BHARAT SANCHAR NIGAM LIMITEDkrl.bsnl.co.in/electrical2/civ_tender/O_1120205_PTA_nit1.pdf2. The...

BHARAT SANCHAR NIGAM LIMITED

OFFICE OF THE GENERAL MANAGER TELECOM

LIMITED TENDER DOCUMENT FOR PROVIDING COMPREHENSIVE MAINTENANCE

OF 1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE

YEAR (2020 -21)

TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020

Cost of Tender document is Rs.595 /

Last date & time of receipt of Tender Document :

Date & time of Opening of Tender :


(A Govt. of India Enterprise)


PATHANAMTHITTA BA


F 1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE

TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9

Cost of Tender document is Rs.595 /- : (inclusive of all taxes)

te & time of receipt of Tender Document : - 12.00 hrs on 03.12.2020

Date & time of Opening of Tender :- 12.10 hrs on 03.12.2020




F 1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE

21/17 Dtd Thiruvalla the 9th November 2020

12.00 hrs on 03.12.2020

2 Signature of bidder

TABLE OF CONTENTS

Section Title Pages

1 Notice Inviting Tender 3-6

2 Tender Information 7

3 Specifications, Terms and Conditions 8-23

4 Preliminary agreement 24

5 General (commercial) conditions of the contract 25-27

6 Bidder’s Profile 28

7 Questionnaire 29

8 Certificate Regarding Close Relatives in BSNL 30

9 Agreement Format 31-34

10 Letter of Authorization for Attending Bid Opening 35

11 Mandate Form for Electronic Fund transfer of Payments 36-37

12 Certificate for Tender Document Downloaded from Website 38

13 Request for EMD Refund 39

14 Check list 40-41

15 Rate Schedule 42-43



(A GOVERNMENT OF INDIA ENTERPRISE)

OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT

PATHANAMTHITTA

NOTICE INVITING TENDER

TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9th November 2020

Limited Tenders on 2 bid system are invited for and on behalf of the Chairman and Managing Director,

BHARAT SANCHAR NIGAM LIMITED by the General Manager Telecom, BSNL, Pathanamthitta

for the work - “Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL Bhavan,

Thiruvalla for a period of one year. (2020-21)” from eligible contractors/firms (to be evaluated as per

the eligibility criteria specified here under)

1. Average annual turnover during the last 3 years, ending 31st March of the previous

financial year, should be at least 30% of the estimated cost put to tender.

AND

2. The manufactures/ authorized service dealer/OEM of any of the makes of major equipments included

in the NIT. The letter of authorization from manufacturer in original/ photocopy attested by BSNL

Executive shall be submitted

OR

3. Experience of having successfully completed similar works in BSNL, State/Central PWDs,

State/Central Public sector undertakings during last 7 years ending last day of month previous to

the one in which applications are invited., should be either of the following :

a) Three similar successfully completed works costing not less than the amount equal to 40% of the

estimated cost put to tender.

OR

b) Two similar successfully completed works costing not less than the amount equal to 60% of the

estimated cost put to tender.


OR

c) One similar successfully completed work costing not less than the amount equal to 80% of the

estimated cost put to tender. .

Schedule to the invitation of tender

TENDER No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17Dtd Thiruvalla the 9th November 2020

1. Description of work : Providing comprehensive maintenance of 1Nox8 Passenger Lift at BSNL

Bhavan, Thiruvalla for a period of one year. (2020-21).

3. Details of work :

Name of work Approximate

Qty

Bid

security(EMD) in

Rs.

Estimated cost of

work in Rs.

Providing comprehensive

maintenance of 1No.x8 Passenger

Lift at BSNL Bhavan, Thiruvalla for

a period of one year. (2020-21)

12 Months 1952 97608

4. Cost of Tender Form : Rs.595/- ( Inclusive all tax )

5. Last date & time of receipt of Tender Document : - 12.00 hrs on 03.12.2020

6. Date & time of Opening of Tender :- 12.10 hrs on 03.12.2020

7. Duration of contract : 1 Year from the date of execution of agreement

9. Purchase of Tender document : Cost of the tender forms are shown above.Tender document can

be obtained by downloading it from the website www.kerala.bsnl.co.in

9.1 The bidders downloading the tender document are required to submit the prescribed tender fee

amount through DD/Banker’s Cheque along with their tender bid failing which the tender bid shall be

left archived unopened /rejected. The DD/ Banker’s Cheque shall be drawn from any

Nationalised/Scheduled Bank in favour of AO(Cash), O/o GMT, BSNL, Thiruvalla and payable at

Thiruvalla..

9.2 The tender documents shall be issued free of cost to MSE/NSIC bidders on production requisite

proof in respect of valid certification from MSME/NSIC for the tendered item.


9.3 A declaration to the effect that “No addition/deletion/modification has been made in the

downloaded tender document” is also to be attached with the tender document.

9.4 In case of any correction/addition/alteration/omission in the tender document, the tender bid shall

be treated as non responsive and shall be rejected summarily.

9.5 The bids of bidders who failed to meet the contractual obligation in earlier tender of BSNL Kerala

Circle will not be considered.

10. Availability of Tender document:

Tender document shall be available for downloading as mentioned in NIT Table.

11. Tender documents shall not be available for download on its submission/closing date.

12. Date and time of submission of Tender bids :

As mentioned in NIT Table.

Note: In case the date of submission/opening of bid is declared to be holiday, date of

submission/opening of bid will get shifted automatically to next working day at the same scheduled

time. Any change in bid submission/opening date due to any other unavoidable reasons will be notified

through BSNL website and/or e-Tender portal and/or newspapers

13. Opening of Tender bids:

As mentioned in NIT table

14. Place of opening of Tender bids:

Authorized representative of bidders (i.e Vendor Organization) can attend the Tender Opening Event

(TOE) at the chamber of Assistant General Manager (Planning), O/o GMT, BSNL, Thiruvalla.

15 Bid Security/EMD:

The bidder shall furnish the requisite Bid EMD in the form of Demand Draft/Banker’s Cheque drawn

in favor of Accounts Officer (Cash), O/o GMT, BSNL, Thiruvalla payable at Thiruvalla.

15.1 The MSE units shall be exempted from submission from Bid security deposit on production of

requisite proof in respect of valid certification from MSME/NSIC for the tendered item.

16. Tender bid received after due time and date will not be accepted. Incomplete, ambiguous,

conditional, unsealed tender bids are liable to be rejected.

17. GMT, BSNL, Pathanamthitta reserves the right to accept or reject any or all tender bids without

assigning any reason. He is not bound to accept the lowest tender.


18. All documents submitted in the bid offer should be preferably in English. In case the certificate viz.

experience, registration etc. is issued in any other language other than English, the bidder shall attach

an English translation of the same duly attested by the bidder & the translator to be true copy in

addition to the relevant certificate. All computer generated documents should be duly signed by the

bidder.

19. All statutory Taxes as applicable shall be deducted at source before payment.

20. Amendments, if any, to the tender document will be notified in the above website as and when such

amendments are made. It is the sole responsibility of the bidders who have downloaded the tender

document from the website to keep themselves abreast of such amendments before submitting the

tender document.

21. CONCESSION to MSE Units

MSE bidders (Micro, Small Enterprises) which are registered with the National Small Scale Industries

Corporation or any other body specified by Ministry of Micro, Small & Medium Enterprises have been

allowed the following concessions.

