CITY OF ADRIAN, MICHIGAN COOPERATION, COLLABORATION
AND CONSOLIDATION OF SERVICES PLAN
_______________________________________________ __________
PROPOSED LIBRARY CONSOLIDATION PLAN FOR ADRIAN PUBLIC LIBRARY AND THE LENAWEE COUNTY LIBRARY
The City of Adrian has developed a plan to consolidate library services with Lenawee County.
At present, both entities have a main library branch within the City limits, thus offering many
duplicative services. Attached is a proposed consolidation plan that has been submitted to
Lenawee County for consideration. Significant savings for both the City and the County could
be realized, with estimated cost savings of $200,000 annually.
In addition to this proposal, the City has previously cooperated with other entities in a number of
areas. A listing follows of many of these previous consolidations along with their respective
financial savings where estimates have been made.
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
Page 1
Estimated Cost Savings
FIRE DEPARTMENT
1. Lenawee County Mutual Aid Box Alarm System.
ance Compact. 2. Michigan emergency Management Assist
3.
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
Lenawee County Technical Rescue Team.
4. Central Lenawee Fire Investigation Team.
5.
prioritization, medical first respon
Assist Lenawee Community Ambulance with call screening, call
se, lift-assist and supplement
manpower.
6. Radio Interoperability Grant – C ee ollaborated with the Lenaw
Office of Emergency Management to replace all the department’s
was able to purchase the entire radio system for half
of the actual purchase price.
mobile and handheld radios in order to comply with future FCC
regulations. By participating in the grant, the Adrian Fire
Department
7. Safety City – Program to teach 4&5 year olds student fire safety.
Taught by certified teachers under the supervision of a fire
department member. Program open to students in Lenawee
County.
8. Group purchasing for Lenawee County Fire Chief’s Association.
FINANCE DEPARTMENT
1. Assessing contract with Lenawee County.
ive purchasing with State of Michigan and Oakland
County.
2. Cooperat
County.
3. Procurement of printing and office supply items through Lenawee
chasing with Adrian Public Schools and
Lenawee Intermediate School District.
4. Cooperative fuel pur
Page 2
Estimated Cost Savings
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
Charter Member of Municipal Employees Retirement System of 5.
Michigan (MERS).
6.
property, auto and workers’ compensation insurance. (Anua
Insurance pool through Michigan Municipal League for liability,
lly) $20,000
uisition of Geographic Information Services (GIS) with
Lenawee County for low and high altitude fly-over
$38,463
7. Joint acq
orthophotography for base maps.
ive transportation services with Lenawee County,
including timesharing of Transportation Coordinator in return
lies,
of new Transportatio
Building for housing and maintaining buses for Dial-A-Ride and
$50,300
8. Cooperat
for
provision of office space and computer/phone/furniture/supp
as well as construction and maintenance n
Lenawee Transportation. (Annually)
Tax Sharing Agreements with Adrian Charter
Township and Madison Charter Township.
9. Act 425 Inter-Local
development activities, including county-wide strategic planning
$12,500
10. Active participation in One Lenawee, a citizen sponsored
enterprise involved in community enrichment and economic
and promotion of countywide collaborative efforts.
ENGINEERING DEPARTMENT
1. Joint street reconstruction project (Beecher Street with the
Road Commission.
County
2. Discussion with City of Tecumseh on assisting them with
modifying their sidewalk rehab program.
3. Discussion with City of Tecumseh to make and supply signs.
ent to surrounding
municipalities to save them rental costs and earn revenue on
4. Initiating program to loan idle equipm
equipment that is currently not in use.
Page 3
Estimated Cost Savings
PARKS &
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
RECREATION DEPARTMENT
T ties/agencies on
v
1. Adrian Public Schools
he Parks and Recreation Department collaborate with the following facili
arious recreational events/programs:
- Use of school and city facilities for
as occasional sharing of maintenance
equipment with Adrian.
recreational programs, as well
enawee Intermediate School District 2. L – Use/Activities at Stubnitz
Environmental Education Center, as well as a social soccer program
(Adaptive Program).
3. Lenawee County Department on Aging – Use of Piotter Center
and various senior programs held at the Center.
