Download - 31901 Tri-County Way Suite 116-B Salisbury, MD 21801 … Symphony is scheduled for next Tuesday afternoon. After the last demo, we will start in earnest to spec out our ideal product

Caroline Dorchester Kent Queen Anne’s Somerset Talbot Wicomico Worcester

31901 Tri-County Way Suite 116-B Salisbury, MD 21801 ph: 410-742-1537 fax: 410-548-5807

EasternShoreRegionalLibraryBoardofTrusteesMinutesMarch10,201610:30a.m.ESRL,Tri-CountyBuildingSalisbury,MDInattendance:JohnVenditta,JohnWalden,RickSimpson,KaceyMartin,JackieAdams,RachaelStein,SamEddington,DebbyBennett,JenniferRanck,FrancesCresswell,ScottiOliver,GailSheldon,AndreaBerstlerCalltoOrder:AndreaBerstlercalledthemeetingtoorderat10:30am.January14,2016Minutes:JackieAdamsmademotiontoaccepttheJanuary14meetingminutes.GailSheldonsecondedthemotion.Theminuteswereapproved.FinancialReport(JohnVenditta):JohnwentovertheBalanceSheetwiththeboard.Therewasnothingunusualtoreport;everythingisrightwhereitshouldbe.TheBudgetComparativealsoshowsthatthingsareasexpectedinwhathasbeenspent.Johnencouragedtheboardtothinkaboutusingtherestoftheirgrantsbyendofthefiscalyear.ThebiggestthingonthebudgetwillbethenewILS,whichwillcomeupnextyear.TheFinancialReporthasbeenfiledforaudit.AdministratorReport(JohnVenditta):

• Kacey,RickandJohnhavebeenappointedtotheOSJMHealthandSafetyTeam.TheyattendedaCPR/FirstAidrefresherthatincludeddefibrillatortraining.

• MarylandLibraryDaywasasuccessinspiteofschedulingissuescausedbytheGovernor’sStateAddress.JohnwasalittledisappointedthatsenatorsEckardtandHersheyweretwoofthesevennayvotesforourfundingbill,whichpassed40-7.

• JohnisparticipatingintheselectionofTalbotCounty’snextDirector,aspartofthesearchcommittee.Theyareinthemidstofliveinterviewswithfivegoodcandidates.TheTalbotLibraryboardhopestomakeanofferattheendofMarch.

• WritteninRenee’sDLDSreport,LeslieBowmanreferstosomeworkwehavebeendoing.AsofFY-2017,itseemslikelythatLBPH’sYouthServicespositionwillnolongerbegrantfundedthroughESRL,butwillbepaidforwithLBPH’sstateappropriation.ThecurrentgrantextendsthroughSeptember.

• ILSProject:WehaveseendemosfromEvergreen,TLCLibrarySolutions,PolarisandSierra.Sirsi/DynixSymphonyisscheduledfornextTuesdayafternoon.Afterthelastdemo,wewillstartinearnesttospecoutouridealproductandworktocreatetheRFP.

• OnMarch24th,JohnismeetingwithstaffinWesternMarylandtotalkaboutthePolarisconsortium.HewillbemeetingwithElizabethHulett,BillTaylorfromTechServices,TobinBaknerfromITandTracyCarrollfromWebServices.HewillbelookingforinsightintothesetupandinstallationprocessaswellasaqualitativeinputonPolarisfromtheirviewpoint.

• Johnwillbeattendingthisyear’sDenverPLAconferenceinApril.TechnologyReport(RickSimpson):

• InJanuary,wefinishedtheEnvisionwareupgrade.Thattookthreemonthstocomplete.ThereasonfordoingitwastheoldEnvisionwareserverwasatendoflife,withnomoresecurityupdates.Wearenowrunningthelatestversionbothontheclientsandtheserver.Weshouldn’thavetodothisagainforanotheryearandahalf.

• Thefirewallprojectmentionedinpreviousmeetingsisalmostdone.TherearefourWorcesterbranchesthatstillneedtobecompleted,andthenallofthenewoneswillbein.

• Nextfiscalyear’seRateprojectwillbedata-centerswitches.Rickwasgivenaverygoodquoteonthenewswitches.Thiswillletthingsrunmuchquickerandgivehighercapacity.Rickwillgivenoticetothelibrariesforschedulingoftheinstallations.

• Windows10:Rickhashadrequeststoinstallthisonthepubliccomputers.Therearetwoobstacleswiththis;thefirstiswithMicrosoftitself.WithWindows10,theynolongerprovidetheabilitytoturnoffautomaticupdates.Thisisaproblemforthepubliccomputersbecausetheyarefrozen.TheotherissueiscompatibilitywithEnvisionware.Wearestillnotsurewhethertheremightbesomeproblemscomeupwiththenewversion.IThasfoundsomework-aroundsfortheseproblems,andiscurrentlytestingthemoutonESRLtestcomputers.Oncetheyaresurethatthesework,theywillstartupgradingpubliccomputersifthelibrarieswantit.

