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®
Microsoft Oce 2010
Word Tutorial 1Creating a Document
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XPXPXPObjectives
•
Enter a date with AutoComplete• Enter text
• Select text and move the insertion point
•
Correct errors and proofread a document• Adust para!raph spacin!" line spacin!"
and mar!ins
• #review and print a document
• Create a new document
New Perspectives on Microsoft Oce !1!
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XPXPXPObjectives
•
Create an envelope• Open an existin! document
• Chan!e pa!e orientation
•
Chan!e the font and font si$e• Appl% text e&ects and other formattin!
• Ali!n text
• 'nsert a para!raph (order and shadin!
New Perspectives on Microsoft Oce !1! "
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XPXPXPOverview of t#e WordWindow
New Perspectives on Microsoft Oce !1! $
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XPXPXPOverview of t#e WordWindow
New Perspectives on Microsoft Oce !1! %
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XPXPXP&tarting Word
•
)o start *ord+ – Clic, the Start (utton on the tas,(ar
– Clic, All #ro!rams
– Clic, Microsoft Oce
– Clic, Microsoft *ord 2010
• Nonprinting c#aracters are s%m(ols thatappear on the screen (ut are not visi(le on theprinted pa!e
• Clic, the Show-.ide / (utton in the #ara!raph!roup on the .ome ta(" to displa%in!nonprintin! characters
New Perspectives on Microsoft Oce !1! '
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XPXPXP&tarting Word
•
Settin! up the *ord *indow – Clic, the Maximi$e (utton in the upperri!ht
corner if *ord does not ll the entire screen
– Clic, the iew ta( on the 3i((on
– 'n the Show !roup" clic, the 3uler chec,(ox if necessar% to turn on the 3uler
– 'n the 4oom !roup" clic, the #a!e *idth(utton
– Clic, the #rint 5a%out (utton in the Status(ar to select it if necessar%
New Perspectives on Microsoft Oce !1! (
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XPXPXPCreating a )loc* &t+le)usiness ,etter
New Perspectives on Microsoft Oce !1! -
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XPXPXP.ntering Te/t
•
'nsertin! a date with AutoComplete – *ord6s 0utoComplete feature
automaticall% inserts dates and otherre!ularl% used items for %ou
New Perspectives on Microsoft Oce !1!
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XPXPXP.ntering Te/t• Enterin! the inside address
– )%pe the addressee6s name" street address"and cit%" state" and 4ip code" pressin! Enterafter each7
–
8o not (e concerned a(out line spacin!" itwill (e corrected later7
New Perspectives on Microsoft Oce !1! 1!
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XPXPXP.ntering Te/t• Enter the salutation and the (od% text
– Address the letter and press Enter
– 9e!in t%pin! the letter" pressin! Enter at the endof para!raphs
New Perspectives on Microsoft Oce !1! 11
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XPXPXP2sing t#e 2ndo and 3edoCommands•
)o undo :or reverse; the last thin! %ou didin a document" %ou can clic, the 2ndobutton on the <uic, Access )ool(ar
• )o restore %our ori!inal chan!e" the 3edo
button reverses the action of the =ndo(utton :or redoes the undo;
New Perspectives on Microsoft Oce !1! 1
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XPXPXPCorrecting .rrors as 4ouT+pe•
'f %ou notice a t%pin! error as soon as %ouma,e it" %ou can press the 9ac,space ,e%
• 0utoCorrect automaticall% correctscommon t%pin! errors" such as t%pin!
