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Budget & Planning GuideFiscal Year 2018

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East Texas Council of Governments

Photo by CC Herber Co. Real Estate

O u r Pa rt n e r s ,

M i s s i o n & Vi s i o n

V i s i o n S t ate men t

We a r e a t r u s t w o r th y o r g a n i z a t i o n

c o m m i t t e d t o p r o v i d i n g l e a d e r s h i p ,

e d u c a t i o n, a n d f i n a n c i al r e s o u r c es t o o ur

1 4 c o u n t y r e g i o n .

M i s s i o n S t ate men t

In o r d er t o i m p r o v e t h e Q u a l i t y o f L i f e f o r

all o f o ur C i t i z e n s , E T C O G p l e d g es all o f i t s

r e s o u r c es t o e d u c a t e a n d a ssist i t s m e m b e r s

t o a c c o m p lish t h e ir g o a l s .

EAST TEXAS COUNCIL OF GOVERNMENTS

BUDGET & PLANNING GUIDE

OCTOBER 1, 2017 THROUGH SEPTEMBER 30, 2018

AS SUBMITTED TO

ETCOG BOARD OF DIRECTORS

ETCOG EXECUTIVE COMMITTEE

DAVID A. CLEVELAND EXECUTIVE DIRECTOR

TABLE OF CONTENTS

Executive Summary

Letter of Transmittal…………………………………………………………………………………………………………………….............8

Budget Information

Budget Calendar .......................................................................................................................................... 14

ETCOG Organizational Chart ………………………………………………………………………………………………………………….15

Member Governments ................................................................................................................................ 16

Budgetary Accounting Policies and Practices .............................................................................................. 18

Appropriations, Allocation & Assumptions…………………………………………………………………………………………….19

Budget Summaries

Summary Listing of Estimated Revenues by Funding Source ...................................................................... 22

Summary Listing of Estimated Expenditures by Category........................................................................... 23

Summary of Overall Revenues and Expenditures by Fund ......................................................................... 24

Summary of Special Revenue Funds by Service Programs .......................................................................... 25

Detail Listing of Revenue by Service Programs and Grant Awards ............................................................. 26

Detail Listing of Line Item Expenditures by Division…………….…………………………………………………………………28

Special Revenue Funds – Prior Years Actual and FY 2018 Budgeted……………………………………………………….29

Service Programs

Area Agency on Aging Division .................................................................................................................... 33

Public Safety ................................................................................................................................................ 37

Transportation Division ............................................................................................................................... 41

Workforce and Economic Development Division ........................................................................................ 44

Local Funds .................................................................................................................................................. 50

Regional Technology Services -Geographic Information Systems……………………………………………………………51

Shared Services

Direct Internal Services ............................................................................................................................... 54

Shared Costs ................................................................................................................................................ 55

Fringe Benefits ............................................................................................................................................. 57

Detail Listing of Line Item Expenditures by Category………………………………………………………………….............58

Certificate of Indirect Costs ......................................................................................................................... 59

Miscellaneous Information and Glossary

FY 2016 Benefits Report for ETCOG Region ............................................................................................... 63

Glossary of Terms and Grant Descriptions .................................................................................................. 64

Longview Balloon Race, Gregg County

Photo by Toyota of Longview

September 28, 2017

ETCOG Board of Directors:

Offered for your review and consideration is the Budget and Planning Guide for the East Texas

Council of Government’s operations for the fiscal year October 1, 2017 through September 30, 2018

(FY 2018 Budget).

ETCOG provides a forum for elected officials to come together and solve common problems. With

local elected official guidance and consent, it also administers and manages the state and federal grant

programs for which it receives funds. Through various grant funding mechanisms ETCOG is able to

administer grants for four major service areas, or Divisions, that include Workforce & Economic

Development, Area Agency on Aging (AAA), Public Safety, and Transportation. Each of these

Divisions may be subdivided into more specific programs that correspond more or less to the grants

that are received to fund them. Each collection of programs under a single Division is carefully

monitored by state or federal agencies that oversee the distribution of funds allocated by the state or

federal legislature for each of the programs. State and Federal authorities in turn require adherence

to specific processes and procedures for receiving, disbursing, accounting for and reporting the use

of funds flowing from the federal government through the state or in some cases directly from state

or federal entities.

The FY 2018 Budget is a balanced budget with revenue sources matching projected expenditures for

all funds. Following are highlights and discussion of the key components of this Budget.

Revenues

The FY 2018 Budget, totaling $46,691,717 reflects an overall increase of $3,982,446 compared to the

FY 2017 Budget. Most of this increase is reflected in the Workforce Division, with an increase of

$2,817,987 mainly due to carryover funding from the prior year. Further increases are reflected in the

recent addition of USDA Intermediary Relending program (small business loans) amounting to

$625,000 and the remainder is due to increased funding in the Transportation Division. A review of

funding trends over a three-year period is presented on the following page.

3800 STONE ROAD

KILGORE, TEXAS 75662

OFFICE 903/984-8641 – FAX 903/983-1440 SERVING A FOURTEEN COUNTY REGION

8

East Texas Council of Governments FY 2018 Budget and Planning Guide

Fiscal Year Revenue Comparison

Revenues by Service Program

Expenditures

Since budgeted expenditures mirror available funding, the FY 2018 Budget provides for expenditures

of $46,691,717. Of course, one of the key budget preparation for this and nearly every ETCOG budget

is to do everything we possibly can to at least retain existing service levels. As has already been

highlighted above, we exceeded this minimum goal in this budget, in part because of the addition of two

new small business loan programs.

Expenditures by Service Program

Funding Source FY2015

Actual

FY2016

Actual

FY2017

Budget

FY2018

Budget

Budget Variance

FY 2017 - 2018

Federal Award 27,796,078$ 29,273,806$ 31,145,860$ 31,900,168$ 754,308$

State Award 9,055,250 9,646,997 6,933,201 7,110,298 177,097

Local Match 630,471 358,317 210,771 579,549 368,778

Other/Carry-Over 597,196 493,410 4,248,036 6,930,300 2,682,264

In-kind Contributions 227,065 171,402 171,402 171,402 -

Totals 38,306,060$ 39,943,932$ 42,709,270$ 46,691,717$ 3,982,447$

Funding Source Area Agency

on Aging Public Safety Transportation

Workforce &

Economic

Development Total

Federal Award 3,347,748$ 151,242$ 3,383,734$ 25,017,444$ 31,900,168$

State Award 250,635 2,788,843 1,159,542 2,911,278 7,110,297

Local Match 88,846 - 317,703 173,000 579,549

Other/Carry-Over 54,982 201,195 487,928 6,186,195 6,930,300

In-kind Contributions 171,402 - - - 171,402

Totals 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$

Expenditure by

CategoryArea Agency

on Aging Public Safety Transportation

Workforce &

Economic

Development Total

Personnel 1,137,704$ 715,205$ 1,872,077$ 1,890,448$ 5,615,434$

Other Direct Prgm Exp 297,062 319,512 1,377,472 6,813,686 8,807,732

Capital Equipment - 50,000 1,460,289 6,500 1,516,789

Direct Internal Exp 138,752 127,425 232,938 313,839 812,954

Shared Costs 246,815 155,157 406,131 410,117 1,218,220

Pass Through 2,093,280 1,773,981 - 24,853,329 28,720,589

Totals 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$

9


The ETCOG staff has invested a significant of effort in preparing this FY 2018 Budget, which will serve

as the financial guide in meeting each respective Division’s stated performance measures and enable

ETCOG to continue its efforts to maximize the use of technology to achieve desired service levels,

streamline operational processes, safeguard its data investment and realize our Vision and Mission. In

addition to the budget and work plan discussed above, I wanted to feature additional projects/initiatives

that your ETCOG staff will be focusing on for the benefit

of the entire region during this upcoming year:

Regional Broadband

As you know, we have been working on our rural broadband challenges for many years. Our regional

broadband plan and related funding request has been submitted for review and consideration of various

federal and state authorities. I remain hopeful that it will be favorably endorsed within this next fiscal

year. Our request, if funded, will create a demonstration project which, if successful, will become a

replicable model for other rural areas throughout Texas to follow. Our regional broadband plan will

feature at least 14 projects that directly target business needs.

Regional Housing/Disaster Recovery Needs

The ETCOG Executive Committee approved a regional housing action plan during the current fiscal

year. Subsequently, in response to the spring storms that devastated some of our member jurisdictions,

ETCOG is focused on enhancing our ability to help our citizens recover more quickly from such

unfortunate events. As of this writing, we have just been notified that ETCOG has received approval to

administer the HOME Disaster Recovery Program. Staff are currently developing and implementing

the appropriate administrative structure to support this program to ensure its successful implementation

within the region.

Regional Technology Solutions

With your endorsement, ETCOG’s technological capabilities continue to grow for the benefit of our

jurisdictions. During the next year, subject to ETCOG Board approval, you can expect to see our GIS

program capabilities increase with the addition of drone services. Moreover, Information Technology

Systems consulting and support services will hopefully become available as a new service for our

member jurisdictions.

10


11

Old Town Palestine, Anderson County

Photo by sfasu.edu


Budget Calendar

Due Date Item Due

June 15 List of staffing changes such as additional and vacant positions, promotions, etc.

List of non-routine expenses anticipated such as equipment, hiring consultants, training, etc.

Estimated total funding for each grant expected for FY2018

July 7 Operations Division will submit budget templates to directors for review

July 14 Director’s to advise the Operations Division of any revisions needed on budget templates

July 24 Budget narrative reflecting upcoming initiatives and plans for FY 2018

List of performance measures for 2016 Actual, 2017 estimated, and 2018 estimated

July 25 Director’s Budget Collaboration meeting to review and discuss the budget together

Aug 28 Operations Division to review final draft version with Executive Director

Aug 29 Submission of budget for distribution to Executive Committee

Sept 7 Budget sub-committee review (morning prior to Executive Committee meeting)

Review and approval by Executive Committee

Sept 28 Approval by ETCOG Board of Directors

14


Organizational Chart

Regional Workforce and Economic Development

Operations Division

Executive Director

Financial

Services

Planning & CommunityEngagement

Workforce

Systems Improvement

Benefits

Counseling Ombudsman

Program

Community Care Coordination

Information & Comm.

Technology

Fiscal Grant Management

Criminal

JusticeHomeland

Security

Human Resources

Transportation

Board Support

Public Information

Public Safety

Administration

Economic Development

& Business Services

Area Agency on Aging

Preventative

Maintenance

Special Projects

Transit Operations

Police Training

Board of Directors

Executive Committee

Advisory Committees

ETRDC

Purchasing,Procurement

& Facilities

9-1-1 EmergencyServices

General Administration

Sr. Nutrition Program

Planning

Solid

Waste

Air

Quality

Budget

Housing

GIS

15


Member Governments

COUNTIES:

Anderson Henderson Smith

Camp Marion Upshur

Cherokee Panola Van Zandt

Gregg Rains Wood

Harrison Rusk

CITIES:

Alba Gun Barrel City Payne Springs

Alto Hallsville Pittsburg

Arp Hawkins Point

Athens Henderson Quitman

Big Sandy Jacksonville Reklaw

Brownsboro Jefferson City of Rusk

Bullard Kilgore Seven Points

Caney Lakeport Star Harbor

Canton Lindale Tatum

Carthage Log Cabin Tool

Chandler Longview Trinidad

Clarksville Mabank Troup

Coffee Malakoff Tyler

East Mountain Marshall Van

East Tawakoni Mineola Warren City

Edgewood Mt. Enterprise Waskom

Elkhart Murchison Wells

Emory New London White Oak

Eustace New Summerfield Wills Point

Gallatin Noonday Winnsboro

Gilmer Ore City Winona

Gladewater Palestine Yantis

Grand Saline

16


Member Governments

INDEPENDENT SCHOOL DISTRICTS:

Athens ISD Neches ISD

Carlisle ISD New Summerfield ISD

Carthage ISD Ore City ISD

Frankston ISD Overton ISD

Grand Saline ISD Rains ISD

Harmony ISD Slocum ISD

Kilgore ISD Tatum ISD

Lanesville ISD Troup ISD

Longview ISD Westwood ISD

Mt. Enterprise ISD Yantis ISD

SPECIAL PURPOSE DISTRICTS:

9-1-1 Network of East Texas

Cherokee County SWCD

Harrison County SWCD

Kilgore College

Marion County SWCD

Panola College

Trinity Valley Community College

Tyler Junior College

Upshur-Gregg SWCD #417

Wood County SWCD #444

RIVER AUTHORITIES:

Sabine River Authority

Upper Neches River Municipal Water Authority

17


Budgetary Accounting Policies and Practices

Reporting in Conformity with GAAP:

The East Texas Council of Governments (ETCOG) budget is prepared in accordance with generally

accepted accounting principles and governmental accounting standards. These standards require that

ETCOG's accounts be established on the basis of fund groups each of which is considered a separate

accounting entity. The fund groups for ETCOG are divided into the following categories for budget

purposes.

