Computer Equipment Master Agreement 2015-2020
April 7, 201511:00 AM Pacific Time
Agenda• Sourcing Team• Computer Purchase History• Solicitation Review• Awarded Vendors/Bands• Master Agreements• Pricing/Product Service Schedule (PSS)• Third Party Products (3PP)• Vendor Websites• Partner Utilization• EmarketCenter• Participating Addendum Process• Additional Information
Sourcing TeamThank You!
Alaska Arkansas California
Colorado
Delaware New Jersey OregonIowa Louisiana
Minnesota Nebraska Nevada
South Carolina
Computer Equipment Purchase History
Yearly Spend 2008 -$2,601,256,2742009 - $2,023,176,2772010 – $2,295,702,4212011 – $2,474,230,5182012 – $2,591,828,3032013 – $2,576,848,7222014 – $2,712,540,868
Participants2009 - 42 States2010 - 42 States2011 – 44 States2012 – 46 States2013 – 46 States2014 – 46 States
COMPUTER EQUIPMENT2015-2020
DRAFT SOLICITATION ISSUED: 05/2013WEBINAR: 05/2013
THE STATE REVISED SOLICITATION BASED ON COMMENTS
FINAL SOLICITATION ISSUED: 09/2013PRE-PROPOSAL MEETING: 10/2013
400 QUESTIONS ANSWEREDCONSIDERATION OF QUESTIONS BY VENDORS RESULTED IN REVISION OF SOLICTIATION
RESPONSES DUE: 01/2014RESPONSES RECEIVED: 36
INTENT TO AWARD POSTED: 1/2015
SALES MAY BEGIN: APRIL 1, 2015
COMPUTER EQUIPMENT2015-2020
INTENT TO AWARD:Issued
January 23, 2015
POST AWARD APPROVALS NEEDED
1: WEBSITE
2. PRODUCT &
SERVICE SCHEDULE
3.THIRD PARTY
PRODUCT
UPON APPROVAL: NOTICE TO PROCEED ISSUED
Sales Begin-April 1, 2015Sales Begin-April 1, 2015
COMPUTER EQUIPMENT2015-2020
PHASE I - REVIEW AND SELECT RESPONSIVE, COMPLIANT RESPONSES
PHASE II - EVALUATE RESPONSES
PHASE III - SELECT FINALISTS
PHASE IV - SIGN MASTER AGREEMENT
Scoring Methodology
Responses were rated as follows:Acceptance of Terms & Conditions 50 PointsAccessibility 50 PointsEnvironmental 50 PointsQualifications 75 PointsBusiness 125 PointsCustomer Support 150 Points Cost Component 500 Points TOTAL 1000 Points
Bands
Bands Number of Awarded Vendors
Desktop 13
Laptop 14
Tablet 15
Server 19
Storage 23
Band 1 Band 2 Band 3 Band 4 Band 5
Desktop Laptop Tablet Server StorageACEAPPLEBYTESPEEDCIARACTLDELLFUJITSUGRACEHPHOWARDLENOVOM&ATRANSOURCE
APPLEBYTESPEEDCIARACTLDELLFUJITSUGRACEHPHOWARDLENOVOMICROSOFTPANASONICTOSHIBATRANSOURCE
APPLEBYTESPEEDCIARACTLDELLFUJITSUHPHOWARDLENOVOM&AMICROSOFTPANASONICSAMSUNGTOSHIBATRANSOURCE
ACEBYTESPEEDCIARACISCOCTLCRAYDELLFIREFLYFUJITSUGRACEHPHITACHIHOWARDIBMLENOVOM&AMICROTECHORACLETRANSOURCE
ACEBYTESPEEDCTLDELLEMCFUJITSUGRACEHPHITACHIHOWARDIBMLENOVOM&AMICROTECHNETAPPNIMBLEORACLEPURE STORAGETEGILETINTRITRANSOURCEVIOLIN MEMORY XIOTECH
COMPUTER EQUIPMENT2015-2020
• Master Agreements follow similar format
• Utilize the Table of Contents – Page 2 of all Master Agreement as a guide
• Summary in Master Agreement highlights key items: Background, Order of precedence, effective dates, participation, configuration limits, restrictions, partner utilization
• Negotiated Terms are indicated in Exhibit A
Configuration LimitsDetailed in Master Agreement Summary
ITEM CONFIGURATION* Server $500,000 Storage $500,000 Desktops $10,000 Laptops $10,000 Tablets $5,000 Peripherals $5,000 Services Addressed by each State in
