BHARAT SANCHAR NIGAM LIMITED
OFFICE OF THE GENERAL MANAGER TELECOM
LIMITED TENDER DOCUMENT FOR PROVIDING COMPREHENSIVE MAINTENANCE
OF 1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE
YEAR (2020 -21)
TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020
Cost of Tender document is Rs.595 /
Last date & time of receipt of Tender Document :
Date & time of Opening of Tender :
BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
OFFICE OF THE GENERAL MANAGER TELECOM
PATHANAMTHITTA BA
LIMITED TENDER DOCUMENT FOR PROVIDING COMPREHENSIVE MAINTENANCE
F 1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE
TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9
Cost of Tender document is Rs.595 /- : (inclusive of all taxes)
te & time of receipt of Tender Document : - 12.00 hrs on 03.12.2020
Date & time of Opening of Tender :- 12.10 hrs on 03.12.2020
BHARAT SANCHAR NIGAM LIMITED
OFFICE OF THE GENERAL MANAGER TELECOM
LIMITED TENDER DOCUMENT FOR PROVIDING COMPREHENSIVE MAINTENANCE
F 1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE
21/17 Dtd Thiruvalla the 9th November 2020
12.00 hrs on 03.12.2020
2 Signature of bidder
TABLE OF CONTENTS
Section Title Pages
1 Notice Inviting Tender 3-6
2 Tender Information 7
3 Specifications, Terms and Conditions 8-23
4 Preliminary agreement 24
5 General (commercial) conditions of the contract 25-27
6 Bidder’s Profile 28
7 Questionnaire 29
8 Certificate Regarding Close Relatives in BSNL 30
9 Agreement Format 31-34
10 Letter of Authorization for Attending Bid Opening 35
11 Mandate Form for Electronic Fund transfer of Payments 36-37
12 Certificate for Tender Document Downloaded from Website 38
13 Request for EMD Refund 39
14 Check list 40-41
15 Rate Schedule 42-43
3 Signature of bidder
BHARAT SANCHAR NIGAM LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT
PATHANAMTHITTA
NOTICE INVITING TENDER
TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9th November 2020
Limited Tenders on 2 bid system are invited for and on behalf of the Chairman and Managing Director,
BHARAT SANCHAR NIGAM LIMITED by the General Manager Telecom, BSNL, Pathanamthitta
for the work - “Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL Bhavan,
Thiruvalla for a period of one year. (2020-21)” from eligible contractors/firms (to be evaluated as per
the eligibility criteria specified here under)
1. Average annual turnover during the last 3 years, ending 31st March of the previous
financial year, should be at least 30% of the estimated cost put to tender.
AND
2. The manufactures/ authorized service dealer/OEM of any of the makes of major equipments included
in the NIT. The letter of authorization from manufacturer in original/ photocopy attested by BSNL
Executive shall be submitted
OR
3. Experience of having successfully completed similar works in BSNL, State/Central PWDs,
State/Central Public sector undertakings during last 7 years ending last day of month previous to
the one in which applications are invited., should be either of the following :
a) Three similar successfully completed works costing not less than the amount equal to 40% of the
estimated cost put to tender.
OR
b) Two similar successfully completed works costing not less than the amount equal to 60% of the
estimated cost put to tender.
4 Signature of bidder
OR
c) One similar successfully completed work costing not less than the amount equal to 80% of the
estimated cost put to tender. .
Schedule to the invitation of tender
TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17Dtd Thiruvalla the 9th November 2020
1. Description of work : Providing comprehensive maintenance of 1Nox8 Passenger Lift at BSNL
Bhavan, Thiruvalla for a period of one year. (2020-21).
3. Details of work :
Name of work Approximate
Qty
Bid
security(EMD) in
Rs.
Estimated cost of
work in Rs.
Providing comprehensive
maintenance of 1No.x8 Passenger
Lift at BSNL Bhavan, Thiruvalla for
a period of one year. (2020-21)
12 Months 1952 97608
4. Cost of Tender Form : Rs.595/- ( Inclusive all tax )
5. Last date & time of receipt of Tender Document : - 12.00 hrs on 03.12.2020
6. Date & time of Opening of Tender :- 12.10 hrs on 03.12.2020
7. Duration of contract : 1 Year from the date of execution of agreement
9. Purchase of Tender document : Cost of the tender forms are shown above.Tender document can
be obtained by downloading it from the website www.kerala.bsnl.co.in
9.1 The bidders downloading the tender document are required to submit the prescribed tender fee
amount through DD/Banker’s Cheque along with their tender bid failing which the tender bid shall be
left archived unopened /rejected. The DD/ Banker’s Cheque shall be drawn from any
Nationalised/Scheduled Bank in favour of AO(Cash), O/o GMT, BSNL, Thiruvalla and payable at
Thiruvalla..
9.2 The tender documents shall be issued free of cost to MSE/NSIC bidders on production requisite
proof in respect of valid certification from MSME/NSIC for the tendered item.
5 Signature of bidder
9.3 A declaration to the effect that “No addition/deletion/modification has been made in the
downloaded tender document” is also to be attached with the tender document.
9.4 In case of any correction/addition/alteration/omission in the tender document, the tender bid shall
be treated as non responsive and shall be rejected summarily.
9.5 The bids of bidders who failed to meet the contractual obligation in earlier tender of BSNL Kerala
Circle will not be considered.
10. Availability of Tender document:
Tender document shall be available for downloading as mentioned in NIT Table.
11. Tender documents shall not be available for download on its submission/closing date.
12. Date and time of submission of Tender bids :
As mentioned in NIT Table.
Note: In case the date of submission/opening of bid is declared to be holiday, date of
submission/opening of bid will get shifted automatically to next working day at the same scheduled
time. Any change in bid submission/opening date due to any other unavoidable reasons will be notified
through BSNL website and/or e-Tender portal and/or newspapers
13. Opening of Tender bids:
As mentioned in NIT table
14. Place of opening of Tender bids:
Authorized representative of bidders (i.e Vendor Organization) can attend the Tender Opening Event
(TOE) at the chamber of Assistant General Manager (Planning), O/o GMT, BSNL, Thiruvalla.
15 Bid Security/EMD:
The bidder shall furnish the requisite Bid EMD in the form of Demand Draft/Banker’s Cheque drawn
in favor of Accounts Officer (Cash), O/o GMT, BSNL, Thiruvalla payable at Thiruvalla.
15.1 The MSE units shall be exempted from submission from Bid security deposit on production of
requisite proof in respect of valid certification from MSME/NSIC for the tendered item.
16. Tender bid received after due time and date will not be accepted. Incomplete, ambiguous,
conditional, unsealed tender bids are liable to be rejected.
17. GMT, BSNL, Pathanamthitta reserves the right to accept or reject any or all tender bids without
assigning any reason. He is not bound to accept the lowest tender.
6 Signature of bidder
18. All documents submitted in the bid offer should be preferably in English. In case the certificate viz.
experience, registration etc. is issued in any other language other than English, the bidder shall attach
an English translation of the same duly attested by the bidder & the translator to be true copy in
addition to the relevant certificate. All computer generated documents should be duly signed by the
bidder.
19. All statutory Taxes as applicable shall be deducted at source before payment.
20. Amendments, if any, to the tender document will be notified in the above website as and when such
amendments are made. It is the sole responsibility of the bidders who have downloaded the tender
document from the website to keep themselves abreast of such amendments before submitting the
tender document.