>adn? for >and?• &pelling c#ec*er continuall% chec,s %our
document a!ainst *ord6s (uiltin dictionar%
• Spellin! chec,er does not catch
conte/tual spelling errors• 5rammar c#ec*er mar,s !rammatical
errors with a !reen wav% line
New Perspectives on Microsoft Oce !1! 1"
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XPXPXPCorrecting .rrors as 4ouT+pe
New Perspectives on Microsoft Oce !1! 1$
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XPXPXPCorrecting .rrors as 4ouT+pe
New Perspectives on Microsoft Oce !1! 1%
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XPXPXPProofreading a 6inis#edDocument•
After a document is t%ped" it needs to (eproofread from start to nish
• Correct all spellin! and !rammar errors
• 3emove all incorrect error indicators :suchas those on people6s names; (% ri!htclic,in! on the word or words in @uestionand choosin! '!nore Once or '!nore All
New Perspectives on Microsoft Oce !1! 1'
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XPXPXP0djusting Paragrap# and,ine &pacing• Paragrap# spacing is the amount of space (efore and
after a para!raph it is measured in points :a(out 1B2of an inch;
• ,ine spacing is the amount of space (etween lines oftext within a paragrap#
–
5ine spacin! 170 is single space – 5ine spacin! 270 is double space
– 5ine spacin! 171D is the default spacin!
• )o adust para!raph spacin!" select the para!raph:s;"clic, 5ine and #ara!raph Spacin! in the #ara!raph !roup
on the .ome ta(" and choose a numeric spacin! optionor choose Add Space 9efore #ara!raph or 3emove SpaceAfter #ara!raph :or open the 5ine Spacin! Options dialo!(ox;
New Perspectives on Microsoft Oce !1! 1(
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XPXPXP0djusting Paragrap# and,ine &pacing•
)he @uic,est method to adust para!raphand line spacin! is to clic, the 5ine spacin!(utton in the #ara!raph !roup on the.ome ta(
New Perspectives on Microsoft Oce !1! 1-
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XPXPXP0djusting t#e Margins
•
4oom document to entire #a!e – Clic, iew on the 3i((on and select One
#a!e from the 4oom !roup
New Perspectives on Microsoft Oce !1! 1
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XPXPXP0djusting t#e Margins• Clic, #a!e 5a%out on the 3i((on
• Clic, Mar!ins in the #a!e Setup !roup
• Select the desired predened mar!inoptions from the Mar!in menu or clic,
Custom Mar!ins
New Perspectives on Microsoft Oce !1! !
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XPXPXP0djusting t#e Margins
•
=se the #a!e Setup dialo! (ox tocustomi$e the mar!ins
New Perspectives on Microsoft Oce !1! 1
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XPXPXPPreviewing and Printing aDocument•
)o avoid wastin! paper and time" %oushould preview %our document on the #rintta( in 9ac,sta!e view
• Clic, the ile ta( to open 9ac,sta!e" and
then clic, the #rint ta( in the navi!ation(ar
• 3eview the document
•
'f the document is correct and the printer ison and has paper" clic, the #rint (utton
New Perspectives on Microsoft Oce !1!
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XPXPXPPreviewing and Printing aDocument
New Perspectives on Microsoft Oce !1! "
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XPXPXPOpening a )lan*Document and Creatingan .nvelope•
*ord6s 9ac,sta!e provides options forusin! templates to create documents or forstartin! a new (lan, document
• Clic, the ile ta( to open 9ac,sta!e view
• Clic, Few to view %our options for creatin!a new document
• Select the t%pe of document %ou want to
create and then clic, Create
New Perspectives on Microsoft Oce !1! $
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XPXPXPOpening a )lan*Document and Creatingan .nvelope
New Perspectives on Microsoft Oce !1! %
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XPXPXPOpening a )lan*Document and Creatingan .nvelope• )o create an envelope – Clic, the Mailin!s ta( on the 3i((on – 'n the Create !roup" clic, the Envelopes (utton to
open the Envelopes and 5a(els dialo! (ox – erif% that the 8eliver% address (ox contains the
correct address if not" t%pe a new address" or editthe existin! one
– )%pe a return address if %ou are usin! preprintedstationer% that alread% includes a return address"clic, the Omit chec, (ox to insert a chec, mar,
– )o print the envelope immediatel%" insert anenvelope in %our printer" and then clic, the #rint(utton to store the envelope alon! with the rest ofthe document" clic, the Add to 8ocument (utton
New Perspectives on Microsoft Oce !1! '
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XPXPXPOpening a )lan*Document and Creatingan .nvelope•
*ord automaticall% uses the inside addressfrom a letter as the address on anenvelope
New Perspectives on Microsoft Oce !1! (
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XPXPXPOverview of 6ormattinga Document
New Perspectives on Microsoft Oce !1! -
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XPXPXPOverview of 6ormattinga Document
New Perspectives on Microsoft Oce !1!