4. YMCA – Soccer programs and S plash N’ Dash Triathlon.
5. The Christian Family Centre – Community Day, soccer program
,
fter Thanksgiving Drop-n-Shop and Parent’s Night Out.
s,
Spring Break Camp, Holiday Break Camp, Winter Break Camp
A
6. Tecumseh Parks & Recreation – Various recreation programs.
7. Blissfield and Hudson Parks & Recreation – Youth soccer
programs.
8. Heritage Park – Shared Event Planning, Volunteers and
• Mountain Bike Club
with E’s
Frosty 5K
trail/course/park maintenance.
• Disc Golf Club
• Running Club/Running
Haunted 5K
• Bits & Pieces Flying Club
Page 4
Estimated Cost Savings
9. Siena Heights University – Freaky Friday, Heritage Soccer Fields,
Riverside Baseball Field, Bohn Pool, use of Siena Heights’ field
house for baseball/sof tball evaluations.
10. Adrian College – Track - Hershey Track & Field Football team
volunteers at Moms & Sons Night, Merillat Sport & Fitness Center
for baseball/softball evaluation.
11. Adrian Noon Rotary – Eggstravaganza.
12. Adrian Kiwanis Club – Splash N’ Dash, 3-on-3 basketball
tournament, trail projects.
13. Croswell Opera House – Summer outdoor movie series at the
parks.
Church14. St. Mary’s – Shared parking lot at Piooter Center including
plowing and maintenance agreement.
rt 15. Lenawee County Probate Cou – Various youth recreation
ms. progra
16. Boys & Girls Club – Various youth recreation programs.
17. HOPE Center
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
– Adaptive programs.
18. St. Joseph’s Church – Contracted cemetery maintenance and
s. burial
19. St. John’s Church – Contacted cemetery burials.
20. Adrian Do inican Sisters Maintenance/Grounds Deptm . –
Exchange sand for top soil, use city brush dump for ground debris
an salt. d purchase
21. Goodwill Industries
•
• Trail Work Experiences (
Michigan Prisoner Re-Entry Initiative (MPRI)
TRI)
ing work experience)
• Maurice Spear Campus Youth
• GW Youth (Homeless Youth)
• Summer Experience (Youth gain
Page 5
Estimated Cost Savings
ADRIAN POLICE DEPARTMENT
1. Member, Southern Michigan Criminal Justice Training
Consortium
• Share trainers, training resources and training space w
enforcement agenci
ith law
es in Lenawee and Jackson Counties.
ity
instruction to smaller agencies who could not otherwise
Allows larger agencies (APD, JPD, JSO) to provide qual
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
afford training.
onse Team 2. Member, Lenawee Emergency Resp - Provides
bjects,
arrant service, dignitary protection and crisis negation.
e
ur.
extraordinary police services for hostage rescue, barricaded su
high-risk w
Because of the local cooperative nature of the team it can b
assembled and on-scene in under an ho
3. Member, Lenawee crash Investigation Team – Conducts in-d
crash rec
epth
onstruction and analysis of major injury and fatality crashes
Lenawee
it can be assemble and on-scene in under an hour.
in Lenawee County. Team made up of officers from
County Sheriff’s Department, Adrian Police Department and
Tecumseh Police Department. Because of the local, cooperative
nature of the team,
4. Member, Lenawee Detective Major Case Collaborative –
owth of monthly detective information sharing meeting. The
share
ation, and assist each other with crime scene investigation and
hicle has been outfitted by
embers to bring crime-scene technology and evidence
ere in Lenawee County. The
Case Team is open to all Lenawee County law enforcement
Outgr
Collaborative works together to solve major crimes,
inform
evidence collection. A large cargo ve
team m
gathering apparatus to scenes anywh
Major
agencies.
5. State of Michigan Competitive Bid Process – Purchase vehicles
through the State at a much lower cost.
Page 6
Estimated Cost Savings
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
operability Grant 6. Radio Inter – Collaborated with the Lenawee
nt’
mobile and handheld radios in order to comply with future FCC
Department was able to purchase the entire radio system for half of
Office of Emergency Management to replace all the departme s
regulations. By participating in the grant, the Adrian Police
the actual purchase price.
tch 7. Central dispa – The Adrian Police Department phased out its
ispatch center in 1999 and is now dispatched through the
.
own d
Lenawee Central Dispatch. Significant savings resulted, with
personnel reductions of 3 full-time and three part-time dispatchers
8. LiveScan Cooperative – Joined with other agencies to maintain a
LiveScan machine. It is housed at the Adrian Police Departmen
(APD) and APD personnel take fingerp
t
rints for member agencies in
wee
southern Lenawee County and available to any agency in Lena
County.