General Fund: This fund is the general operating fund of ETCOG and is used to account for all financial

resources except those required to be accounted for in another fund.

Special Revenue Funds: These funds are to account for the proceeds of specific revenue sources that are

legally restricted to specified purposes. The individual Divisions are account for as Special Revenue Funds.

Internal Service Funds: These funds are used to account for activities conducted on a benefits received

for service basis. The internal service plan accounts for allocation of certain services provided to other

departments to provide a break even result. The Direct Internal and Shared Costs Funds are Internal Service

Funds.

Component Unit: The East Texas Regional Development Company (“ETRDC”) is considered a discretely

presented component unit.

Basis of Accounting:

The modified accrual basis of accounting is used by the special revenue funds. Under this basis of

accounting, revenues are recorded when they become measurable and available to pay liabilities of the

current period. Expenditures are recorded when the liability is incurred. The accrual basis of accounting

is used by the internal service funds whereby revenues are recognized when earned and expenses are

recognized when the liability is incurred.

Retirement Plan: The ETCOG retirement plan is a single employer money purchase plan, which is a

defined contribution pension plan. Responsibility for the plan administration is with ICMA Retirement

Corporation.

Accruals: Sick leave and vacation leave are charged to an intermediate pool and distributed to the grant

based on a percentage of direct charged salaries.

Indirect Costs:

ETCOG has prepared the budget for Fiscal Year 2018 based upon a rate of 2.69% per direct charged salaries

and fringe benefits. This rate will be submitted to the Texas Workforce Commission, which is ETCOG's

State Single Audit Coordinating Agency, for approval.

18


Appropriations, Allocation & Assumptions

Included in FY 2018 Budget

• Balanced budget of $46,691,717 -largest funding year in ETCOG history

• Represents a 9% increase over FY 2017

• 2% Cost of living adjustment is included and supported by the budget

• 11.75% increase in health insurance and the creation of an HRA with

ETCOG contributing $500.00 per employee

• 21.69% indirect cost rate or 2.70% of total costs less capital outlay

• Includes and supports salary adjustment for Executive Director as specified

In September 2016 Executive Committee meeting minutes

• Total FTE FY 2018 - 122

• Executive Committee authorized 10 additional unfunded FTE’s to support new

Programs should the need and funding develop

• Authorized FTE FY 2018 - 132

Historical Budgeted Revenue 1994 - 2018

19

Budget Summaries Mineola Train Station, Wood County

Photo by tuisnider.com


Summary Listing of Estimated Revenues by Funding Source

Percentage Breakdown of Estimated Revenue by Source

Federal Awards 31,900,168

State Awards 7,110,298

Local Cash Match 579,549

Other Income 6,930,300

In-kind Contributions 171,402

Total 46,691,717$

In-Kind contributions represent the provision of services to a program valued in monetary terms set

forth by rules and guidelines provided by state and federal agencies.

Federal awards received from the federal government through the State of Texas are the largest

source of funding received by the East Texas Council of Governments. Revenues are received from

the U.S. Dpartment of Labor, Agriculture, Health and Human Services, Commerce, Housing and

Urban Development, Justice, Energy, Transportation, and the Department of Homeland Security.

State awards for ETCOG come from the Texas Workforce Commission (TWC), the Texas Department

of Aginig and Disability Services (DADS), the Office of the Governor Criminal Justice Division

(CJD), the Texas Commission on Environmental Quality (TCEQ), the Commission on State

Emergency Communications (CSEC), the Texas Department of Transportation, and the Veterans

Benefits Administration.

Local membership dues are received from cities, counties, and special districts. Membership dues

are utilized for general council expenditures and to match various federal and state programs. Local

cash match is also provided by the counties for the Economic Development grant.

Other income includes revenues from Transportation Bus Fares, Geographic Information Systems

(GIS) services, Program Income for the Area Agency on Aging, Investment income, ETRDC service

fees, Chapman Revolving Loan fees, and match for Transportation operations provided by the

Texas Department of Aging and Disability, and prior year carry-forward funds.

22


Summary Listing of Estimated Expenditures by Category

Percentage Breakdown by Estimated Expenditures by Category

Personnel 5,615,434

Other Direct Program Expenditures 8,807,732

Capital Equipment 1,516,789

Direct Inernal Expenditures 812,954

Shared Costs 1,218,220

Pass Through 28,720,589

Total 46,691,717$

Shared costs are costs that have been incurred for common or joint purposes. These costs benefit

more than one cost objective and cannot be readily indentified with a particular final cost objective

without effort disproportionate to the results achieved.

Pass through expenditures include funds which the ETCOG has oversight and monitoring

responsibilities through contractual agreements with various sub-recipients for the deliver of

service in the fourteen county region.

Direct internal expenditures include costs of Human Resource Administration, Facility costs, and

Information Technology.

Personnel costs include salaries and benefits for one hundred three full-time employees and thirty

five part-time employees. Benefits for full-time employees include paid leave (vacation, sick,

holidays), longevity, disability, life insurance, pension, medical and dental.

Other direct expenditures include professional and contract services, travel, training, insurance and

bonding, office supplies, membership dues,

Capital equipment includes purchases of $5,000 or more that have a useful life of more than one

year.

23


Summary of Revenues and Expeditures for All Funds

General

Fund

Special

Revenue

Funds

Total All

Funds

Component

Unit

ETDRC

Interlocal

Eliminations Total

Revenues

Federal Award -$ 31,900,168$ -$ 31,900,168$ -$ -$ 31,900,168$

State Award - 7,110,297 - 7,110,297 - - 7,110,297

Local Match 186,581 579,549 766,130 - (186,581) 579,549

Other/Carry-Over 15,753 6,774,357 812,954 7,603,063 155,943 (828,707) 6,930,300

In-kind Contributions - 171,402 - 171,402 - - 171,402

Total Revenues 202,334$ 46,535,773$ 812,954$ 47,551,061$ 155,943$ (1,015,288)$ 46,691,717$

Expenditures

Personnel

Salaries -$ 3,830,267$ -$ 3,830,267$ 65,973$ -$ 3,896,240$

Fringe Benefits - 1,689,106 - 1,689,106 30,088 - 1,719,194

Other Direct Program Expenses -

Travel 5,000 304,255 - 309,255 2,200 (5,000) 306,455

Professional Contract Services 4,000 327,270 - 331,270 15,350 (4,000) 342,620

Communications 2,670 176,115 - 178,785 1,300 (2,670) 177,415

Service Delivery - 3,479,605 3,479,605 - - 3,479,605

Other 190,664 4,496,937 - 4,687,601 4,700 (190,664) 4,501,637

Capital Equipment - 1,516,789 - 1,516,789 - - 1,516,789

Direct Internal Services - 797,462 812,954 1,610,415 15,492 (812,954) 812,954

Shared Costs - 1,197,380 - 1,197,380 20,840 - 1,218,221

Pass Through - 28,720,589 - 28,720,589 - - 28,720,589

Total Expenditures 202,334$ 46,535,773$ 812,954$ 47,551,061$ 155,943$ (1,015,288)$ 46,691,717$

Note: Portions of this schedule may reflect rounding differences.

Internal

Service

Funds

24


Summary of Special Revenue Funds by Service Programs

Area Agency

on Aging

Public Safety

& GIS Transportation

Workforce &

Economic

Development Total

Revenues

Federal Award 3,347,748$ 151,242$ 3,383,734$ 25,017,444$ 31,900,168$

State Award 250,635 2,788,843 1,159,542 2,911,278 7,110,297

Local Match 88,846 - 317,703 173,000 579,549

Other/Carry-Over 54,982 201,195 487,928 6,186,195 6,930,300

In-kind Contributions 171,402 - - 171,402

Total Revenues 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$

Expenditures

Personnel

Salaries 792,356$ 488,291$ 1,320,042$ 1,295,552$ 3,896,240$

Fringe Benefits 345,348 226,914 552,035 594,896 1,719,194

Other Direct Program Expenditures

Travel 86,700 51,108 11,000 157,647 306,455

Professional Contract Services 28,425 35,100 187,625 91,470 342,620

Communications 66,770 26,123 56,900 27,622 177,415

Service Delivery - - - 3,479,605 3,479,605

Other 115,167 207,181 1,121,947 3,057,342 4,501,637

Capital Equipment - 50,000 1,460,289 6,500 1,516,789

Direct Internal Expenses 138,752 127,425 232,938 313,839 812,954

Shared Costs 246,815 155,157 406,131 410,117 1,218,220

Pass Through 2,093,280 1,773,981 - 24,853,329 28,720,589

Total Expenditures 3,913,613$ 3,141,280$ 5,348,907$ 34,287,917$ 46,691,717$


25


Workforce and Economic Development

FY 2016

Budget

FY 2017

Budget

FY 2018

Budget

Workforce Investment Act (WIA)/(WIOA) 6,314,006$ 5,729,098$ 5,985,653$

Child Care 19,337,035 19,557,673 20,185,450

Temporary Assistance for Needy Families(TANF) 1,948,199 1,860,809 1,967,088

Supplemental Nutrition Assistance Program (SNAP) 656,421 628,479 572,060

Employment Services 270,664 476,033 281,545

Veterans Leadership & Red, White, and You 8,790 8,790 7,690

Job Driven National Emergency Grant (JDNEG) 562,505 330,600 951,000

Trade Act 1,278,386 1,180,556 2,639,843

Non Custodial Parent 486,597 486,598 486,598

Veterans 42,000 42,000 42,000

Economic Development Assistance 127,550 135,900 120,000

Solid Waste 168,790 168,817 162,278

Air Quality 366,262 230,000 40,000

Community Development Block Grant 13,223 13,124 12,737

Loan Program -CLP, CLC, USDA 27,039 26,405 678,032

East Texas Regional Development Co. 109,116 107,215 155,943

Total Workforce and Economic Development 31,716,583$ 30,982,097$ 34,287,917$

Area Agency on Aging Programs

Home Delivered and Congregate Meals 1,814,548$ 1,824,512$ 1,845,364$

Ombudsman 241,170 233,605 291,515

Information Referral & Assistance 51,814 70,000 110,851

Care Coordination 158,053 140,733 121,822

Legal Assistance & Legal Awareness 236,996 247,287 276,333

Caregiver Support Coordination 121,172 134,203 125,953

Caregiver Information Services 30,000 30,000 30,862

Transportation Demand Response 252,672 239,000 222,240

Residential Repair 46,013 64,206 92,710

Homemaker 87,200 60,000 72,424

Personal Assistance & Health Maintenance 53,131 56,250 72,592

Nutrition Education 23,750 23,750 108

Emergency Response 11,687 9,000 8,038

Adult Day Care 6,500 14,000 15,431

Caregiver Respite Care 96,316 94,026 81,525

Instruction & Training 15,747 22,518 41,999

Senior Center Operations 14,700 2,000 2,057

Evidence Based 87,435 82,057 84,949

Data Management 36,566 52,050 61,456

Administration 275,347 357,913 355,384

Total Area Agency on Aging 3,660,817$ 3,757,110$ 3,913,613$

26


Public Safety Programs

FY 2016

Budget

FY 2017

Budget

FY 2018

Budget

9-1-1 Emergency Communications 2,624,030 2,606,759 2,537,891

Homeland Security 225,662 119,590 104,290

Criminal Justice Division/Police Training 259,040 250,764 250,952

Regional Evaluation Services 55,249 46,953 46,952

County & City Addressing 20,041 29,312 54,923

GIS Mapping 44,134 73,243 146,272

Total Public Safety 3,228,156$ 3,126,621$ 3,141,280$

Transportation Services

Transportation Operations 1,714,859 1,787,368 2,277,529

Preventative Maintenance 240,000 210,000 195,000

Regional Coordination Planning 34,588 35,157 106,250

Administration and Call Centers 1,390,715 1,214,467 1,488,902

Capital VCR 374,048 1,450,113 1,281,226

Total Transportation 3,754,210$ 4,697,105$ 5,348,907$

Grand Total Revenues by Grant 38,698,949$ 42,466,640$ 46,691,717$

27


Detailed Listing of Line Item Expenditures by Division

Indirect

Internal

Services

General

Fund AAA Public Safety Transp. GIS

Workforce &

Economic

Development

Reporting

Entity Direct

Charges

GRAND

TOTAL

Salaries 661,266$ 351,455$ -$ 792,356$ 432,967$ 1,320,042$ 55,324$ 1,295,552$ 3,896,240$ 4,908,962$

