFESSIONAL SERVICES 400 50 200 - 15,350 - - 50 16,050
Public Education 5512 - - 300 - 900 - - - 1,200
Communications 5761 200 - 1,900 - 200 - - 50 2,350
Meetings & Conferences 5763 - 506 - - 200 - - - 706
TOTAL COMMUNICATION EXPENSES 200 506 2,200 - 1,300 - - 50 4,256
Supplies 5510 9,401 - 2,925 - 1,000 - 50 1,842 15,218
Copier costs 5620 - - - - 200 - - - 200
Training costs 5781 3,000 - - - 1,500 - - - 4,500
Membership Dues 5766 1,000 - 25 - 2,000 - - - 3,025
Space Costs & Storage 5650 - - - - - - - - -
Computer Maint & Repairs and Software 5292 - - - - - - - 100 100
Repairs & Maintenance 5725 - - - - - - - - -
Capital Equipment 5810 - - - - - - - - -
OTHER PROGRAM EXPENSES 13,401 - 2,950 - 4,700 - 50 1,942 23,043
Total Pass Through 7000 - - 117,691 40,000 - 625,000 - - 782,691
TOTAL DIRECT PROGRAM EXPENSES 93,089 9,424 152,059 40,000 119,611 625,000 20,415 18,697 1,078,295
Human Resource Cost Pool 5903 3,640 449 1,379 - 5,002 - 1,065 850 12,384
Information Technology 5905 4,571 563 1,732 - 6,282 - 1,338 1,068 15,554
Facilities 5902 3,062 377 1,160 - 4,208 - 896 715 10,419
TOTAL DIRECT INTERNAL SERVICES 11,273 1,389 4,271 - 15,492 - 3,299 2,633 38,357
Total Shared Costs 5901 15,639 1,924 5,948 - 20,840 - 4,418 3,570 52,338
TOTAL PROGRAM EXPENSES 120,000 12,737 162,278 40,000 155,943 625,000 28,132 24,900 1,168,990
FTE POSITIONS 0.88 - 0.34 0.11 1.43 - 0.25 0.32 3.33
ETCOG DIVISION SUMMARYDivision
49
East Texas Council of Governments FY 2018 Budget and Planning Guide
Local Funds
Local revenue comes from membership dues, interest income on idle ETCOG (Local) cash/investments and
from rebates from credit card purchases. These funds are essentially unrestricted, but are used from time to
time, to help support programs, provide local matching to grant funds, etc. Local funds are also referred to as
the General Fund.
FY 2016 FY 2017 FY 2018
Actual Budget Budget
Funding Sources
Local Funding 222,410$ 219,581$ 202,334$
Other Income - - -
Total Resources 222,410$ 219,581$ 202,334$
FY 2016 FY 2017 FY 2018
Actual Budget Budget
Expenditures
Personnel 49,074$ 50,463$ -$
Other Direct Program 157,136 158,243 202,334
Capital Equipment 18,406 - -
Direct Internal - - -
Shared 11,058 10,875 -
Pass-
Through/Operations - - -
Total Department 235,674$ 219,581$ 202,334$
FTE 1.00 1.00 -
$-
$50,000
$100,000
$150,000
$200,000
$250,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct Program
Capital Equipment Direct Internal
Shared Pass-Through/Operations
$-
$50,000
$100,000
$150,000
$200,000
$250,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Local Funding Other Income
50
East Texas Council of Governments FY 2018 Budget and Planning Guide
Regional Technology Services (RTS)
Geographic Information System (GIS)
Regional Technology Solutions (RTS) expands services for the ETCOG Region and beyond. There is hardly a
service provided today that does not implement technology to bring success to an operation. Harness the power
of having technicians and experts on-hand to answer your technology questions, mitigate concerns, and invest
time in your success. The RTS Division will find timely solutions for your project; not costly ones. In addition
to the everyday Remote Monitoring and Management (RMM) Services, RTS also provide assistance with
domain integration, onsite hardware repair, virus protection, and network security services tailored to your
business needs.
The GIS Program assists the region to manage and improve their daily operations routines whether it’s in
Planning and Zoning, or taking location points for city utilities. Other GIS services include Web Map
Applications, Mobile Applications, Training for all aspects of Data Collection, Online presentations and
embedded apps. GIS plays a key role in meeting emergency mapping needs of counties and cities within the
region.