21. CONCESSION to MSE Units
MSE bidders (Micro, Small Enterprises) which are registered with the National Small Scale Industries
Corporation or any other body specified by Ministry of Micro, Small & Medium Enterprises have been
allowed the following concessions.
1. Supply of tender document: The Tender document shall be downloaded by the MSE bidders free of
cost provided the tendered item is listed in the Registration Certificate of MSME.
2. Exemption from payment of Earnest Money Deposit: The MSE Units registered with bodies as
detailed above shall be exempted from payment of Earnest Money Deposit provided the tendered item
is listed in the Registration Certificate of MSME.
A proof regarding current registration with bodies as detailed above for the tendered items will have to
be attached along with the bid.
Declaration of UAM (Udyog Adhar Memorandum) number is mandatory. The bidder who fails to
submit UAM number shall not be able to avail the benefits available to MSEs as contained in Public
Procurement policy for MSEs order, 2012 issued by MSME.
The enlistment certificate issued by bodies as detailed above should be current & valid on the date of
opening of bid.
However all successful bidders including MSEs who are registered with the designated MSME
should furnish performance security for an amount equal to 5 % of the estimated cost.
Assistant General Manager (Planning),
For GMT, BSNL.,Thiruvalla.
Tel No. 0469-2741400
7 Signature of bidder
SECTION -2
Tender information
Type of tender:
1. The bid should be submitted using Two Envelope methodology. The Technical part shall consists
the eligibility requirements, Technical specification and compliance to all terms and condition of the
bid document including clarifications, addendums
The second envelope- Financial part shall contain rate/price schedule.
2. Submission of all envelopes should be properly sealed (with sealing wax/packing PVC tape). The
tenders which are not submitted in the above mentioned manner shall be summarily rejected.
3.The main envelope must bear the following:
“ LIMITED TENDER for Providing comprehensive maintenance of 1No.x8 Passenger Lift at
BSNL Bhavan, Thiruvalla for a period of one year. (2020-21)”
“NOT TO OPEN BEFORE 12.10 hours on 03.12.2020
8 Signature of bidder
SECTION -3
Specifications, Terms and Conditions
1. Scope Of Work
a)The successful tenderer will have to execute the work “Providing comprehensive maintenance of
1No.x8 Passenger Lift at BSNL Bhavan, Thiruvalla for a period of one year.
b) In case of partnership firm attested copy of the partnership deed along with certificate from
authorized signatory.
c) Documentary evidence to prove eligibility and experience in accordance with eligibility conditions
of this NIT.
d) Tenderer’s profile, Attested Copy of PAN card, Service Tax Registration certificate, VAT
registration certificate. Originals should be produced before entering in to the agreement.
2. The General Manager Telecom. District, Pathanamthitta reserves the full rights.
a) To accept or reject any or all the tenders without assigning any reasons thereof .He is not bound to
accept the lowest.
b) To extend the contract for another period up to one year without any change in rates or other terms
and conditions stipulated in the agreement.
c) To make negotiation with the tenderer in case the rate quoted are found on higher side and also to
assess the credibility of the tenderer.
d) To disqualify such bidders who had a record of not meeting the contractual obligations against any
other earlier contracts.
e) To engage more than one contractor for a zone or to do any work mentioned in this tender
departmentally or by engaging other agencies.
3. Earnest Money Deposit
Bidders have to deposit EMD as specified in Section 1clause 3 along with the tender. It can be
remitted either by Cash at the counter of the Accounts Officer(Cash), BSNL,Office of the General
Manager Telecom District., Thiruvalla or by producing Demand Draft drawn in favour of Account
officer cash BSNL Thiruvalla on any nationalized bank and payable at Thiruvalla.The Cash receipt
obtained from AO(Cash)/ DD should be attached along with the tender. The tenders without proper
EMD will not be considered. The deposit made for earlier tender will not be considered.
9 Signature of bidder
4. Security Deposit: The successful tenderer will have to remit an amount equal to 5% of the
estimated contractual value. The EMD of the successful bidder will be converted in to security deposit
and the balance of SD has to be remitted by the successful bidder. This amount can be remitted
either by Cash at the counter of the Accounts Officer (Cash), BSNL,Office of the General Manager
Telecom District.,Thiruvalla or producing Demand Draft drawn in favour of Account officer cash
BSNL Thiruvalla on any nationalized bank and payable at Thiruvalla.
The EMD and Security Deposit will not bear any interest. The EMD of the unsuccessful tenderer will
be refunded soon after finalization of the tender i.e. after executing the agreement by the successful
tenderer .
5. Near Relatives Working in BSNL
5.1 No one connected with or in the employment of BSNL/ Department of Telecom should ever be
admitted by the contractor as partner or to any interest in the contract.(under taking should be signed as
per ANNEXURE attached and submitted)
5.2 No official or officer in the employment of BSNL is allowed to work as a contractor. The near
relatives of all BSNL employees either directly recruited or on deputation are prohibited from
participation in tenders and execution of work in different units of BSNL.
The near relatives for the purpose are defined as :
(a) The member of a Hindu Undivided family,
(b) They are husband and wife,
(c) The one is related to the other in the manner as father / mother , son(s) and son’s wife
(daughter-in-law), Daughter(s) and daughter’s husband , (son-in-law) brother(s) and brother’s wife ,
sisters(s) and sister’s husband (brother-in-law).
5.3 The company or firm or any other person is not permitted to tender for works in BSNL unit in
which his near relative(s) is (are) posted. The unit is defined as SSA / Circle/ Chief Engineer / Chief
Architect / Corporate Office for non executive employees and all SSA in a Circle including Circle
Office / Chief Engineer / Chief Architect / Corporate Office for executive employees.
5.4. The tenderer should give a certificate that none of his / her such near relative is working in the
units as defined above where he is going to apply for tender .In case of proprietorship firm , certificate
will be given by the proprietor, for partnership firm, certificate will be given by all the partners and in
case of limited company by all the Directors of the company.
10 Signature of bidder
5.5. Any breach of these conditions will result in cancellation of Tender and EMD/SD will be
forfeited at any stage whenever it is noticed. , BSNL will not pay any damages to the company or firm
or concerned person. The company or the firm or the person will also be debarred from further
participation in the concerned unit.
5.6. After award , the contractor should intimate the name and address of persons who are working
with him or are subsequently employed by him.
6. Execution of Agreement: The successful bidder shall execute an AGREEMENT in the prescribed
form in a stamp paper of the requisite value (as per Government guide lines ), at his own expense,
within 15 days from the date of receipt of the communication accepting the tender. In the event of non-
execution of the agreement and payment of Security Deposit,the BSNL shall forfeit the EMD furnished
under this tender.
7.WORK SPECIFICATIONS
7.1 General
a. The work shall be supervised by a qualified supervisor from the contractor's side.
b. The layout of the work will be given by Engineer-in-charge or his duly authorized representative.
c. Entire materials intended for use shall be got approved from the Engineer-in-charge before its actual
use. The rejected material shall be removed immediately from the site of work.
d. Any damages done to the building during the execution of work have to be made good by the
contractor at his own cost and risk. If he does not do it himself within a reasonable time, determined by
the Engineer-in- charge, then the same will be attended by the BSNL at the contractor's risk and cost.
e. The work shall be carried out as per standard specifications and Indian Electricity rules amended from time to time.
f. At the time of commencement of work, inspect the Lift and associated switch gears, accessories and equipment for proper installation and function. At the time of handing over the old agency
shall handover the installation in good working condition without defects to the new agency in the
presence of Building in charge and JTO(E)/SDE(E).If defects are noted a defect list is to be
prepared and signed by both the old and new agencies.In the absence of any agency/agencies the
decision of the Engineer in charge shall be final.
g. The defects noticed shall be rectified by the old agency within 15 days from the date of handing over. In case, if the agency fails to rectify the defects, the BSNL shall rectify the defects noted in
the defect list at the risk and cost of the old agency.
h.The date of commencement shall be considered as the date of handing over by the old agency to the new agency.
