Domestic Cost Entry and Approval
RLM System
Costing of Finished Goods Purchase Orders
• Domestic FGPOs are orders Directions placed directly to the factories
• Related Vendors (e.g., MG, AIHL) are NOT involved
• Costing of Domestic FGPOs is done by PO Entry in the purchasing company (e.g., Jordache, DS, etc)
• Production Coordinators can update costs as well as approve them
• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.
Glossary of Training Terms
• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter
information– Value: The information (data) being entered in the
field. Example: Division number, FGPO number– Icon: An image you may click to perform a function
such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row in a list of values
– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.
Using the RLM System
• These are the primary icons you will use:– Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)
– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen
– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen
– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)
– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)
Enter your User ID and
Password here
Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.
Sign On
Click the check (or hit the Enter key) to proceed
Welcome
Costing and Approval
• Click to the next slide for Costing
• Click here for Approval
Enter the Company number
Select Application
Enter the application number for the menu
or click the correct button in the menu at
left
Enter the application number for your PO Entry menu or click the correct button in
the menu at left
Click OK
FGPO Header
Find the PO you want to cost
FGPO Details: Styles
Right-click on a style line
Select “Change Costs”
Cost Sheet Entry: The Cost Sheet
Click into a field to enter or change a
value
Make sure the header information
is correct
Scroll down to continue entering
the cost
Cost Sheet Entry: The Cost Sheet
In this view you can use the “Opt” column to add or
edit lines
The “Opt” values are listed here:
Enter “1” to duplicate a line, “2” to dupe it twice, etc
The Cost Sheet: Description
• The Domestic cost sheet contains entry fields for various parts of the production process:– Fabric– Pocketing– Sewing Trim– Embroidery & PR Finishing Trim– Contractor Labor– Cost per Garment (Cut & Make)– Totals and Variances
Cost Sheet Entry: Add Fabric Description
Enter “F” in the last column of the
Allowance line and hit the Enter key
You should enter the fabric description
Enter Fabric Description
Click on a line and type the description
Click OK to return to the cost sheet
Cost Sheet Entry: The Cost Sheet
To see the cost sheet by section
with column headings, click “Alternate Entry
Mode”
Cost Sheet: View Headings
You may click into the field description
and edit it
Note: When you change the field description text it turns to all CAPITAL LETTERS so anyone who looks at it
can identify the changes.
Cost Sheet: View Headings
At any time you may click this icon
to refresh the calculations
At any point you may click the Back
button (F2) to return to the
original entry mode
Cost Sheet: Fabric
Click the double arrow to scroll
down to the next section
You may enter values in the first and second columns.
Update Allowance % in the Allowance column for a
given row. Cost/Gmt and Cost/Dz are calculated by
the system
Note: For many (if not most) non-inter-company POs only Cut and Make is required.
Click here to skip to that screen.
Cost Sheet: Pocketing
Enter the pocketing PX/YD, Utilization/Dozen and Allowance (if
any)
Click here at any time to
(re)calculate the Cost Sheet
Cost Sheet: Cut and Make
Enter the Cost per Dozen for only
ONE type of cut and make
Note: For many (if not most) non-inter-company POs only Cut and Make is required.
Skip to Finalization if so.
Cost Sheet: Sewing Trim
Enter the Cost per UNIT for trims used
Enter the Quantity of the trim used per
DOZEN
Cost Sheet: Embroidery/Finishing
Enter the Cost per UNIT for trims used
Enter the Quantity of the trim used per
DOZEN
Cost Sheet: Total Trim
Click here at any time to
(re)calculate the Cost Sheet
Cost Sheet: Hanger Charge
Enter the Cost per DOZEN for
Hangers
Cost Sheet: Factory Cost
Rounding Var is a system field – do
not enter any value
Click here to (re)calculate the
Cost Sheet
Finalize Cost Sheet
Click “Final” to finalize the cost
sheet and send it to the Production Coordinator for
approval
What Happens Next
• Production in NY must Approve the cost sheet
• If Production disagrees with the cost, they can edit the cost sheet themselves
• Continue with Domestic Approval instructions
Domestic Cost Approval
Select “Display orders for all
contractors” (F10 key) to see all POs
Type a User PO and press Enter
or…
Select PO for Approval
Right-Click on a PO line and select
“Costing”
Approve Cost Sheet
Scroll down (or use PgUp/PgDn keys) to view the whole
cost sheet
Approve Cost Sheet
To see the cost sheet by section
with column headings, click “Alternate Entry
Mode”
Update Cost Sheet (if necessary)
Finalize Approval of Cost
When complete, click “Finalize”
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