9. Shared Firing Range – The APD partnered with the Michigan
Department of Corrections and the Michigan State Police to u
firing range located at the Gus Harrison Pris
se the
on in Madison
Township.
10. Central Jail & Lock-Up for Pre-Arraignment Prisoners – Rather
than holding pre-arraignment prisoners in local lock-up facilitie
prisoners are booked into the Lenawee County Jail and a magi
comes to them to set bond. Resulted in huge savings to agencies,
including the APD, which is able to forego the employment of a
s,
strate
corrections officer.
11. Computer Forensic Services for Other County Agencies and
Michigan State Police – The APD has two forensic examin
provides computer forensic services free of charge to other agencies
in Lenawee County, including the Michigan State Police. This is
significant aid to these agencies, as a backlog of cases at the M
ers and
a
SP
Page 7
Estimated Cost Savings
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
crime lab can leave agencies waiting up to one-year for forensic
services.
puter Forensic Services to Wauseon, OH Police 12. Trade Com
Department for Polygraphs – Wauseon, OH Police Department
provides polygraph services to the Adrian Police Department in
on
exchange for APD providing computer forensic services to Wause
Police Department.
13. School Resource Officer – APD partnered with Adrian Public
Schools to provide a School Resource Officer to reduce delin
and raise State-mandated test scores. Position is 70% funded by the
schools, with balance com
quency
ing from the APD budget.
14. Drug/Search Dog – The Adrian Police Department trains a full-
service search and drug K-9 unit. K-9 Unit is provided at no cos
other agencies for tracking and item or drug location.
t to
15. OMNI – The Adrian Police Department is the founding member of
the Lenawee branch of the Office of Monroe Narcotics
Investigations, Team III, or OMNI III. Works drug conspiracy ca
in Lenawee and Hillsdale Counties.
ses
16. Mutual Aid – The APD has joined other local agencies in a Mutual
Aid Agre
ement, allowing APD officers the legal right to provide
backup for officers in other jurisdictions, and for them to do the
same for officers of the City of Adrian.
17. OWI Court – Collaborative effort to closely supervise OW
offenders in
I
an attempt to reduce drunken driving recidivism. By
partnering with courts and probation officers, Adrian Police officers
conduct random aond comprehensive checks on participants to
insure that they are not using alcohol.
18. Safety City – Program to teach 4&5 year olds student safety.
Taught by certified teachers under the supervision of a specially
trained police office r. Program open to students in Lenawee County.
Page 8
Estimated Cost Savings
19. Lenawee County Chief’s Association Equipment Sharing – Th
Lenawee County Chief’s Association, in conjunction with the Adrian
Fraternal Order of Police, provides grant funding to agencies to
provide equipment that is not affordable through federal grant or
other municipal funding. Equipment is then available to all county
law enforcement agencies.
e
20. MPRI – Adrian Police administrators participate in the Michigan
tion.
Prisoner RE-Entry Initiative to try to ease the re-entry of State
prisoners into the local population. Goal is to reduce parole
violations and other recidivist acts that would lead to reincarcera
21. Community Corrections Advisory Council – Group consists of
law enforcement, judiciary, probation, counseling and other
tion
community resources, aimed at seeking alternatives to incarcera
in local jails. The Adrian Police Department fills a seat on the
Council.
ADRIAN UTILITIES DEPARTMENT
The City of Adrian Utilities Department provides the followin to neighboring g services
municipalities:
Adrian Township and Madison Township
1. Provides sewer service to Adrian Township and Madison
Township Residents and businesses.
trial
.
2. Provides water service to 48 residential and commercial
properties within Adrian Township and 13 commercial/indus
properties within Madison Township
3. Provides commercial/industrial meter readings in Adrian
Township and Madison Township sewer billing.
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
industries within Madison Township.
4. Provides oversight for the Industrial Pretreatment Program for
Page 9
Estimated Cost Savings
Village of Onsted
5. Performs all bacteriological testing at our Water Plant for th
Village of Onsted.
e
Lenawee County
6. Performs bacteriological testing at our Water Plant on an ave
of 15 samples each month for the Lenawee County Drain
Commission.
rage
ADRIAN PUBLIC LIBRARY
The Adrian Public Library’s collaboration practices fall within nine d
Business and Entrepreneurship, Statewide/Regional Library, Technology, Youth Services, T en
ifferent categories: Small
e
eaking support.
urchasing Collaborations.