Fringe Benefits 111,504 62,276 - 121,309 71,961 151,268 9,803 222,889 577,231 751,011

Hospitalization 80,658 46,748 - 127,890 67,488 258,225 9,187 201,329 664,120 791,526

Pension 97,191 46,499 - 96,149 60,867 142,542 7,608 170,678 477,843 621,533

Total Personnel 950,620 506,978 - 1,137,704 633,283 1,872,077 81,922 1,890,448 5,615,434 7,073,031

Staff In-Region Travel 3,000 2,250 500 30,150 3,545 3,000 4,000 48,447 89,142 94,892

Staff out-of-Region Travel 17,000 13,600 2,500 41,350 40,855 8,000 2,008 62,200 154,413 187,513

Committee Travel 12,000 - 2,000 15,200 700 - - 47,000 62,900 76,900

Total Travel Expenses 32,000 15,850 5,000 86,700 45,100 11,000 6,008 157,647 306,455 359,305

Contract Services 63,000 60,000 4,000 21,425 18,700 68,625 12,000 77,575 198,325 325,325

Insurance & Bonding 7,000 3,800 - 7,000 4,100 119,000 300 13,895 144,295 155,095

Total Professional Services 70,000 63,800 4,000 28,425 22,800 187,625 12,300 91,470 342,620 480,420

Public Education 3,000 650 - 32,670 2,000 6,000 - 7,650 48,320 51,970

Communications 57,000 2,220 170 27,600 21,823 50,000 1,600 9,016 110,039 169,429

Meetings & Conferences 4,000 - 2,500 6,500 700 900 - 10,956 19,056 25,556

Total Communications Expenses 64,000 2,870 2,670 66,770 24,523 56,900 1,600 27,622 177,415 246,955

Supplies 25,500 19,250 20,000 37,258 78,322 28,412 4,000 50,155 198,150 262,900

Copier Costs 16,000 - - 6,600 2,768 2,300 - 18,050 29,718 45,718

Training Costs 24,000 21,800 1,500 11,250 75,787 2,500 8,000 56,050 153,587 200,887

Membership Dues 23,000 1,175 6,300 3,500 4,425 6,700 175 10,521 25,321 55,796

Remote Space/Storage Costs - - - 40,300 - - - - 40,300 40,300

Computer Maint.,Repairs & Software 10,600 68,590 - 750 32,704 64,000 1,000 13,850 112,304 191,494

Repairs, Maintenance & Utilities 2,500 78,000 - 11,609 - - - - 11,609 92,109

Fuel -Transportation - - - 3,900 - 385,064 - 388,964 388,964

Maintenance -Transportation - - - - - 115,500 - 115,500 115,500

Vehicle Supplies - Transportation - - - - - 10,000 - 10,000 10,000

Inspection - Transportation - - - - - 500 - 500 500

Towing - Transportation - - - - - 9,500 - 9,500 9,500

Tires - Transportation - - - - - 25,000 - 25,000 25,000

Brakes - Transportation - - - - - 15,000 - 15,000 15,000

Oil - Transportation - - - - - 20,000 - 20,000 20,000

Depreciation Expenses - 34,641 - - - - - - 34,641

Match and fund balance - - 162,864 - - 437,471 887,611 1,325,082 1,487,946

Quality Improvement & Training - - - - - - 175,651 175,651 175,651

Workforce Individual Training Accts - - - - - - 2,689,896 2,689,896 2,689,896

Workforce Work Readiness - - - - - - 90,000 90,000 90,000

Workforce Work Key Assessments - - - - - - 1,500 1,500 1,500

Workforce Transportation Expense - - - - - - 508,200 508,200 508,200

Workforce Other Support Services - - - - - - 4,358 4,358 4,358

Workforce Youth Incentives - - - - - - 10,000 10,000 10,000

Workforce Centers Office Lease - - - - - - 533,308 533,308 533,308

Workforce Centers Maint., & Supplies - - - - - - 446,500 446,500 446,500

Workforce Centers Utilities - - - - - - 97,912 97,912 97,912

Workforce Centers Office Supplies - - - - - - 68,344 68,344 68,344

Workforce Centers Postage - - - - - - 67,306 67,306 67,306

Workforce Centers Communications - - - - - - 235,951 235,951 235,951

Workforce Centers Internet Service 4,988 4,988 4,988

Workforce Centers Information Tech. - - - - - - 156,748 156,748 156,748

Workforce Centers Equip Maint./Rental - - - - - - 161,647 161,647 161,647

Workforce Centers Equip Purchase - - - - - - 248,401 248,401 248,401

Capital Equipment - - - - 50,000 1,460,289 - 6,500 1,516,789 1,516,789

Total Other Direct Prog. Expenses 101,600 223,456 190,664 115,167 244,006 2,582,236 13,175 6,543,447 9,498,031 10,013,751

Human Resource Cost Pool - - - 63,264 33,721 118,173 4,775 84,929 304,862 304,862

Information Technology - - - 75,488 46,869 54,334 6,636 116,383 299,710 299,710

Facilities - - - - 33,341 60,431 2,084 112,526 208,381 208,381

Total Direct Internal Expenses - - - 138,752 113,931 232,938 13,495 313,839 812,954 812,954

Shared Costs - - - 246,815 137,385 406,131 17,772 410,117 1,218,220 1,218,220

Pass Through - - - 2,093,280 1,773,981 - - 24,853,329 28,720,589 28,720,589

Costs Allocated (1,218,220) (812,954) (2,233,507)

TOTAL BUDGETED EXPENDITURES 202,334$ 3,913,613$ 2,995,009$ 5,348,907$ 146,272$ 34,287,917$ 46,691,717$ 46,691,717$

FULL-TIME EQUIVALENT (FTE) 11.50 7.00 0.00 20.80 11.20 43.00 1.10 27.40 122.00


28


Special Revenue Funds – Prior Years’ Actual and FY 2018 Budgeted

Budget Category

FY 2015

Actual

FY 2016

Actual

FY 2017

Original

Budget

FY 2018

Proposed

Budget

Budget

Variance

Federal Award 26,495,330 29,273,806 31,145,860 31,900,168 754,308

State Award 8,360,916 9,646,997 6,933,201 7,110,297 177,096

Local Match 348,798 358,317 210,771 579,549 368,778

In-Kind Contributions 227,065 227,065 171,402 171,402 -

Other Income 1,687,260 664,812 4,248,036 6,930,300 2,682,264

Total Revenues 37,119,369 40,170,997 42,709,270 46,691,717 3,982,446

Salaries 3,197,095 3,345,612 3,436,652 3,896,240 459,588

Fringe Benefits 487,101 501,683 480,691 577,231 96,540

Hospitalization 401,026 435,502 561,357 664,120 102,763

Pension 349,311 377,311 438,698 477,843 39,145

Total Personnel 4,434,533 4,660,108 4,917,398 5,615,434 698,036

Staff In-Region Travel 51,175 64,717 105,670 89,142 (16,528)

Staff out-of-Region Travel 110,655 110,249 127,634 154,413 26,779

Committee Travel 56,491 52,765 66,342 62,900 (3,442)

Total Travel Expenses 218,321 227,731 299,646 306,455 6,809

Contract Services 102,938 296,999 171,054 198,325 27,271

Insurance & Bonding 126,564 137,178 129,828 144,295 14,467

Total Professional Services 229,502 434,177 300,882 342,620 41,738

Public Education 76,335 39,927 70,179 48,320 (21,859)

Communications 88,173 86,354 80,310 110,039 29,729

Meetings & Conferences 18,328 27,227 58,503 19,056 (39,447)

Total Communications Expenses 182,835 153,509 208,992 177,415 (31,577)

Supplies 72,393 101,550 106,468 198,150 91,682

Copier costs 19,114 22,773 26,890 29,718 2,828

Training costs 142,890 159,124 68,052 153,587 85,535

Membership Dues 37,205 18,936 45,319 25,321 (19,998)

Remote space & storage costs 3,169 46,250 12,222 40,300 28,078

Computer Maintenance & Repairs and Software 248,099 62,961 187,876 112,304 (75,572)

Repairs & Maintenance 46,314 42,883 35,071 11,609 (23,462)

Fuel - Transportation 343,473 282,336 350,665 388,964 38,299

Maintenance - Transportation 37,051 189,957 160,525 115,500 (45,025)

Vehicle Supplies - Transportation 1,644 - 14,500 10,000 (4,500)

Inspection - Transportation 631 286 500 500 -

Towing - Transportation 13,175 13,800 10,000 9,500 (500)

Tires - Transportation 37,663 36,576 25,000 25,000 -

Brakes - Transportation 18,298 1,783 15,000 15,000 -

Oil - Transportation 21,334 20,949 18,470 20,000 1,530

Workforce Individual Training Accounts 2,326,621 2,084,809 2,492,748 3,479,605 986,857

Workforce Operations 2,656,204 2,455,348 2,211,634 3,346,187 1,134,553

Capital Equipment 225,237 433,575 1,450,113 1,516,789 66,676

Other Direct Program Expenses 6,250,516 5,973,893 7,231,053 9,498,035 2,266,982

Human Resource Cost Center 229,096 255,322 251,395 304,862 53,467

Information Technology 290,385 334,921 338,882 299,710 (39,172)

Facilities 185,061 202,302 207,604 208,381 777

Total Direct Internal Expenses 704,542 792,545 797,881 812,954 15,073

Shared Costs 1,086,741 1,064,696 1,059,713 1,218,220 158,507

Pass-Through 24,012,380 26,864,339 27,893,705 28,720,589 826,884

Total Program Operating Expenditures 37,119,369 40,170,997 42,709,270 46,691,717 3,982,447

FTE POSITIONS 122.38 122.00 122.48 122.00 (0.48)


29

Service Programs Jefferson General Store, Marion County

Photo by Tripadvisor.com


Area Agency on Aging Division

The Area Agency on Aging of East Texas (AAA) is an organizational

and operational division of the East Texas Council of Governments

(ETCOG), and funded by the Texas Health and Human Services

Commission (HHSC) in accordance with the Older American Act of

1965, as amended. The AAA is a provider of services to the senior

population and recipients of Medicare of the 14 counties in the East

Texas region (Anderson, Camp, Cherokee, Gregg, Harrison, Henderson,

Marion, Panola, Rains, Rusk, Smith, Upshur, Van Zandt and Wood). The AAA’s mission is to actively work

to improve the quality of life of the region’s senior population, those 60 and above and to Medicare/Medicaid

recipients needing benefits counseling. This is accomplished through the various programs operated through

the agency which include nutrition; information, referral, and assistance; ombudsman; case management and

advocacy; benefits counseling; residential repair; and caregiver in-home institutional services; transportation,

and caregiver support. The AAA continues to maintain an effort to help the elderly remain in their homes and

communities with dignity and respect.