11 Signature of bidder
7.2 Scope of maintenance.
a. The contractor shall keep the lifts including associated electrical connections and accessories clean
and in healthy working condition.
b. The contractor shall depute his representative within 12 hours of notification of the defect by the
BSNL. A joint report shall be prepared by the representative of BSNL and the firm regarding nature of
defects and remedial action required. Time schedule for such action shall also be finalized. Minor faults
should be attended and cleared within 24 hours of reporting; major faults should be attended and
cleared within 5 days of reporting, so as to bring the lift back to healthy working condition.
c. Monthly Service report as per Performa enclosed shall be submitted with every bill.
d. The contractor shall carry out maintenance tasks as per the maintenance schedule mentioned and
maintain the Register and service report. The same shall be available for inspection.
e. The contractor shall provide the workers necessary T&P, testing and safety equipments.
f. The contractor has to observe all the labour rules and regulations in force and BSNL shall not be liable for any fault.
7.3 Maintenance schedule to be followed.
a. The lift should be serviced periodically and shall maintain the lifts for safe and proper working
condition.
b. Lift offered for comprehensive maintenance has to be inspected and periodical maintenance shall be
carried out as per manufacturers/standard specifications/ maintenance schedule attached.
c. Servicing should be carried out as per the convenience of occupants of the Building.
d. The agency should attend all break down calls.
e. All defective components shall be replaced with that of original make for which no extra payment
will be made.
f. This agreement includes servicing, maintenance, repair, replacement (if required) of all minor/major
components like controller, motor, E.M brake, Floor selector, Door locks, gear, guide shoes, safety
gear, ARD including batteries, Battery charger, Ropes, Governors, Trailing cable, light and fan inside
the lift car etc and all other connected electrical/mechanical/electro mechanical components etc.
g. If any delay occurs in rectifying the faults/replacement of defective components/ rectifying the faults,
suitable penalty will be imposed which will be under the purview of the BSNL.
h. It is the firm’s responsibility to ensure proper and uninterrupted working of all the lifts.
12 Signature of bidder
i. Maintenance related to machine room EI & Fans and painting is not included within the scope of the
work.
j. All parts of the Lift and including the outgoing termination of supply from the Lift panel is under the scope of maintenance.
k) Once the Lift has been taken over, the agency has to continue with the maintenance even if the life of the lift expires during the contract period.
l) Payment will be made on quarterly basis.
7.3.1 Periodic Maintenance schedule.
1. Monthly checking of the following
Checking controls and accessories
Checking car and call buttons/car calls/ car indicators/landing push buttons
Checking indication bulbs/inter com/car light/car fan/car top clan
Checking safety points/alarms/safety edge operation
Checking the leveling/ride comfort/door operation
Checking and topping up of gear oil & lubrication of main motor
Checking selection apparatus
Checking brake spring & brake drum
Lubricating governor pulleys
Checking and rectifying car gate & landing gate shoes
Checking leakage of oil if any
Checking car light and shaft light
Checking emergency light and shaft light
Checking car telephone and readiness of emergency operations
Cleaning of door guide shoe grooves of sill
Checking fireman switch
Cleaning the machine and machine room
13 Signature of bidder
Check shaft light and replace bulbs if required
Cleaning car light and fan
Checking of Main rope/ OSG rope
Checking of Diverters
Checking of cabin fan
Checking of Brake liner/car top safety
Checking of Brake operation
Door lubrication
2. Quarterly checking and spares replacement if necessary of the following
Checking of inspection box
Guide rail lubrication
Door operator function
Door operator belt/chain
Landing door/rack roller
Landing door operation
3. Half yearly checking of the following
Checking of Main rope/OSG rope
Checking of Diverters
Checking of car pit, tension weight, buffer, safety gear
4. Yearly checking of the following
Checking and cleaning the controller
Machine room earthing
Car top isolation
Shaft wiring condition
14 Signature of bidder
Counter weight run by clearance
Car bottom isolation
Buffers
Safety Gear operation
CERTIFICATE
Certified that M/s. ----------------------------------------------------------- has executed the comprehensive
maintenance of -------- Nos. 8 passenger lift as per the Schedule and agreement promptly and
satisfactorily during the month of--------------------------.
Date:
Contractor SDE(E)/JTO (E) SDE (In Charge of Building)
ANNEXURE - 1
Details to be supplied by the contractor before starting the work.
A. Details of Organization.
1. Name of the Agency (With Office Address
2. Name of the Proprietor
3. Telephone No. (s) of the firm
4. Name & Address of the supervisor
5. 24 Hours contact Telephone No.
6. Particulars of the License / Registration
Details of staff to be deputed to site:
15 Signature of bidder
Sl
No
Name & Address Qualifications Responsibilities
1.
2.
3.
ANNEXURE - II
COMPLAINT REGISTER
Date &
Time of
complaint
Officer /
Section
lodging
complaint
Nature of
complaint
Date & Time
of redressal
of
complaint.
Name of staff
attended the
complain &
signature
Acknowledg
ement of
rectification
by
complainant
Remarks
7.4 Materials.
1. All materials shall be of approved make, model and capacity and shall be matching to the lift.
2. Invoice shall be produced in case of all major items as a proof of genuine spares. Obsolete items
not available in market can be repaired and used.
7.5 Exceptions:
Replacement of Lift
16 Signature of bidder
8.0 Damages to BSNL Installation
8.1 Any damage to the installation(s)/building during the maintenance period due to the carelessness on
the part of maintenance staff shall be the responsibility of the firm/contractor and shall be
replaced/rectified by the firm without any extra cost.
8.2 Any accident or damage during maintenance will be the responsibility of the firm/contractor & the
department will not entertain any claim, compensation, penalty etc. on this account or on account of
non observation of any other requirement of law to his work.
9. PENALTY CLAUSE
The Contractor should carry out comprehensive maintenance in the specified time allowed for the
purpose in the tender schedule. The break down maintenance if any reported should be carried out
within specified time on intimation of the complaint to the contractor through Telephone/Mobile
phone/written order/E mail
a) In case of LIFT
i) If the contractor fails to attend the complaint within 24 hours, a penalty of Rs.200/- per day or part
thereof, exceeding 24 hrs. subject to the maximum of 10 days shall be levied. If the agency fails to
attend the fault within 10 days the work will be rescinded and further actions shall be initiated as per
rules.
ii) Major faults such as major components like controller, motor, E.M brake, Floor selector, Door locks,
gear, guide shoes, safety gear, ARD, Ropes, Governors, Trailing cable shall be attended within 7 days.
Delay beyond this period penalty will be imposed @ Rs. 250/- per day per unit subject to a maximum
of 15 days shall be levied. If the agency fails to attend the fault within 15 days no payment for the
faulty unit shall be made.
10. The tenderer will have to quote rates for the following.
i) Rate for Providing comprehensive maintenance of 1NosX 8 Passenger lift (Year of commissioning
: January 2011, Make: M/s Johnson Lifts (P) Ltd, speed 1M/sec) serving BF+GF+4 floor having
microprocessor based control ,V3F drive ,Auto Rescue device etc i/c monthly checking and servicing
of the lift and attending to the break downs including cost of materials/spares, consumables, labour etc
at BSNL Bhavan, Thiruvalla for a period of 1 year.