FY 2016 FY 2017 FY 2018
Funding Sources Actual Budget Budget
GIS Income 44,134 73,243 146,272
Total Resources 44,134$ 73,243$ 146,272$
FY 2016 FY 2017 FY 2018
Actual Budget Budget
Expenditures
Personnel 20,453$ 35,771$ 81,922$
Other Direct Program 13,264 19,175 33,083
Capital Equipment - - -
Direct Internal 5,814 10,480 13,495
Shared 4,603 7,817 17,772
Pass-
Through/Operations - - -
Total Department 44,134$ 73,243$ 146,272$
FTE 0.50 0.60 1.10
$-
$20,000
$40,000
$60,000
$80,000
$100,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Other Direct Program
Capital Equipment Direct Internal
Shared Pass-Through/Operations
-
50,000
100,000
150,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
GIS Income
51
52
Direct Internal & Shared CostsFirst Monday Trade Days in Canton, Van Zandt
Photo by cantontradedays.com
East Texas Council of Governments FY 2018 Budget and Planning Guide
Direct Internal Services
The ETCOG has developed an internal services allocation plan under the guidelines of OMB A-87, whereby
costs of the following services can be charged to the various programs on a reasonable and consistent basis.
Direct Internal Service expenses are charged to a cost pool and then allocated directly to the grants on a monthly
basis.
Human Resources Division administers all ETCOG personnel management policies, procedures and fringe
benefits. Costs pooled here include any cost incurred in a human resource or payroll related function such as
cost for salary and benefits for human resources and the payroll administrator, costs of processing payroll checks
and other related expenses. The method of allocation is based on FTE.
Information Technology The costs included in the Information Technology cost pool include professional
computer support related services, web support services, software upgrades and automation, support salaries
and benefits, equipment and depreciation. The method of allocation is based on computer drops per employee.
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Human Resources Division
Personnel 235,769$ 231,987$ 240,477$
Direct Program 17,294 19,408 64,385
Capital - - -
Total Department 253,063$ 251,395$ 304,862$
FTE 4.00 3.50 3.15
$-
$50,000
$100,000
$150,000
$200,000
$250,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Direct Program Capital
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
ETCOG ICT Pool
Personnel 80,363$ 196,532$ 204,710$
Direct Program 156,649 98,350 65,000
Capital 10,230 44,000 30,000
Total Department 247,242$ 338,882$ 299,710$
FTE 1.15 2.70 2.50
$-
$50,000
$100,000
$150,000
$200,000
$250,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Direct Program Capital
54
East Texas Council of Governments FY 2018 Budget and Planning Guide
Direct Internal Services (continued)
Facilities These costs are allocated to the specific grants based on cost per square foot and direct charged
salaries. Costs include utilities, maintenance, repairs and improvements of the ETCOG facilities.
Shared Costs
Indirect Internal Services are also referred to as “Shared Costs”. These are expenses incurred for joint, or
common, purposes and may not be directly charged to a specific grant. Generally, shared costs benefit all
programs while direct costs benefit programs specifically. 2CFR Part 225, Cost Principles for State and Local
Governments, allows for the charging of shared costs not readily assignable to the cost objective specifically
benefited without effort that is disproportionate to the results achieved.
Calculation of Provisional Shared Cost Rate
The Base Total Direct Labor and benefits are calculated by adding salaries and benefits for all divisions,
including internal direct. Utilizing the formula for calculating the Shared Cost Rate, Total budgeted Shared
Costs divided by Total Personnel Costs (both reflected in the following chart), provides the Provisional Shared
Cost Rate. For FY 2018, the Provisional Shared Cost Rate is:
Total Shared Program Budget Costs ($1,218,220)
Total Direct Labor and Benefits (Personnel Costs -$5,615,435)
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
ETCOG Facilities
Personnel 62,952$ 53,624$ 61,790$
Direct Program 120,571 138,980 131,591
Capital 18,781 15,000 15,000
Total Department 202,304$ 207,604$ 208,381$
FTE 1.35 1.25 1.35
$-
$50,000
$100,000
$150,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Direct Program Capital
FY 2016
Actual
FY 2017
Budget
FY 2018
Budget
Shared Costs
Personnel 813,840$ 788,512$ 950,620$
Direct Program 291,403 271,200 267,600
Capital - - -
Total Department 1,105,243$ 1,059,712$ 1,218,220$
FTE 11.00 11.60 11.51
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
FY 2016Actual
FY 2017Budget
FY 2018Budget
Personnel Direct Program Capital
= 21.69%
55
East Texas Council of Governments FY 2018 Budget and Planning Guide
Shared Costs (continued)
Shared Costs Comparison to Allowable Expenditures
Indirect, or shared, costs can be allocated in many different ways by entities that appear to be very similar such
as regional planning commissions or councils of governments. Based on the unique programs of each entity
and whether services are provided within the entity, or subcontracted, the basis for allocation may vary using
different methodologies. One method is not preferable from another. The test is whether the methodology
properly allocates the costs incurred fairly and equitably among the programs benefited. As a comparison to
entities that may distribute indirect costs based on total allowable expenditures, ETCOG presents this percentage
for analysis.