1. Supply of tender document: The Tender document shall be downloaded by the MSE bidders free of

cost provided the tendered item is listed in the Registration Certificate of MSME.

2. Exemption from payment of Earnest Money Deposit: The MSE Units registered with bodies as

detailed above shall be exempted from payment of Earnest Money Deposit provided the tendered item

is listed in the Registration Certificate of MSME.

A proof regarding current registration with bodies as detailed above for the tendered items will have to

be attached along with the bid.

Declaration of UAM (Udyog Adhar Memorandum) number is mandatory. The bidder who fails to

submit UAM number shall not be able to avail the benefits available to MSEs as contained in Public

Procurement policy for MSEs order, 2012 issued by MSME.

The enlistment certificate issued by bodies as detailed above should be current & valid on the date of

opening of bid.

However all successful bidders including MSEs who are registered with the designated MSME

should furnish performance security for an amount equal to 5 % of the estimated cost.

Assistant General Manager (Planning),

For GMT, BSNL.,Thiruvalla.

Tel No. 0469-2741400


SECTION -2

Tender information

Type of tender:

1. The bid should be submitted using Two Envelope methodology. The Technical part shall consists

the eligibility requirements, Technical specification and compliance to all terms and condition of the

bid document including clarifications, addendums

The second envelope- Financial part shall contain rate/price schedule.

2. Submission of all envelopes should be properly sealed (with sealing wax/packing PVC tape). The

tenders which are not submitted in the above mentioned manner shall be summarily rejected.

3.The main envelope must bear the following:

“ LIMITED TENDER for Providing comprehensive maintenance of 1No.x8 Passenger Lift at

BSNL Bhavan, Thiruvalla for a period of one year. (2020-21)”

“NOT TO OPEN BEFORE 12.10 hours on 03.12.2020


SECTION -3

Specifications, Terms and Conditions

1. Scope Of Work

a)The successful tenderer will have to execute the work “Providing comprehensive maintenance of

1No.x8 Passenger Lift at BSNL Bhavan, Thiruvalla for a period of one year.

b) In case of partnership firm attested copy of the partnership deed along with certificate from

authorized signatory.

c) Documentary evidence to prove eligibility and experience in accordance with eligibility conditions

of this NIT.

d) Tenderer’s profile, Attested Copy of PAN card, Service Tax Registration certificate, VAT

registration certificate. Originals should be produced before entering in to the agreement.

2. The General Manager Telecom. District, Pathanamthitta reserves the full rights.

a) To accept or reject any or all the tenders without assigning any reasons thereof .He is not bound to

accept the lowest.

b) To extend the contract for another period up to one year without any change in rates or other terms

and conditions stipulated in the agreement.

c) To make negotiation with the tenderer in case the rate quoted are found on higher side and also to

assess the credibility of the tenderer.

d) To disqualify such bidders who had a record of not meeting the contractual obligations against any

other earlier contracts.

e) To engage more than one contractor for a zone or to do any work mentioned in this tender

departmentally or by engaging other agencies.

3. Earnest Money Deposit

Bidders have to deposit EMD as specified in Section 1clause 3 along with the tender. It can be

remitted either by Cash at the counter of the Accounts Officer(Cash), BSNL,Office of the General

Manager Telecom District., Thiruvalla or by producing Demand Draft drawn in favour of Account

officer cash BSNL Thiruvalla on any nationalized bank and payable at Thiruvalla.The Cash receipt

obtained from AO(Cash)/ DD should be attached along with the tender. The tenders without proper

EMD will not be considered. The deposit made for earlier tender will not be considered.


4. Security Deposit: The successful tenderer will have to remit an amount equal to 5% of the

estimated contractual value. The EMD of the successful bidder will be converted in to security deposit

and the balance of SD has to be remitted by the successful bidder. This amount can be remitted

either by Cash at the counter of the Accounts Officer (Cash), BSNL,Office of the General Manager

Telecom District.,Thiruvalla or producing Demand Draft drawn in favour of Account officer cash

BSNL Thiruvalla on any nationalized bank and payable at Thiruvalla.

The EMD and Security Deposit will not bear any interest. The EMD of the unsuccessful tenderer will

be refunded soon after finalization of the tender i.e. after executing the agreement by the successful

tenderer .

5. Near Relatives Working in BSNL

5.1 No one connected with or in the employment of BSNL/ Department of Telecom should ever be

admitted by the contractor as partner or to any interest in the contract.(under taking should be signed as

per ANNEXURE attached and submitted)

5.2 No official or officer in the employment of BSNL is allowed to work as a contractor. The near

relatives of all BSNL employees either directly recruited or on deputation are prohibited from

participation in tenders and execution of work in different units of BSNL.

The near relatives for the purpose are defined as :

(a) The member of a Hindu Undivided family,

(b) They are husband and wife,

(c) The one is related to the other in the manner as father / mother , son(s) and son’s wife

(daughter-in-law), Daughter(s) and daughter’s husband , (son-in-law) brother(s) and brother’s wife ,

sisters(s) and sister’s husband (brother-in-law).

5.3 The company or firm or any other person is not permitted to tender for works in BSNL unit in

which his near relative(s) is (are) posted. The unit is defined as SSA / Circle/ Chief Engineer / Chief

Architect / Corporate Office for non executive employees and all SSA in a Circle including Circle

Office / Chief Engineer / Chief Architect / Corporate Office for executive employees.

5.4. The tenderer should give a certificate that none of his / her such near relative is working in the

units as defined above where he is going to apply for tender .In case of proprietorship firm , certificate

will be given by the proprietor, for partnership firm, certificate will be given by all the partners and in

case of limited company by all the Directors of the company.


5.5. Any breach of these conditions will result in cancellation of Tender and EMD/SD will be

forfeited at any stage whenever it is noticed. , BSNL will not pay any damages to the company or firm

or concerned person. The company or the firm or the person will also be debarred from further

participation in the concerned unit.

5.6. After award , the contractor should intimate the name and address of persons who are working

with him or are subsequently employed by him.

6. Execution of Agreement: The successful bidder shall execute an AGREEMENT in the prescribed

form in a stamp paper of the requisite value (as per Government guide lines ), at his own expense,

within 15 days from the date of receipt of the communication accepting the tender. In the event of non-

execution of the agreement and payment of Security Deposit,the BSNL shall forfeit the EMD furnished

under this tender.

7.WORK SPECIFICATIONS

7.1 General

a. The work shall be supervised by a qualified supervisor from the contractor's side.

b. The layout of the work will be given by Engineer-in-charge or his duly authorized representative.

c. Entire materials intended for use shall be got approved from the Engineer-in-charge before its actual

use. The rejected material shall be removed immediately from the site of work.

d. Any damages done to the building during the execution of work have to be made good by the

contractor at his own cost and risk. If he does not do it himself within a reasonable time, determined by

the Engineer-in- charge, then the same will be attended by the BSNL at the contractor's risk and cost.

e. The work shall be carried out as per standard specifications and Indian Electricity rules amended from time to time.

f. At the time of commencement of work, inspect the Lift and associated switch gears, accessories and equipment for proper installation and function. At the time of handing over the old agency

shall handover the installation in good working condition without defects to the new agency in the

presence of Building in charge and JTO(E)/SDE(E).If defects are noted a defect list is to be

prepared and signed by both the old and new agencies.In the absence of any agency/agencies the

decision of the Engineer in charge shall be final.

g. The defects noticed shall be rectified by the old agency within 15 days from the date of handing over. In case, if the agency fails to rectify the defects, the BSNL shall rectify the defects noted in

the defect list at the risk and cost of the old agency.

h.The date of commencement shall be considered as the date of handing over by the old agency to the new agency.