During fiscal year 2016, the AAA provided individual client services to approximately 13,554 East Texas

seniors. With the exception of transportation (provided by ETCOG) these services were provided directly by

agency personnel and our network of providers and contractors. The educational, ombudsman and advocacy

activities of agency staff and trained volunteers directly and positively affect senior population, their families,

and their caregivers. Services provided by the Area Agency on Aging of East Texas include: benefits

counseling; care coordination; caregiver respite in-home and institutional; caregiver support; congregate meals;

dental, emergency response; home-delivered meals; homemaker and personal care assistance; information,

referral and assistance; minor home repair; nursing facilities, ombudsman and advocacy; and transportation-

demand/response.

The AAA strives to meet the increasing needs and demands of the seniors in the East Texas Region. The

landscape of the aging network is ever evolving. The AAA’s annual REACH Conference is an educational

networking opportunity to stay abreast of the changing aging landscape and provide information to our

community partners and professionals.

In FY 2016 the AAA Evidence Based Programs were proven to be successful in the promotion of healthy

lifestyles, healing and wellness for seniors. Over 90 seniors participated in our Chronic Disease Self-

Management Program and the Diabetes Self-Management Program. These evidence based programs showed

positive client behavioral changes leading to improved wellness and better management of their medical

conditions. Continued coalition building and partnering with other organizations will further develop and

enhance the Evidence Based Initiatives.

Our priority is to enhance the quality of life for senior population to “AGE WELL, Live Well”, providing better

choices, better health, and better nutrition through special program and projects.

33


Area Agency on Aging Division

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Funding Sources

Federal Award 3,469,831$ 3,464,537$ 3,347,748$

State Award 184,372 186,815 250,635

Local Match 78,236 71,583 88,846

Other Income 47,485 34,175 54,982

In-kind Contributions 171,402 - 171,402

Total Resources 3,951,326$ 3,757,110$ 3,913,613$

Expenditures

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Personnel 968,003$ 868,511$ 1,137,704$

Other Direct Program 338,151 267,563 297,062

Capital Equipment - - -

Direct Internal 137,380 159,685 138,752

Shared 216,938 187,217 246,815

Pass-

Through/Operations 2,290,854 2,274,134 2,093,280

Total Department 3,951,326$ 3,757,110$ 3,913,613$

FTE 16.60 17.33 20.80

Performance Measures

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Adult Day Care 516 516 375

Care Coordination 1,024 1,900 1,500

Caregiver Information Services 5,450 7,110 3,500

Caregiver Support Coordination 497 560 500

Congregate Meals 69,914 82,081 70,974

Home Delivered Meals 245,447 353,451 260,975

Homemaker 3,194 3,760 3,000

Information & Referral 4,404 3,646 4,515

Instruction & Training 511 475 550

Legal Assistance over 60 705 840 950

Legal Awareness 530 640 575

Personal Assistance 2,405 1,156 1,000

Residential Repairs 53 53 60

Respite In-Home 3,863 3,980 4,150

Respite Institutional 168 1,675 380

Transportation 16,200 27,060 16,129

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Personnel Other Direct Program

Capital Equipment Direct Internal

Shared Pass-Through/Operations

$-

$700,000

$1,400,000

$2,100,000

$2,800,000

$3,500,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Federal Award State Award

Local Match In-kind Contributions

-

5,000

10,000

15,000

20,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Adult Day Care Care Coordination

Caregiver Information Services Caregiver Support Coordination

Congregate Meals Home Delivered Meals

Homemaker Information & Referral

Instruction & Training Legal Assistance over 60

Legal Awareness Personal Assistance

Residential Repairs Respite In-Home

Respite Institutional Transportation

34


Area Agency on Aging

Grant Detail

G/L VII OAG IIIC1 - IIIC2 Total

BUDGET CATEGORY CODE Admin IIIB IIID VII EAP Data Mgmt IIIE CMS MIPPA Composite

Federal Award 266,538 717,573 70,771 67,394 1,701,877 404,814 95,919 22,862 3,347,748

State Award - 173,910 - 76,725 - - - - 250,635

Local Award 88,846 - - - - - - - 88,846

Other Income - 35,000 - 19,207 600 175 - - 54,982

In-kind Contributions - 171,402 - - - - - - 171,402

TOTAL SOURCE OF FUNDS 355,384 1,097,885 70,771 163,326 1,702,477 404,989 95,919 22,862 3,913,613

Salaries 5510 156,881 365,238 24,487 72,380 37,842 88,162 39,976 7,390 792,356

Fringe Benefits 5120 24,845 56,649 4,339 4,756 6,705 15,622 7,083 1,310 121,309

Hospitalization 5071 18,918 65,680 4,239 4,254 6,877 16,921 9,286 1,715 127,890

Pension 5080 21,268 42,893 3,783 6,256 5,736 9,088 6,012 1,115 96,149

TOTAL SALARIES AND FRINGE 221,911 530,460 36,847 87,646 57,160 129,792 62,357 11,530 1,137,704

Staff In-Region Travel 5310 2,000 14,000 500 13,000 - 100 200 350 30,150

Staff out-of-Region Travel 5309 15,000 15,000 1,500 3,500 1,000 1,000 2,000 2,350 41,350

Committee Travel 5311 1,000 7,000 - 7,000 - 200 - - 15,200

TOTAL TRAVEL EXPENSES 18,000 36,000 2,000 23,500 1,000 1,300 2,200 2,700 86,700

Contract Services 5291 7,000 2,000 7,425 - 5,000 - - - 21,425

Insurance & Bonding 5711 3,000 2,000 - 700 1,000 300 - - 7,000

TOTAL PROFESSIONAL SERVICES 10,000 4,000 7,425 700 6,000 300 - - 28,425

Public Education 5512 1,500 13,000 5,000 800 - 400 7,784 4,186 32,670

Communications 5761 4,500 13,000 - 7,000 1,000 1,000 800 300 27,600

Meetings & Conferences 5763 500 5,000 - 1,000 - - - - 6,500

TOTAL COMMUNICATION EXPENSES 6,500 31,000 5,000 8,800 1,000 1,400 8,584 4,486 66,770

Supplies 5510 8,000 14,000 6,217 3,341 4,000 1,200 200 300 37,258

Copier costs 5620 2,000 2,500 - 1,500 - 500 50 50 6,600

Training costs 5781 4,300 4,000 1,000 1,250 500 200 - - 11,250

Membership Dues 5766 3,500 - - - - - - - 3,500

Space Costs & Storage 5650 1,000 9,100 - 2,500 24,000 1,700 2,000 - 40,300

Computer Maint. and Software 5292 750 - - - - - - - 750

Repairs & Maintenance 5725 3,809 3,000 - 1,000 3,000 800 - - 11,609

Fuel - Transportation 5880 - - - 1,400 2,500 - - - 3,900

Capital Equipment 5810 - - - - - - - - -

OTHER PROGRAM EXPENSES 23,359 32,600 7,217 10,991 34,000 4,400 2,250 350 115,167

Total Pass Through 7000 - 284,788 - - 1,584,290 224,201 - - 2,093,280

TOTAL DIRECT PROGRAM EXPENSES 279,770 918,848 58,489 131,637 1,683,450 361,393 75,391 19,066 3,528,046

Human Resource Cost Pool 5903 12,526 29,162 1,955 5,779 3,021 7,039 3,192 590 63,264

Information Technology 5905 14,946 34,796 2,333 6,896 3,605 8,399 3,808 704 75,488

Facilities 5902 - - - - - - - - -

TOTAL DIRECT INTERNAL SERVICES 27,472 63,958 4,288 12,675 6,627 15,438 7,000 1,294 138,752

Total Shared Costs 5901 48,142 115,079 7,994 19,014 12,400 28,157 13,528 2,501 246,815

TOTAL PROGRAM EXPENSES 355,384 1,097,885 70,771 163,326 1,702,477 404,989 95,919 22,862 3,913,613

FTE POSITIONS 3.20 10.35 0.50 2.10 0.90 2.45 1.10 0.20 20.80

ETCOG Division SummaryDivision Name

All Programs

35


Public Safety Division

The Public Safety Division encompasses the Criminal Justice (CJ), Homeland

Security (HLS) and 9-1-1 Emergency Services (9-1-1) programs. The

Criminal Justice and Homeland Security programs serve all 14-counties within

the ETCOG region while the 9-1-1 Emergency Services Program serves

10-counties (Anderson, Camp, Cherokee, Gregg, Marion, Panola, Rains,

Upshur, Van Zandt and Wood). Local 9-1-1 districts serve the other remaining

4 counties within the ETCOG region (Harrison, Henderson, Rusk and Smith).

CJ staff duties include: long and short term planning, technical assistance for agencies and jurisdictions

applying for funding offered through the Office of the Governor, grant application workshops, priority

hearings, program reporting, administration of the region’s State Fund 421 grant that helps fund

Continuing Education for Law Enforcement, administration of the region’s Regional Evaluation Services

for Juveniles grant which helps fund psychiatric and psychological evaluations, counseling services and

substance abuse testing for youth referred to juvenile probation departments within the ETCOG region,

development and maintenance of the Regional Criminal Justice Strategic Plan and facilitation of materials

needed for review and approval by the Criminal Justice Advisory Committee and Executive Committee.

HLS staff duties include: long and short term planning; technical assistance for jurisdictions applying for

funding offered through the Office of the Governor, grant application workshops, facilitation of regional

training and varying types/sizes of Disaster Exercises for all First Responders, online support for eGrants,

funding allocation meetings, program reporting, assisting agencies with Emergency Management Plan

updates and development and maintenance of various other regional plans including providing oversight

of all the region’s Hazard Mitigation Plans and facilitation of materials needed for review and approval

by the Homeland Security Advisory Committee and Executive Committee.

9-1-1 staff duties include: long and short term planning for eighteen Public Safety Answering Points

(PSAP), 9-1-1 educational efforts which promote citizen awareness, maintenance of PSAP equipment,

network, database, telecommunicator training, addressing/mapping for 8 counties and 23 cities within the

ETCOG region, and facilitation of materials needed for review and approval by the 9-1-1 Advisory

Committee and Executive Committee.

Additionally, our current Public Safety initiative is to help Kilgore College and the East Texas Police

Academy secure funding to repair their driving track. This track is a part of the Spear Training Facility

and is used to train all students that attend the Basic Peace Officer Course in the ETCOG and ATCOG

regions. It is also used by the Kilgore College Fire Academy, Champion EMS and numerous law

enforcement agencies for basic and in-service Emergency Vehicle Operations Training.