ETCOG Division
Shared
Costs
Personnel
Costs
Allocation as
Percent of
Personnel
Allowable
Costs Less
Capital Outlay
Shared Costs as a
Percentage of
Total Costs
Workforce & Economic Development 410,117$ 1,890,448$ 21.69% 34,281,417$ 1.20%
Area Agency on Aging 246,815 1,137,704 21.69% 3,913,613 6.31%
Public Safety 137,385 633,283 21.69% 2,945,009 4.67%
Transportation 406,131 1,872,077 21.69% 3,888,618 10.44%
GIS 17,772 81,922 21.69% 146,272 12.15%
TOTAL 1,218,220$ 5,615,434$ 21.69% 45,174,928$ 2.70%
56
East Texas Council of Governments FY 2018 Budget and Planning Guide
Fringe Benefits
Fringe benefits are allowances and services provided by the East Texas Council of Governments to its
employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not
limited to the cost of vacation, holidays, sick leave, administrative leave, unemployment insurance and disability
insurance. The cost of fringe benefits are generally allowable to the extent that the benefits are reasonable and
are required by law, governmental unit-employee agreement, or an established policy of the governmental unit.
Calculation of the Employee Accrued Leave Rate is shown in the following formula:
Total Release Time and Benefits
= Provisional Employee Accrued Leave Rate %
Chargeable Time Costs
The total annual release time for each employee is calculated and multiplied by his/her hourly rate to get annual
costs for each full-time employee. The cost of miscellaneous benefits which include unemployment and
disability insurance are also calculated. These costs are totaled to arrive at a total annual cost of release time
and miscellaneous benefits for all Employees. Chargeable Time is then calculated by subtracting total released
time salaries and part-time employee salaries from total salaries. The Employee Accrued Leave Rate, i.e. the
rate used to distribute Fringe Benefit Costs to Federal and State Awards is derived from dividing Total Released
Time costs plus Benefit costs by Chargeable Time for full-time employees. The following table shows the
calculations used to determine the Employee Accrued Leave Rate for FY 2018.
Calculation of Employee Accrued Leave Rate
Annual Cost of Release Time:
Annual Leave 253,702$
Holidays 228,014
Sick Leave 190,200
Other Release Time 26,880
Subtotal 698,796$
Insurance:
Unemployment Insurance 10,755
Disability Insurance 41,459
Subtotal 52,214$
Total Release Time & Misc. Benefits ( a ) 751,010$
Total Gross Salaries 5,607,753$
Less Released Time (698,796)
Less Part-time Employees (670,610)
Chargeable time ( b ) 4,238,347$
Employee Accrued Leave Rate ( a - b ) 17.72%
57
East Texas Council of Governments FY 2018 Budget and Planning Guide
Dir
ect
Inern
al S
erv
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Deta
iled L
isti
ng
of
2016
2017
2018
2016
2017
2018
2016
2017
2018
2016
2017
2018
Lin
e I
tem
Ex
pendit
ure
sA
ctu
al
Budget
Bu
dg
et
Actu
al
Budget
Bu
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et
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al
Budget
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et
Sala
rie
s a
nd
Be
ne
fits
Sala
ries
163,0
50
155,7
72
163,3
63
58,8
09
137,3
80
146,5
72
41,5
00
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41,5
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591,5
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554,0
79
661,2
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ts29,3
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29,4
30
28,9
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10,4
81
25,9
55
25,9
72
7,4
18
6,4
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7,3
57
90,5
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91,3
86
111,5
04
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20,7
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25,6
00
23,8
76
4,9
79
11,9
45
13,3
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33
7,7
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9,5
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58
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18,8
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235,7
