Daniel J. Yaw Jr, GIS Coordinator

North Penn Water Authority, Lansdale PAAWWA ACE 2017 Session MON07: 2:00 PM – 3:00 PM

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Agenda1. About the Presenter

2. Define Asset Management, GIS, and CMMS

3. How and where is GIS and CMMS used in the asset management lifecycle?

4. Introduction to GIS

5. Introduction to CMMS

6. Embracing new technology

7. Questions & Comments

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About the Presenter GIS Coordinator at North Penn Water Authority (NPWA)

Medium sized municipal public water system

Located about 45 minutes NE of here

10+ Years Experience in waterworks GIS

Responsible for GIS

560+ miles of active main and 33,000+ services

Co-manages CMMS

Vice-Chair on PA-AWWA IT Committee

Connect with me!

LinkedIn.com/in/DanielYawJr

DanielYaw.com 3

What is Asset Management Managing our assets through their entire lifecycle

Optimizing value and quality of service

Proactive approach

Regular maintenance and replacement of assets

Consider GIS & CMMS as you move through the rest of this track

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What’s GIS? Geographic Information System

The Science of Where

A spatially related database

Visualization and analysis for spatial trends

Easy data interoperability

A central resource

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What’s CMMS? Computerized Maintenance Management Systems

Work management

Manages and tracks asset maintenance

Integrates with GIS to associate work with assets

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Identify Opportunity for Improvement

New Development, System Improvement

GIS, CMMS

Plan & Design

Research, Prepare Exhibits and Documents

GIS, CMMS, Hydraulic Model

Perform Work

Install or Replace Assets

GIS, CMMS

Record & Document

Geolocation, As-Builting

GIS, CMMS, GNSS

Maintain the Assets

Repairs, Improvements

GIS, CMMSGIS & CMMS Technology in

Asset ManagementWhere it’s Used

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Where it’s Used: Maintaining Assets Aging infrastructure requires repairs, changes, etc.

Work performed is attached to GIS assets through work assigned through CMMS

CMMS assigns and tracks work

Changes must be reflected on GIS

GIS and CMMS information will be used to assist in work

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Where it’s Used: Find Opportunity for Improvement Trends in CMMS data may show weak areas in the system that need

improvement

GIS data may show areas that are particularly old or have undesirable materials

Example: Main Street is old 12” cast iron installed in the 1920s, and has a large main break history – this section is ideal for replacement

Looking further, we discover a intersecting street that would be easy to replace at the same time

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Where it’s Used: Plan & Design We have identified that this section needs replacement

GIS can be used to gather vital design info, including existing assets, property lines, and information about surrounding utilities

GIS will be used to generate exhibits, and can possibly be used to generate installation / replacement designs

A hydraulic model (InfoWater) will use GIS data to model different scenarios for replacement or possibly upsizing of the main

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Where it’s Used: Performing Work CMMS will be used to assign and track necessary work, labor, and costs

GIS will be used by field crews to gather data to complete the job

GIS maps will be used to convey what work needs to be done

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Where it’s Used: Record & Documentation All new assets can be geolocated using a GNSS system

Work should be as-built using and to GIS

GIS then becomes the main system of record for all changes

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GIS in Asset Management Database where all asset locations and information is stored

Primary source of information

Helps us to identify opportunities for improvement

Heavily relied on by other systems

CMMS

Hydraulic Model

Allows data to be visualized and shared

Map

Apps

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What’s in a GIS?

Assets – Water main, valves, hydrants, tanks, wellsZones – Pressure zones, service areas, work assignment zones

Basemap – Parcels, building outlines, edges of pavement, municipal boundariesImagery – Aerial imagery, georeferenced rasters

Related Data – Flow test information, customer information14

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Where GIS Data Comes FromInternally Sourced Externally Sourced

Manually Located

Field Notes / As-Builts

Georeferenced Rasters

Geolocated

GNSS Data Collection

Free Data

Purchased Data

Data Exchanges

Crowdsourced Data

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Field Notes / As-Builts Data collected from the field

Sketches or tabular notes

Require manual entry of data

Problems

Sometimes lacks a solid point of reference

Sometimes incomplete, requiring multiple

return trips

Labor intensive to input

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GNSS Field Data Collection Global Navigation Satellite System

All satellite positioning systems are a GNSS system

GPS (Global Positioning System): US owned GNSS

GLONASS (Global Navigation Satellite System): Russian owned GNSS

How’s GNSS work?

Triangulation of position

Uses the time it takes for the radio signal to reach the receiver

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GNSS Field Data Collection Uses satellite positioning systems to collect a very high accuracy location

Data is collected and attached to features directly from the field

Direct line of information from the field

Can be used to navigate back to installed assets

When using live data correction services, such as VRS, 4” and better accuracy is readily attainable

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GNSS Equipment Trimble GeoXH 6000 /

Geo7X

4” Accuracy, upgradable to centimeter level accuracy

Uses VRS (Virtual Reference Station) for high real time accuracy

No postprocessing required

Requires internet connection

4G Hotspot

External Antenna

GNSS Receiver &Field Computer

Laser Rangefinder

Custom Case20

GNSS Locating in the Field

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Why Accuracy is Important GIS trust / confidence

Features need to come in correct relative to other features

You don’t want to have to move geolocated data

Speeds up processing, quality of data

May not be as accurate as existing data, but newer data may catch up

Do things right the first time

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Free Data Sources There’s plenty of free data sources available from local, regional, and state level

organizations.