37



FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Funding Sources

Federal Award 279,613$ 166,543$ 151,242$

State Award 3,569,336 2,857,753 2,788,843

Local Match - - -

Other Income 11,353 29,312 54,923

Total Resources 3,860,302$ 3,053,608$ 2,995,008$

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Expenditures

Personnel 597,349$ 569,526$ 633,282$


Capital Equipment - - 50,000

Direct Internal 120,335 113,227 113,931

Shared 134,273 122,733 137,385

Pass-Through/Operations 2,841,021 2,057,655 1,773,981


FTE 11.58 11.54 11.20

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget


Total number of 9-1-1 calls 313,778 276,991 280,000

Dispatchers trained 37 8 10

Revise Regional CJD 1 1 1

Community Plan

Hold CJAC meetings 4 2 2

Grant App. Workshops 4 6 4

Equipment replaced PSAPs 17 17 3

Peace Officers trained 3,525 1,960 2,000

-

1,000

2,000

3,000

4,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Revise Regional CJD Hold CJAC meetings

Grant App. Workshops Equipment replaced PSAPs

Total number of 9-1-1 calls Dispatchers trained

Peace Officers trained

$-

$700,000

$1,400,000

$2,100,000

$2,800,000

$3,500,000

FY 2016Actual

FY 2017Budget

FY 2018Budget


Local Match Other Income

$-

$700,000

$1,400,000

$2,100,000

$2,800,000

$3,500,000

FY 2016Actual

FY 2017Budget

FY 2018Budget




38



Grant Detail

9-1-1 County

G/L 9-1-1 Operations & & City Homeland Police Criminal Regional Total

BUDGET CATEGORY CODE Admin Network Addressing Security Training Justice Juvenile Composite

Federal Award - - - 104,290 - - 46,952 151,242

State Award 230,181 2,307,710 - - 187,369 63,583 - 2,788,843

Local Award - - - - - - - -

Other Income - - 54,923 - - - - 54,923

TOTAL SOURCE OF FUNDS 230,181 2,307,710 54,923 104,290 187,369 63,583 46,952 2,995,008

Salaries 5110 44,883 312,275 - 32,397 15,109 26,860 1,443 432,967

Fringe Benefits 5120 7,953 55,333 - 1,792 2,336 4,546 - 71,961

Hospitalization 5071 6,327 52,658 - 1,418 2,357 4,728 - 67,487

Pension 5080 5,474 45,741 - 3,210 2,225 4,107 110 60,867

TOTAL SALARIES AND FRINGE 64,637 466,007 - 38,818 22,026 40,241 1,553 633,282

Staff In-Region Travel 5310 400 1,900 445 500 - 300 - 3,545

Staff out-of-Region Travel 5309 10,000 25,000 1,855 1,000 - 3,000 - 40,855

Committee Travel 5311 - - 200 300 - 200 - 700

TOTAL TRAVEL EXPENSES 10,400 26,900 2,500 1,800 - 3,500 - 45,100

Contract Services 5291 - - 11,700 - 7,000 - - 18,700

Workers Comp 5061 600 1,000 - 400 - 100 - 2,100

Insurance & Bonding 5711 - 1,500 - 300 - 200 - 2,000

TOTAL PROFESSIONAL SERVICES 600 2,500 11,700 700 7,000 300 - 22,800

Public Education 5512 - - 2,000 - - - - 2,000

Communications 5761 1,200 4,000 16,423 100 - 100 - 21,823

Meetings & Conferences 5763 - - 300 - - 400 - 700

TOTAL COMMUNICATION EXPENSES 1,200 4,000 18,723 100 - 500 - 24,523

Supplies 5510 5,000 69,890 2,932 500 - - - 78,322

Copier costs 5620 - 2,500 268 - - - - 2,768

Training costs 5781 20,015 5,000 1,800 48,972 - - - 75,787

Membership Dues 5766 1,000 3,100 - 25 - 300 - 4,425

Space Costs & Storage 5650 - - - - - - - -

Computer Maint. and Software 5292 - 30,000 - - - 2,704 - 32,704

Repairs & Maintenance 5725 - - - - - - - -

Capital Equipment 5810 - 50,000 - - - - - 50,000

OTHER PROGRAM EXPENSES 26,015 160,490 5,000 49,497 - 3,004 - 244,006

Total Pass Through 7000 - 1,562,858 17,000 - 149,453 - 44,670 1,773,981

TOTAL DIRECT PROGRAM EXPENSES 102,852 2,222,754 54,923 90,915 178,480 47,546 46,223 2,743,692

Human Resource Cost Pool 5903 3,496 24,321 - 2,523 1,177 2,092 112 33,721

Information Technology 5905 5,092 35,430 - 1,420 1,714 3,048 164 46,869

Facilities 5902 3,623 25,204 - 1,010 1,219 2,168 116 33,341

TOTAL DIRECT INTERNAL SERVICES 12,211 84,956 - 4,954 4,110 7,307 392 113,931

Total Shared Costs 5901 115,119 - - 8,421 4,778 8,730 337 137,385

TOTAL PROGRAM EXPENSES 230,181 2,307,710 54,923 104,290 187,369 63,583 46,952 2,995,008

FTE POSITIONS 1.20 7.65 - 1.25 0.39 0.68 0.03 11.20

ETCOG DIVISION SUMMARYDivision Name

All Programs

39


Transportation Division

The Federal Transit Administration's Non-Urbanized Transportation program

(Section 5311) has provided the framework for rural public transportation since

1990. ETCOG’s service was provided through a subcontract until September 2007, when ETCOG brought

transportation operations in-house. The majority of matching funds required by the federal program are provided

by TxDOT state funds, with additional support through contracts with the Area Agency on Aging and the City

of Marshall. For the first time in many years GoBus has been able to control cost through being more lean and

efficient. This has enabled GoBus to begin FY 17 using federal and state funding simultaneously.

The average of GoBus’ demand response for rural transportation in all fourteen counties plus one flex route in

the City of Marshall provide an average of 500 trips a day. To track this information, ETCOG uses RouteMatch,

a specialized dispatch software, to more efficiently and effectively schedule trips across our 14-county region,

store customer information, and track transit performance.

While ETCOG’s transportation focus has been providing rural public transportation, it established the East

Texas Rural Planning Organization (“RPO”) in 2011. The RPO’s charge is to work on the coordination efforts

for all modes of transportation for the fourteen-county region. In FY 17 the RPO identified 25 priority projects

throughout the region. This list of priority projects will be seen as a unified front when seeking future funding

options. The RPO has been instrumental in assisting TxDOT and the region in the search for funding to

complete important transportation infrastructure projects.

Objectives for FY 2018 include: Improving the image of the GoBus Brand through a simple slogan of Clean,

Fast and Friendly, continue to ensure effective public transportation services throughout the region by

evaluating the flex and demand routes; continue to support EasTexConnects as its lead agency and work with

stakeholders and potential customers to facilitate coordination of public transit services by exploring

partnerships for seamless travel among intercity bus, Amtrak, local urban bus systems, and other providers in

both the public and private sectors; work to increase local financial support of ETCOG’s transportation services,

both cash and in-kind match, expansion of service for persons with disabilities to attend daily workshops, a new

partnership with Overton Brooks VA Hospital to provide service for veterans to medical treatment 2 days a

week in coordination with Amtrak and Longview Transit, the purchase of 23 new transit vehicles (most being

smaller) to help lower costly maintenance, eliminate down time, and increase productivity; evaluate a potential

fixed route for the City of Palestine in cooperation with city leadership as a yearlong demonstration project to

determine sustainability; remanufacturing some buses with good components to cut the cost of purchasing new

equipment by greater than 50% funded by the sale of used buses; and redesigned website, GoBusTransit.com,

making it more user friendly and adding an automated fare collection interface to both the website and

driver/customer interaction.

41


Transportation Division

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Funding Sources

Federal Award 2,447,342$ 3,206,739$ 3,383,734$

State Award 1,034,461 1,144,330 1,159,542

Local Match 216,700 84,828 317,703

Other Income 343,287 261,208 487,928

Total Resources 4,041,790$ 4,697,105$ 5,348,907$

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Expenditures

Personnel 1,825,376$ 1,757,000$ 1,872,077$

Other Direct Program 1,153,664 870,111 1,377,472

Capital Equipment 360,011 1,450,113 1,460,289

Direct Internal 297,902 241,255 232,938

Shared 404,837 378,625 406,131


FTE 40.67 40.67 43.00

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget


Passenger Trips 94,647 99,395 96,427

Deadhead Ratio 14.90 13.10 14.00

Passengers per Rev Mile 0.08 0.09 0.09

Passengers per Hour 1.59 1.77 1.68

Cost per Revenue Mile 2.82 2.91 2.87

Cost per Revenue Hour 53.77 51.77 52.77

Cost per trip/passenger 33.90 31.88 32.89

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Personnel Other Direct ProgramCapital Equipment Direct InternalShared

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

FY 2016Actual

FY 2017Budget

FY 2018Budget



FY 2016Actual

FY 2017Budget

FY 2018Budget

Passenger Trips Deadhead Ratio

Passengers per Rev Mile Passengers per Hour

Cost per Revenue Mile Cost per Revenue Hour

Cost per trip/passenger

42


Division Name Transportation Division

All Programs

G/L Capital &

BUDGET CATEGORY CODE Admin Operating PVM RCTP Rehab Composite

Federal Award 892,619 928,639 175,000 106,250 1,281,226 3,383,734

State Award 596,283 543,259 20,000 - - 1,159,542

Local Award - 317,703 - - - 317,703

Other Income - 487,928 - - - 487,928

TOTAL SOURCE OF FUNDS 1,488,902 2,277,529 195,000 106,250 1,281,226 5,348,907

Salaries 5110 332,911 955,478 - 31,653 - 1,320,042

Fringe Benefits 5120 58,988 91,073 - 1,207 - 151,268

Hospitalization 5071 54,102 202,762 - 1,361 - 258,225

Pension 5080 45,510 95,623 - 1,409 - 142,542

TOTAL SALARIES AND FRINGE 491,511 1,344,936 - 35,630 - 1,872,077

Staff In-Region Travel 5310 2,500 - - 500 - 3,000

Staff out-of-Region Travel 5309 8,000 - - - - 8,000

Committee Travel 5311 - - - - - -

TOTAL TRAVEL EXPENSES 10,500 - - 500 - 11,000

Contract Services 5291 12,000 - - 56,625 - 68,625

Workers Compensation 5061 54,000 54,000

Insurance & Bonding 5711 65,000 - - - - 65,000

TOTAL PROFESSIONAL SERVICES 131,000 - - 56,625 - 187,625

Public Education 5512 6,000 - - - - 6,000

Communications 5761 50,000 - - - - 50,000

Meetings & Conferences 5763 - 900 - - - 900

TOTAL COMMUNICATION EXPENSES 56,000 900 - - - 56,900

Supplies 5510 26,232 2,000 - 180 - 28,412

Copier costs 5620 2,300 - - - - 2,300

Training costs 5781 2,500 - - - - 2,500

Membership Dues 5766 6,700 - - - - 6,700

Remote Space Costs & Storage 5650 - - - - - -

Computer Maint & Repairs and Software 5292 64,000 - - - - 64,000

Repairs & Maintenance 5725 500 - 115,000 - - 115,500

Capital Equipment 5810 - 179,063 - - 1,281,226 1,460,289

Fuel - Transportation 5880 - 385,064 - - - 385,064

Employee Moving & Recruiting 5840 - - - - - -

Vehicle Supplies - Transportation 5582 - - 10,000 - - 10,000

Inspection - Transportation 5883 - - 500 - - 500

Towing - Transportation 5885 - - 9,500 - - 9,500

Tires - Transportation 5886 - - 25,000 - - 25,000

Brakes - Transportation 5887 - - 15,000 - - 15,000

Oil - Transportation 5888 - - 20,000 - - 20,000

Reserved 9999 71,905 365,566 - - - 437,471

OTHER PROGRAM EXPENSES 174,137 931,693 195,000 180 1,281,226 2,582,236

Total Pass Through 7000 - - - - - -

TOTAL DIRECT PROGRAM EXPENSES 863,148 2,277,529 195,000 92,935 1,281,226 4,709,838

Human Resource Cost Pool 5903 115,339 - - 2,834 - 118,173

Information Technology 5905 53,032 - - 1,303 - 54,334

Facilities 5902 58,982 - - 1,449 - 60,431

TOTAL DIRECT INTERNAL SERVICES 227,352 - - 5,586 - 232,938

Total Shared Costs 5901 398,401 - - 7,730 - 406,131

TOTAL PROGRAM EXPENSES 1,488,902 2,277,529 195,000 106,250 1,281,226 5,348,907

FTE POSITIONS 6.85 35.50 - 1.15 - 43.50

Grant Detail ETCOG Division Summary

43


Workforce and Economic

Development Division

In a period of reduced resources, ETCOG continues to look for methods to

“lean” operations. We must be good stewards of the funds East Texans

entrust to us. Within the Workforce & Economic Development Division

(DWED), we aren’t looking for the biggest bang for the buck. We provide

the right assistance, including the right resources, to the right participants,

at the right time, to positively impact their employment success and assist in the creation of productive, self-

sufficient East Texans. We don’t provide funding for every desired outcome, but use our limited available funds

judiciously. We continue to reach for the best bang for the buck.

