2013 Management Information Systems Conference 1 S OUTHEAST E
DUCATION D ATA E XCHANGE (SEED) O VERVIEW & D EMO Wednesday,
February 13, 2013 Bob Swiggum, Georgia Department of Education Deb
Holdren, Georgia Department of Education
Slide 2
2013 Management Information Systems Conference SEED The Project
SEED The Data SEED The Architecture SEED The Demo A GENDA 2
Slide 3
2013 Management Information Systems Conference What is SEED?
Why SEED? Who is SEED? SEED Rules SEED Timeline What Are We Doing?
SEED Methodology SEED Concept Model SEED T HE P ROJECT 3
Slide 4
2013 Management Information Systems Conference Georgias 2009
SLDS Grant Project to Share Data With Other SE States o
Longitudinal, Student Data o K12 Only W HAT I S SEED? 4
Slide 5
2013 Management Information Systems Conference The Need for
SEED GOALS and OBJECTIVES: Improve Continuity of Services to
Students Enhance States Efforts to Ensure Graduation Validate
Student Mobility Improve Accuracy and Reliability of Graduation
Rates W HY SEED? 5
Slide 6
2013 Management Information Systems Conference All SE States
Invited to Participate Charter States: Georgia KentuckyOK North
Carolina AlabamaCO South Carolina Florida Colorado Oklahoma W HO I
S SEED? 6
Slide 7
2013 Management Information Systems Conference 1.NO PII STORED
IN HUB 2.Data is CEDS Compliant 3.Security is Paramount 4.Working
Product Before Process 5.SEA Collaboration Required SEED R ULES
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Slide 8
2013 Management Information Systems Conference SEED T IMELINE
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Slide 9
2013 Management Information Systems Conference SEED T IMELINE 9
Milestones: 11/2011 First Meeting at P20W Conference 01/2012
Concept Paper Published 04/2012 Kick-Off in Atlanta 01/2013 MOUs
Signed 02/2013 Interactive SW Distributed to Pilots, Begin Piloting
04/2013 End Piloting Interactive 04/2013 Begin Piloting Batch
05/2013 End Piloting Batch 05/2013 GA, KY, NC Live 05/2013 Begin
Production Support and Maintenance 07/2013 Complete Rollout to
Charter SEAs 08/2013 Begin Rollout to Other States 03/2014 Close
Project -- Continue Support and Maintenance
Slide 10
2013 Management Information Systems Conference W HAT H AVE W E
D ONE ? 10 Face-to-Face Kick-Off Agreed on Scope and Requirements
Agreed on Data Specifications Designed and Built Solution
Architecture Built an Interactive Capability Designed Batch
Capability
Slide 11
2013 Management Information Systems Conference W HAT A RE W E D
OING ? 11 W HAT W ILL W E D O ? Piloting Interactive Building Batch
Finish Piloting Interactive Pilot Batch Go Live in GA, KY, NC
Rollout to Charter States Open Up to Other States
Slide 12
2013 Management Information Systems Conference Collaboration
via MS LIVE Scope and Requirements Interstate vs. Intrastate
Conceptual Model (from Kick-Off) Process Model (New Student and
Lost Student) Data Element Matrix o Mandatory o Desired o Optional
SEED M ETHODOLOGY 12
Slide 13
2013 Management Information Systems Conference Agile
Development 1.Working Product 1. Working Prototype 2. Developed
Functionality 1.Inspect 2.Adapt 3.Improve 4.Repeat 3. Repeat Step 2
2.Collaboration and Constructive Conflict SEED M ETHODOLOGY 13
Slide 14
2013 Management Information Systems Conference SEED M
ETHODOLOGY 14 Scrum Wall Photo by Georgia Department of
Education.
Slide 15
2013 Management Information Systems Conference SEED A
RCHITECTURE 15
Slide 16
2013 Management Information Systems Conference Jump Right In
CEDS Rule and CEDS Categories SEED Comprehensive Guide States
Mapping to Comprehensive Guide SEED Physical Data Model SEED T HE D
ATA 16 SEED Graphic from dreamstime.com
Slide 17
2013 Management Information Systems Conference SEED D ATA J UMP
R IGHT I N ! 17 Last name Middle name/middle initial First name
Suffix Gender Race (multiples) Ethnicity DOB SSN (Last 4 or 5)
State Student Unique ID Other State Student Unique ID Local ID
Other Local ID Address City of Birth State of Birth Country of
Birth Parent Name Grade Level School Year Entry Date Exit Date
**Assessment Data (ACT, MAP) **Incident Data **Course Data (with
grades) School Data Program Data Student Data ** These data
elements are optional for the pilot and the initial roll out. If a
state chooses to bypass these elements during piloting and/or
initial rollout, the state will implement them at a later
date.
Slide 18
2013 Management Information Systems Conference Second SEED
Rule: 2.Data is CEDS Compliant (version 2) SEED D ATA R ULE #2 18
CEDS Categories Chosen: 1.Demographics 2.Enrollment 3.Student
Contact 4.Parent/Guardian ID 5.School Directory 6.LEA Directory
7.Discipline 8.Assessment 9.Assessment Performance Level 10.