11. Guidelines to successful Tenderers:
11.1 QUALIFICATIONS OF MAINTENANCE STAFF
a) The firm should have a local office in Pathanamthitta district. In case they does not have an existing
set up, they shall establish an office within 15 days of award of work.
17 Signature of bidder
b) The firm shall employ regularly one Electrician holding Wireman competency certificate issued by
the Kerala State Electricity Licensing Board with 2 years experience in the Electrical field. Any work
of electrical nature shall be got executed by this license holder only.
c) Persons deputed to site and in charge of maintenance should possess certificate of competency issued
/ recognized by State Government for carrying out the required task.
11.2 TOOLS & PLANTS
All tools and plants required for carrying out various tasks relevant to the work have to be arranged
by the agency at their own cost.
The contractor should own the following essential tools and plants.
Multi meter (VAR). 2. Megger. 3.Tong tester. etc.
11.3 General Conditions
a) The workers engaged by the firm should maintain proper discipline and good behavior with the
occupants.
b) The firm shall remove such workers from the site whose behavior is found improper.
c) Any damage to the installation(s)/ Building during the maintenance period due to the carelessness on
the part of maintenance staff shall be the responsibility of the firm and be replaced / rectified without
any extra cost.
d) The agency will provide the workers with necessary T&P, Testing & safety equipments.
e) Any accident or damage during maintenance / operation will be the responsibility of the agency &
BSNL will not entertain any claim, compensation, penalty etc. on this account or on account of non
observation of any other requirement of law relevant to his work.
f) Agency has to observe all the labour rules & regulations in force and cover the employees with
accident insurance.
g) The agency has to supply details and get the originals of the qualifications & experience certificates
of employees attested by SDE as per Annexure I, of all the workers likely to be engaged by him before
start of the work.
h) The firm should also supply three passport size photographs for issuing identity cards to the workers.
i) Dismantled materials shall be returned to the BSNL except those items for which the replacement is
supplied by the agency.
18 Signature of bidder
j) BSNL reserves the right to carry out any work at the risk and cost of the agency, if the agency fails to
perform any duty as per the contract.
k) The tenderer must obtain himself, at his own cost, all the information necessary for the purpose of
tendering.
l) The tenderer shall inspect the site & acquaint him with all the local conditions, means of access to
work & nature of work etc. Each claims shall be entertained on these accounts.
m) The rates quoted must be full and final.
n) The Contractor shall not sublet the work or part thereof. However, services of specialized agencies
for specific work can be obtained.
o) BSNL reserves the right to terminate the contract by giving notice of one-month duration at any time
during the currency of the contract.
p) BSNL reserves the right to extend the contract for a maximum period of three months at the same
rate & conditions.
q) The contractor has to keep all the Elector-mechanical equipment and site neat and clean to avoid any
accident and or fire hazards.
r) Firm should have round the clock contact telephone number, in case of emergency, contractor and
Authorised Engineer / Supervisor shall be available at site on short Notice from Engineer-in-charge and
make all efforts to make the situation Normal at the earliest.
s) A complaint register as per Annexure-II shall be kept up to date by the firm and the same shall be
available for checking & verification.
t) The complaint register shall be maintained in the respective Buildings and will be available with the
caretaker. It shall be the responsibility of the firm to verify the details of complaint & take corrective
action
u) The staff engaged by the firm shall bear Identity Card while on duty.
v) The contractor shall be responsible for any discrepancies vis-a-vis, the status of installation at the
start of work plus any modifications / replacement carried out during the currency of the contract.
12) Packing, forwarding and storage at site : Before dispatch to site, the equipment / component /
materials shall be properly packed to have protection against transit damages and damages against
storage at transporter's premises or at work site. However, damaged items shall be replaced as per the
direction of Engineer-in-Charge. All the stores and materials required for satisfactory completion of the
work shall be arranged at work site by the contractor from his own sources. However, safe custody of
the material stored at site will be the responsibility of the contractor.
19 Signature of bidder
13) Period of validity:
(a). The tender will remain open for acceptance up to 90 days from the date of opening and the rates
accepted will be firm and valid for a period of One Year from the date of execution of agreement
14) Telephone connection. The successful tenderer should have a Land/Mobile Telephone in his own
name.
15. Tender Evaluation.
The tenders will be evaluated by a committee appointed by General Manager Telecom District,
BSNL,Pathanamthitta.The evaluation will be done in two parts ie .1. Technical Evaluation 2. Financial
Evaluation
a).The technical bid only will be opened initially and validated
b) Those tenders meeting the required technical conditions and accepted by the evaluation committee
only will be taken for opening the financial bid. The financial bid evaluation will be done on the basis
of the rate quoted for the item.
16. TERMINATION OF CONTRACT
a) The General Manager Telecom District, Pathanamthitta reserves the right to terminate the contract
by giving a notice of 15days in writing without assigning any reason. The period of 15days will count
from the date of dispatch of the notice. The department shall not be liable for payment of any
compensation for any loss that the contractor may be put to or alleged to be put to on account of such
termination.
b) The General Manager Telecom District, Pathanamthitta reserves the right to terminate the contract
without giving any notice and to forfeit the Security Deposit of the Contractor in the following reasons:
i) In case the Contractor fails to carry out the work Providing comprehensive maintenance of 1Nos.x8
Passenger Lift at BSNL Bhavan, Thiruvalla for a period of one year. (2020-21) during the contract
period.
ii) If the work of the contractor is not found satisfactory.
17. RELEASE OF SECURITY DEPOSIT:
Security Deposit unless forfeited to the Department in part or in full, will be refunded to the Contractor
after six months from the date of settlement of final bill after meeting all the contractual obligations,
without any interest.
18. INDEMNITIES:
20 Signature of bidder
18.1 The contractor shall at all times hold BSNL harmless and indemnify from against legal action,
suits, proceedings, works, cost, damage, charges claims and demands of every nature and descriptions,
brought or procured against the BSNL its officers and employees, and forthwith upon demand and
without protect or demur to pay to the BSNL any and all losses and damages and cost(inclusive
between attorney and client) and all costs incurred in endorsing this or any other indemnity of security
which the BSNL may now or at any time have relative to the work or the contractors obligation or in
protecting or endorsing its right in any suit on other legal proceedings, charges and expense and
liabilities resulting from or incidental or in connection with injury, damages of the contractor or
damage to property resulting from or arising out of in any way connected with or incidental to the
operations caused by the contract documents.
In addition to contractor shall reimburse the BSNL or pay to the Government forthwith on demand
without protect or demur all cost, charges and expense and losses and damages otherwise incurred by it
in consequences of any claim. , damages and actions which may be brought against the Government
arising out of or incidental to or in connection with the operation covered by the contractor.
18.2 The contactor shall at his own cost at the BSNL’s request defend any suit or other proceedings
asserting a claim covered by this indemnity, but shall not settle, compound or compromise any suit or
other finding without first consulting the BSNL.
19. FORCE MAJEURE
19.1) 1f any time, during the continuance of this contract., the performance in whole or in part by either
party or any obligation under this contract shall be prevented or delayed by reason of any war, or
hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions., epidemics,
quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events) provided
notice of happenings, of any such eventuality is given by either party to the other within 21 days from
the date of occurrence thereof., neither party shall by reason of such event be entitled to terminate this
contract nor shall be considered as non-performance and work under the contract shall be resumed as
soon as practicable after such event may come to an end or cease to exist, and the decision of the BSNL
as to whether the work have been so resumed or not shall be final and conclusive, provided further that
if the performance, in whole or part of any obligation under this contract is prevented or delayed by
reason of any such event for a period exceeding 60 days either party may, at his option terminate the
contract.
