Computer Equipment Master Agreement 2015-2020 April 7, 2015 11:00 AM Pacific Time.

Computer Equipment Master Agreement 2015-2020

April 7, 201511:00 AM Pacific Time

Agenda• Sourcing Team• Computer Purchase History• Solicitation Review• Awarded Vendors/Bands• Master Agreements• Pricing/Product Service Schedule (PSS)• Third Party Products (3PP)• Vendor Websites• Partner Utilization• EmarketCenter• Participating Addendum Process• Additional Information

Sourcing TeamThank You!

Alaska Arkansas California

Colorado

Delaware New Jersey OregonIowa Louisiana

Minnesota Nebraska Nevada

South Carolina

Computer Equipment Purchase History

Yearly Spend 2008 -$2,601,256,2742009 - $2,023,176,2772010 – $2,295,702,4212011 – $2,474,230,5182012 – $2,591,828,3032013 – $2,576,848,7222014 – $2,712,540,868

Participants2009 - 42 States2010 - 42 States2011 – 44 States2012 – 46 States2013 – 46 States2014 – 46 States

COMPUTER EQUIPMENT2015-2020

DRAFT SOLICITATION ISSUED: 05/2013WEBINAR: 05/2013

THE STATE REVISED SOLICITATION BASED ON COMMENTS

FINAL SOLICITATION ISSUED: 09/2013PRE-PROPOSAL MEETING: 10/2013

400 QUESTIONS ANSWEREDCONSIDERATION OF QUESTIONS BY VENDORS RESULTED IN REVISION OF SOLICTIATION

RESPONSES DUE: 01/2014RESPONSES RECEIVED: 36

INTENT TO AWARD POSTED: 1/2015

SALES MAY BEGIN: APRIL 1, 2015


INTENT TO AWARD:Issued

January 23, 2015

POST AWARD APPROVALS NEEDED

1: WEBSITE

2. PRODUCT &

SERVICE SCHEDULE

3.THIRD PARTY

PRODUCT

UPON APPROVAL: NOTICE TO PROCEED ISSUED

Sales Begin-April 1, 2015Sales Begin-April 1, 2015


PHASE I - REVIEW AND SELECT RESPONSIVE, COMPLIANT RESPONSES

PHASE II - EVALUATE RESPONSES

PHASE III - SELECT FINALISTS

PHASE IV - SIGN MASTER AGREEMENT

Scoring Methodology

Responses were rated as follows:Acceptance of Terms & Conditions 50 PointsAccessibility 50 PointsEnvironmental 50 PointsQualifications 75 PointsBusiness 125 PointsCustomer Support 150 Points Cost Component 500 Points TOTAL 1000 Points

Bands

Bands Number of Awarded Vendors

Desktop 13

Laptop 14

Tablet 15

Server 19

Storage 23

Band 1 Band 2 Band 3 Band 4 Band 5

Desktop Laptop Tablet Server StorageACEAPPLEBYTESPEEDCIARACTLDELLFUJITSUGRACEHPHOWARDLENOVOM&ATRANSOURCE

APPLEBYTESPEEDCIARACTLDELLFUJITSUGRACEHPHOWARDLENOVOMICROSOFTPANASONICTOSHIBATRANSOURCE

APPLEBYTESPEEDCIARACTLDELLFUJITSUHPHOWARDLENOVOM&AMICROSOFTPANASONICSAMSUNGTOSHIBATRANSOURCE

ACEBYTESPEEDCIARACISCOCTLCRAYDELLFIREFLYFUJITSUGRACEHPHITACHIHOWARDIBMLENOVOM&AMICROTECHORACLETRANSOURCE

ACEBYTESPEEDCTLDELLEMCFUJITSUGRACEHPHITACHIHOWARDIBMLENOVOM&AMICROTECHNETAPPNIMBLEORACLEPURE STORAGETEGILETINTRITRANSOURCEVIOLIN MEMORY XIOTECH


• Master Agreements follow similar format

• Utilize the Table of Contents – Page 2 of all Master Agreement as a guide

• Summary in Master Agreement highlights key items: Background, Order of precedence, effective dates, participation, configuration limits, restrictions, partner utilization

• Negotiated Terms are indicated in Exhibit A

Configuration LimitsDetailed in Master Agreement Summary

ITEM CONFIGURATION* Server $500,000 Storage $500,000 Desktops $10,000 Laptops $10,000 Tablets $5,000 Peripherals $5,000 Services Addressed by each State in

participating addendum

*The dollar limits identified are based on a SINGLE computer configuration. This is NOT a restriction on the purchase of multiple configurations

Flexibility for States to further restrict or increase the limits stated in the Master Agreement

RestrictionsDetailed in Master Agreement Summary

A Software COTS, operating systems, related to procurement of equipment, pre-loaded or by link, middleware allowed

B Services Related to equipment, limits to be addressed by State, wireless phone and service not allowed, cloud services not allowed, managed print services not allowed

C Third Party Products Only offer in the band awarded, approval for products offered by another manufacturer needed

D Additional Products/Services Sole WAN (wide area network). Explained WAN systems not allowed, lease/rental addressed by each state, cell phone equipment not allowed, EPEAT Bronze may be waived by the State CPO

Participating entities may set further restrictions


An end user can verify pricing using the Baseline Price List (BPL)

And Master Agreement Pricing Schedules

BPL x MINIMUM DISCOUNT BPL x MINIMUM DISCOUNT = =

MASTER AGREEMENT GUARANTEED PRICEMASTER AGREEMENT GUARANTEED PRICE

•Listing of products and services included in the awarded Master Agreement

•Master Agreement Price List - Catalog

•Posted on Master Agreement Vendor website

•Verifiable Pricing Discounts

•May be customized upon agreement by the Master Agreement Vendor and the Individual State as stated in the Master Agreement