participating addendum
*The dollar limits identified are based on a SINGLE computer configuration. This is NOT a restriction on the purchase of multiple configurations
Flexibility for States to further restrict or increase the limits stated in the Master Agreement
RestrictionsDetailed in Master Agreement Summary
A Software COTS, operating systems, related to procurement of equipment, pre-loaded or by link, middleware allowed
B Services Related to equipment, limits to be addressed by State, wireless phone and service not allowed, cloud services not allowed, managed print services not allowed
C Third Party Products Only offer in the band awarded, approval for products offered by another manufacturer needed
D Additional Products/Services Sole WAN (wide area network). Explained WAN systems not allowed, lease/rental addressed by each state, cell phone equipment not allowed, EPEAT Bronze may be waived by the State CPO
Participating entities may set further restrictions
COMPUTER EQUIPMENT2015-2020
An end user can verify pricing using the Baseline Price List (BPL)
And Master Agreement Pricing Schedules
BPL x MINIMUM DISCOUNT BPL x MINIMUM DISCOUNT = =
MASTER AGREEMENT GUARANTEED PRICEMASTER AGREEMENT GUARANTEED PRICE
•Listing of products and services included in the awarded Master Agreement
•Master Agreement Price List - Catalog
•Posted on Master Agreement Vendor website
•Verifiable Pricing Discounts
•May be customized upon agreement by the Master Agreement Vendor and the Individual State as stated in the Master Agreement
•Vendors may add and delete products at any time, update the Lead State Quarterly utilizing the Action Request Form
Baseline pricing and products may fluctuate
Category Code and Minimum Discount are clearly stated
3RD Party discount may be different the minimum discount for the Band
1. BASELINE PRICE LIST: VENDOR NAMES THE BPL & PROVIDES LINK OR WILL POST ON THEIR SITE 2. BAND DISCOUNTS CATEGORY MINIMUM
DISCOUNT BAND 5 STORAGE X X% CATEGORY EXCEPTIONS: Y Y% IMPORTANT: The minimum discount is provided, refer to Contract Vendor’s Website for any additional discounts and request a quote for bulk/volume discounts. All prices shall be FOB Destination, prepaid and allowed (with freight included in the price). If there is a special case where inside delivery fee must be charged, the Contract Vendor will notify the customer in advance.
3. THIRD PARTY PRODUCTS - (APPLICABLE IN ALL BANDS) Z Z% 4. SERVICES - READ EACH SERVICE OFFERING CAREFULLY TO DETERMINE IF IT MEETS STATES NEEDS
Services are at the option of Participating States. Participating Addendums by each State may address service agreement terms and related travel. States may negotiate additional services.
5. LEASING
Participating Addendum may identify if and how leasing agreement terms will be conducted. 6. ADDITIONAL DISCOUNTS – Request a quote for discounts on bulk/volume purchases.
VARIES BY VENDOR
Allows Category Exceptions
IMPORTANT!End users may always ask for additional discounts
COMPUTER EQUIPMENT2015-2020
How can an end user verify Pricing matched the Master Agreement?