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231,9
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240,4
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196,5
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204,7
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53,6
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20
TR
AV
EL
Sta
ff T
ravel
210
250
200
663
2,0
00
2,0
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50
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of
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n S
taff
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1,4
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8,0
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00
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500
600
15,8
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00
17,0
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mitte
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- -
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- -
13,7
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12,0
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tal
1,6
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7,6
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00
129
539
650
33,6
60
30,5
00
32,0
00
Pro
fessio
nal S
erv
ice
s
Contr
act
Serv
ices
- 100
45,0
00
67,7
67
18,0
00
15,0
00
1,5
24
-
- 90,9
52
85,0
00
63,0
00
Insu
rance &
Bondin
g-
- -
- 3,4
23
3,5
00
3,8
00
7,1
49
8,5
00
7,0
00
Subto
tal
- 100
45,0
00
67,7
67
18,0
00
15,0
00
4,9
47
3,5
00
3,8
00
98,1
01
93,5
00
70,0
00
Co
mm
un
icati
on
s
Public
Education
317
-
400
-
- 250
-
- -
3,7
76
3,0
00
3,0
00
Com
munic
ations
- -
- 1,4
64
-
2,0
00
39
-
200
43,5
22
40,0
00
43,0
00
Post
age
- -
20
-
- -
- -
- 14,9
70
10,0
00
14,0
00
Meetings
- -
- -
2,0
00
-
- -
- 5,2
69
3,0
00
4,0
00
Subto
tal
317
-
420
1,4
64
2,0
00
2,2
50
39
-
200
67,5
37
56,0
00
64,0
00
Oth
er
Dir
ect
Exp
en
se
s
Off
ice S
upplie
s1,2
37
2,0
00
1,5
00
3,7
69
500
750
5,2
43
6,0
00
9,0
00
25,6
42
27,0
00
23,0
00
Copie
r C
ost
s-
150
-
- -
- -
- -
19,6
43
20,0
00
16,0
00
Regis
t. &
Tra
inin
g C
onfe
rences
10,5
42
5,7
30
6,5
00
10,3
89
8,0
00
15,0
00
-
300
300
7,1
78
10,0
00
24,0
00
Mem
bers
hip
Dues
499
450
675
-
- 500
-
- 29,3
77
24,0
00
23,0
00
Off
-site S
tora
ge
- -
- -
- -
360
500
-
Utilit
ies
- -
- -
32,6
66
34,0
00
33,0
00
-
- -
Repair
s &
Main
tenance
- -
- -
- -
42,9
06
60,0
00
45,0
00
1,9
03
1,2
00
2,5
00
Soft
ware
- M
ain
t. a
nd L
icense
- -
66,4
12
52,0
00
20,0
00
-
- 349
-
10,6
00
Soft
ware
- P
urc
hase
2,0
90
2,0
90
2,0
90
5,3
89
7,8
50
1,5
00
-
- -
-
Depre
cia
tion E
xpense
- -
- -
34,6
41
34,6
41
34,6
41
4,0
36
-
-
Min
or
Off
ice E
quip
/Supplie
s935
1,2
50
3,0
00
-
- -
- -
5,0
00
3,6
17
8,5
00
2,5
00
Capital E
quip
ment
- -
- 10,2
30
44,0
00
30,0
00
18,7
81
15,0
00
15,0
00
-
Subto
tal
15,3
03
11,6
70
13,7
65
96,1
89
112,3
50
67,7
50
134,2
37
149,9
41
141,9
41
92,1
05
91,2
00
101,6
00
TOTA
L O
THER
EX
PEN
SES
17,2
94
19,4
08
64,3
85
166,8
79
142,3
50
95,0
00
139,3
52
153,9
80
146,5
91
291,4
03
271,2
00
267,6
00
TOTA
L D
IREC
T IN
TER
NA
L EX
P253,0
63
251,3
95
304,8
62
247,2
42
338,8
82
299,7
10
202,3
04
207,6
04
208,3
81
1,1
05,2
43
1,0
59,7
12
1,2
18,2
20
Sha
red C
ost
s (I
ndir
ect
)H
um
an R
eso
urc
es
ET
CO
G I
CT
Co
st P
oo
lE
TC
OG
Fa
cility
Co
sts
58
East Texas Council of Governments FY 2018 Budget and Planning Guide
59
60
Miscellaneous & Glossary East Texas Yamboree Gilmer, Upshur County
Photo by pinterest.com
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East Texas Council of Governments FY 2018 Budget and Planning Guide
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Glossary of Terms and Grant Descriptions
AAA (Area Agency on Aging) - The Area Agency on Aging of East Texas is designated by the Texas
Department of Aging and Disability Services to coordinate services for persons in East Texas who are
60 or older, with particular attention to low-income minority older individuals, older individuals with
limited English proficiency, and older individuals residing in rural areas.