Services, Services for Adults, Purchasing, Art and Culture and Spanish Sp
Highlighted below are Small Business, Entrepreneurship and Joint P
1. Small Biz Center – Partnered with the Michigan Small Bus
& Tec
iness
hnology Development Center to provide businesses and
entrepreneurs (from Lenawee County and our border counties)
resources, market research
expertise and training and provide a location for businesses and
”. We provide support to small businesses and our local
lso promote our Small Biz
Center and resources.
with access to print & electronic
business counselors to meet with clients in the library’s “Board
Room
economic development partners, who a
Tri-County Entrepreneurial Library Collaborative2.
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
– Adrian
ounty
eneurial Library
Collaborative with funding and support from South Central
Public Library Director initiated and facilitated the Tri-C
(Lenawee, Hillsdale and Jackson) Entrepr
Page 10
Estimated Cost Savings
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
Michigan Regional Entrepreneurial Collaborative (SCM-REC).
out these three counties. Other
organizations participating and expected to benefit include
e Enterprise
Group, Michigan Small Business & Technology Development
$2,500
The library collaborative is expected to receive a $50,000 grant
to duplicate the Adrian Public Library’s business support best
practices at libraries through
Lenawee Economic Development Corporation, Economic
Development Partnership of Hillsdale County, Th
Center, South Central Michigan Works, etc.
rporation 3. Lenawee Economic Development Co – Adrian
ry partnered with numerous Lenawee County
Organizations to create a directory, under the guidance of LEDC,
which highlights the services available in our country for
e
out the resources each provides, provide
referrals and works to support entrepreneurs without duplication
Public Libra
entrepreneurs and businesses. These organizations have com
together to learn ab
of services.
4. SCORE Counselors to America’s Small Businesses – Formed
partnership with SCORE to recruit counselors in Lenawee
all Business and Technology Development
County and provide free one-on-one long-term counseling to
local businesses and training.
5. Michigan Sm
Center (MI-SBTDC) – Adrian Public Library works closely
ovide entrepreneurs and existing
businesses with market research and training and provides these
with MI-SBTDC to pr
MI-SBTDC staff with access to our print and electronic
resources. Library’s Board Room is used weekly by these
organizations to meet with clients who are seeking to stabilize,
expand or start businesses in Lenawee County.
6. Food System Economic Partnership (FSEP) – Helped expand
FSEP presence in Lenawee County by holding one-on-one
Page 11
Estimated Cost Savings
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
counseling for agri-businesses in Lenawee County. FSEP and
the Adrian Public Library worked with Hispanics of Lenawee
Alliance, MI-SBTDC and South Central Michigan Works on this
project.
7. Biz Connect – Joined the Washtenaw area library organization,
which educates librarians on how to provide business support
and provides access to resources to assist existing businesses and
support entrepreneurship.
8. Wacker Chemical – Adrian Public Library provides local
businesses with access to Dunn & Bradstreet’s Business Select
$1,000
electronic resource (database) through our partnership with
Wacker Chemical.
9. Michigan Center for the Book – APL joined this organiza
in the fall of 2010, which functions to stimulate public intere
the educational and cultural role of the book; authorship and
writing, literacy and promotion of reading and libraries. The
Center serves as the Michigan affiliate of the Center for the Bo
at the Library of Congress and is coordinated by the Library
Michigan.
tion
st in
ok
of
10. Lenawee County Library – The Lenawee County Library
Adrian Public Library share Polaris, our online library catalog
and collaborate as part of the Lenawee Librarians’ Group.
and
11. Woodland Library Cooperative – Member of the Woodland
Library Cooperative which facilities our Inter-Library loan
$500
service MelCat, facilitates joint purchasing, training, and
advocacy on the state level.
12. Midwest Cooperative for Library Services – The Adrian
Public Library is a member of this organization, which pro
group pricing on purchases, support and training.
vides
$1,500
Page 12
Estimated Cost Savings
Cooperation/Collaboration/Consolidation Plan City of Adrian, MI
Page 13
CITY ATTORNEY
City Attorney provides legal services to the Village of Clinton.
$12,000
1. The
It adds approximately $12,000 in revenue to the City each year.
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