In this role, we serve as the Workforce grant recipient and administrative agent for East Texas’ Chief Elected

Officials. Staff operates under the guidance of the Workforce Solutions East Texas Board (WSETB). The

Division focuses on our assigned mission and vision; promote active economic development with a premier

workforce. In this, we attract and support the growth of business and industry. We improve the regional quality

of life through economic development by providing a first-class workforce for present and future businesses.

The WSETB staff enables employment opportunities through support to employers. The first priority of

prospective employers is a qualified workforce, ready to produce upon hire. We build job-seekers prepared to

meet the challenges of the evolving employment market with demonstrated skill sets earned through

assessments and training. If our participants need additional experience or training, staff assists job-seekers in

gaining knowledge, skills, and abilities through targeted training. We remove barriers to training through

subsidized Child Care Services (CCS), Temporary Assistance to Needy Families (TANF), and Education &

Training assistance under the Supplemental Nutrition Assistance Program (SNAP E&T).

Due to diminishing resources, the WSETB streamlined our delivery footprint. We have fewer brick-and-mortar

facilities in 2017 than we did in 2016 and may have even fewer in 2018. But, we’re better positioned to provide

participants with resources on-demand. In addition to 8 brick & mortar Workforce Centers, we’re boosting our

online and regional presence. Web-based services, an expanded hours call center, and increased mobile services

provide a cost-effective, streamlined framework for our participants. We encourage start-up efforts and the

expansion of existing businesses through the East Texas Regional Development Company. We secure small

business loans for entrepreneurs and, with our Community Loan Center of East Texas, help workers defray the

exorbitant costs of commercial payday lenders.

Educational opportunities include 2- and 4-yr college programs, technical and vocational training, Adult Basic

Education, youth and rehabilitative services programs. WSETB’s Texas Rising Star program in early childhood

education lays a solid foundation for the region’s next generation of the workforce. Our Directors’ Academies

help child care providers grow small businesses and our Child Development Associate (CDA) training provides

a launch point for frontline child care staff on career paths as full-fledged educators.

Equally important, economic development demands a clean, fresh, and safe physical environment in which

employers are able to operate, and workers desire to live. We work responsively with our member governments

on environmental services programs to constantly improve air quality, reduce solid waste, prepare for and

provide relief from natural disasters.

44


Workforce Solutions

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Funding Sources

Federal Award 23,063,508$ 24,213,376$ 24,932,703$

State Award 4,803,036 2,345,786 2,709,000

Local Match - - -

Other Income 38,415 3,741,774 5,477,220

Total Resources 27,904,959$ 30,300,936$ 33,118,923$

Expenditures

Personnel 1,304,893$ 1,449,657$ 1,649,190$


Capital Equipment 66,354 - 6,500

Internal Services 260,341 283,450 275,482

Participant Assistance 1,721,161 2,484,854 4,191,565

Workforce Center Facilities 1,998,745 2,091,999 2,021,105

Childcare Quaility 263,430 - 175,651

Shared Costs 314,508 312,405 357,777

Pass-Through/Operations 21,604,103 23,314,972 24,070,638

Total Expenditures 27,904,558$ 30,300,936$ 33,118,923$

FTE 29.06 26.50 24.12


Average number of Children

per day in Child Care 3,209 2,682 2,682

Claimant Reemployment within

10 weeks 51.05% 56.25% 56.25%

Total Job Postings Filled 30.29% 34.00% 34.00%

Employer Workforce Assist. 16.98% 14.70% 14.70%

Staff Guided Entered

Employment - Adult 75.36% 77.34% 78.90%

At Risk Employment Retention - Adults 79.20% 77.92% 78.00%

Total Job Seekers

Educational Achievement 83.95% 81.23% 82.30%

Youth Placement in

Employment/Education 72.52% 74.39% 60.00%

Youth Literacy/Numeracy Gains 64.13% 69.29% 58.00%

Choices Full Rate -

All Family Total 57.35% 56.74% 56.74%

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

FY 2016Actual

FY 2017Budget

FY 2018Budget


Capital Equipment Internal Services

Shared Costs Pass-Through/Operations

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

FY 2016Actual

FY 2017Budget

FY 2018Budget



0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

FY 2016Actual

FY 2017Budget

FY 2018Budget

Claimant Reemployment within 10 weeks

Total Job Postings Filled

Employer Workforce Assist.

Staff Guided Entered

Employment - Adult

At Risk Employment Retention - Adults

Total Job Seekers

Educational Achievement

Youth Placement in

Employment/Education

Youth Literacy/Numeracy Gains

Choices Full Rate -

All Family Total

45


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47



FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Funding Sources

Federal Award 66,548$ 94,763$ 84,737$

State Award 505,860 535,052 202,278

Local Match 36,936 54,360 173,000

Other Income 127,373 133,121 708,975

Total Resources 736,717$ 817,296$ 1,168,990$

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Expenditures

Personnel 209,224$ 225,944$ 241,255$



Internal Services 42,345 24,375 38,357

Shared Costs 47,095 48,026 52,338

Pass-Through/Operations 368,444 382,409 782,691

Total Expenditures 736,717$ 817,296$ 1,168,990$

FTE 3.78 3.35 3.33

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget


Illegal dump sites cleaned up 553 555 556

Tons of material diverted 1,006 1,100 1,100

Debentures funded 33 31 33

Job retention 236 240 240

from funded debentures

$-

$200,000

$400,000

$600,000

$800,000

FY 2016Actual

FY 2017Budget

FY 2018Budget


Capital Equipment Internal Services

Shared Costs Pass-Through/Operations

$-

$200,000

$400,000

$600,000

$800,000

FY 2016Actual

FY 2017Budget

FY 2018Budget



-

200

400

600

800

1,000

1,200

FY 2016Actual

FY 2017Budget

FY 2018Budget

Illegal dump sites cleaned up

Tons of material diverted

Debentures funded

Job retention

48



All Programs Grant Detail

Chapman Community

G/L Loan Program Loan Center Total

BUDGET CATEGORY CODE EDA CDBG Solid Waste Air Quality ETRDC USDA CLP CLC Composite

Federal Award 72,000 12,737 - - - - - - 84,737

State Award - - 162,278 40,000 - - - - 202,278

Local Award 48,000 - - - - 125,000 - - 173,000

Other Income - - - - 155,943 500,000 28,132 24,900 708,975

TOTAL SOURCE OF FUNDS 120,000 12,737 162,278 40,000 155,943 625,000 28,132 24,900 1,168,990

Salaries 5110 48,004 5,917 18,187 - 65,973 - 14,049 11,213 163,343

Fringe Benefits 5120 8,506 1,048 3,223 - 11,690 - 2,489 1,987 28,943

Hospitalization 5071 8,085 974 3,162 - 10,139 - 1,773 2,269 26,402

Pension 5080 7,493 928 2,846 - 8,259 - 2,054 987 22,567

TOTAL SALARIES AND FRINGE 72,088 8,868 27,418 - 96,061 - 20,365 16,455 241,255

Staff In-Region Travel 5310 500 - 1,200 - 200 - - 200 2,100

Staff out-of-Region Travel 5309 6,000 - - - 2,000 - - - 8,000

Committee Travel 5311 500 - 400 - - - - - 900

TOTAL TRAVEL EXPENSES 7,000 - 1,600 - 2,200 - - 200 11,000

Contract Services 5291 - - - - 15,000 - - - 15,000

Workers Compensation 5292 200 - 150 - 300 - - 50 700

Insurance & Bonding 5711 200 50 50 - 50 - - - 350

TOTAL PROFESSIONAL SERVICES 400 50 200 - 15,350 - - 50 16,050

Public Education 5512 - - 300 - 900 - - - 1,200

Communications 5761 200 - 1,900 - 200 - - 50 2,350

Meetings & Conferences 5763 - 506 - - 200 - - - 706

TOTAL COMMUNICATION EXPENSES 200 506 2,200 - 1,300 - - 50 4,256

Supplies 5510 9,401 - 2,925 - 1,000 - 50 1,842 15,218

Copier costs 5620 - - - - 200 - - - 200

Training costs 5781 3,000 - - - 1,500 - - - 4,500

Membership Dues 5766 1,000 - 25 - 2,000 - - - 3,025

Space Costs & Storage 5650 - - - - - - - - -

Computer Maint & Repairs and Software 5292 - - - - - - - 100 100

Repairs & Maintenance 5725 - - - - - - - - -

Capital Equipment 5810 - - - - - - - - -

OTHER PROGRAM EXPENSES 13,401 - 2,950 - 4,700 - 50 1,942 23,043

Total Pass Through 7000 - - 117,691 40,000 - 625,000 - - 782,691

TOTAL DIRECT PROGRAM EXPENSES 93,089 9,424 152,059 40,000 119,611 625,000 20,415 18,697 1,078,295

Human Resource Cost Pool 5903 3,640 449 1,379 - 5,002 - 1,065 850 12,384

Information Technology 5905 4,571 563 1,732 - 6,282 - 1,338 1,068 15,554

Facilities 5902 3,062 377 1,160 - 4,208 - 896 715 10,419

TOTAL DIRECT INTERNAL SERVICES 11,273 1,389 4,271 - 15,492 - 3,299 2,633 38,357

Total Shared Costs 5901 15,639 1,924 5,948 - 20,840 - 4,418 3,570 52,338

TOTAL PROGRAM EXPENSES 120,000 12,737 162,278 40,000 155,943 625,000 28,132 24,900 1,168,990

FTE POSITIONS 0.88 - 0.34 0.11 1.43 - 0.25 0.32 3.33

ETCOG DIVISION SUMMARYDivision

49


Local Funds

Local revenue comes from membership dues, interest income on idle ETCOG (Local) cash/investments and

from rebates from credit card purchases. These funds are essentially unrestricted, but are used from time to

time, to help support programs, provide local matching to grant funds, etc. Local funds are also referred to as

the General Fund.

FY 2016 FY 2017 FY 2018

Actual Budget Budget

Funding Sources

Local Funding 222,410$ 219,581$ 202,334$

Other Income - - -

Total Resources 222,410$ 219,581$ 202,334$

FY 2016 FY 2017 FY 2018


Expenditures

Personnel 49,074$ 50,463$ -$


Capital Equipment 18,406 - -

Direct Internal - - -

Shared 11,058 10,875 -

Pass-

Through/Operations - - -

Total Department 235,674$ 219,581$ 202,334$

FTE 1.00 1.00 -

$-

$50,000

$100,000

$150,000

$200,000

$250,000

FY 2016Actual

FY 2017Budget

FY 2018Budget




$-

$50,000

$100,000

$150,000

$200,000

$250,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Local Funding Other Income

50


Regional Technology Services (RTS)

Geographic Information System (GIS)

Regional Technology Solutions (RTS) expands services for the ETCOG Region and beyond. There is hardly a

service provided today that does not implement technology to bring success to an operation. Harness the power

of having technicians and experts on-hand to answer your technology questions, mitigate concerns, and invest

time in your success. The RTS Division will find timely solutions for your project; not costly ones. In addition

to the everyday Remote Monitoring and Management (RMM) Services, RTS also provide assistance with

domain integration, onsite hardware repair, virus protection, and network security services tailored to your

business needs.

The GIS Program assists the region to manage and improve their daily operations routines whether it’s in

Planning and Zoning, or taking location points for city utilities. Other GIS services include Web Map

Applications, Mobile Applications, Training for all aspects of Data Collection, Online presentations and

embedded apps. GIS plays a key role in meeting emergency mapping needs of counties and cities within the

region.