7.2 Scope of maintenance.

a. The contractor shall keep the lifts including associated electrical connections and accessories clean

and in healthy working condition.

b. The contractor shall depute his representative within 12 hours of notification of the defect by the

BSNL. A joint report shall be prepared by the representative of BSNL and the firm regarding nature of

defects and remedial action required. Time schedule for such action shall also be finalized. Minor faults

should be attended and cleared within 24 hours of reporting; major faults should be attended and

cleared within 5 days of reporting, so as to bring the lift back to healthy working condition.

c. Monthly Service report as per Performa enclosed shall be submitted with every bill.

d. The contractor shall carry out maintenance tasks as per the maintenance schedule mentioned and

maintain the Register and service report. The same shall be available for inspection.

e. The contractor shall provide the workers necessary T&P, testing and safety equipments.

f. The contractor has to observe all the labour rules and regulations in force and BSNL shall not be liable for any fault.

7.3 Maintenance schedule to be followed.

a. The lift should be serviced periodically and shall maintain the lifts for safe and proper working

condition.

b. Lift offered for comprehensive maintenance has to be inspected and periodical maintenance shall be

carried out as per manufacturers/standard specifications/ maintenance schedule attached.

c. Servicing should be carried out as per the convenience of occupants of the Building.

d. The agency should attend all break down calls.

e. All defective components shall be replaced with that of original make for which no extra payment

will be made.

f. This agreement includes servicing, maintenance, repair, replacement (if required) of all minor/major

components like controller, motor, E.M brake, Floor selector, Door locks, gear, guide shoes, safety

gear, ARD including batteries, Battery charger, Ropes, Governors, Trailing cable, light and fan inside

the lift car etc and all other connected electrical/mechanical/electro mechanical components etc.

g. If any delay occurs in rectifying the faults/replacement of defective components/ rectifying the faults,

suitable penalty will be imposed which will be under the purview of the BSNL.

h. It is the firm’s responsibility to ensure proper and uninterrupted working of all the lifts.


i. Maintenance related to machine room EI & Fans and painting is not included within the scope of the

work.

j. All parts of the Lift and including the outgoing termination of supply from the Lift panel is under the scope of maintenance.

k) Once the Lift has been taken over, the agency has to continue with the maintenance even if the life of the lift expires during the contract period.

l) Payment will be made on quarterly basis.

7.3.1 Periodic Maintenance schedule.

1. Monthly checking of the following

Checking controls and accessories

Checking car and call buttons/car calls/ car indicators/landing push buttons

Checking indication bulbs/inter com/car light/car fan/car top clan

Checking safety points/alarms/safety edge operation

Checking the leveling/ride comfort/door operation

Checking and topping up of gear oil & lubrication of main motor

Checking selection apparatus

Checking brake spring & brake drum

Lubricating governor pulleys

Checking and rectifying car gate & landing gate shoes

Checking leakage of oil if any

Checking car light and shaft light

Checking emergency light and shaft light

Checking car telephone and readiness of emergency operations

Cleaning of door guide shoe grooves of sill

Checking fireman switch

Cleaning the machine and machine room


Check shaft light and replace bulbs if required

Cleaning car light and fan

Checking of Main rope/ OSG rope

Checking of Diverters

Checking of cabin fan

Checking of Brake liner/car top safety

Checking of Brake operation

Door lubrication

2. Quarterly checking and spares replacement if necessary of the following

Checking of inspection box

Guide rail lubrication

Door operator function

Door operator belt/chain

Landing door/rack roller

Landing door operation

3. Half yearly checking of the following

Checking of Main rope/OSG rope

Checking of Diverters

Checking of car pit, tension weight, buffer, safety gear

4. Yearly checking of the following

Checking and cleaning the controller

Machine room earthing

Car top isolation

Shaft wiring condition


Counter weight run by clearance

Car bottom isolation

Buffers

Safety Gear operation

CERTIFICATE

Certified that M/s. ----------------------------------------------------------- has executed the comprehensive

maintenance of -------- Nos. 8 passenger lift as per the Schedule and agreement promptly and

satisfactorily during the month of--------------------------.

Date:

Contractor SDE(E)/JTO (E) SDE (In Charge of Building)

ANNEXURE - 1

Details to be supplied by the contractor before starting the work.

A. Details of Organization.

1. Name of the Agency (With Office Address

2. Name of the Proprietor

3. Telephone No. (s) of the firm

4. Name & Address of the supervisor

5. 24 Hours contact Telephone No.

6. Particulars of the License / Registration

Details of staff to be deputed to site:


Sl

No

Name & Address Qualifications Responsibilities

1.

2.

3.

ANNEXURE - II

COMPLAINT REGISTER

Date &

Time of

complaint

Officer /

Section

lodging

complaint

Nature of

complaint

Date & Time

of redressal

of

complaint.

Name of staff

attended the

complain &

signature

Acknowledg

ement of

rectification

by

complainant

Remarks

7.4 Materials.

1. All materials shall be of approved make, model and capacity and shall be matching to the lift.

2. Invoice shall be produced in case of all major items as a proof of genuine spares. Obsolete items

not available in market can be repaired and used.

7.5 Exceptions:

Replacement of Lift


8.0 Damages to BSNL Installation

8.1 Any damage to the installation(s)/building during the maintenance period due to the carelessness on

the part of maintenance staff shall be the responsibility of the firm/contractor and shall be

replaced/rectified by the firm without any extra cost.

8.2 Any accident or damage during maintenance will be the responsibility of the firm/contractor & the

department will not entertain any claim, compensation, penalty etc. on this account or on account of

non observation of any other requirement of law to his work.

9. PENALTY CLAUSE

The Contractor should carry out comprehensive maintenance in the specified time allowed for the

purpose in the tender schedule. The break down maintenance if any reported should be carried out

within specified time on intimation of the complaint to the contractor through Telephone/Mobile

phone/written order/E mail

a) In case of LIFT

i) If the contractor fails to attend the complaint within 24 hours, a penalty of Rs.200/- per day or part

thereof, exceeding 24 hrs. subject to the maximum of 10 days shall be levied. If the agency fails to

attend the fault within 10 days the work will be rescinded and further actions shall be initiated as per

rules.

ii) Major faults such as major components like controller, motor, E.M brake, Floor selector, Door locks,

gear, guide shoes, safety gear, ARD, Ropes, Governors, Trailing cable shall be attended within 7 days.

Delay beyond this period penalty will be imposed @ Rs. 250/- per day per unit subject to a maximum

of 15 days shall be levied. If the agency fails to attend the fault within 15 days no payment for the

faulty unit shall be made.

10. The tenderer will have to quote rates for the following.

i) Rate for Providing comprehensive maintenance of 1NosX 8 Passenger lift (Year of commissioning

: January 2011, Make: M/s Johnson Lifts (P) Ltd, speed 1M/sec) serving BF+GF+4 floor having

microprocessor based control ,V3F drive ,Auto Rescue device etc i/c monthly checking and servicing

of the lift and attending to the break downs including cost of materials/spares, consumables, labour etc

at BSNL Bhavan, Thiruvalla for a period of 1 year.

