Daniel J. Yaw Jr, GIS Coordinator
North Penn Water Authority, Lansdale PAAWWA ACE 2017 Session MON07: 2:00 PM – 3:00 PM
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Agenda1. About the Presenter
2. Define Asset Management, GIS, and CMMS
3. How and where is GIS and CMMS used in the asset management lifecycle?
4. Introduction to GIS
5. Introduction to CMMS
6. Embracing new technology
7. Questions & Comments
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About the Presenter GIS Coordinator at North Penn Water Authority (NPWA)
Medium sized municipal public water system
Located about 45 minutes NE of here
10+ Years Experience in waterworks GIS
Responsible for GIS
560+ miles of active main and 33,000+ services
Co-manages CMMS
Vice-Chair on PA-AWWA IT Committee
Connect with me!
LinkedIn.com/in/DanielYawJr
DanielYaw.com 3
What is Asset Management Managing our assets through their entire lifecycle
Optimizing value and quality of service
Proactive approach
Regular maintenance and replacement of assets
Consider GIS & CMMS as you move through the rest of this track
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What’s GIS? Geographic Information System
The Science of Where
A spatially related database
Visualization and analysis for spatial trends
Easy data interoperability
A central resource
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What’s CMMS? Computerized Maintenance Management Systems
Work management
Manages and tracks asset maintenance
Integrates with GIS to associate work with assets
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Identify Opportunity for Improvement
New Development, System Improvement
GIS, CMMS
Plan & Design
Research, Prepare Exhibits and Documents
GIS, CMMS, Hydraulic Model
Perform Work
Install or Replace Assets
GIS, CMMS
Record & Document
Geolocation, As-Builting
GIS, CMMS, GNSS
Maintain the Assets
Repairs, Improvements
GIS, CMMSGIS & CMMS Technology in
Asset ManagementWhere it’s Used
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Where it’s Used: Maintaining Assets Aging infrastructure requires repairs, changes, etc.
Work performed is attached to GIS assets through work assigned through CMMS
CMMS assigns and tracks work
Changes must be reflected on GIS
GIS and CMMS information will be used to assist in work
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Where it’s Used: Find Opportunity for Improvement Trends in CMMS data may show weak areas in the system that need
improvement
GIS data may show areas that are particularly old or have undesirable materials
Example: Main Street is old 12” cast iron installed in the 1920s, and has a large main break history – this section is ideal for replacement
Looking further, we discover a intersecting street that would be easy to replace at the same time
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Where it’s Used: Plan & Design We have identified that this section needs replacement
GIS can be used to gather vital design info, including existing assets, property lines, and information about surrounding utilities
GIS will be used to generate exhibits, and can possibly be used to generate installation / replacement designs
A hydraulic model (InfoWater) will use GIS data to model different scenarios for replacement or possibly upsizing of the main
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Where it’s Used: Performing Work CMMS will be used to assign and track necessary work, labor, and costs
GIS will be used by field crews to gather data to complete the job
GIS maps will be used to convey what work needs to be done
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Where it’s Used: Record & Documentation All new assets can be geolocated using a GNSS system
Work should be as-built using and to GIS
GIS then becomes the main system of record for all changes
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GIS in Asset Management Database where all asset locations and information is stored
Primary source of information
Helps us to identify opportunities for improvement
Heavily relied on by other systems
CMMS
Hydraulic Model
Allows data to be visualized and shared
Map
Apps
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What’s in a GIS?
Assets – Water main, valves, hydrants, tanks, wellsZones – Pressure zones, service areas, work assignment zones
Basemap – Parcels, building outlines, edges of pavement, municipal boundariesImagery – Aerial imagery, georeferenced rasters
Related Data – Flow test information, customer information14
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Where GIS Data Comes FromInternally Sourced Externally Sourced
Manually Located
Field Notes / As-Builts
Georeferenced Rasters
Geolocated
GNSS Data Collection
Free Data
Purchased Data
Data Exchanges
Crowdsourced Data
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Field Notes / As-Builts Data collected from the field
Sketches or tabular notes
Require manual entry of data
Problems
Sometimes lacks a solid point of reference
Sometimes incomplete, requiring multiple
return trips
Labor intensive to input
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GNSS Field Data Collection Global Navigation Satellite System
All satellite positioning systems are a GNSS system
GPS (Global Positioning System): US owned GNSS
GLONASS (Global Navigation Satellite System): Russian owned GNSS
How’s GNSS work?