19.2) Provided also that it the contract is terminated under this clause, the BSNL shall be at liberty to
take over from the contractor at a price to be fixed by the BSNL, which shall be final, all unused,
undamaged and acceptance materials, bought out components and stores in the course of execution of
the contract, in possession of the contractor at the time of such termination of such portions thereof as
the BSNL may deem fit excepting such materials bought out components and stores as the contracts
may with the concurrence of BSNL.
21 Signature of bidder
20. Dispute and Arbitration:
(i) In the event of any question, dispute or difference arising under this tender or in connection there
with except as to matter the decision of which is specifically provided under this tender, the same shall
be referred to sole arbitration of General Manager Pathanamthitta, or some other person appointed by
the General Manager Telecom District, Pathanamthitta.
The Agreement to appoint an Arbitrator will be in accordance with the Arbitration and Conciliation
Act,1996.
There will be no objection to any such appointment that the Arbitrator is BSNL Servant or that he has
to deal with the matter to which the agreement relates or that in the course of his duties as BSNL
Servant has expressed views on all or any of the matter under dispute.
The award of the Arbitrator shall be final and binding on the parties. In the event of such Arbitrator to
whom the matter is originally referred, being transferred or vacating his office or being unable to act for
any reasons what so ever, General Manager Telecom Pathanamthitta shall appoint another person to act
as Arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to
proceed from the stage at which it was left out by his predecessors.
(ii) The Arbitrator may from time to time with the consent of parties enlarge the time for making and
publishing the award. Subject to aforesaid Arbitration and Conciliation Act 1996 and the Rules made
there under, any modification thereof for the time being in force shall be deemed to apply to the
Arbitration proceeding under this clause.
(iii) The venue of the arbitration proceeding shall be the office of the General Manager Telecom, BSNL
at Pathanamthitta or such other places as the Arbitrator may decide.
21. SUBMISSION OF BILLS:
(i) Bills are to be submitted in triplicate quarterly along with monthly service reports and
certificates obtained from the Officer-In-charge of the concerned building to the effect that the work
has been carried out satisfactorily
22. PAYMENT OF BILL
a) The SDE/JTO concerned on receipt of the bills shall pass and forward the same in duplicate with
countersignature along with monthly service report and certificate duly signed by the JTO (E)/ SDE(E)
concerned to the Office of the General Manager Telecom., District, Pathanamthitta for payment with
the following certificate.
(i) The work has been carried out satisfactorily
22 Signature of bidder
(ii) The materials are personally checked by me and found in order.
b) Each bill should contain the PAN number and GST number of the contractor.
c) BSNL shall deduct statutory deductions and other Govt levies (State/Central) as applicable from time
to time from the bill of the Contractor and remitted to the Authorities concerned.
d) No Advance payment will be made. For claiming the payment the required documents as per GST
rules and regulations are to be submitted to the paying authority..
e) The payment of bills exceeding Rs 25000/- will be made through e -payment only, for which the
requisite mandate in prescribed form has to be submitted along with the bid document.
1. In cities/areas where ECs/EFT facility is provided by Banks, the bidder must have Accounts in such
ECS/EFT facility providing banks and that bank account number shall be quoted in the bids by the
bidder.
2. The cost of ECS/EFT will be borne by BSNL in all cases where the payment to the
Contractor/supplier is made in a local branch ie ., bidder is having bank account in the same place
where the payment is made by BSNL unit.
3. In case payment is made to outside branch ie., bidder is having bank account not in the same place
from where the payment is made by BSNL unit, the crediting cost will have to be borne by the
bidder/recipient only.
4. The bidder must submit the Form for transfer of payment through Electronic Clearance /
Electronic Fund transfer.
5. In case e-payment is not possible, payment shall be made by Account payee cheque.
6. No Payment will be made for goods/work rejected at the site on testing. Payment, if made for such
items shall be recovered from subsequent bills or other bills
23. ARBITRATION:
23.1 Except as otherwise provided elsewhere in the contract, if any dispute, difference, question or
disagreement arises between the parties hereto or their respective representatives or assignees, in
connection with construction, meaning, operation, effect, interpretation of the contract or breach thereof
which parties unable to settle mutually, the same shall be referred to Arbitration as provided hereunder.
23.2 A party wishing to commence arbitration proceedings shall revoke Arbitration Clause by giving 60
days’ notice to the designated officer of the other party. The notice invoking arbitration shall specify
all the points of disputes with details of the amount claimed to be referred to arbitration at the time of
invocation of arbitration and not thereafter. If the claim is in foreign currency, the claimant shall
indicate its value in Indian Rupee for the purpose of constitution of the arbitral tribunal.
23 Signature of bidder
The number of arbitrators and the appointing authority will be as under
Claim amount(excluding claim for
counter claim, if any)
Number of arbitrator Appointing authority
Above Rs.5 lakhs to Rs. 5 crores Sole Arbitrator to be appointed
from a panel of arbitrators of
BSNL
BSNL (Note: BSNL will forward a
list containing names of three
empanelled arbitrators to the other
party for selecting one from the list
who will be appointed as sole
arbitrator by BSNL)
Above Rs. 5 crores 3 Arbitrators One arbitrator by each party and
the 3rd arbitrator, who shall be
presiding arbitrator, by the two
arbitrators. BSNL will appoint its
arbitrator for its panel.
Neither party shall appoint its serving employee as arbitrator.
If any of the Arbitrators so appointed dies, resigns, becomes incapacitated or withdraws for any reason
from the proceedings, it shall be lawful for the concerned party/arbitrators to appoint another person in
his place in the same manner as aforesaid. Such person shall proceed with the reference for the state
where his predecessor had left it both parties consent for the same; otherwise, he shall proceed de novo.
Parties agree that neither party shall be entitled for any pre-reference or pendentelite interest on its
claims. Parties agree that any claim for such interest made by any party shall be void.
In case of sole arbitrator, BSNL shall make all necessary arrangements for the travel/stay and the
expenses incurred shall be shared equally by the parties.
The arbitration proceedings shall be held at New Delhi or Circle or SSA Headquarter ( as the case may
be)
24. SET OFF
Any sum of money due and payable to the supplier under this contract may be appropriated by the
purchaser / BSNL or any other person or persons contracting through the BSNL and set off the same
against any claim of BSNL or such other person or persons for payment of a sum of money arising out
of this contract or under any other contract made by the supplier with BSNL or such other person or
persons contracting through BSNL.
24 Signature of bidder
SECTION 4
Preliminary agreement
LIMITED TENDER FOR FOR PROVIDING COMPREHENSIVE MAINTENANCE OF
1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE
YEAR (2020 -21)
1. I/We hereby tender to execute for the BSNL,Pathanamthitta the above mentioned description of
work in accordance with specifications and instructions contained in the Tender Notice-G48/AMC
LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9th November 2020 as may be given by the
General Manager Telecom.District, Pathanamthitta, or his representatives in consideration of payment
of being made for the quantity of work executed at the rate specified in the schedule enclosed herewith.
2. Should this tender be accepted, I/We agree to abide by and fulfill all the terms and conditions as
outlined in the tender notice and to enter into formal agreement with the Company in due course. Till
such time, acceptance of this shall be deemed to be the Contract.