11. Guidelines to successful Tenderers:

11.1 QUALIFICATIONS OF MAINTENANCE STAFF

a) The firm should have a local office in Pathanamthitta district. In case they does not have an existing

set up, they shall establish an office within 15 days of award of work.


b) The firm shall employ regularly one Electrician holding Wireman competency certificate issued by

the Kerala State Electricity Licensing Board with 2 years experience in the Electrical field. Any work

of electrical nature shall be got executed by this license holder only.

c) Persons deputed to site and in charge of maintenance should possess certificate of competency issued

/ recognized by State Government for carrying out the required task.

11.2 TOOLS & PLANTS

All tools and plants required for carrying out various tasks relevant to the work have to be arranged

by the agency at their own cost.

The contractor should own the following essential tools and plants.

Multi meter (VAR). 2. Megger. 3.Tong tester. etc.

11.3 General Conditions

a) The workers engaged by the firm should maintain proper discipline and good behavior with the

occupants.

b) The firm shall remove such workers from the site whose behavior is found improper.

c) Any damage to the installation(s)/ Building during the maintenance period due to the carelessness on

the part of maintenance staff shall be the responsibility of the firm and be replaced / rectified without

any extra cost.

d) The agency will provide the workers with necessary T&P, Testing & safety equipments.

e) Any accident or damage during maintenance / operation will be the responsibility of the agency &

BSNL will not entertain any claim, compensation, penalty etc. on this account or on account of non

observation of any other requirement of law relevant to his work.

f) Agency has to observe all the labour rules & regulations in force and cover the employees with

accident insurance.

g) The agency has to supply details and get the originals of the qualifications & experience certificates

of employees attested by SDE as per Annexure I, of all the workers likely to be engaged by him before

start of the work.

h) The firm should also supply three passport size photographs for issuing identity cards to the workers.

i) Dismantled materials shall be returned to the BSNL except those items for which the replacement is

supplied by the agency.


j) BSNL reserves the right to carry out any work at the risk and cost of the agency, if the agency fails to

perform any duty as per the contract.

k) The tenderer must obtain himself, at his own cost, all the information necessary for the purpose of

tendering.

l) The tenderer shall inspect the site & acquaint him with all the local conditions, means of access to

work & nature of work etc. Each claims shall be entertained on these accounts.

m) The rates quoted must be full and final.

n) The Contractor shall not sublet the work or part thereof. However, services of specialized agencies

for specific work can be obtained.

o) BSNL reserves the right to terminate the contract by giving notice of one-month duration at any time

during the currency of the contract.

p) BSNL reserves the right to extend the contract for a maximum period of three months at the same

rate & conditions.

q) The contractor has to keep all the Elector-mechanical equipment and site neat and clean to avoid any

accident and or fire hazards.

r) Firm should have round the clock contact telephone number, in case of emergency, contractor and

Authorised Engineer / Supervisor shall be available at site on short Notice from Engineer-in-charge and

make all efforts to make the situation Normal at the earliest.

s) A complaint register as per Annexure-II shall be kept up to date by the firm and the same shall be

available for checking & verification.

t) The complaint register shall be maintained in the respective Buildings and will be available with the

caretaker. It shall be the responsibility of the firm to verify the details of complaint & take corrective

action

u) The staff engaged by the firm shall bear Identity Card while on duty.

v) The contractor shall be responsible for any discrepancies vis-a-vis, the status of installation at the

start of work plus any modifications / replacement carried out during the currency of the contract.

12) Packing, forwarding and storage at site : Before dispatch to site, the equipment / component /

materials shall be properly packed to have protection against transit damages and damages against

storage at transporter's premises or at work site. However, damaged items shall be replaced as per the

direction of Engineer-in-Charge. All the stores and materials required for satisfactory completion of the

work shall be arranged at work site by the contractor from his own sources. However, safe custody of

the material stored at site will be the responsibility of the contractor.


13) Period of validity:

(a). The tender will remain open for acceptance up to 90 days from the date of opening and the rates

accepted will be firm and valid for a period of One Year from the date of execution of agreement

14) Telephone connection. The successful tenderer should have a Land/Mobile Telephone in his own

name.

15. Tender Evaluation.

The tenders will be evaluated by a committee appointed by General Manager Telecom District,

BSNL,Pathanamthitta.The evaluation will be done in two parts ie .1. Technical Evaluation 2. Financial

Evaluation

a).The technical bid only will be opened initially and validated

b) Those tenders meeting the required technical conditions and accepted by the evaluation committee

only will be taken for opening the financial bid. The financial bid evaluation will be done on the basis

of the rate quoted for the item.

16. TERMINATION OF CONTRACT

a) The General Manager Telecom District, Pathanamthitta reserves the right to terminate the contract

by giving a notice of 15days in writing without assigning any reason. The period of 15days will count

from the date of dispatch of the notice. The department shall not be liable for payment of any

compensation for any loss that the contractor may be put to or alleged to be put to on account of such

termination.

b) The General Manager Telecom District, Pathanamthitta reserves the right to terminate the contract

without giving any notice and to forfeit the Security Deposit of the Contractor in the following reasons:

i) In case the Contractor fails to carry out the work Providing comprehensive maintenance of 1Nos.x8

Passenger Lift at BSNL Bhavan, Thiruvalla for a period of one year. (2020-21) during the contract

period.

ii) If the work of the contractor is not found satisfactory.

17. RELEASE OF SECURITY DEPOSIT:

Security Deposit unless forfeited to the Department in part or in full, will be refunded to the Contractor

after six months from the date of settlement of final bill after meeting all the contractual obligations,

without any interest.

18. INDEMNITIES:


18.1 The contractor shall at all times hold BSNL harmless and indemnify from against legal action,

suits, proceedings, works, cost, damage, charges claims and demands of every nature and descriptions,

brought or procured against the BSNL its officers and employees, and forthwith upon demand and

without protect or demur to pay to the BSNL any and all losses and damages and cost(inclusive

between attorney and client) and all costs incurred in endorsing this or any other indemnity of security

which the BSNL may now or at any time have relative to the work or the contractors obligation or in

protecting or endorsing its right in any suit on other legal proceedings, charges and expense and

liabilities resulting from or incidental or in connection with injury, damages of the contractor or

damage to property resulting from or arising out of in any way connected with or incidental to the

operations caused by the contract documents.

In addition to contractor shall reimburse the BSNL or pay to the Government forthwith on demand

without protect or demur all cost, charges and expense and losses and damages otherwise incurred by it

in consequences of any claim. , damages and actions which may be brought against the Government

arising out of or incidental to or in connection with the operation covered by the contractor.

18.2 The contactor shall at his own cost at the BSNL’s request defend any suit or other proceedings

asserting a claim covered by this indemnity, but shall not settle, compound or compromise any suit or

other finding without first consulting the BSNL.

19. FORCE MAJEURE

19.1) 1f any time, during the continuance of this contract., the performance in whole or in part by either

party or any obligation under this contract shall be prevented or delayed by reason of any war, or

hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions., epidemics,

quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events) provided

notice of happenings, of any such eventuality is given by either party to the other within 21 days from

the date of occurrence thereof., neither party shall by reason of such event be entitled to terminate this

contract nor shall be considered as non-performance and work under the contract shall be resumed as

soon as practicable after such event may come to an end or cease to exist, and the decision of the BSNL

as to whether the work have been so resumed or not shall be final and conclusive, provided further that

if the performance, in whole or part of any obligation under this contract is prevented or delayed by

reason of any such event for a period exceeding 60 days either party may, at his option terminate the

contract.

