CONSULTANT SELECTION
ACEC-Illinois/ IDOT-Region 1Local Roads Seminar
March 7, 2013
OUTLINE
When QBS Is RequiredQBS ProcessTypes of Consultant ContractsLength of ServicesConflict of Interests
WHEN QBS IS REQUIRED
Federal Funds• Total contract
exceeds $150,000~ Contract value
determine by phase~ Unless, same
consultant performing multiple phases
State Funds• Not an emergency• Total contract exceeds
$25,000 • No existing
relationship*• Local Public Agency
(LPA) not home rule unit
QBS PROCESS
Define ProjectPublic NoticeEvaluationSelectionContract Negotiation
DEFINE THE PROJECT
Need, Purpose, and ObjectiveVarious ComponentsTimetableUnique Situations or Known ProblemsBudget• DO NOT REQUEST COST INFORMATION
Required for Existing Relationship
TYPES OF ENGINEERING CONTRACTS/ LENGTH OF SERVICEProject SpecificMultiphaseMaster Task OrderMaximum Length 10 Years
PUBLIC NOTICE
Mail Notice or Publish in NewspaperRequest Statement of Interest• DO NOT REQUEST COST INFORMATION
Electronic Notifications?
EVALUATION
Evaluate All ProposalsEliminate Non-Qualified RespondentsMay Consider Requiring Presentations• Minimum of three (or all qualified)
DO NOT CONSIDER COST
SELECTION
Minimum of ThreeContact Highest Ranking for NegotiationRepeat if Necessary
NEGOTIATION
Fair and Reasonable CompensationEnsure Scope Is UnderstoodRefine and/or Amend ScopeEstablish• Project Schedule• Manpower Requirement• Responsibility
Execute Agreement
COMPENSATION FORMULAS
Lump Sum (FA, State, MFT)Specific Rate (FA, State, MFT)Cost Plus Fixed Fee (FA, State, MFT)Direct Labor Multiplier (State, MFT)Actual Cost (State, MFT)Base Fee (MFT Maintenance)
CONFLICT OF INTERESTS
Actual or AppearanceLPA Official with InterestInterest in Acquired PropertyDesign and Construction Consultant
PHASE III ISSUES
In Responsible ChargeResident QualificationsInspector Qualifications
QUESTIONS
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