Academic Record 11. Program 12. Program ID
Slide 19
2013 Management Information Systems Conference SEED C
OMPREHENSIVE G UIDE 19 21Screen Elements27CEDS Elements Search
Initiation Screen LabelCEDS EntityCEDS CategoryCEDS Element Name
State or States to SearchN/A Number of Years DesiredN/A State
Student Unique ID StudentIdentityStudent Identifier Last 4 digits
of SSN StudentIdentityStudent Identifier Former State Student
Unique ID StudentIdentityStudent Identifier Last Name
StudentIdentityLast or Surname First Name StudentIdentityFirst Name
Middle Name StudentIdentityMiddle Name Name Suffix
StudentIdentityGeneration Code or Suffix Gender
StudentDemographicSex Date of Birth StudentDemographicBirthdate
Country of Birth StudentDemographicCountry of Birth Code State of
Birth StudentDemographicState of Birth Abbreviation City of Birth
StudentDemographicCity of Birth Race/Ethnicity*
StudentDemographicAmerican Indian or Alaska Native
StudentDemographicAsian StudentDemographicBlack or African American
StudentDemographicNative Hawaiian or Other Pacific Islander
StudentDemographicWhite StudentDemographicHispanic or Latino
Ethnicity Grade Level StudentEnrollmentEntry Grade Level Former
Street Address StudentContactAddress Street Number and Name Former
City StudentContactAddress City Former State StudentContactState
Abbreviation Former Zip Code StudentContactAddress Postal Code
Parent Name Parent/GuardianIdentityFirst Name
Parent/GuardianIdentityMiddle Name Parent/GuardianIdentityLast or
Surname Parent/GuardianIdentityGeneration Code or Suffix
Comprehensive Guide High Level
Slide 20
2013 Management Information Systems Conference 20 Comprehensive
Guide Detail
Slide 21
2013 Management Information Systems Conference SEED P HYSICAL D
ATA M ODEL 21
Slide 22
2013 Management Information Systems Conference Quality Goals
Security Model Federated Search Architecture Index Search Model
Document Server Model Virtual Appliance Architecture Implementation
Model Physical Data Models Hub Appliance SEED T HE A RCHITECTURE
22
Slide 23
2013 Management Information Systems Conference SEED Q UALITY G
OALS 23 Scalability: Description: Systems reaction when user
demands increase Solution: Microsoft.NET web farm modeled web
servers support several workload management techniques Reliability,
Availability: Description: Transparent failover mechanism,
mean-time-between-failure Solution: Microsoft.NET web application
supports load balancing through web farms Portability: Description:
Ability to be reused in another environment Solution: The system is
fully Microsoft.NET compliant and thus can be deployed onto any
Windows application server Security: Description: Authentication
and authorization mechanisms Solution: Federated Identity security
mechanisms will be needed to be implemented for reuse
Slide 24
2013 Management Information Systems Conference SEED A
RCHITECTURE 24
Slide 25
2013 Management Information Systems Conference SEED F EDERATED
S EARCH A RCHITECTURE 25
Slide 26
2013 Management Information Systems Conference SEED I NDEX S
EARCH M ODEL 26
Slide 27
2013 Management Information Systems Conference SEED D OCUMENT S
ERVER M ODEL 27
Slide 28
2013 Management Information Systems Conference SEED A PPLIANCE
A RCHITECTURE M ODEL 28
Slide 29
2013 Management Information Systems Conference SEED I
MPLEMENTATION M ODEL 29
Slide 30
2013 Management Information Systems Conference SEED H UB P
HYSICAL M ODEL 30
Slide 31
2013 Management Information Systems Conference SEED A PPLIANCE
P HYSICAL M ODEL 31
Slide 32
2013 Management Information Systems Conference Volume
Estimates: SEED Record Requests: 100 a day, with peaks in the
morning SEED Georgia SEA and LEA Users: about 1,500 SEED Other SEA
Users: about 100 Performance: Less than 10 seconds SEED S IZE AND P
ERFORMANCE 32
Slide 33
2013 Management Information Systems Conference SEED Interactive
Capability SEED Hub Administration SEED Batch Prototype SEED T HE D
EMO 33
Slide 34
2013 Management Information Systems Conference SEED Demo
Simulated Appliances for NC and KY Georgias UAT Environment ALL
Student Data are Obfuscated SEED D EMO 34
Slide 35
2013 Management Information Systems Conference SEED L OG I N 35
Optional Log In
Slide 36
2013 Management Information Systems Conference SEED FERPA A
CKNOWLEDGMENT 36 Optional FERPA Acknowledgement
Slide 37
2013 Management Information Systems Conference SEED S EARCH I
NITIATION S HORT F ORM 37 Optional Customized Banner for Each
State
Slide 38
2013 Management Information Systems Conference SEED S EARCH I
NITIATION S HORT F ORM 38 Three Required Data Elements: 1.First
and/or Last Name 2.Birthdate 3.State(s) to Search
Slide 39
2013 Management Information Systems Conference SEED S EARCH I
NITIATION L ONG F ORM 39 21 Search Elements Available
Slide 40