19.2) Provided also that it the contract is terminated under this clause, the BSNL shall be at liberty to

take over from the contractor at a price to be fixed by the BSNL, which shall be final, all unused,

undamaged and acceptance materials, bought out components and stores in the course of execution of

the contract, in possession of the contractor at the time of such termination of such portions thereof as

the BSNL may deem fit excepting such materials bought out components and stores as the contracts

may with the concurrence of BSNL.


20. Dispute and Arbitration:

(i) In the event of any question, dispute or difference arising under this tender or in connection there

with except as to matter the decision of which is specifically provided under this tender, the same shall

be referred to sole arbitration of General Manager Pathanamthitta, or some other person appointed by

the General Manager Telecom District, Pathanamthitta.

The Agreement to appoint an Arbitrator will be in accordance with the Arbitration and Conciliation

Act,1996.

There will be no objection to any such appointment that the Arbitrator is BSNL Servant or that he has

to deal with the matter to which the agreement relates or that in the course of his duties as BSNL

Servant has expressed views on all or any of the matter under dispute.

The award of the Arbitrator shall be final and binding on the parties. In the event of such Arbitrator to

whom the matter is originally referred, being transferred or vacating his office or being unable to act for

any reasons what so ever, General Manager Telecom Pathanamthitta shall appoint another person to act

as Arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to

proceed from the stage at which it was left out by his predecessors.

(ii) The Arbitrator may from time to time with the consent of parties enlarge the time for making and

publishing the award. Subject to aforesaid Arbitration and Conciliation Act 1996 and the Rules made

there under, any modification thereof for the time being in force shall be deemed to apply to the

Arbitration proceeding under this clause.

(iii) The venue of the arbitration proceeding shall be the office of the General Manager Telecom, BSNL

at Pathanamthitta or such other places as the Arbitrator may decide.

21. SUBMISSION OF BILLS:

(i) Bills are to be submitted in triplicate quarterly along with monthly service reports and

certificates obtained from the Officer-In-charge of the concerned building to the effect that the work

has been carried out satisfactorily

22. PAYMENT OF BILL

a) The SDE/JTO concerned on receipt of the bills shall pass and forward the same in duplicate with

countersignature along with monthly service report and certificate duly signed by the JTO (E)/ SDE(E)

concerned to the Office of the General Manager Telecom., District, Pathanamthitta for payment with

the following certificate.

(i) The work has been carried out satisfactorily


(ii) The materials are personally checked by me and found in order.

b) Each bill should contain the PAN number and GST number of the contractor.

c) BSNL shall deduct statutory deductions and other Govt levies (State/Central) as applicable from time

to time from the bill of the Contractor and remitted to the Authorities concerned.

d) No Advance payment will be made. For claiming the payment the required documents as per GST

rules and regulations are to be submitted to the paying authority..

e) The payment of bills exceeding Rs 25000/- will be made through e -payment only, for which the

requisite mandate in prescribed form has to be submitted along with the bid document.

1. In cities/areas where ECs/EFT facility is provided by Banks, the bidder must have Accounts in such

ECS/EFT facility providing banks and that bank account number shall be quoted in the bids by the

bidder.

2. The cost of ECS/EFT will be borne by BSNL in all cases where the payment to the

Contractor/supplier is made in a local branch ie ., bidder is having bank account in the same place

where the payment is made by BSNL unit.

3. In case payment is made to outside branch ie., bidder is having bank account not in the same place

from where the payment is made by BSNL unit, the crediting cost will have to be borne by the

bidder/recipient only.

4. The bidder must submit the Form for transfer of payment through Electronic Clearance /

Electronic Fund transfer.

5. In case e-payment is not possible, payment shall be made by Account payee cheque.

6. No Payment will be made for goods/work rejected at the site on testing. Payment, if made for such

items shall be recovered from subsequent bills or other bills

23. ARBITRATION:

23.1 Except as otherwise provided elsewhere in the contract, if any dispute, difference, question or

disagreement arises between the parties hereto or their respective representatives or assignees, in

connection with construction, meaning, operation, effect, interpretation of the contract or breach thereof

which parties unable to settle mutually, the same shall be referred to Arbitration as provided hereunder.

23.2 A party wishing to commence arbitration proceedings shall revoke Arbitration Clause by giving 60

days’ notice to the designated officer of the other party. The notice invoking arbitration shall specify

all the points of disputes with details of the amount claimed to be referred to arbitration at the time of

invocation of arbitration and not thereafter. If the claim is in foreign currency, the claimant shall

indicate its value in Indian Rupee for the purpose of constitution of the arbitral tribunal.


The number of arbitrators and the appointing authority will be as under

Claim amount(excluding claim for

counter claim, if any)

Number of arbitrator Appointing authority

Above Rs.5 lakhs to Rs. 5 crores Sole Arbitrator to be appointed

from a panel of arbitrators of

BSNL

BSNL (Note: BSNL will forward a

list containing names of three

empanelled arbitrators to the other

party for selecting one from the list

who will be appointed as sole

arbitrator by BSNL)

Above Rs. 5 crores 3 Arbitrators One arbitrator by each party and

the 3rd arbitrator, who shall be

presiding arbitrator, by the two

arbitrators. BSNL will appoint its

arbitrator for its panel.

Neither party shall appoint its serving employee as arbitrator.

If any of the Arbitrators so appointed dies, resigns, becomes incapacitated or withdraws for any reason

from the proceedings, it shall be lawful for the concerned party/arbitrators to appoint another person in

his place in the same manner as aforesaid. Such person shall proceed with the reference for the state

where his predecessor had left it both parties consent for the same; otherwise, he shall proceed de novo.

Parties agree that neither party shall be entitled for any pre-reference or pendentelite interest on its

claims. Parties agree that any claim for such interest made by any party shall be void.

In case of sole arbitrator, BSNL shall make all necessary arrangements for the travel/stay and the

expenses incurred shall be shared equally by the parties.

The arbitration proceedings shall be held at New Delhi or Circle or SSA Headquarter ( as the case may

be)

24. SET OFF

Any sum of money due and payable to the supplier under this contract may be appropriated by the

purchaser / BSNL or any other person or persons contracting through the BSNL and set off the same

against any claim of BSNL or such other person or persons for payment of a sum of money arising out

of this contract or under any other contract made by the supplier with BSNL or such other person or

persons contracting through BSNL.


SECTION 4

Preliminary agreement

LIMITED TENDER FOR FOR PROVIDING COMPREHENSIVE MAINTENANCE OF

1No.X8 PASSENGER LIFT AT BSNL BHAVAN, THIRUVALLA FOR A PERIOD OF ONE

YEAR (2020 -21)

1. I/We hereby tender to execute for the BSNL,Pathanamthitta the above mentioned description of

work in accordance with specifications and instructions contained in the Tender Notice-G48/AMC

LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9th November 2020 as may be given by the

General Manager Telecom.District, Pathanamthitta, or his representatives in consideration of payment

of being made for the quantity of work executed at the rate specified in the schedule enclosed herewith.

2. Should this tender be accepted, I/We agree to abide by and fulfill all the terms and conditions as

outlined in the tender notice and to enter into formal agreement with the Company in due course. Till

such time, acceptance of this shall be deemed to be the Contract.