STEP 1: LOCATE THE PSS (on vendor website) Find the band #, category code, and/or Part #
STEP 2: FIND MASTER AGREEMENT PRICING SCHEDULE (Exhibit B) Find the band, category code and minimum discount
STEP 3: LOCATE THE BPL (on vendor website) Search for the part #
STEP 4: CALCULATE THE PRICE Baseline Price List x Minimum Discount = MASTER AGREEMENT GUARANTEED PRICE
VENDOR QUOTE MUST BE AT OR LOWER THEN THE CALCULATED PRICE
COMPUTER EQUIPMENT2015-2020
• Master Agreement Vendors have certified they are authorized to sell the third party products listed on their PSS
• Vendor must post listing of third party products on their website
• Master Agreement Vendors must provide authorization letters upon request
• Master Agreement lists further details on third party products
COMPUTER EQUIPMENT2015-2020
Requirements detailed in Exhibit D of the Master Agreement
Ideally includes:•Baseline Price List•Product and Services Schedule•Third Party Product List•Links to original solicitation, Master Agreement & Participating Addenda
COMPUTER EQUIPMENT2015-2020
PARTNERS AS DEFINED IN THE MASTER AGREEMENT: A company, authorized by the Contract Vendor and approved by the Participating State, to provide marketing, support, or other authorized contract services on behalf of the Contract Vendor in accordance with the terms and conditions of the Contract Vendor’s Master Agreement. In the RFP, Partner is the term that is used to call out the many different relationships a manufacturer may have with another company to market their product including, but not limited to agents, subcontractors, partners, fulfillment partners, channel partners, business partners, servicing subcontractor, etc.
REQUIREMENTS RELATED TO PARTNER UTILIZATION:•Each state independently has the option of utilizing partners
•Only partners approved by the Participating State may be deployed
•The participating State will define the process to add and remove partners
eMARKET CENTERWHO WILL PARTICIPATE AND
WHENAll awarded contractors will have a presence in the eMarket Center.
3 Opportunities for Enablement's:
•Hosted Catalog•Punchout •Ordering Instructions
Upon kickoff each contractor will have 90 days to go-live
If you are interested in utilizing the eMarket Center please contact Kate Offerdahl at [email protected]
COMPUTER EQUIPMENT2015-2020
• A model PA has been developed for States to utilize
• The model PA lists some of the considerations a State will need to make when negotiating their Participating Addendum
• All model PA’s are located on the contractor specific web pages.
• Each entity negotiates the final terms and conditions of their PA based upon their states procurement laws, rules and policies.
All 50 states and The District of Columbia have executed the NASPO Cooperative Memorandum of Agreement, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement
Three Opportunities for Participation1.State signs a Participating Addenda for entire state
Every legally eligible entity in the state can participate
2.State signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate
3.State does not sign a Participating Addenda Political subdivisions wishing to participate should contact the NASPO
ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to their own Participating Addendum.
1. Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums.
How to find the Model Participating Addendum
Visit www.NASPOValuePoint.org
Search Computers
Click here
Click on contractors
Click on your selection
Master Agreement
Information Here
Model PA Here
• Sample PA’s are located on the NASPO ValuePoint Website under each master agreement.
• Executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository.
• Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.naspovaluepoint.org
• Contractors are encouraged to create and maintain state and/or entity specific web pages on their main Master Agreement website.
Additional ResourcesWhere are the Master Agreement Signed Documents? Under each specific contractor on the NASPO ValuePoint Website
Where can I find the original Solicitation and Responses? Under the portfolio information on the NASPO ValuePoint Website
How do I find Master Agreement Vendor Website? The link is under each specific contractor on the NASPO ValuePoint Website
Where is the Model Participating Addendum? A model PA specific for each contractor is on their respective web page on the NASPO ValuePoint Website
To Start, visit: www.naspovaluepoint.org and Search Computers
Questions ?
REGARDING NASPO ValuePoint AND THE PA PROCESS: Tim Hay [email protected]
REGARDING THE MASTER AGREEMENT:Sue Kahle [email protected]
Top Related