2013 Management Information Systems Conference SEED S EARCH I
NITIATION L ONG F ORM 40 Online Validation ALL Student Data are
Obfuscated
Slide 41
2013 Management Information Systems Conference SEED S EARCH R
ESULTS 41 ALL Student Data are Obfuscated
Slide 42
2013 Management Information Systems Conference SEED S EARCH R
ESULTS 42 Three Pilot States Only Select Icon View Student Record
ALL Student Data are Obfuscated
Slide 43
2013 Management Information Systems Conference SEED S TUDENT R
ECORD 43 999-999-9999 ALL Student Data are Obfuscated
Slide 44
2013 Management Information Systems Conference SEED S TUDENT R
ECORD 44 CEDS Categories Available: 1.Demographics 2.Enrollment
3.Student Contact 4.Parent/Guardian ID 5.School Directory 6.LEA
Directory 7.Discipline 8.Assessment 9.Assessment Performance Level
10.Academic Record 11.Program 12.Program ID ALL Student Data are
Obfuscated
Slide 45
2013 Management Information Systems Conference SEED S TUDENT R
ECORD 45 MyData Button 999-999-9999 ALL Student Data are
Obfuscated
Slide 46
2013 Management Information Systems Conference SEED S TUDENT R
ECORD 46 Export Student Record ALL Student Data are Obfuscated
Slide 47
2013 Management Information Systems Conference SEED S TUDENT R
ECORD E XPORT - XML 47 ALL Student Data are Obfuscated
Slide 48
2013 Management Information Systems Conference SEED S TUDENT R
ECORD E XPORT - CSV 48 Demographic Student Identifier
Identification System For StudentSSN4Last Or SurnameFirst
NameMiddle Name Generation Code Or SuffixSexBirth DateCountry Of
Birth Code State Of Birth AbbreviationCity Of BirthRace Address
Street Number And NameAddress CityState Abbreviation
1E+09State6712SaldanaAracelyAFemale########White Enrollment SEED
LEA IdentifierSEED School IdentifierEntry DateExit DateEntry Grade
LevelCohort YearSchool Year Local Education Agency
IdentifierOrganization NameTelephone NumberSchool IdentifierName Of
Institution F2496CB2-CE19-47DB- 9063-32D2C6781A07
44143703-CEC7-4A52- 9C24-2A01824CF0B8########12012660Emory
District404-7636890398Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A9########KG2011660Emory District404-7636890398Mc
Sorley Elementary School Program SEED LEA IdentifierSEED School
IdentifierProgram NameProgram Identifier Program Participation
Start Date Program Participation Exit DateProgram Exit
ReasonProgram Exit Reason Description Academic Record SEED LEA
IdentifierSEED School IdentifierMarking PeriodCourse
IdentifierCourse Code SystemCourse TitleGrade LevelGrade Level
DescriptionGrade Earned Number Of Credits EarnedCredit Type
EarnedSchool Year Local Education Agency IdentifierOrganization
NameTelephone NumberSchool IdentifierName Of Institution
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period17.001StateHealth/Grade
KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period23.001StateLanguage Arts/Grade
KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period27.011StateMathematics/Grade
KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period36.001State Physical
Education/Grade KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period41.011StateScience/Grade
KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period45.001StateSocial
Studies/Grade KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School
66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD-
9D5A-42155F2908A92nd Nine-week Period50.001StateVisual Arts/Grade
KKGKindergarten000585Carnegie unit2011660Emory
District404-7636890398 Mc Sorley Elementary School 999-999-9999 ALL
Student Data are Obfuscated
Slide 49
2013 Management Information Systems Conference SEED H UB A DMIN
49 Hub Admin
Slide 50
2013 Management Information Systems Conference SEED H UB A DMIN
1 ST G ENERATION 50 Georgia Use Only
Slide 51
2013 Management Information Systems Conference SEED H UB A DMIN
1 ST G ENERATION 51 Edit View Details Delete
Slide 52
2013 Management Information Systems Conference SEED H UB A DMIN
1 ST G ENERATION 52 Add New SEA
Slide 53
2013 Management Information Systems Conference SEED H UB A DMIN
1 ST G ENERATION 53 Add New SEA
Slide 54
2013 Management Information Systems Conference SEED B ATCH W
ORKING P ROTOTYPE 54 Batch Prototype
Slide 55
2013 Management Information Systems Conference SEED B ATCH W
ORKING P ROTOTYPE 55 Select and Submit Batch File
Slide 56
2013 Management Information Systems Conference SEED B ATCH W
ORKING P ROTOTYPE 56 Summary Validation Results
Slide 57
2013 Management Information Systems Conference SEED B ATCH W
ORKING P ROTOTYPE 57 Search Results
Slide 58
2013 Management Information Systems Conference Contact
Information: Bob Swiggum,
[email protected]@doe.k12.ga.us Debra Holdren,
[email protected]@doe.k12.ga.us [email protected]
http://slds.doe.k21.ga.us C ONTACTS AND A DDITIONAL R ESOURCES
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