3. The sum of Rs. 1952 /- (Rupees One Thousand Nine Hundred and Fifty two only) remitted by me/us
as Earnest Money Deposit, the full value of which will be absolutely forfeited to the said BSNL without
prejudice to any other rights or remedies of the said BSNL or his successors in office if I/We withdraw
this tender before final acceptance of the successful tender or in the event of its acceptance fail to pay
the Security Deposit and to execute the agreement within the due date without prejudice to any other
right or remedies of the said BSNL or his successors in the office. I/We will not claim interest on this
sum while it is in the custody of the General Manager Telecom. BSNL or his successors,
Pathanamthitta.
4. I/We also agree that the decision of the General Manager Telecom. BSNL, Pathanamthitta regarding
this tender shall be final and legally binding.
Name and address of the witness: Signature of Tenderer
Date:
Signature with date:
25 Signature of bidder
SECTION 5
General (Commercial) conditions of the Contract
Clauses Relating to GST
A) TAXES AND DUTIES CLAUSE - FOR VENDOR/SUPPLIER/CONTRACTOR (For Supplies/
Services during GST Regime) INDIRECT TAXES/ GST
1. For the purposes of levy and imposition of GST, the expressions shall have the following meanings:
(a) GST - means any tax imposed on the supply of goods and/or services under GST Law. (b) Cess –
means any applicable cess, existing or future on the supply of Goods and Services as per Goods and
Services Tax (Compensation to States) Act, 2017. (c) GST Law - means IGST Act 2017, CGST Act
2017, UTGST Act, 2017 and SGST Act, 2017and all related ancillary Rules and Notifications issued in
this regard from time to time.
2. The rates to be quoted by the bidder should be exclusive of GST. The GST should be quoted
separately showing the percentage of SGST, CGST and IGST. The GST portion as shown separately
will be paid by BSNL. However, it is the responsibility of the bidder to make all possible efforts to
make their accounting / IT system GST compliant in order to ensure availability of Input Tax Credit
(ITC) to BSNL.
3. Offers without giving any of the details of the taxes (Including rates and amounts) as specified
above will be considered as non-registered bidder under GST and the acceptance of such tender shall be
at the full discretion of General Manager, BSNL, Pathanamthitta.
4. Bidders are required to pass on the benefit arising out of introduction of GST, including seamless
flow of Input Tax Credit, reduction in Tax Rate on inputs as well as final goods by way of reduction of
price as contemplated in the provision relating to Anti-Profiteering Measure vide Section 171 of the
CGST Act, 2017. Accordingly, for supplies made under GST, the bidders should confirm that benefit
of lower costs has been passed on to BSNL by way of lower prices/taxes and also provide details of the
same as applicable. BSNL reserves the right to examine such details about costs of inputs/input services
of the bidders to ensure that the intended benefits of GST have been passed on to BSNL.
5. BSNL shall declare the value of free issue of materials and services, if any, involved in the execution
of the contract. The Contractor should consider the same while working out the GST liability, if any.
Further in cases where GST is leviable on any facilities provided by BSNL and used by bidders and the
consideration for which is recovered by BSNL in the form of reduction in the invoice raised by bidders
then BSNL will raise GST invoices on such transactions and the same will be reimbursed by bidders.
26 Signature of bidder
6. Bidder agree to do all things not limited to providing GST compliant Tax Invoices or other
documentation as per GST law relating to the supply of goods and/or services covered in the instant
contract like raising of and /or acceptance or rejection of credit notes / debit notes as the case may be,
payment of taxes, timely filing of valid statutory Returns for the tax period on the Goods and Service
Tax Network (GSTN), submission of general information as and when called for by BSNL in the
customized format shared by BSNL in order to enable BSNL to update its database etc. that may be
necessary to match the invoices on GSTN common portal and enable BSNL to claim input tax credit in
relation to any GST payable under this Contract or in respect of any supply under this Contract.
7. In case Input Tax Credit of GST is denied or demand is recovered from BSNL by the Central / State
Authorities on account of any non-compliance by bidders, including nonpayment of GST charged and
recovered, the Vendor/Supplier/Contractor shall indemnify BSNL in respect of all claims of tax,
penalty and/or interest, loss, damages, costs, expenses and liability that may arise due to such non-
compliance. BSNL, at its discretion, may also withhold/recover such disputed amount from the pending
payments of the bidders.
B) PAYMENT TERM CLAUSE: The Bidder/Vender will be required to submit the details of their
bill upload to GSTN site for claiming payment. Tax Invoice under GST Rules should contain complete
details as under:-
a) Name, address and GSTIN of the supplier;
b) A consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters hyphen or dash and slash symbolized as “-“ and
“/” respectively, and any combination thereon, unique for a financial year;
c) Date of its issue;
d) Name, address and GSTIN or UIN, if registered, of the recipient; (i.e. BSNL, Kerala Circle)
(BSNL Kerala Circle GSTIN No. 32AABCBG5ZQ)
e) Name and address of the recipient and the address of delivery, along with the name of STATE
and its Code, if such recipient is un-registered and where the value of taxable supply is Fifty thousand
rupees or more.
f) HSN Code of goods or Accounting Code of services;
g) Description of goods or services;
h) Quantity in case of goods and unit or Unique Quantity Code thereof;
i) Total value of sup-ply of goods or services or both;
j) Taxable value of supply of goods or services or both taking into account
27 Signature of bidder
discount or abatement, if any;
k) Rate of tax (Central tax, State tax, integrated tax, Union territory tax or cess)
l) Amount of tax charged in respect of taxable goods or services (Central tax, State tax, integrated
tax, Union territory tax or cess)
m) Place of supply along with the Name of State, in case of a supply in the
course of inter-State trade or commerce.
n) Address of delivery where the same is different from the place of supply;
o) Whether the tax is payable on reverse charge basis; and
p) Signature or digital signature of the supplier or his authorized representative.
28 Signature of bidder
SECTION 6
BIDDERS’S PROFILE
Sl.No Details Required Response from the bidder
1 Full Name (in capital letters)
2 Address
3 Whether Individual/Company/Partnership firm
4 In case of Company/Partnership firm, name and
designation of the person authorised to sign the
contract agreement
5
Contact Details
Phone Number:
Fax Number: Mobile Number: Email id:
6 Income Tax Permanent Account No. (PAN)
7 Service Tax Registration No. (If applicable)
8 EPF Registration No. (If applicable)
9 ESIC Registration No(If applicable)
10 Any other relevant details.
I/We hereby declare that the particulars furnished above are correct.
Date: Signature:
29 Signature of bidder
SECTION 7
QUESTIONNAIRE
I. Name of the Tenderer :
(In block letters)
2. Postal Address in full :
(In block letters)
Telephone No. :
Mobile No :
3. Whether representing an individual/registered firm:
4. Are you an Electrical contractor :
5. If you are an Electrical contractor, give a brief not about previous work done. The details of the
trained service Engineers/ Technicians etc also be given
(Attach separate sheet if necessary) :
6. Are you doing similar electrical works in
Any Government Department/ undertaking/
Reputed Firm at present/done previously.
(enclose proof) :
7. Your permanent Income Tax Account number :
(PAN Number)
8. Your GST registration number :
Date: Signature of Tenderer
30 Signature of bidder
SECTION 8
CERTIFICATE REGARDING CLOSE RELATIVES WORKING IN BSNL
(To be submitted by all the Directors of the Company/ partners/ owner’s of the contractor’s firm)
I ______________ s/o _________________ r/o ____________________ here by certify that none of
my relative(s) as defined under is/are employed in BSNL unit for which I am bidding..