Accrual Basis of Accounting - The basis of accounting whereby revenue projections are developed
recognizing revenues expected to be earned in the period, and expenditure estimates are developed for
all expenses anticipated to be incurred during the last fiscal year.
Appropriation - A legal authorization to make expenditures and to incur obligations for specific
purposes. An appropriation is usually limited in the amount and as to the time when it may be expended.
Basis of Accounting - The timing method used in the recognition of revenues and expenditures for
financial reporting purposes.
Budget Document - The official written statement prepared by ETCOG staff and approved by the
ETCOG Board of Directors to serve as a financial and operation guide for the fiscal year end in which
it was adopted.
Executive Summary - A general discussion of the proposed budget presented in writing as a part of or
supplement to the budget document. The Executive Summary explains principal budget issues against
the background of financial experience in recent years and presents recommendations made by the chief
executive and financial officer (if not the chief executive).
Budgetary Control - The control or management of government in accordance with an approved budget
to keep expenditures within the limitations of available appropriations and available resources.
Capital Equipment (Assets) - Resources having a value of $5,000 or more and a useful life of more
than one year. Capital assets are also called fixed assets.
Capital Outlay - Expenditures which result in the acquisition of or addition of fixed assets.
Cash Basis of Accounting - The method of accounting under which revenues are recorded when
received and expenditures are recorded when paid.
CCS (Child Care Services) - Provides subsidized child care to public assistance recipients and low-
income parents who are employed or attending school.
CDBG (Community Development Block Grant) - The purpose of this program is to provide technical
assistance in the area of community development and in part “create jobs through expansion and
retention of businesses”.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
CLP (Chapman Loan Program) – is designed to provide long term financing to East Texas Business
in a 14-county area. Loan proceeds can be used for a variety of purposes including inventory, working
capital and equity injections.
CMS (Centers for Medicare & Medicaid Services) Basic - The Centers for Medicare & Medicaid
Services (CMS) conducts research, demonstrations, and evaluations in support of CMS' key role as a
beneficiary-centered purchaser of high-quality health care at a reasonable cost. These grants awarded
are in the form of research grants and cooperative agreements; Hispanic health services grants;
historically black colleges and university grants. CMS research, demonstrations and evaluations will
focus on expanding agency efforts to improve the efficiency of payment, delivery, access and quality of
our health care programs that serve millions of beneficiaries.
CPI - The Consumer Price Index published by the Bureau of Labor Statistics for the State of Texas.
DADS (Texas Department of Aging and Disability Services) - The Texas agency whose mission is
to provide a comprehensive array of aging and disability services, supports, and opportunities that are
easily accessed in local communities.
Direct Internal Expenses – Direct internal expenses include costs of Human Resource Administration;
Facility costs, and Information Communication Technology expenses.
EDA (U.S. Department of Commerce -Economic Development Administration) - provides planning
assistance to provide support to Planning Organizations (as defined in 13 CFR 303.2) for the
development, implementation, revision, or replacement of a Comprehensive Economic Development
Strategy (CEDS), short-term planning efforts, and State plans designed to create and retain higher-skill,
higher-wage jobs, particularly for the unemployed and underemployed in the nation's most economically
distressed regions.
Encumbrances - Commitments related to unperformed (executory) contracts for goods and services.
ES (Wagner-Peyser Employment Services) - Legislation passed in 1933 that ensures universal access
to a system in which job seekers are matched with jobs and employers.
ETRDC (East Texas Regional Development Company) – is a private, non-profit, organization formed
for the purpose of assisting small businesses and licensed by the U.S. Small Business Administration.