3. The sum of Rs. 1952 /- (Rupees One Thousand Nine Hundred and Fifty two only) remitted by me/us

as Earnest Money Deposit, the full value of which will be absolutely forfeited to the said BSNL without

prejudice to any other rights or remedies of the said BSNL or his successors in office if I/We withdraw

this tender before final acceptance of the successful tender or in the event of its acceptance fail to pay

the Security Deposit and to execute the agreement within the due date without prejudice to any other

right or remedies of the said BSNL or his successors in the office. I/We will not claim interest on this

sum while it is in the custody of the General Manager Telecom. BSNL or his successors,

Pathanamthitta.

4. I/We also agree that the decision of the General Manager Telecom. BSNL, Pathanamthitta regarding

this tender shall be final and legally binding.

Name and address of the witness: Signature of Tenderer

Date:

Signature with date:


SECTION 5

General (Commercial) conditions of the Contract

Clauses Relating to GST

A) TAXES AND DUTIES CLAUSE - FOR VENDOR/SUPPLIER/CONTRACTOR (For Supplies/

Services during GST Regime) INDIRECT TAXES/ GST

1. For the purposes of levy and imposition of GST, the expressions shall have the following meanings:

(a) GST - means any tax imposed on the supply of goods and/or services under GST Law. (b) Cess –

means any applicable cess, existing or future on the supply of Goods and Services as per Goods and

Services Tax (Compensation to States) Act, 2017. (c) GST Law - means IGST Act 2017, CGST Act

2017, UTGST Act, 2017 and SGST Act, 2017and all related ancillary Rules and Notifications issued in

this regard from time to time.

2. The rates to be quoted by the bidder should be exclusive of GST. The GST should be quoted

separately showing the percentage of SGST, CGST and IGST. The GST portion as shown separately

will be paid by BSNL. However, it is the responsibility of the bidder to make all possible efforts to

make their accounting / IT system GST compliant in order to ensure availability of Input Tax Credit

(ITC) to BSNL.

3. Offers without giving any of the details of the taxes (Including rates and amounts) as specified

above will be considered as non-registered bidder under GST and the acceptance of such tender shall be

at the full discretion of General Manager, BSNL, Pathanamthitta.

4. Bidders are required to pass on the benefit arising out of introduction of GST, including seamless

flow of Input Tax Credit, reduction in Tax Rate on inputs as well as final goods by way of reduction of

price as contemplated in the provision relating to Anti-Profiteering Measure vide Section 171 of the

CGST Act, 2017. Accordingly, for supplies made under GST, the bidders should confirm that benefit

of lower costs has been passed on to BSNL by way of lower prices/taxes and also provide details of the

same as applicable. BSNL reserves the right to examine such details about costs of inputs/input services

of the bidders to ensure that the intended benefits of GST have been passed on to BSNL.

5. BSNL shall declare the value of free issue of materials and services, if any, involved in the execution

of the contract. The Contractor should consider the same while working out the GST liability, if any.

Further in cases where GST is leviable on any facilities provided by BSNL and used by bidders and the

consideration for which is recovered by BSNL in the form of reduction in the invoice raised by bidders

then BSNL will raise GST invoices on such transactions and the same will be reimbursed by bidders.


6. Bidder agree to do all things not limited to providing GST compliant Tax Invoices or other

documentation as per GST law relating to the supply of goods and/or services covered in the instant

contract like raising of and /or acceptance or rejection of credit notes / debit notes as the case may be,

payment of taxes, timely filing of valid statutory Returns for the tax period on the Goods and Service

Tax Network (GSTN), submission of general information as and when called for by BSNL in the

customized format shared by BSNL in order to enable BSNL to update its database etc. that may be

necessary to match the invoices on GSTN common portal and enable BSNL to claim input tax credit in

relation to any GST payable under this Contract or in respect of any supply under this Contract.

7. In case Input Tax Credit of GST is denied or demand is recovered from BSNL by the Central / State

Authorities on account of any non-compliance by bidders, including nonpayment of GST charged and

recovered, the Vendor/Supplier/Contractor shall indemnify BSNL in respect of all claims of tax,

penalty and/or interest, loss, damages, costs, expenses and liability that may arise due to such non-

compliance. BSNL, at its discretion, may also withhold/recover such disputed amount from the pending

payments of the bidders.

B) PAYMENT TERM CLAUSE: The Bidder/Vender will be required to submit the details of their

bill upload to GSTN site for claiming payment. Tax Invoice under GST Rules should contain complete

details as under:-

a) Name, address and GSTIN of the supplier;

b) A consecutive serial number not exceeding sixteen characters, in one or multiple series,

containing alphabets or numerals or special characters hyphen or dash and slash symbolized as “-“ and

“/” respectively, and any combination thereon, unique for a financial year;

c) Date of its issue;

d) Name, address and GSTIN or UIN, if registered, of the recipient; (i.e. BSNL, Kerala Circle)

(BSNL Kerala Circle GSTIN No. 32AABCBG5ZQ)

e) Name and address of the recipient and the address of delivery, along with the name of STATE

and its Code, if such recipient is un-registered and where the value of taxable supply is Fifty thousand

rupees or more.

f) HSN Code of goods or Accounting Code of services;

g) Description of goods or services;

h) Quantity in case of goods and unit or Unique Quantity Code thereof;

i) Total value of sup-ply of goods or services or both;

j) Taxable value of supply of goods or services or both taking into account


discount or abatement, if any;

k) Rate of tax (Central tax, State tax, integrated tax, Union territory tax or cess)

l) Amount of tax charged in respect of taxable goods or services (Central tax, State tax, integrated

tax, Union territory tax or cess)

m) Place of supply along with the Name of State, in case of a supply in the

course of inter-State trade or commerce.

n) Address of delivery where the same is different from the place of supply;

o) Whether the tax is payable on reverse charge basis; and

p) Signature or digital signature of the supplier or his authorized representative.


SECTION 6

BIDDERS’S PROFILE

Sl.No Details Required Response from the bidder

1 Full Name (in capital letters)

2 Address

3 Whether Individual/Company/Partnership firm

4 In case of Company/Partnership firm, name and

designation of the person authorised to sign the

contract agreement

5

Contact Details

Phone Number:

Fax Number: Mobile Number: Email id:

6 Income Tax Permanent Account No. (PAN)

7 Service Tax Registration No. (If applicable)

8 EPF Registration No. (If applicable)

9 ESIC Registration No(If applicable)

10 Any other relevant details.

I/We hereby declare that the particulars furnished above are correct.

Date: Signature:


SECTION 7

QUESTIONNAIRE

I. Name of the Tenderer :

(In block letters)

2. Postal Address in full :

(In block letters)

Telephone No. :

Mobile No :

3. Whether representing an individual/registered firm:

4. Are you an Electrical contractor :

5. If you are an Electrical contractor, give a brief not about previous work done. The details of the

trained service Engineers/ Technicians etc also be given

(Attach separate sheet if necessary) :

6. Are you doing similar electrical works in

Any Government Department/ undertaking/

Reputed Firm at present/done previously.

(enclose proof) :

7. Your permanent Income Tax Account number :

(PAN Number)

8. Your GST registration number :

Date: Signature of Tenderer


SECTION 8

CERTIFICATE REGARDING CLOSE RELATIVES WORKING IN BSNL

(To be submitted by all the Directors of the Company/ partners/ owner’s of the contractor’s firm)

I ______________ s/o _________________ r/o ____________________ here by certify that none of

my relative(s) as defined under is/are employed in BSNL unit for which I am bidding..