In case at any stage, it found that the information given by me is false / incorrect, BSNL shall have the
absolute right to take any action as deemed fit/without any prior intimation to me.
The near relatives for this purpose are defined as:-
a) Members of a Hindu undivided family.
b) They are husband and wife.
c) The one is related to the other in the manner as father, mother, son(s) & son s wife (daughter in law),
Daughter(s) and daughter s husband (son in law), brother(s) and brother s wife, sister(s) and sister s
husband (brother in law).
Dated this __________ Day of __________ 2020
Signature of Bidder
31 Signature of bidder
SECTION 9
(Agreement)
THIS AGREEMENT made this ……. day of ………….. between Bharath Sanchar Nigam Limited
represented by the General Manager Telecom District , Pathanamthitta, hereinafter called “BSNL”
(which expression shall unless excluded by or repugnant to the context, include his successors and
assignees) on the one part and Shri……………………………….……… (here in after called the
“Contractor ” which expression shall include his heirs , executors , administrators, Legal
representatives and assignees ) on the other part. WHEREAS the contractor was the one person who
tendered for “Providing comprehensive maintenance of 1Nox8 Passenger lift at BSNL Bhavan
Thiruvalla for a period of one year (2020-2021). And WHEREAS the contractor has agreed to do the
work of “Providing comprehensive maintenance of 1Nox8 Passenger lift at BSNL Bhavan Thiruvalla
for a period of one year (2020-2021)”and is prepared to accept the terms and conditions as per the
details of work and rates specified below:-
i) Providing comprehensive maintenance of Passenger lift ( Lift No.1) (Year of commissioning :
January 2011 ,Make : M/s Johnson Lifts (P) Ltd ,speed 1M/sec serving BF+GF+4 floor having
microprocessor based control ,V3F drive ,Auto Rescue device etc i/c monthly checking and servicing
of the lift and attending to the break downs including cost of materials/spares, consumables, labour etc.
Rate Rs…………………………………………………….. (In figures & in words)
NOW, THEREFORE ,THIS AGREEMENT WITNESSETH AND THE PARTIES HEREBY AGREE
AS FOLLOWS:-
The Contractor hereby agree to the terms and conditions mentioned in the Tender No:G48/AMC
LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9th November 2020.
1.The Contractor will permit the General Manger, Telecom District, Pathanamthitta or his authorized
officers to inspect the work at all times while the same are under execution .
1.1.The Contractor will do all the works entrusted to him, from time to time in a thoroughly neat and
expert manner and with best materials and in accordance with the specifications, terms and conditions
and direction contained in the Tender Notice No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17 Dtd
Thiruvalla the 9th November 2020
2. The contract is for a period of .one Year commencing from the date of execution of the agreement.
32 Signature of bidder
3. The BSNL reserves the right to deviate the quantity of goods and services specified in the schedule
of items up to 50 % (Fifty percent) without any change in the unit price or other terms and conditions as
applicable at the time of award of contract.
4. The contractor shall carry out the afore mentioned works with due diligence with the permission and
concurrence of the respective controlling officers of the units and monthly service reports of respective
months signed by JTO duly countersigned by SDE with the certificate that the work has been carried
out satisfactorily and the same should be submitted while claiming the payment.
5. If any defect is noticed the same should be attended with in the stipulated time mentioned in this
contract.
6. The contractor should have a Mobile/ land line phone and the number shall be given to this office.
7.The security deposit will be with held or forfeited to the company in part or in full for the losses if
any sustained due to the defective or delayed attention of discrepancies by the contractor.
8. The contractor fails to commence the work within the stipulated time the security deposit will be
forfeited. If after commencement of work the contract is terminated for slow progress of work then in
addition to the recovery of compensation for the delay as per eight above the full security deposit shall
also be forfeited.
9. In the event of failure of contractor with respect to any of the conditions of the contract ,the contract
shall be terminated by giving 15 days notice in writing . BSNL shall not be liable for any loss sustained
by the contractor due to the termination.
10. In consideration of the payments to be made to the contractor for the works to be executed by him
the contractor hereby covenants with the contract documents to duly provide, execute and complete the
said work and shall perform all other acts, deeds, matters and things in the contract mentioned or
described or which are to be implied there from or may be reasonably necessary for the completion of
the said works and at the time and in the manner and subject to the terms and conditions of stipulations
mentioned in the contract.
11.In consideration of the due provisions, executions and completion of the said works, the BSNL
hereby agrees with the Contractor that the BSNL will pay to the Contractor the respective amounts for
the work done by the contractor and such other sum(s) as may be become payable to the contractor
under the provisions of the Contract.
12. ARBITRATION
1. In the event of any question, dispute or difference arising under this Tender or in connection
there-with except as to matter the decision of which is specifically provided under this Tender, the same
shall be referred to the sole arbitration of General Manager Telecom Pathanamthitta or some other
person appointed by the General Manager Telecom District Pathanamthitta.
33 Signature of bidder
2. . There will be no objection to any such appointment that the Arbitrator is Government servant or
that he has to deal with the matter to which the agreement relates or that in the course of his duties as
Government servants he has expressed views on all or any of the matter under dispute.
The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to
whom the matter is originally referred being transferred or vacating his Office or being unable to act for
any reason, whatsoever, General Manager Telecom Pathanamthitta shall appoint another person to act
as arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to
proceed from the stage at which it was left out by his predecessors.
3) PAYMENT TERM CLAUSE: The Bidder/Vender will be required to submit the details of their
bill upload to GSTN site for claiming payment. Tax Invoice under GST Rules should contain
complete details as under:-
a) Name, address and GSTIN of the supplier;
b) A consecutive serial number not exceeding sixteen characters, in one or
multiple series, containing alphabets or numerals or special characters hyphen or dash and slash
symbolized as “-“ and “/” respectively, and any combination thereon, unique for a financial year;
c) Date of its issue;
d) Name, address and GSTIN or UIN, if registered, of the recipient; (i.e. BSNL, Kerala Circle)
(BSNL Kerala Circle GSTIN No. 32AABCBG5ZQ)
e) Name and address of the recipient and the address of delivery, along with the name of STATE
and its Code, if such recipient is un-registered and where the value of taxable supply is Fifty thousand
rupees or more.
f) HSN Code of goods or Accounting Code of services;
g) Description of goods or services;
h) Quantity in case of goods and unit or Unique Quantity Code thereof;
i) Total value of supply of goods or services or both;
j) Taxable value of supply of goods or services or both taking into account
discount or abatement, if any;
34 Signature of bidder
k) Rate of tax (Central tax, State tax, integrated tax, Union territory tax or cess)
l) Amount of tax charged in respect of taxable goods or services (Central tax, State tax, integrated
tax, Union territory tax or cess)
m) Place of supply along with the Name of State, in case of a supply in the
course of inter-State trade or commerce.
n) Address of delivery where the same is different from the place of supply;
o) Whether the tax is payable on reverse charge basis; and
p) Signature or digital signature of the supplier or his authorized representative.
In witness whereof to the parties to those presents have here into set their respective hands and seals the
day and year in ………………………………..
IN WITHNESS WHEREOF the parties hereto have executed these presents the day and year first
above written.