ETRDC has helped many Texas business owners achieve long term financing for their business needs.
Federal Awards - Federal awards received from the federal government through the State of Texas
are the largest source of funding received by the ETCOG. Revenues are received from the U.S.
Departments of Labor, Agriculture, Health and Human Services, Commerce, Housing and Urban
Development, Justice, Energy, Transportation, and the Department of Homeland Security.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Fund - An independent fiscal and accounting entity with a self-balancing set of accounts recording cash
and/or other resources together with all liabilities, obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
General Fund - General Operating Fund of ETCOG, accounting for the resources and expenditures
related to the generally recognized governmental services provided.
Generally Accepted Accounting Principles (GAAP) - Uniform standards and guidelines for financial
accounting and reporting. GAAP provide a standard by which to measure financial presentations.
GIS (Geographic Information System) - A spatial database system that provides powerful decision
making tools for every facet of public governance from producing simple hard copy maps to analyzing
complex crime patterns. GIS tools are used by emergency responders to respond to accidents, housing
specialists to analyze the quality and condition of housing, environmentalists to identify the location of
hazardous waste sites, social service workers to identify the location of elderly and disabled, waste
management officials to route vehicles, police to analyze crime patterns, public works crew to maintain
road inventory, etc. GIS plays a key role in meeting emergency mapping needs of counties and cities
within the East Texas region.
Governmental Funds - Funds generally used to account for governmental (non-proprietary) activities.
There are two (2) types of governmental funds used by ETCOG; the general fund and special revenue
funds.
ICT (Information and Communications Technology) – refers to technologies that provide access to
information through telecommunications. It is similar to Information Technology (IT), but focuses
primarily on communication technologies. This includes the Internet, wireless networks, cell phones,
and other communication mediums.
Interlocal Elimination – The allocation of Direct Internal Services and Shared Costs to Service
Programs in accordance with established federal, state or internal guidelines.
Internal Service Fund – Funds used to account for activities conducted on a benefit received for serve
basis.
Investments – Cash held by ETCOG in interest bearing accounts or cash pools.
JARC (Job Access and Reverse Commute) – Provides transportation assistance to low income
workers and job seekers to enable them to commute from rural areas into urban centers and from urban
areas to employers located in rural areas.
Local Cash Match – Local membership dues are received from cities, counties, and special
districts. Membership dues are utilized for general council expenditures and to match various
federal and state programs. Local cash match is also provided by the Counties for the Economic
Development grant.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Major Fund - The General and the Grant Fund (Programs).
Marshall Flex Route and Kilgore College Services - Both the City of Marshall and Wiley College
contribute financially to the success of the Marshall Flex Routes. GoBus also operates a flex route service
connecting Kilgore College campuses in Longview and Kilgore. Together the City of Marshall, Wiley
and Kilgore Colleges make a significant contribution to the total costs of these programs.
MIPPA - To provide outreach to eligible Medicare beneficiaries regarding the benefits available under
title XVIII of the Social Security Act, including the Medicare prescription drug benefit under Part D of
title XVIII of the Social Security Act and under the Medicare Savings Program, and to coordinate efforts
to inform older Americans about benefits available under Federal and state programs.
Modified Accrual Basis of Accounting - Under the basis of accounting, revenues are estimated for the
fiscal year if they are susceptible to accrual, e.g. amounts can be determined and will be collected within
the current period.
NCP (Non-Custodial Parent Choices) - Provides Employment Services to non-custodial parents ordered
into the system by the court for non-payment of child support.
NEG (National Emergency Grant)- The National Emergency Grant focuses on long-term workforce
development strategies and provides training to dislocated workers in occupational areas of projected
growth.
NSIP (Nutrition Service Incentive Program) - Funds are made available to State agencies on aging and
Indian Tribal Organizations to purchase foods of United States origin or to access commodities from the
United States Department of Agriculture (USDA). These foods are to be used in the preparation of
congregate and home-delivered meals by nutrition services programs. Commodities available from the
USDA may not be sold, exchanged, or otherwise disposed of (authorized distribution excepted) without
prior, specific approval of USDA.
Operating Budget - A plan of financial operation embodying an estimate of proposed expenditures for
the calendar year and the proposed means of financing them (revenue estimates).