FY 2016 FY 2017 FY 2018

Funding Sources Actual Budget Budget

GIS Income 44,134 73,243 146,272

Total Resources 44,134$ 73,243$ 146,272$

FY 2016 FY 2017 FY 2018


Expenditures

Personnel 20,453$ 35,771$ 81,922$



Direct Internal 5,814 10,480 13,495

Shared 4,603 7,817 17,772

Pass-

Through/Operations - - -


FTE 0.50 0.60 1.10

$-

$20,000

$40,000

$60,000

$80,000

$100,000

FY 2016Actual

FY 2017Budget

FY 2018Budget




-

50,000

100,000

150,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

GIS Income

51

Direct Internal & Shared CostsFirst Monday Trade Days in Canton, Van Zandt

Photo by cantontradedays.com


Direct Internal Services

The ETCOG has developed an internal services allocation plan under the guidelines of OMB A-87, whereby

costs of the following services can be charged to the various programs on a reasonable and consistent basis.

Direct Internal Service expenses are charged to a cost pool and then allocated directly to the grants on a monthly

basis.

Human Resources Division administers all ETCOG personnel management policies, procedures and fringe

benefits. Costs pooled here include any cost incurred in a human resource or payroll related function such as

cost for salary and benefits for human resources and the payroll administrator, costs of processing payroll checks

and other related expenses. The method of allocation is based on FTE.

Information Technology The costs included in the Information Technology cost pool include professional

computer support related services, web support services, software upgrades and automation, support salaries

and benefits, equipment and depreciation. The method of allocation is based on computer drops per employee.

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Human Resources Division

Personnel 235,769$ 231,987$ 240,477$

Direct Program 17,294 19,408 64,385

Capital - - -


FTE 4.00 3.50 3.15

$-

$50,000

$100,000

$150,000

$200,000

$250,000

FY 2016Actual

FY 2017Budget

FY 2018Budget

Personnel Direct Program Capital

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

ETCOG ICT Pool

Personnel 80,363$ 196,532$ 204,710$

Direct Program 156,649 98,350 65,000

Capital 10,230 44,000 30,000


FTE 1.15 2.70 2.50

$-

$50,000

$100,000

$150,000

$200,000

$250,000

FY 2016Actual

FY 2017Budget

FY 2018Budget


54


Direct Internal Services (continued)

Facilities These costs are allocated to the specific grants based on cost per square foot and direct charged

salaries. Costs include utilities, maintenance, repairs and improvements of the ETCOG facilities.

Shared Costs

Indirect Internal Services are also referred to as “Shared Costs”. These are expenses incurred for joint, or

common, purposes and may not be directly charged to a specific grant. Generally, shared costs benefit all

programs while direct costs benefit programs specifically. 2CFR Part 225, Cost Principles for State and Local

Governments, allows for the charging of shared costs not readily assignable to the cost objective specifically

benefited without effort that is disproportionate to the results achieved.

Calculation of Provisional Shared Cost Rate

The Base Total Direct Labor and benefits are calculated by adding salaries and benefits for all divisions,

including internal direct. Utilizing the formula for calculating the Shared Cost Rate, Total budgeted Shared

Costs divided by Total Personnel Costs (both reflected in the following chart), provides the Provisional Shared

Cost Rate. For FY 2018, the Provisional Shared Cost Rate is:

Total Shared Program Budget Costs ($1,218,220)

Total Direct Labor and Benefits (Personnel Costs -$5,615,435)

FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

ETCOG Facilities

Personnel 62,952$ 53,624$ 61,790$

Direct Program 120,571 138,980 131,591

Capital 18,781 15,000 15,000


FTE 1.35 1.25 1.35

$-

$50,000

$100,000

$150,000

FY 2016Actual

FY 2017Budget

FY 2018Budget


FY 2016

Actual

FY 2017

Budget

FY 2018

Budget

Shared Costs

Personnel 813,840$ 788,512$ 950,620$

Direct Program 291,403 271,200 267,600

Capital - - -


FTE 11.00 11.60 11.51

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

FY 2016Actual

FY 2017Budget

FY 2018Budget


= 21.69%

55


Shared Costs (continued)

Shared Costs Comparison to Allowable Expenditures

Indirect, or shared, costs can be allocated in many different ways by entities that appear to be very similar such

as regional planning commissions or councils of governments. Based on the unique programs of each entity

and whether services are provided within the entity, or subcontracted, the basis for allocation may vary using

different methodologies. One method is not preferable from another. The test is whether the methodology

properly allocates the costs incurred fairly and equitably among the programs benefited. As a comparison to

entities that may distribute indirect costs based on total allowable expenditures, ETCOG presents this percentage

for analysis.

ETCOG Division

Shared

Costs

Personnel

Costs

Allocation as

Percent of

Personnel

Allowable

Costs Less

Capital Outlay

Shared Costs as a

Percentage of

Total Costs

Workforce & Economic Development 410,117$ 1,890,448$ 21.69% 34,281,417$ 1.20%

Area Agency on Aging 246,815 1,137,704 21.69% 3,913,613 6.31%

Public Safety 137,385 633,283 21.69% 2,945,009 4.67%

Transportation 406,131 1,872,077 21.69% 3,888,618 10.44%

GIS 17,772 81,922 21.69% 146,272 12.15%

TOTAL 1,218,220$ 5,615,434$ 21.69% 45,174,928$ 2.70%

56


Fringe Benefits

Fringe benefits are allowances and services provided by the East Texas Council of Governments to its

employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not

limited to the cost of vacation, holidays, sick leave, administrative leave, unemployment insurance and disability

insurance. The cost of fringe benefits are generally allowable to the extent that the benefits are reasonable and

are required by law, governmental unit-employee agreement, or an established policy of the governmental unit.

Calculation of the Employee Accrued Leave Rate is shown in the following formula:

Total Release Time and Benefits

= Provisional Employee Accrued Leave Rate %

Chargeable Time Costs

The total annual release time for each employee is calculated and multiplied by his/her hourly rate to get annual

costs for each full-time employee. The cost of miscellaneous benefits which include unemployment and

disability insurance are also calculated. These costs are totaled to arrive at a total annual cost of release time

and miscellaneous benefits for all Employees. Chargeable Time is then calculated by subtracting total released

time salaries and part-time employee salaries from total salaries. The Employee Accrued Leave Rate, i.e. the

rate used to distribute Fringe Benefit Costs to Federal and State Awards is derived from dividing Total Released

Time costs plus Benefit costs by Chargeable Time for full-time employees. The following table shows the

calculations used to determine the Employee Accrued Leave Rate for FY 2018.

Calculation of Employee Accrued Leave Rate

Annual Cost of Release Time:

Annual Leave 253,702$

Holidays 228,014

Sick Leave 190,200

Other Release Time 26,880

Subtotal 698,796$

Insurance:

Unemployment Insurance 10,755

Disability Insurance 41,459

Subtotal 52,214$

Total Release Time & Misc. Benefits ( a ) 751,010$

Total Gross Salaries 5,607,753$

Less Released Time (698,796)

Less Part-time Employees (670,610)

Chargeable time ( b ) 4,238,347$

Employee Accrued Leave Rate ( a - b ) 17.72%

57


Dir

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2016

2017

2018

2016

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2016

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58


59

Miscellaneous & Glossary East Texas Yamboree Gilmer, Upshur County

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Glossary of Terms and Grant Descriptions

AAA (Area Agency on Aging) - The Area Agency on Aging of East Texas is designated by the Texas

Department of Aging and Disability Services to coordinate services for persons in East Texas who are

60 or older, with particular attention to low-income minority older individuals, older individuals with

limited English proficiency, and older individuals residing in rural areas.

Accrual Basis of Accounting - The basis of accounting whereby revenue projections are developed

recognizing revenues expected to be earned in the period, and expenditure estimates are developed for

all expenses anticipated to be incurred during the last fiscal year.

Appropriation - A legal authorization to make expenditures and to incur obligations for specific

purposes. An appropriation is usually limited in the amount and as to the time when it may be expended.

Basis of Accounting - The timing method used in the recognition of revenues and expenditures for

financial reporting purposes.

Budget Document - The official written statement prepared by ETCOG staff and approved by the

ETCOG Board of Directors to serve as a financial and operation guide for the fiscal year end in which

it was adopted.

Executive Summary - A general discussion of the proposed budget presented in writing as a part of or

supplement to the budget document. The Executive Summary explains principal budget issues against

the background of financial experience in recent years and presents recommendations made by the chief

executive and financial officer (if not the chief executive).

Budgetary Control - The control or management of government in accordance with an approved budget

to keep expenditures within the limitations of available appropriations and available resources.

Capital Equipment (Assets) - Resources having a value of $5,000 or more and a useful life of more

than one year. Capital assets are also called fixed assets.

Capital Outlay - Expenditures which result in the acquisition of or addition of fixed assets.

Cash Basis of Accounting - The method of accounting under which revenues are recorded when

received and expenditures are recorded when paid.

CCS (Child Care Services) - Provides subsidized child care to public assistance recipients and low-

income parents who are employed or attending school.

CDBG (Community Development Block Grant) - The purpose of this program is to provide technical

assistance in the area of community development and in part “create jobs through expansion and

retention of businesses”.

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CLP (Chapman Loan Program) – is designed to provide long term financing to East Texas Business

in a 14-county area. Loan proceeds can be used for a variety of purposes including inventory, working

capital and equity injections.

CMS (Centers for Medicare & Medicaid Services) Basic - The Centers for Medicare & Medicaid

Services (CMS) conducts research, demonstrations, and evaluations in support of CMS' key role as a

beneficiary-centered purchaser of high-quality health care at a reasonable cost. These grants awarded

are in the form of research grants and cooperative agreements; Hispanic health services grants;

historically black colleges and university grants. CMS research, demonstrations and evaluations will

focus on expanding agency efforts to improve the efficiency of payment, delivery, access and quality of

our health care programs that serve millions of beneficiaries.

CPI - The Consumer Price Index published by the Bureau of Labor Statistics for the State of Texas.

DADS (Texas Department of Aging and Disability Services) - The Texas agency whose mission is

to provide a comprehensive array of aging and disability services, supports, and opportunities that are

easily accessed in local communities.

Direct Internal Expenses – Direct internal expenses include costs of Human Resource Administration;

Facility costs, and Information Communication Technology expenses.

EDA (U.S. Department of Commerce -Economic Development Administration) - provides planning

assistance to provide support to Planning Organizations (as defined in 13 CFR 303.2) for the

development, implementation, revision, or replacement of a Comprehensive Economic Development

Strategy (CEDS), short-term planning efforts, and State plans designed to create and retain higher-skill,

higher-wage jobs, particularly for the unemployed and underemployed in the nation's most economically

distressed regions.

Encumbrances - Commitments related to unperformed (executory) contracts for goods and services.

ES (Wagner-Peyser Employment Services) - Legislation passed in 1933 that ensures universal access

to a system in which job seekers are matched with jobs and employers.

ETRDC (East Texas Regional Development Company) – is a private, non-profit, organization formed

for the purpose of assisting small businesses and licensed by the U.S. Small Business Administration.

ETRDC has helped many Texas business owners achieve long term financing for their business needs.

Federal Awards - Federal awards received from the federal government through the State of Texas

are the largest source of funding received by the ETCOG. Revenues are received from the U.S.

Departments of Labor, Agriculture, Health and Human Services, Commerce, Housing and Urban

Development, Justice, Energy, Transportation, and the Department of Homeland Security.

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Fund - An independent fiscal and accounting entity with a self-balancing set of accounts recording cash

and/or other resources together with all liabilities, obligations, reserves, and equities which are

segregated for the purpose of carrying on specific activities or attaining certain objectives.

General Fund - General Operating Fund of ETCOG, accounting for the resources and expenditures

related to the generally recognized governmental services provided.