• CrisfieldLibraryisbeingfinishedup.Thefiberworkwascompletedlastnight,soasofnow,weshouldhaveadirectfiberconnection.YesterdayRicksubmittedapurchaseorderforalloftheirnewequipment.

• RicktalkedaboutCESandalloftherobots,3Dprintersandmakerspacethingsthatwerefeaturedthere.HewillbedonatingoneofourdemoMeccanorobotstothenewCrisfieldLibrary.

InformationServices(RachaelStein):

• Rachaelpassedoutdatabaseusagestatsforthefirsttwoquarters,aswellasthebudgetfordatabasesandebooks,withacostperclicklist.

• RachaelmetwiththeeGroupyesterday.TheyhadtherepfromRecordedBookscomebacktopresentComicsPlusagaintogooverfeaturesthatstillhaven’tgonelive.TheyalsoheardaboutWicomico’sexperiencewithHooplasofar,whichincludescomics.Itsoundslikeitisgoinggreatforthem.Andreaspoketotheboardaboutthecostandaccountsetupaswellaseaseofuse.RachaelisgoingtohaveaHooplademoatthenexteGroupmeetingandwilltrytohaveitupforJuly.ThiswillcoordinatewithdroppingOneClick.TheboarddiscussedeachcountyhavingtheirowndebitaccountonHoopla.Rachaelwilltalktotherepaboutsettingupseparateaccounts.TheboardalsodiscussedBeanstackusageforthedifferentlibraries.JohnWaldenofferedtosendoutnumberstotheotherdirectors.

• SomethingnewthatRachaelisconsideringisFold3.Itisagenealogydatabasespecificallyformilitaryrecords.WewouldgetadiscountonitbecauseoftheSailorsubscriptiontoHeritageQuest,aProQuestproduct.

• RachaeltalkedtotheboardaboutdroppingProQuest’sDailyTimessubscriptionsinceitisonlyusedonthelowershore.WicomicoLibraryholdsthearchiveforthenewspaper;theyreceiveitonmicrofilm.RachaeldecidedtogoaheadanddroptheDailyTimesattheendofJune.ShewouldalsoliketogetridofOneClickDigitalbecauseoflowusageandTransparentLanguages,duetousgettingRosettaStoneinJuly.

TrainingReport(SamEddington):Sampassedoutalistoftrainings.Wehavefourmoretrainingstodothismonth,includingVerbalJudo.ComingupinJuneisaZiniotraining.SamisintheprocessoftalkingtoeachcountyaboutFY-17trainings.HeplansonbeingdonebytheendofMarch.GraphicDesign(KaceyMartin):Kaceyreviewedhercurrentprojectswiththeboard.SheannouncedthatshehasbeenacceptedintoShoreLeadership,whichstartsinApril.Eachboardmemberreceivedasheetlistingtheirremainingprintingbudgettotals.ThismoneywillrenewonJuly1st.Sheencouragedeveryonetothinkabouthowtheywouldliketousetheirremainingmoneywithsummerreadingprojectscomingup.KaceyhasbeenworkingwiththeMLAconferencecommitteeandtheirsocialmediaposts.SheofferedtomakeMLAbasketsfortheconference.Ifanycountiesareinterested,letherknow.LegislativeReport(JohnWalden):Ourfundingbill,SB337,passedtheSenate,asJohnVendittahadmentionedearlier.AsofMonday,theHousehasnotvotedonanyofourbills.Apparently,thesenatehaskilledtheTaskForcebillbymistake.Itisn’tcompletelydeadbecausetheHousecanmoveitbacktotheSenate.WhenitcomesoutoftheHouse,theSenatewillsupportit.DLDSReport:Reportwashandedouttotheboardtoreadover.Ifthereareanyquestions,theycancontactRenee.NewBusiness:DebbyBennetttalkedtotheboardabouttheContinuityofOperationsPlanthathercountyhaddoneforemergencypreparednessabout10yearsage.Thiscoverswhatwillhappenincaseofdisasterofsomesort.Theywerereviewingtheirplanandhadconcernaboutthesuccessionplanduetohavingsuchasmallstaff.DebbytalkedtoJohnandwantedtoseeabouthavinganagreementwithanothercountylibrarydirectortocomeinasanadvisor.Everyoneagreedthattheirlibraryshouldhaveasimilarplan.TheboarddiscussedlookingatDebbie’splanasastartingpoint.Debbysuggestedbringinginatrainertohelpthegroupcreateaplan.Samwilllookintopossibletrainers.NextMeeting:Date:Thursday,June9that10:30amLocation:DentonLibrary,CarolineCountyTheFinanceCommitteewillmeetonthisdateaswell.AndreaBerstleradjournedthemeeting.