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XPXPXPOpening an ./istingDocument• Clic, the ile ta( to open 9ac,sta!e view
• Clic, Open in the navi!ation (ar
• Favi!ate to the location of the existin! le" selectthe le" and clic, Open
•
)o save an open document with a new name – Clic, the ile ta( to open 9ac,sta!e view
– Clic, Save As in the navi!ation (ar
– 'n the Save As dialo! (ox" clic, in the ile name (ox"
delete the existin! name" and ,e% in the new name – erif% that the le location is correct or navi!ate to the
correct location
– Clic, the Save (utton
New Perspectives on Microsoft Oce !1! "!
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XPXPXPC#anging PageOrientation•
'n portrait orientation the pa!e is tallerthan it is wide
• 'n landscape orientation the pa!e iswider than it is tall
• )o chan!e pa!e orientation+
– Clic, the #a!e 5a%out ta(
– Clic, the Orientation (utton in the #a!e
Setup !roup and then clic, 5andscape or#ortrait
New Perspectives on Microsoft Oce !1! "1
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XPXPXPC#anging t#e 6ont and 6ont&i7e•
Select the text %ou want to format• Select the options %ou want in the ont
!roup on the .ome ta(
New Perspectives on Microsoft Oce !1! "
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XPXPXP0ppl+ing Te/t .8ects96ont Colors9 and 6ont&t+les• Te/t e8ects are special visual enhancements
:outlines" shadin!" shadows" reGections;
• )o appl% text e&ects+
– Select the text to chan!e
–
Clic, the )ext E&ects (utton in ont !roup and thenselect the desired e&ects
– Clic, the ont Color (utton in the ont !roup andselect a color from the palette
– Clic, one of the st%le (uttons :9old" 'talic"=nderline; in the ont !roup to appl% a st%le
• )he ormat #ainter allows %ou to cop% all thefont settin!s from one word to others
New Perspectives on Microsoft Oce !1! ""
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XPXPXP0ppl+ing Te/t .8ects96ont Colors9 and 6ont&t+les
New Perspectives on Microsoft Oce !1! "$
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XPXPXP0ligning Te/t
•
9% default" the words in a document are leftaligned :even on the left; and ragged :uneven; on the ri!ht
• *ith rig#t alignment" words are even on
the ri!ht and ra!!ed on the left• *ith center alignment" words are ra!!ed
on (oth sides and lines are centered on thepa!e
• *ith justi:ed alignment" the text is evenat (oth mar!ins and spaced out within theline
New Perspectives on Microsoft Oce !1! "%
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XPXPXP0ligning Te/t
•
Ali!nment (uttons are found in the#ara!raph !roup of the .ome ta(
New Perspectives on Microsoft Oce !1! "'
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XPXPXP0dding a Paragrap#)orderand &#ading•
A paragrap# border is an outline aroundone or more para!raphs
• &#ading is (ac,!round color applied toone or more para!raphs
• )he 9order and Shadin! (uttons are foundin the #ara!raph !roup of the .ome ta(
New Perspectives on Microsoft Oce !1! "(
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XPXPXP0dding a Paragrap#)orderand &#ading
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XPXPXP;nserting9 Deleting9 and3esi7ing a P#oto•
=se the #icture (utton in the 'llustrations!roup on the 'nsert ta( to insert a photo
• )o wor, with a photo clic, on it to select it
• *hen a photo is selected" the #icture )ools
ormat ta( appears on the 3i((on withoptions for editin! the photo in variouswa%s :includin! resi$in!" framin!" andshapin!;
• )o delete a photo" select it and then pressthe 8elete ,e%
New Perspectives on Microsoft Oce !1! "
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