Generally Accepted Accounting Principles (GAAP) - Uniform standards and guidelines for financial

accounting and reporting. GAAP provide a standard by which to measure financial presentations.

GIS (Geographic Information System) - A spatial database system that provides powerful decision

making tools for every facet of public governance from producing simple hard copy maps to analyzing

complex crime patterns. GIS tools are used by emergency responders to respond to accidents, housing

specialists to analyze the quality and condition of housing, environmentalists to identify the location of

hazardous waste sites, social service workers to identify the location of elderly and disabled, waste

management officials to route vehicles, police to analyze crime patterns, public works crew to maintain

road inventory, etc. GIS plays a key role in meeting emergency mapping needs of counties and cities

within the East Texas region.

Governmental Funds - Funds generally used to account for governmental (non-proprietary) activities.

There are two (2) types of governmental funds used by ETCOG; the general fund and special revenue

funds.

ICT (Information and Communications Technology) – refers to technologies that provide access to

information through telecommunications. It is similar to Information Technology (IT), but focuses

primarily on communication technologies. This includes the Internet, wireless networks, cell phones,

and other communication mediums.

Interlocal Elimination – The allocation of Direct Internal Services and Shared Costs to Service

Programs in accordance with established federal, state or internal guidelines.

Internal Service Fund – Funds used to account for activities conducted on a benefit received for serve

basis.

Investments – Cash held by ETCOG in interest bearing accounts or cash pools.

JARC (Job Access and Reverse Commute) – Provides transportation assistance to low income

workers and job seekers to enable them to commute from rural areas into urban centers and from urban

areas to employers located in rural areas.

Local Cash Match – Local membership dues are received from cities, counties, and special

districts. Membership dues are utilized for general council expenditures and to match various

federal and state programs. Local cash match is also provided by the Counties for the Economic

Development grant.

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Major Fund - The General and the Grant Fund (Programs).

Marshall Flex Route and Kilgore College Services - Both the City of Marshall and Wiley College

contribute financially to the success of the Marshall Flex Routes. GoBus also operates a flex route service

connecting Kilgore College campuses in Longview and Kilgore. Together the City of Marshall, Wiley

and Kilgore Colleges make a significant contribution to the total costs of these programs.

MIPPA - To provide outreach to eligible Medicare beneficiaries regarding the benefits available under

title XVIII of the Social Security Act, including the Medicare prescription drug benefit under Part D of

title XVIII of the Social Security Act and under the Medicare Savings Program, and to coordinate efforts

to inform older Americans about benefits available under Federal and state programs.

Modified Accrual Basis of Accounting - Under the basis of accounting, revenues are estimated for the

fiscal year if they are susceptible to accrual, e.g. amounts can be determined and will be collected within

the current period.

NCP (Non-Custodial Parent Choices) - Provides Employment Services to non-custodial parents ordered

into the system by the court for non-payment of child support.

NEG (National Emergency Grant)- The National Emergency Grant focuses on long-term workforce

development strategies and provides training to dislocated workers in occupational areas of projected

growth.

NSIP (Nutrition Service Incentive Program) - Funds are made available to State agencies on aging and

Indian Tribal Organizations to purchase foods of United States origin or to access commodities from the

United States Department of Agriculture (USDA). These foods are to be used in the preparation of

congregate and home-delivered meals by nutrition services programs. Commodities available from the

USDA may not be sold, exchanged, or otherwise disposed of (authorized distribution excepted) without

prior, specific approval of USDA.

Operating Budget - A plan of financial operation embodying an estimate of proposed expenditures for

the calendar year and the proposed means of financing them (revenue estimates).

Other Direct Program Expenses – Other Direct expenses include professional and contract services,

travel, training, insurance and bonding, office supplies, and service delivery costs.

Other Income – Other income includes revenues for Transportation Bus Fares, Geographic

Information Systems (GIS) Services, Program Income for the Area Agency on Aging, Investment

income, ETRDC Service Fees, Chapman Revolving Loan fees, and match for Transportation

operations provided by the Texas Department of Aging and Disability.

Pass Through (Expenses) – Funds which the East Texas Council of Governments has oversight and

monitoring responsibilities through contractual agreements with various sub-recipients for the delivery

of service in the fourteen-county region.

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Performance Measure - Divisional units of measurement in performance, measurable functions, i.e.

passenger miles, job postings filled, meals delivered, etc.

Personnel (Expenses) – Personnel costs include salaries and benefits for ninety-two full-time

employees and forty-one part-time employees. Benefits for full-time employees include paid leave

(vacation, sick, holidays), longevity, workers compensation, disability, pension and hospitalization.

Revenues - The term designates an increase to a fund’s assets which:

DOES NOT increase a liability (e.g. proceeds from a loan);

DOES NOT represent a repayment of an expenditure already made;

DOES NOT represent a cancellation of certain liabilities; and

DOES NOT represent an increase in contributed capital.

RPO (Rural Planning Organization) – An organization of the 14-county ETCOG counties,

established to coordinate all multimodal transportation planning for the region.

Service Program – The collective, associated services funded through a variety of Federal and State

Awards managed by the four major operating Divisions of ETCOG (Area Agency on Aging, Public

Safety, Transportation, and Workforce and Economic Development)

Shared Costs – Shared costs are costs that have been incurred for common or joint purposes. These

costs benefit more than one cost objective and cannot be readily identified with a particular final cost

objective without effort disproportional to the results achieved.

SNAP (Supplemental Nutrition Assistance Program) - Seeks to provide employment services to those

individuals receiving food stamps with the goal of self-sufficiency.

State Awards – State revenues for ETCOG come from the Texas Workforce Commission (TWC),

the Texas Department of Aging and Disability Services (DADS), the Office of the Governor

Criminal Justice Division (CJD), the Texas Commission on Environmental Quality (TCEQ), the

Commission on State Emergency Communications (CSEC), the Texas Department of

Transportation, and the Veterans Benefits Administration

Special Revenue Fund - A fund used to account for the proceeds of specific revenue sources (other than

expendable trusts or major capital projects) that are legally restricted to expenditure for specifies purposes.

GAAP only require the use of special revenue funds when legally mandated. Each ETCOG Grant Fund

is a Special Revenue Fund and is used to account for all grant related financial activity (Divisional

budgets).

TAA (Trade Adjustment Assistance Services) - The Trade Adjustment Assistance (TAA) provides

training and job search/relocation assistance to individuals who lose their manufacturing jobs due to

foreign imports.

TANF (Temporary Assistance for Needy Families) - Employment services which are offered through

the Choices Program to recipients of TANF. This program helps individuals receiving time limited cash

assistance to find long-term employment and self-sufficient wages.

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Title III Part B –To encourage State Agencies on Aging and Area Agencies on Aging to concentrate

resources to develop and implement comprehensive and coordinated community-based systems of service

for older individuals via Statewide planning, and area planning and provision of supportive services,

including multipurpose senior centers. The objective of these services and centers is to maximize the

informal support provided to older Americans to enable them to remain in their homes and communities.

Providing transportation services, in-home services, and caregiver support services, this program insures

that elders receive the services they need to remain independent.

Title III Part C1 & C2 -To provide grants to States to support nutrition services including nutritious

meals, nutrition education and other appropriate nutrition services for older Americans in order to maintain

health, independence and quality of life. Meals may be served in a congregate setting or delivered to the

home, if the older individual is homebound.

Title III Part D - To develop or strengthen preventive health service and health promotion systems

through designated State Agencies on Aging and Area Agencies on Aging. Funds are provided for disease

prevention and health promotion services including health risk assessments; routine health screening;

nutrition screening; counseling and educational services for individuals and primary care givers; health

promotion; physical fitness; home injury control and home safety screening; screening for the prevention

of depression, and referral to psychiatric and psychological services; education on availability of benefits

and appropriate use of preventive services; education on medication management; information concerning

diagnosis, prevention, and treatment of neurological and organic brain dysfunction; and counseling

regarding social services and follow-up health services.

Title III Part E - To assist States, Territories in providing multifaceted systems of support services for:

(1) Family caregivers; and (2) grandparents or older individuals who are relative caregivers. Services to

be provided include: information to caregivers about available services; assistance to caregivers in gaining

access to the services; individual counseling, and caregiver training to caregivers to assist the caregivers

in making decisions and solving problems relating to their caregiving roles; respite care to enable

caregivers to be temporarily relieved from their caregiving responsibilities; and supplemental services, on

a limited basis, to complement the care provided by caregivers.

Title VII EAP - To support activities to develop, strengthen, and carry out programs for the prevention,

detection, assessment, and treatment of, intervention in, investigation of, and response to elder abuse,

neglect, and exploitation (including financial exploitation).

Title VII OAG - The principal role of this Ombudsman Program is to investigate and resolve complaints

made by or on behalf of residents of nursing homes or other long-term care facilities. Ombudsmen also

promote policies and practices needed to improve the quality of care and life in long-term care facilities

and educate both consumers and providers about residents' rights and good care practices.

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TxDOT (Texas Department of Transportation)- Transportation Code, Chapter 455, authorizes the State

to assist the sub recipient in procuring aid for the purpose of establishing and maintain public and mass

transportation projects and to administer funds appropriated for public transportation under Transportation

Code, Chapter 456. The Texas Department of Transportation has been designated to receive federal funds

under the Rural Public Transportation Grant Program, to administer a statewide Rural Public

Transportation Grant Program, and to provide state funds to match federal funds.

US Department of Transportation – Title 49 Section 5311 of the US Transportation Code provides that

eligible recipients may receive federal funds through the Rural Public Transportation Grant Program, a

federal assistance program administered by the Federal Transit Administration to enhance the access of

persons living in rural area to health care, shopping, education, recreation, public services, and

employment by encouraging the maintenance, development, improvement, and use of passenger

transportation systems.

VETS (Veterans' Employment Services) - Program where Vietnam era veterans, disabled veterans, and

recently separated veterans can receive job search assistance, education, and training. The services of this

program are provided by employees of Texas Veterans Commission with the Board responsible for

housing those employees in the Workforce Centers and coordinating their activities with the rest of the

system.

WIA (Workforce Investment Act) - The purpose of WIA as stated in Section 106 of the Act is "to

provide workforce investment activities, through statewide and local workforce investment systems that

increase the employment, retention, and earnings of participants and increase occupational skill

attainment by participants, and, as a result, improve the quality of the workforce, reduce welfare

dependency, and enhance the productivity and competitiveness of the Nation." Services for job seekers

are accessed through a tiered system consisting of core, intensive, and training services.

TWC (Texas Workforce Commission) - Texas Workforce Commission (TWC) is the state agency

charged with overseeing and providing workforce development services to employers and job seekers of

Texas. TWC strengthens the Texas economy by providing the workforce development component of the

Governor's economic development strategy. By focusing on the needs of employers, TWC gives Texas

the competitive edge necessary to draw business to the state.

WIOA (Workforce Innovation and Opportunity Act) - WIOA is legislation enacted to improve the

nation’s workforce development system and help put Americans back to work. It provides a system for

the preparation of workers for the 21st century workforce, while helping businesses find the skilled

employees they need to compete and create jobs in America.

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WSET (Workforce Solutions East Texas) - The public workforce system in the 14-county East Texas

region, providing help to employers in meeting human resource needs and area residents build careers, so

both can better compete in the global economy.

Customized services help employers find qualified applicants for specific jobs. We assist with recruiting,

screening, referring and testing of job applicants to help simplify the hiring process. Workforce Solutions

will also help employers strengthen their current workforce as well as get advice on human resource issues

and concerns.

Workforce Solutions East Texas partners with businesses, educational institutions, civic organizations and

community leaders to find solutions to labor needs of industries vital to the region and its economy.

As part of the statewide Texas Workforce Solutions network, WSET partners with the Texas Workforce

Commission and other workforce boards in the largest job-matching database in the state.

Workforce Solutions is funded by state and federal tax dollars, which are redirected back into the East

Texas region for employment and job training. Services are offered at no cost to our customer.

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