Domestic Cost Entry and Approval

RLM System

Costing of Finished Goods Purchase Orders

• Domestic FGPOs are orders Directions placed directly to the factories

• Related Vendors (e.g., MG, AIHL) are NOT involved

• Costing of Domestic FGPOs is done by PO Entry in the purchasing company (e.g., Jordache, DS, etc)

• Production Coordinators can update costs as well as approve them

• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.

Glossary of Training Terms

• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter

information– Value: The information (data) being entered in the

field. Example: Division number, FGPO number– Icon: An image you may click to perform a function

such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse

button once. This will activate an icon or select a row in a list of values

– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System

• These are the primary icons you will use:– Search: Located next to entry fields. Clicking this

icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)

– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen

– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen

– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)

– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and

Password here

Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.

Sign On

Click the check (or hit the Enter key) to proceed

Welcome

Costing and Approval

• Click to the next slide for Costing

• Click here for Approval

Enter the Company number

Select Application

Enter the application number for the menu

or click the correct button in the menu at

left

Enter the application number for your PO Entry menu or click the correct button in

the menu at left

Click OK

FGPO Header

Find the PO you want to cost

FGPO Details: Styles

Right-click on a style line

Select “Change Costs”

Cost Sheet Entry: The Cost Sheet

Click into a field to enter or change a

value

Make sure the header information

is correct

Scroll down to continue entering

the cost

Cost Sheet Entry: The Cost Sheet

In this view you can use the “Opt” column to add or

edit lines

The “Opt” values are listed here:

Enter “1” to duplicate a line, “2” to dupe it twice, etc

The Cost Sheet: Description

• The Domestic cost sheet contains entry fields for various parts of the production process:– Fabric– Pocketing– Sewing Trim– Embroidery & PR Finishing Trim– Contractor Labor– Cost per Garment (Cut & Make)– Totals and Variances

Cost Sheet Entry: Add Fabric Description

Enter “F” in the last column of the

Allowance line and hit the Enter key

You should enter the fabric description

Enter Fabric Description

Click on a line and type the description

Click OK to return to the cost sheet

Cost Sheet Entry: The Cost Sheet

To see the cost sheet by section

with column headings, click “Alternate Entry

Mode”

Cost Sheet: View Headings

You may click into the field description

and edit it

Note: When you change the field description text it turns to all CAPITAL LETTERS so anyone who looks at it

can identify the changes.

Cost Sheet: View Headings

At any time you may click this icon

to refresh the calculations

At any point you may click the Back

button (F2) to return to the

original entry mode

Cost Sheet: Fabric

Click the double arrow to scroll

down to the next section

You may enter values in the first and second columns.

Update Allowance % in the Allowance column for a

given row. Cost/Gmt and Cost/Dz are calculated by

the system

Note: For many (if not most) non-inter-company POs only Cut and Make is required.

Click here to skip to that screen.

Cost Sheet: Pocketing

Enter the pocketing PX/YD, Utilization/Dozen and Allowance (if

any)

Click here at any time to

(re)calculate the Cost Sheet

Cost Sheet: Cut and Make

Enter the Cost per Dozen for only

ONE type of cut and make

Note: For many (if not most) non-inter-company POs only Cut and Make is required.

Skip to Finalization if so.

Cost Sheet: Sewing Trim

Enter the Cost per UNIT for trims used

Enter the Quantity of the trim used per

DOZEN

Cost Sheet: Embroidery/Finishing

Enter the Cost per UNIT for trims used

Enter the Quantity of the trim used per

DOZEN

Cost Sheet: Total Trim

Click here at any time to

(re)calculate the Cost Sheet

Cost Sheet: Hanger Charge

Enter the Cost per DOZEN for

Hangers

Cost Sheet: Factory Cost

Rounding Var is a system field – do

not enter any value

Click here to (re)calculate the

Cost Sheet

Finalize Cost Sheet

Click “Final” to finalize the cost

sheet and send it to the Production Coordinator for

approval

What Happens Next

• Production in NY must Approve the cost sheet

• If Production disagrees with the cost, they can edit the cost sheet themselves

• Continue with Domestic Approval instructions

Domestic Cost Approval

Select “Display orders for all

contractors” (F10 key) to see all POs

Type a User PO and press Enter

or…

Select PO for Approval

Right-Click on a PO line and select

“Costing”

Approve Cost Sheet

Scroll down (or use PgUp/PgDn keys) to view the whole

cost sheet

Approve Cost Sheet

To see the cost sheet by section

with column headings, click “Alternate Entry

Mode”

Update Cost Sheet (if necessary)

Finalize Approval of Cost

When complete, click “Finalize”