Other Direct Program Expenses – Other Direct expenses include professional and contract services,
travel, training, insurance and bonding, office supplies, and service delivery costs.
Other Income – Other income includes revenues for Transportation Bus Fares, Geographic
Information Systems (GIS) Services, Program Income for the Area Agency on Aging, Investment
income, ETRDC Service Fees, Chapman Revolving Loan fees, and match for Transportation
operations provided by the Texas Department of Aging and Disability.
Pass Through (Expenses) – Funds which the East Texas Council of Governments has oversight and
monitoring responsibilities through contractual agreements with various sub-recipients for the delivery
of service in the fourteen-county region.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Performance Measure - Divisional units of measurement in performance, measurable functions, i.e.
passenger miles, job postings filled, meals delivered, etc.
Personnel (Expenses) – Personnel costs include salaries and benefits for ninety-two full-time
employees and forty-one part-time employees. Benefits for full-time employees include paid leave
(vacation, sick, holidays), longevity, workers compensation, disability, pension and hospitalization.
Revenues - The term designates an increase to a fund’s assets which:
DOES NOT increase a liability (e.g. proceeds from a loan);
DOES NOT represent a repayment of an expenditure already made;
DOES NOT represent a cancellation of certain liabilities; and
DOES NOT represent an increase in contributed capital.
RPO (Rural Planning Organization) – An organization of the 14-county ETCOG counties,
established to coordinate all multimodal transportation planning for the region.
Service Program – The collective, associated services funded through a variety of Federal and State
Awards managed by the four major operating Divisions of ETCOG (Area Agency on Aging, Public
Safety, Transportation, and Workforce and Economic Development)
Shared Costs – Shared costs are costs that have been incurred for common or joint purposes. These
costs benefit more than one cost objective and cannot be readily identified with a particular final cost
objective without effort disproportional to the results achieved.
SNAP (Supplemental Nutrition Assistance Program) - Seeks to provide employment services to those
individuals receiving food stamps with the goal of self-sufficiency.
State Awards – State revenues for ETCOG come from the Texas Workforce Commission (TWC),
the Texas Department of Aging and Disability Services (DADS), the Office of the Governor
Criminal Justice Division (CJD), the Texas Commission on Environmental Quality (TCEQ), the
Commission on State Emergency Communications (CSEC), the Texas Department of
Transportation, and the Veterans Benefits Administration
Special Revenue Fund - A fund used to account for the proceeds of specific revenue sources (other than
expendable trusts or major capital projects) that are legally restricted to expenditure for specifies purposes.
GAAP only require the use of special revenue funds when legally mandated. Each ETCOG Grant Fund
is a Special Revenue Fund and is used to account for all grant related financial activity (Divisional
budgets).
TAA (Trade Adjustment Assistance Services) - The Trade Adjustment Assistance (TAA) provides
training and job search/relocation assistance to individuals who lose their manufacturing jobs due to
foreign imports.
TANF (Temporary Assistance for Needy Families) - Employment services which are offered through
the Choices Program to recipients of TANF. This program helps individuals receiving time limited cash
assistance to find long-term employment and self-sufficient wages.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
Title III Part B –To encourage State Agencies on Aging and Area Agencies on Aging to concentrate
resources to develop and implement comprehensive and coordinated community-based systems of service
for older individuals via Statewide planning, and area planning and provision of supportive services,
including multipurpose senior centers. The objective of these services and centers is to maximize the
informal support provided to older Americans to enable them to remain in their homes and communities.
Providing transportation services, in-home services, and caregiver support services, this program insures
that elders receive the services they need to remain independent.
Title III Part C1 & C2 -To provide grants to States to support nutrition services including nutritious
meals, nutrition education and other appropriate nutrition services for older Americans in order to maintain
health, independence and quality of life. Meals may be served in a congregate setting or delivered to the
home, if the older individual is homebound.
Title III Part D - To develop or strengthen preventive health service and health promotion systems
through designated State Agencies on Aging and Area Agencies on Aging. Funds are provided for disease
prevention and health promotion services including health risk assessments; routine health screening;
nutrition screening; counseling and educational services for individuals and primary care givers; health
promotion; physical fitness; home injury control and home safety screening; screening for the prevention
of depression, and referral to psychiatric and psychological services; education on availability of benefits
and appropriate use of preventive services; education on medication management; information concerning
diagnosis, prevention, and treatment of neurological and organic brain dysfunction; and counseling
regarding social services and follow-up health services.