Data Clearinghouses (PASDA)

Regional planning commissions (Delaware Valley Regional Planning Commission)

Government Agencies (PA DEP, EPA, PennDOT)

May also have licenses that allows them to share data

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Purchased Data Source Private firms aggregate and maintain data

Parcel data (Digital Map Products)

Aerial Photography (NearMap)

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How GIS Data is Stored - Geodatabases• Geodatabase is a database storing geographic information• Enterprise Geodatabase (SDE)

• Multiuser – allows for multiple editors• Primary repository of GIS data

• File Geodatabase• Collection of GIS datasets and tables in a folder file system• One editor at a time• Same information model as enterprise geodatabase

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Data Sharing / Interagency Cooperation Important to actively participate and encourage data sharing

Mutually beneficial

Consider your original data source

You should only share data that you own

Consider how it will be used

For example, you may not want data exposed to the public

Make a data exchange or sharing agreement

Protects from liability and unauthorized usage

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How GIS Data is Accessed For the GIS professional

ArcGIS Pro or ArcGIS Desktop

ArcGIS Pro is the eventual replacement for ArcGIS Desktop

For the end user

ArcGIS Earth

Google Earth

ArcGIS Explorer

ArcGIS Online / Portal

Services

ArcGIS Server

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How GIS Data is Stored - Files• Shapefiles

• Primary format for easily sharing GIS data• ESRI vector data storage format (consist of multiple files)• Contains single dataset

• KML• XML based, used for applications such as Google Earth

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Web GIS ArcGIS Online and Portal

Portal is a on-site implementation of ArcGIS Online

Allows for access through web browser

Much simpler and easy to use for non-GIS professionals

A self service solution – makes it easy for end users to make their own maps very easily

Can easily create web apps, which can be used on any device for both data viewing and collection

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Industry GIS Groups / Events American Association of Geographers (AAG)

Urban Regional Information Systems Association (URISA)

Related AWWA Committees - PA-AWWA IT Committee

Local GIS Organizations – PAMAGIC

ESRI UC – ESRI International User Conference

GIS leadership from all organizations should attend!

1-2 free registrations may be included with your ESRI ELA, making the conference free

ESRI Water Conference, Developer Conferences

GIS Certification Institute (GISCI) – GISP Certification30

CMMS in Asset Management System of record for work history

All work performed is attached to assets

Spatially correlates trends

Assigning, distributing, and monitoring work and progress

Can track labor, equipment, costs, and budgets

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CMMS Software NPWA uses CityWorks 15.1.2

Browser based

Has integrated map, uses ArcGIS Server services

Option for apps

Integrates well with other software, such as Workforce for ArcGIS

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Work Order Process (Customer Problems)

Customer calls, reports

problem

Service Order generated in

CSM (Cogsdale)

Service Order Sent to

CityWorks and Turned

into a Service Request

If work is needed,

Work Order is generated

from Service Request

Work is completed in

the field

Information is added to the work order

WO isClosed

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Work Order Process (Facility Problems)

Employee reports

problem

Work Order is generated

Work is completed in

the field

Information is added to the work order

WO isClosed

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CMMS and GIS Relates work order records to assets

Event Layers – maps work order locations

Can be configured to update GIS

Can automatically assign work based on location using GIS

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Management Reporting Can be used to report back important operational data

Costs

Labor Hours

Productivity

Can be used to determine time costs

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Technology!!! Organizations of all size should embrace technology, no matter how big or

small

Younger members of our workforce expect to use new technology

Will help attract a younger workforce

Some older members of our workforce will be resistant to technology

We must be patient to help those who are slow to adapt

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Field Tech Best to have a mobile connected workforce

4G Connected devices (laptops, tablets, smartphones)

Live, mobile web GIS

Real time data collection, eliminating needs for input back at the office

The best, most up to date data possible

Real-time work order updates

CityWorks apps

Eliminates the need for paper, which eliminates confusion and wasted time

Allows for real-time work assignment and tracking

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Adapting Your Workforce to New Tech Can be a major challenge when implementing new GIS and CMMS technology

Have clear, cohesive supporting documentation

Group and one on one training sessions

Try to involve end users from the beginning– vesting them in the new process

Also makes process easier to design and more efficient

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That’s All.Questions? Comments?

Daniel Yaw Jr.GIS Coordinator

North Penn Water AuthorityLansdale, Pennsylvania

DYaw@NPWA.orgLinkedIn.com/in/DanielYawJr

DanielYaw.com 40