Signed and Delivered Signed and Delivered for
by the Contractor and on behalf of BSNL,Pathanamthitta
Name Name
Address Asst. General Manager (Plg)
For General Telecome District
Pathanamthitta
In the presence of In the presence of
Witnesses Witness
1.Signature 1. Signature
Name Name
Address Designation
2.Signature 2. Signature
Name Name
Address Designation
35 Signature of bidder
SECTION 10
Letter of Authorisation for attending Bid opening
( To be submitted before Tender Opening)
Subject: Authorization for attending bid opening on ___________________ (date) for
the tender of ________________________________________________________.
Following person is/are hereby authorized to attend the bid opening for the tender mentioned above on
behalf of _______________________________ (Bidder) in order of preference given below.
Order of Preference Name Specimen Signatures
________________________________________________________________
1
2.
Signatures of bidder
or
Officer authorized to sign the bid
documents on behalf of the bidder.
Note: 1. A maximum of two representatives will be permitted per bid to attend bid opening. Permission
for entry to the hall where bids are opened may be refused in case authorisation as prescribed above is
not received.
36 Signature of bidder
SECTION 11
MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC CLEARANCE
ELECTRONIC FUND TRANSFER SCHEME.
To
The General Manager
BSNL, Pathanamthitta.
Sir,
Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic
Clearance/Electronic Fund Transfer mode and the payments shall continue to be made in our below
mentioned account till a change is requested by us. The service charges, if any, levied by the bank will
be borne by us. We also declare that the particulars given below are correct and complete. If the
transaction is delayed, or, not effected at all for incomplete information, we would not hold BSNL
responsible.
1. Name of the Company / Firm :
2. Address :
3. Name of the Bank :
4. Name of the Branch :
5. Branch Code :
6. Bank’s IFSC code :
7. Type of Account :
8. Account Number :
9. Bank Address :
10. Bank Telephone No.(& Code) :
Date Name & Signature of the
Authorized Signatory with seal
(To be filled in by the Bank Authorities)
37 Signature of bidder
Certified that the particulars furnished above are correct as per our records.
Bank Seal:
Signature of Manager / Authorized Officer.
Date:
Signature of Bidder
38 Signature of bidder
SECTION 12
Certificates
(FOR TENDER DOCUMENT DOWN LOADED FROM INTERNET)
I ................................................................. …................ (authorised signatory ) hereby declare that the
tender document submitted has been down loaded from web site http/:www.keralatecom.com or
https://www.tenderwizard.comand no addition deletion / correction has been made in the down loaded
tender document. I also declare that I have enclose a DD for Rs …................... towards the cost of bid
document along with the tender.
signature of tenderer /
authorised signatory
Place.................................................
Date ….............................................
Name of the tenderer........................................................
Seal of the tenderer
39 Signature of bidder
SECTION 13
Requisition for refund of EMD
From
To
The General Manager Telecom, BSNL,
Pathanamthitta.
Sir,
Sub: Tender for Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL Bhavan,
Thiruvalla for a period of one year. (2020-21).
Ref: 1) No. Dated at Thiruvalla the
2) Our Tender dated…………….
In case our tender for Pproviding comprehensive maintenance of 1No.x8 Passenger Lift at BSNL
Bhavan, Thiruvalla for a period of one year. (2020-21) submitted in response to the tender notice cited is
not accepted by BSNL-Pathanamthitta, the Earnest Money Deposit remitted by us may please be refunded at the
earliest. An advance stamped receipt for the amount is enclosed herewith.
Yours faithfully
Date: Signature:
Name& Address.
Advance Stamped Receipt
Received an amount of Rs.----------/-. (Rupees ……………………………… only) from the
Accounts Officer (Cash), O/o the GMT, Thiruvalla towards refund of the EMD remitted by me/us
along with the tender Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL
Bhavan, Thiruvalla for a period of one year. (2020-21) in response to the tender notification No.
Dated at Thiruvalla the ………….
Date: Signature:
Name& Address.
40 Signature of bidder
SECTION 14
CHECK LIST
The following documents must accompany the bid else will be considered as non-responsive and will
be summarily rejected without any notice.
Sl No Description
Remarks
Yes (Y) , No (N) ,
Not Applicable (NA)
1 Scanned copies of all pages of Tender document signed by the tenderer
or Authorized person on all pages along with seal
2 Self-Attested Scanned copy of service tax registration certificate
3 Self-Attested Scanned copy of PAN Card
4 No near relative certificate duly filled in and signed
5 Letter of Authorization to Tender Opening Event (TOE) , if any
6 Tenderer’s profile duly filled.
7 Certificates to prove experience and eligibility
8
Self-Attested Scanned copy of Original "Power of Attorney" in case
person signed the tender documents is other than proprietor i.e for
other than proprietorship Firm
9 Self-Attested Scanned copy of "Partnership Deed" duly registered if
applicable
10 Questionnaire duly filled and signed
11 Latest and valid NSIC Certificate (for the product) duly certified by
NSIC
41
12 Copy of the GST registration certificate
13 WCT registration copy
14 Self-Attested scanned copy of the Check list duly filled in
B.: All copies of the above documents should also be submitted to the office by the bidder before
closing date. Bidder should produce the relevant original documents for
required by BSNL. NOTE: (All corrections and overwriting must be signed with date by the tenderer or
his authorized representative).
Copy of the GST registration certificate
WCT registration copy self attested
Attested scanned copy of the Check list duly filled in
B.: All copies of the above documents should also be submitted to the office by the bidder before
closing date. Bidder should produce the relevant original documents for verification as and when
required by BSNL. NOTE: (All corrections and overwriting must be signed with date by the tenderer or
Signature of bidder
B.: All copies of the above documents should also be submitted to the office by the bidder before
verification as and when
required by BSNL. NOTE: (All corrections and overwriting must be signed with date by the tenderer or
42 Signature of bidder
SECTION 15
RATE SCHEDULE PROFORMA
Name of Work:Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL
Bhavan,Thiruvalla for a period of one year (2020-21).
Sl.
No Details
1 Name and address of the tenderer
Telephone Number/ Mobile number
2 Date of opening of the tender
3
Validity of the tender 90 days from the date of opening
4
Period of Contract
One Year from the date of
execution of agreement
5
Particulars of EMD remitted
Sl.
No.
Description Qty Rate Unit Amount
1 Providing comprehensive maintenance of following
lift including monthly checking and servicing of the
lift and attending breakdowns including cleaning,
lubricating the guides and all moving parts ,replacing
the lubricating oil including that of reduction gear as
and when required, checking and adjusting car levels in
all the floors, checking and ensuring that all the safety
provisions are intact, checking and replacing all
damaged and unserviceable components including
suspension ropes ,reduction gear, attending all break
down calls as and when intimated over telephone and
43 Signature of bidder
setting right the lift by arranging genuine materials
/spares ,consumables and labour etc. complete as
required
a Providing comprehensive maintenance of 1x8 Passenger
lift ( Lift No.1) (Year of commissioning : January 2011
,Make : M/s Johnson Lifts (P) Ltd ,speed 1M/sec
serving BF+GF+4 floors. 1 Job
Complete as above ( Total For 1 Month)
Total for 12 Months
(Rate in Rupees…………………………………………………………………………………..)
Total cost (Excluding GST on works contract ) (A)
GST APPLICABLE ( Mention Percentage ) %
TOTAL GST
(B)
GRAND TOTAL INCLUDING GST
(A+B)
Certified that I have read and understood all the terms and conditions set in the GMT Pathanamthitta
tender Notice No.
Dated at Thiruvalla the I agree to abide by all the terms and conditions set therein
Date: SIGNATURE OF THE TENDERER
Signature of witness
Name address
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