In case at any stage, it found that the information given by me is false / incorrect, BSNL shall have the

absolute right to take any action as deemed fit/without any prior intimation to me.

The near relatives for this purpose are defined as:-

a) Members of a Hindu undivided family.

b) They are husband and wife.

c) The one is related to the other in the manner as father, mother, son(s) & son s wife (daughter in law),

Daughter(s) and daughter s husband (son in law), brother(s) and brother s wife, sister(s) and sister s

husband (brother in law).

Dated this __________ Day of __________ 2020

Signature of Bidder


SECTION 9

(Agreement)

THIS AGREEMENT made this ……. day of ………….. between Bharath Sanchar Nigam Limited

represented by the General Manager Telecom District , Pathanamthitta, hereinafter called “BSNL”

(which expression shall unless excluded by or repugnant to the context, include his successors and

assignees) on the one part and Shri……………………………….……… (here in after called the

“Contractor ” which expression shall include his heirs , executors , administrators, Legal

representatives and assignees ) on the other part. WHEREAS the contractor was the one person who

tendered for “Providing comprehensive maintenance of 1Nox8 Passenger lift at BSNL Bhavan

Thiruvalla for a period of one year (2020-2021). And WHEREAS the contractor has agreed to do the

work of “Providing comprehensive maintenance of 1Nox8 Passenger lift at BSNL Bhavan Thiruvalla

for a period of one year (2020-2021)”and is prepared to accept the terms and conditions as per the

details of work and rates specified below:-

i) Providing comprehensive maintenance of Passenger lift ( Lift No.1) (Year of commissioning :

January 2011 ,Make : M/s Johnson Lifts (P) Ltd ,speed 1M/sec serving BF+GF+4 floor having

microprocessor based control ,V3F drive ,Auto Rescue device etc i/c monthly checking and servicing

of the lift and attending to the break downs including cost of materials/spares, consumables, labour etc.

Rate Rs…………………………………………………….. (In figures & in words)

NOW, THEREFORE ,THIS AGREEMENT WITNESSETH AND THE PARTIES HEREBY AGREE

AS FOLLOWS:-

The Contractor hereby agree to the terms and conditions mentioned in the Tender No:G48/AMC

LIFT/BSNL BVN TVLA/2020-21/17 Dtd Thiruvalla the 9th November 2020.

1.The Contractor will permit the General Manger, Telecom District, Pathanamthitta or his authorized

officers to inspect the work at all times while the same are under execution .

1.1.The Contractor will do all the works entrusted to him, from time to time in a thoroughly neat and

expert manner and with best materials and in accordance with the specifications, terms and conditions

and direction contained in the Tender Notice No.G48/AMC LIFT/BSNL BVN TVLA/2020-21/17 Dtd

Thiruvalla the 9th November 2020

2. The contract is for a period of .one Year commencing from the date of execution of the agreement.


3. The BSNL reserves the right to deviate the quantity of goods and services specified in the schedule

of items up to 50 % (Fifty percent) without any change in the unit price or other terms and conditions as

applicable at the time of award of contract.

4. The contractor shall carry out the afore mentioned works with due diligence with the permission and

concurrence of the respective controlling officers of the units and monthly service reports of respective

months signed by JTO duly countersigned by SDE with the certificate that the work has been carried

out satisfactorily and the same should be submitted while claiming the payment.

5. If any defect is noticed the same should be attended with in the stipulated time mentioned in this

contract.

6. The contractor should have a Mobile/ land line phone and the number shall be given to this office.

7.The security deposit will be with held or forfeited to the company in part or in full for the losses if

any sustained due to the defective or delayed attention of discrepancies by the contractor.

8. The contractor fails to commence the work within the stipulated time the security deposit will be

forfeited. If after commencement of work the contract is terminated for slow progress of work then in

addition to the recovery of compensation for the delay as per eight above the full security deposit shall

also be forfeited.

9. In the event of failure of contractor with respect to any of the conditions of the contract ,the contract

shall be terminated by giving 15 days notice in writing . BSNL shall not be liable for any loss sustained

by the contractor due to the termination.

10. In consideration of the payments to be made to the contractor for the works to be executed by him

the contractor hereby covenants with the contract documents to duly provide, execute and complete the

said work and shall perform all other acts, deeds, matters and things in the contract mentioned or

described or which are to be implied there from or may be reasonably necessary for the completion of

the said works and at the time and in the manner and subject to the terms and conditions of stipulations

mentioned in the contract.

11.In consideration of the due provisions, executions and completion of the said works, the BSNL

hereby agrees with the Contractor that the BSNL will pay to the Contractor the respective amounts for

the work done by the contractor and such other sum(s) as may be become payable to the contractor

under the provisions of the Contract.

12. ARBITRATION

1. In the event of any question, dispute or difference arising under this Tender or in connection

there-with except as to matter the decision of which is specifically provided under this Tender, the same

shall be referred to the sole arbitration of General Manager Telecom Pathanamthitta or some other

person appointed by the General Manager Telecom District Pathanamthitta.


2. . There will be no objection to any such appointment that the Arbitrator is Government servant or

that he has to deal with the matter to which the agreement relates or that in the course of his duties as

Government servants he has expressed views on all or any of the matter under dispute.

The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to

whom the matter is originally referred being transferred or vacating his Office or being unable to act for

any reason, whatsoever, General Manager Telecom Pathanamthitta shall appoint another person to act

as arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to

proceed from the stage at which it was left out by his predecessors.

3) PAYMENT TERM CLAUSE: The Bidder/Vender will be required to submit the details of their

bill upload to GSTN site for claiming payment. Tax Invoice under GST Rules should contain

complete details as under:-

a) Name, address and GSTIN of the supplier;

b) A consecutive serial number not exceeding sixteen characters, in one or

multiple series, containing alphabets or numerals or special characters hyphen or dash and slash

symbolized as “-“ and “/” respectively, and any combination thereon, unique for a financial year;

c) Date of its issue;

d) Name, address and GSTIN or UIN, if registered, of the recipient; (i.e. BSNL, Kerala Circle)

(BSNL Kerala Circle GSTIN No. 32AABCBG5ZQ)

e) Name and address of the recipient and the address of delivery, along with the name of STATE

and its Code, if such recipient is un-registered and where the value of taxable supply is Fifty thousand

rupees or more.

f) HSN Code of goods or Accounting Code of services;

g) Description of goods or services;

h) Quantity in case of goods and unit or Unique Quantity Code thereof;

i) Total value of supply of goods or services or both;

j) Taxable value of supply of goods or services or both taking into account

discount or abatement, if any;


k) Rate of tax (Central tax, State tax, integrated tax, Union territory tax or cess)

l) Amount of tax charged in respect of taxable goods or services (Central tax, State tax, integrated

tax, Union territory tax or cess)

m) Place of supply along with the Name of State, in case of a supply in the

course of inter-State trade or commerce.

n) Address of delivery where the same is different from the place of supply;

o) Whether the tax is payable on reverse charge basis; and

p) Signature or digital signature of the supplier or his authorized representative.

In witness whereof to the parties to those presents have here into set their respective hands and seals the

day and year in ………………………………..

IN WITHNESS WHEREOF the parties hereto have executed these presents the day and year first

above written.