•Vendors may add and delete products at any time, update the Lead State Quarterly utilizing the Action Request Form

Baseline pricing and products may fluctuate

Category Code and Minimum Discount are clearly stated

3RD Party discount may be different the minimum discount for the Band

1. BASELINE PRICE LIST: VENDOR NAMES THE BPL & PROVIDES LINK OR WILL POST ON THEIR SITE 2. BAND DISCOUNTS CATEGORY MINIMUM

DISCOUNT BAND 5 STORAGE X X% CATEGORY EXCEPTIONS: Y Y% IMPORTANT: The minimum discount is provided, refer to Contract Vendor’s Website for any additional discounts and request a quote for bulk/volume discounts. All prices shall be FOB Destination, prepaid and allowed (with freight included in the price). If there is a special case where inside delivery fee must be charged, the Contract Vendor will notify the customer in advance.

3. THIRD PARTY PRODUCTS - (APPLICABLE IN ALL BANDS) Z Z% 4. SERVICES - READ EACH SERVICE OFFERING CAREFULLY TO DETERMINE IF IT MEETS STATES NEEDS

Services are at the option of Participating States. Participating Addendums by each State may address service agreement terms and related travel. States may negotiate additional services.

5. LEASING

Participating Addendum may identify if and how leasing agreement terms will be conducted. 6. ADDITIONAL DISCOUNTS – Request a quote for discounts on bulk/volume purchases.

VARIES BY VENDOR

Allows Category Exceptions

IMPORTANT!End users may always ask for additional discounts


How can an end user verify Pricing matched the Master Agreement?

STEP 1: LOCATE THE PSS (on vendor website) Find the band #, category code, and/or Part #

STEP 2: FIND MASTER AGREEMENT PRICING SCHEDULE (Exhibit B) Find the band, category code and minimum discount

STEP 3: LOCATE THE BPL (on vendor website) Search for the part #

STEP 4: CALCULATE THE PRICE Baseline Price List x Minimum Discount = MASTER AGREEMENT GUARANTEED PRICE

VENDOR QUOTE MUST BE AT OR LOWER THEN THE CALCULATED PRICE


• Master Agreement Vendors have certified they are authorized to sell the third party products listed on their PSS

• Vendor must post listing of third party products on their website

• Master Agreement Vendors must provide authorization letters upon request

• Master Agreement lists further details on third party products


Requirements detailed in Exhibit D of the Master Agreement

Ideally includes:•Baseline Price List•Product and Services Schedule•Third Party Product List•Links to original solicitation, Master Agreement & Participating Addenda


PARTNERS AS DEFINED IN THE MASTER AGREEMENT: A company, authorized by the Contract Vendor and approved by the Participating State, to provide marketing, support, or other authorized contract services on behalf of the Contract Vendor in accordance with the terms and conditions of the Contract Vendor’s Master Agreement. In the RFP, Partner is the term that is used to call out the many different relationships a manufacturer may have with another company to market their product including, but not limited to agents, subcontractors, partners, fulfillment partners, channel partners, business partners, servicing subcontractor, etc.

REQUIREMENTS RELATED TO PARTNER UTILIZATION:•Each state independently has the option of utilizing partners

•Only partners approved by the Participating State may be deployed

•The participating State will define the process to add and remove partners

eMARKET CENTERWHO WILL PARTICIPATE AND

WHENAll awarded contractors will have a presence in the eMarket Center.

3 Opportunities for Enablement's:

•Hosted Catalog•Punchout •Ordering Instructions

Upon kickoff each contractor will have 90 days to go-live

If you are interested in utilizing the eMarket Center please contact Kate Offerdahl at [email protected]


• A model PA has been developed for States to utilize

• The model PA lists some of the considerations a State will need to make when negotiating their Participating Addendum

• All model PA’s are located on the contractor specific web pages.

• Each entity negotiates the final terms and conditions of their PA based upon their states procurement laws, rules and policies.

All 50 states and The District of Columbia have executed the NASPO Cooperative Memorandum of Agreement, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement

Three Opportunities for Participation1.State signs a Participating Addenda for entire state

Every legally eligible entity in the state can participate

2.State signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate

3.State does not sign a Participating Addenda Political subdivisions wishing to participate should contact the NASPO

ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to their own Participating Addendum.

1. Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums.

How to find the Model Participating Addendum

Visit www.NASPOValuePoint.org

Search Computers

Click here

Click on contractors

Click on your selection

Master Agreement

Information Here

Model PA Here

• Sample PA’s are located on the NASPO ValuePoint Website under each master agreement.

• Executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository.

• Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.naspovaluepoint.org

• Contractors are encouraged to create and maintain state and/or entity specific web pages on their main Master Agreement website.

Additional ResourcesWhere are the Master Agreement Signed Documents? Under each specific contractor on the NASPO ValuePoint Website

Where can I find the original Solicitation and Responses? Under the portfolio information on the NASPO ValuePoint Website

How do I find Master Agreement Vendor Website? The link is under each specific contractor on the NASPO ValuePoint Website

Where is the Model Participating Addendum? A model PA specific for each contractor is on their respective web page on the NASPO ValuePoint Website

To Start, visit: www.naspovaluepoint.org and Search Computers

Questions ?

REGARDING NASPO ValuePoint AND THE PA PROCESS: Tim Hay [email protected]

REGARDING THE MASTER AGREEMENT:Sue Kahle [email protected]

Computer Equipment Master Agreement 2015-2020 April 7, 2015 11:00 AM Pacific Time.

Documents

Transcript of Computer Equipment Master Agreement 2015-2020 April 7, 2015 11:00 AM Pacific Time.