Title III Part E - To assist States, Territories in providing multifaceted systems of support services for:
(1) Family caregivers; and (2) grandparents or older individuals who are relative caregivers. Services to
be provided include: information to caregivers about available services; assistance to caregivers in gaining
access to the services; individual counseling, and caregiver training to caregivers to assist the caregivers
in making decisions and solving problems relating to their caregiving roles; respite care to enable
caregivers to be temporarily relieved from their caregiving responsibilities; and supplemental services, on
a limited basis, to complement the care provided by caregivers.
Title VII EAP - To support activities to develop, strengthen, and carry out programs for the prevention,
detection, assessment, and treatment of, intervention in, investigation of, and response to elder abuse,
neglect, and exploitation (including financial exploitation).
Title VII OAG - The principal role of this Ombudsman Program is to investigate and resolve complaints
made by or on behalf of residents of nursing homes or other long-term care facilities. Ombudsmen also
promote policies and practices needed to improve the quality of care and life in long-term care facilities
and educate both consumers and providers about residents' rights and good care practices.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
TxDOT (Texas Department of Transportation)- Transportation Code, Chapter 455, authorizes the State
to assist the sub recipient in procuring aid for the purpose of establishing and maintain public and mass
transportation projects and to administer funds appropriated for public transportation under Transportation
Code, Chapter 456. The Texas Department of Transportation has been designated to receive federal funds
under the Rural Public Transportation Grant Program, to administer a statewide Rural Public
Transportation Grant Program, and to provide state funds to match federal funds.
US Department of Transportation – Title 49 Section 5311 of the US Transportation Code provides that
eligible recipients may receive federal funds through the Rural Public Transportation Grant Program, a
federal assistance program administered by the Federal Transit Administration to enhance the access of
persons living in rural area to health care, shopping, education, recreation, public services, and
employment by encouraging the maintenance, development, improvement, and use of passenger
transportation systems.
VETS (Veterans' Employment Services) - Program where Vietnam era veterans, disabled veterans, and
recently separated veterans can receive job search assistance, education, and training. The services of this
program are provided by employees of Texas Veterans Commission with the Board responsible for
housing those employees in the Workforce Centers and coordinating their activities with the rest of the
system.
WIA (Workforce Investment Act) - The purpose of WIA as stated in Section 106 of the Act is "to
provide workforce investment activities, through statewide and local workforce investment systems that
increase the employment, retention, and earnings of participants and increase occupational skill
attainment by participants, and, as a result, improve the quality of the workforce, reduce welfare
dependency, and enhance the productivity and competitiveness of the Nation." Services for job seekers
are accessed through a tiered system consisting of core, intensive, and training services.
TWC (Texas Workforce Commission) - Texas Workforce Commission (TWC) is the state agency
charged with overseeing and providing workforce development services to employers and job seekers of
Texas. TWC strengthens the Texas economy by providing the workforce development component of the
Governor's economic development strategy. By focusing on the needs of employers, TWC gives Texas
the competitive edge necessary to draw business to the state.
WIOA (Workforce Innovation and Opportunity Act) - WIOA is legislation enacted to improve the
nation’s workforce development system and help put Americans back to work. It provides a system for
the preparation of workers for the 21st century workforce, while helping businesses find the skilled
employees they need to compete and create jobs in America.
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East Texas Council of Governments FY 2018 Budget and Planning Guide
WSET (Workforce Solutions East Texas) - The public workforce system in the 14-county East Texas
region, providing help to employers in meeting human resource needs and area residents build careers, so
both can better compete in the global economy.
Customized services help employers find qualified applicants for specific jobs. We assist with recruiting,
screening, referring and testing of job applicants to help simplify the hiring process. Workforce Solutions
will also help employers strengthen their current workforce as well as get advice on human resource issues
and concerns.
Workforce Solutions East Texas partners with businesses, educational institutions, civic organizations and
community leaders to find solutions to labor needs of industries vital to the region and its economy.
As part of the statewide Texas Workforce Solutions network, WSET partners with the Texas Workforce
Commission and other workforce boards in the largest job-matching database in the state.
Workforce Solutions is funded by state and federal tax dollars, which are redirected back into the East
Texas region for employment and job training. Services are offered at no cost to our customer.
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