Signed and Delivered Signed and Delivered for

by the Contractor and on behalf of BSNL,Pathanamthitta

Name Name

Address Asst. General Manager (Plg)

For General Telecome District

Pathanamthitta

In the presence of In the presence of

Witnesses Witness

1.Signature 1. Signature

Name Name

Address Designation

2.Signature 2. Signature

Name Name

Address Designation


SECTION 10

Letter of Authorisation for attending Bid opening

( To be submitted before Tender Opening)

Subject: Authorization for attending bid opening on ___________________ (date) for

the tender of ________________________________________________________.

Following person is/are hereby authorized to attend the bid opening for the tender mentioned above on

behalf of _______________________________ (Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

________________________________________________________________

1

2.

Signatures of bidder

or

Officer authorized to sign the bid

documents on behalf of the bidder.

Note: 1. A maximum of two representatives will be permitted per bid to attend bid opening. Permission

for entry to the hall where bids are opened may be refused in case authorisation as prescribed above is

not received.


SECTION 11

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC CLEARANCE

ELECTRONIC FUND TRANSFER SCHEME.

To

The General Manager

BSNL, Pathanamthitta.

Sir,

Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic

Clearance/Electronic Fund Transfer mode and the payments shall continue to be made in our below

mentioned account till a change is requested by us. The service charges, if any, levied by the bank will

be borne by us. We also declare that the particulars given below are correct and complete. If the

transaction is delayed, or, not effected at all for incomplete information, we would not hold BSNL

responsible.

1. Name of the Company / Firm :

2. Address :

3. Name of the Bank :

4. Name of the Branch :

5. Branch Code :

6. Bank’s IFSC code :

7. Type of Account :

8. Account Number :

9. Bank Address :

10. Bank Telephone No.(& Code) :

Date Name & Signature of the

Authorized Signatory with seal

(To be filled in by the Bank Authorities)


Certified that the particulars furnished above are correct as per our records.

Bank Seal:

Signature of Manager / Authorized Officer.

Date:

Signature of Bidder


SECTION 12

Certificates

(FOR TENDER DOCUMENT DOWN LOADED FROM INTERNET)

I ................................................................. …................ (authorised signatory ) hereby declare that the

tender document submitted has been down loaded from web site http/:www.keralatecom.com or

https://www.tenderwizard.comand no addition deletion / correction has been made in the down loaded

tender document. I also declare that I have enclose a DD for Rs …................... towards the cost of bid

document along with the tender.

signature of tenderer /

authorised signatory

Place.................................................

Date ….............................................

Name of the tenderer........................................................

Seal of the tenderer


SECTION 13

Requisition for refund of EMD

From

To

The General Manager Telecom, BSNL,

Pathanamthitta.

Sir,

Sub: Tender for Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL Bhavan,

Thiruvalla for a period of one year. (2020-21).

Ref: 1) No. Dated at Thiruvalla the

2) Our Tender dated…………….

In case our tender for Pproviding comprehensive maintenance of 1No.x8 Passenger Lift at BSNL

Bhavan, Thiruvalla for a period of one year. (2020-21) submitted in response to the tender notice cited is

not accepted by BSNL-Pathanamthitta, the Earnest Money Deposit remitted by us may please be refunded at the

earliest. An advance stamped receipt for the amount is enclosed herewith.

Yours faithfully

Date: Signature:

Name& Address.

Advance Stamped Receipt

Received an amount of Rs.----------/-. (Rupees ……………………………… only) from the

Accounts Officer (Cash), O/o the GMT, Thiruvalla towards refund of the EMD remitted by me/us

along with the tender Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL

Bhavan, Thiruvalla for a period of one year. (2020-21) in response to the tender notification No.

Dated at Thiruvalla the ………….

Date: Signature:

Name& Address.


SECTION 14

CHECK LIST

The following documents must accompany the bid else will be considered as non-responsive and will

be summarily rejected without any notice.

Sl No Description

Remarks

Yes (Y) , No (N) ,

Not Applicable (NA)

1 Scanned copies of all pages of Tender document signed by the tenderer

or Authorized person on all pages along with seal

2 Self-Attested Scanned copy of service tax registration certificate

3 Self-Attested Scanned copy of PAN Card

4 No near relative certificate duly filled in and signed

5 Letter of Authorization to Tender Opening Event (TOE) , if any

6 Tenderer’s profile duly filled.

7 Certificates to prove experience and eligibility

8

Self-Attested Scanned copy of Original "Power of Attorney" in case

person signed the tender documents is other than proprietor i.e for

other than proprietorship Firm

9 Self-Attested Scanned copy of "Partnership Deed" duly registered if

applicable

10 Questionnaire duly filled and signed

11 Latest and valid NSIC Certificate (for the product) duly certified by

NSIC

41

12 Copy of the GST registration certificate

13 WCT registration copy

14 Self-Attested scanned copy of the Check list duly filled in

B.: All copies of the above documents should also be submitted to the office by the bidder before

closing date. Bidder should produce the relevant original documents for

required by BSNL. NOTE: (All corrections and overwriting must be signed with date by the tenderer or

his authorized representative).

Copy of the GST registration certificate

WCT registration copy self attested

Attested scanned copy of the Check list duly filled in


closing date. Bidder should produce the relevant original documents for verification as and when


Signature of bidder


verification as and when



SECTION 15

RATE SCHEDULE PROFORMA

Name of Work:Providing comprehensive maintenance of 1No.x8 Passenger Lift at BSNL

Bhavan,Thiruvalla for a period of one year (2020-21).

Sl.

No Details

1 Name and address of the tenderer

Telephone Number/ Mobile number

2 Date of opening of the tender

3

Validity of the tender 90 days from the date of opening

4

Period of Contract

One Year from the date of

execution of agreement

5

Particulars of EMD remitted

Sl.

No.

Description Qty Rate Unit Amount

1 Providing comprehensive maintenance of following

lift including monthly checking and servicing of the

lift and attending breakdowns including cleaning,

lubricating the guides and all moving parts ,replacing

the lubricating oil including that of reduction gear as

and when required, checking and adjusting car levels in

all the floors, checking and ensuring that all the safety

provisions are intact, checking and replacing all

damaged and unserviceable components including

suspension ropes ,reduction gear, attending all break

down calls as and when intimated over telephone and


setting right the lift by arranging genuine materials

/spares ,consumables and labour etc. complete as

required

a Providing comprehensive maintenance of 1x8 Passenger

lift ( Lift No.1) (Year of commissioning : January 2011

,Make : M/s Johnson Lifts (P) Ltd ,speed 1M/sec

serving BF+GF+4 floors. 1 Job

Complete as above ( Total For 1 Month)

Total for 12 Months

(Rate in Rupees…………………………………………………………………………………..)

Total cost (Excluding GST on works contract ) (A)

GST APPLICABLE ( Mention Percentage ) %

TOTAL GST

(B)

GRAND TOTAL INCLUDING GST

(A+B)

Certified that I have read and understood all the terms and conditions set in the GMT Pathanamthitta

tender Notice No.

Dated at Thiruvalla the I agree to abide by all the terms and conditions set therein

Date: SIGNATURE OF THE TENDERER

Signature of witness

Name address

BHARAT SANCHAR NIGAM LIMITEDkrl.bsnl.co.in/electrical2/civ_tender/O_1120205_PTA_nit1.pdf2. The...

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