Triangulation of position
Uses the time it takes for the radio signal to reach the receiver
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GNSS Field Data Collection Uses satellite positioning systems to collect a very high accuracy location
Data is collected and attached to features directly from the field
Direct line of information from the field
Can be used to navigate back to installed assets
When using live data correction services, such as VRS, 4” and better accuracy is readily attainable
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GNSS Equipment Trimble GeoXH 6000 /
Geo7X
4” Accuracy, upgradable to centimeter level accuracy
Uses VRS (Virtual Reference Station) for high real time accuracy
No postprocessing required
Requires internet connection
4G Hotspot
External Antenna
GNSS Receiver &Field Computer
Laser Rangefinder
Custom Case20
GNSS Locating in the Field
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Why Accuracy is Important GIS trust / confidence
Features need to come in correct relative to other features
You don’t want to have to move geolocated data
Speeds up processing, quality of data
May not be as accurate as existing data, but newer data may catch up
Do things right the first time
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Free Data Sources There’s plenty of free data sources available from local, regional, and state level
organizations.
Data Clearinghouses (PASDA)
Regional planning commissions (Delaware Valley Regional Planning Commission)
Government Agencies (PA DEP, EPA, PennDOT)
May also have licenses that allows them to share data
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Purchased Data Source Private firms aggregate and maintain data
Parcel data (Digital Map Products)
Aerial Photography (NearMap)
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How GIS Data is Stored - Geodatabases• Geodatabase is a database storing geographic information• Enterprise Geodatabase (SDE)
• Multiuser – allows for multiple editors• Primary repository of GIS data
• File Geodatabase• Collection of GIS datasets and tables in a folder file system• One editor at a time• Same information model as enterprise geodatabase
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Data Sharing / Interagency Cooperation Important to actively participate and encourage data sharing
Mutually beneficial
Consider your original data source
You should only share data that you own
Consider how it will be used
For example, you may not want data exposed to the public
Make a data exchange or sharing agreement
Protects from liability and unauthorized usage
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How GIS Data is Accessed For the GIS professional
ArcGIS Pro or ArcGIS Desktop
ArcGIS Pro is the eventual replacement for ArcGIS Desktop
For the end user
ArcGIS Earth
Google Earth
ArcGIS Explorer
ArcGIS Online / Portal
Services
ArcGIS Server
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How GIS Data is Stored - Files• Shapefiles
• Primary format for easily sharing GIS data• ESRI vector data storage format (consist of multiple files)• Contains single dataset
• KML• XML based, used for applications such as Google Earth
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Web GIS ArcGIS Online and Portal
Portal is a on-site implementation of ArcGIS Online
Allows for access through web browser
Much simpler and easy to use for non-GIS professionals
A self service solution – makes it easy for end users to make their own maps very easily
Can easily create web apps, which can be used on any device for both data viewing and collection
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Industry GIS Groups / Events American Association of Geographers (AAG)
Urban Regional Information Systems Association (URISA)
Related AWWA Committees - PA-AWWA IT Committee
Local GIS Organizations – PAMAGIC
ESRI UC – ESRI International User Conference
GIS leadership from all organizations should attend!
1-2 free registrations may be included with your ESRI ELA, making the conference free
ESRI Water Conference, Developer Conferences
GIS Certification Institute (GISCI) – GISP Certification30
CMMS in Asset Management System of record for work history
All work performed is attached to assets
Spatially correlates trends
Assigning, distributing, and monitoring work and progress
Can track labor, equipment, costs, and budgets
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CMMS Software NPWA uses CityWorks 15.1.2
Browser based
Has integrated map, uses ArcGIS Server services
Option for apps
Integrates well with other software, such as Workforce for ArcGIS
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Work Order Process (Customer Problems)
Customer calls, reports
problem
Service Order generated in
CSM (Cogsdale)
Service Order Sent to
CityWorks and Turned
into a Service Request
If work is needed,
Work Order is generated
from Service Request
Work is completed in
the field
Information is added to the work order
WO isClosed
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Work Order Process (Facility Problems)
Employee reports
problem
Work Order is generated
Work is completed in
the field
Information is added to the work order
WO isClosed
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CMMS and GIS Relates work order records to assets
Event Layers – maps work order locations
Can be configured to update GIS
Can automatically assign work based on location using GIS
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Management Reporting Can be used to report back important operational data
Costs
Labor Hours
Productivity
Can be used to determine time costs
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Technology!!! Organizations of all size should embrace technology, no matter how big or
small
Younger members of our workforce expect to use new technology
Will help attract a younger workforce
Some older members of our workforce will be resistant to technology
We must be patient to help those who are slow to adapt
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Field Tech Best to have a mobile connected workforce
4G Connected devices (laptops, tablets, smartphones)
Live, mobile web GIS
Real time data collection, eliminating needs for input back at the office
The best, most up to date data possible
Real-time work order updates
CityWorks apps
Eliminates the need for paper, which eliminates confusion and wasted time
Allows for real-time work assignment and tracking
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Adapting Your Workforce to New Tech Can be a major challenge when implementing new GIS and CMMS technology
Have clear, cohesive supporting documentation
Group and one on one training sessions
Try to involve end users from the beginning– vesting them in the new process
Also makes process easier to design and more efficient
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That’s All.Questions? Comments?
Daniel Yaw Jr.GIS Coordinator
North Penn Water AuthorityLansdale, Pennsylvania
[email protected]/in/DanielYawJr
DanielYaw.com 40
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