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2013 Management Information Systems Conference 1 S OUTHEAST E DUCATION D ATA E XCHANGE (SEED) O VERVIEW & D EMO Wednesday, February 13, 2013 Bob Swiggum, Georgia Department of Education Deb Holdren, Georgia Department of Education

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2013 Management Information Systems Conference SEED The Project SEED The Data SEED The Architecture SEED The Demo A GENDA 2

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2013 Management Information Systems Conference What is SEED? Why SEED? Who is SEED? SEED Rules SEED Timeline What Are We Doing? SEED Methodology SEED Concept Model SEED T HE P ROJECT 3

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2013 Management Information Systems Conference Georgias 2009 SLDS Grant Project to Share Data With Other SE States o Longitudinal, Student Data o K12 Only W HAT I S SEED? 4

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2013 Management Information Systems Conference The Need for SEED GOALS and OBJECTIVES: Improve Continuity of Services to Students Enhance States Efforts to Ensure Graduation Validate Student Mobility Improve Accuracy and Reliability of Graduation Rates W HY SEED? 5

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2013 Management Information Systems Conference All SE States Invited to Participate Charter States: Georgia KentuckyOK North Carolina AlabamaCO South Carolina Florida Colorado Oklahoma W HO I S SEED? 6

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2013 Management Information Systems Conference 1.NO PII STORED IN HUB 2.Data is CEDS Compliant 3.Security is Paramount 4.Working Product Before Process 5.SEA Collaboration Required SEED R ULES 7

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2013 Management Information Systems Conference SEED T IMELINE 8

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2013 Management Information Systems Conference SEED T IMELINE 9 Milestones: 11/2011 First Meeting at P20W Conference 01/2012 Concept Paper Published 04/2012 Kick-Off in Atlanta 01/2013 MOUs Signed 02/2013 Interactive SW Distributed to Pilots, Begin Piloting 04/2013 End Piloting Interactive 04/2013 Begin Piloting Batch 05/2013 End Piloting Batch 05/2013 GA, KY, NC Live 05/2013 Begin Production Support and Maintenance 07/2013 Complete Rollout to Charter SEAs 08/2013 Begin Rollout to Other States 03/2014 Close Project -- Continue Support and Maintenance

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2013 Management Information Systems Conference W HAT H AVE W E D ONE ? 10 Face-to-Face Kick-Off Agreed on Scope and Requirements Agreed on Data Specifications Designed and Built Solution Architecture Built an Interactive Capability Designed Batch Capability

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2013 Management Information Systems Conference W HAT A RE W E D OING ? 11 W HAT W ILL W E D O ? Piloting Interactive Building Batch Finish Piloting Interactive Pilot Batch Go Live in GA, KY, NC Rollout to Charter States Open Up to Other States

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2013 Management Information Systems Conference Collaboration via MS LIVE Scope and Requirements Interstate vs. Intrastate Conceptual Model (from Kick-Off) Process Model (New Student and Lost Student) Data Element Matrix o Mandatory o Desired o Optional SEED M ETHODOLOGY 12

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2013 Management Information Systems Conference Agile Development 1.Working Product 1. Working Prototype 2. Developed Functionality 1.Inspect 2.Adapt 3.Improve 4.Repeat 3. Repeat Step 2 2.Collaboration and Constructive Conflict SEED M ETHODOLOGY 13

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2013 Management Information Systems Conference SEED M ETHODOLOGY 14 Scrum Wall Photo by Georgia Department of Education.

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2013 Management Information Systems Conference SEED A RCHITECTURE 15

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2013 Management Information Systems Conference Jump Right In CEDS Rule and CEDS Categories SEED Comprehensive Guide States Mapping to Comprehensive Guide SEED Physical Data Model SEED T HE D ATA 16 SEED Graphic from dreamstime.com

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2013 Management Information Systems Conference SEED D ATA J UMP R IGHT I N ! 17 Last name Middle name/middle initial First name Suffix Gender Race (multiples) Ethnicity DOB SSN (Last 4 or 5) State Student Unique ID Other State Student Unique ID Local ID Other Local ID Address City of Birth State of Birth Country of Birth Parent Name Grade Level School Year Entry Date Exit Date **Assessment Data (ACT, MAP) **Incident Data **Course Data (with grades) School Data Program Data Student Data ** These data elements are optional for the pilot and the initial roll out. If a state chooses to bypass these elements during piloting and/or initial rollout, the state will implement them at a later date.

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2013 Management Information Systems Conference Second SEED Rule: 2.Data is CEDS Compliant (version 2) SEED D ATA R ULE #2 18 CEDS Categories Chosen: 1.Demographics 2.Enrollment 3.Student Contact 4.Parent/Guardian ID 5.School Directory 6.LEA Directory 7.Discipline 8.Assessment 9.Assessment Performance Level 10. Academic Record 11. Program 12. Program ID

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2013 Management Information Systems Conference SEED C OMPREHENSIVE G UIDE 19 21Screen Elements27CEDS Elements Search Initiation Screen LabelCEDS EntityCEDS CategoryCEDS Element Name State or States to SearchN/A Number of Years DesiredN/A State Student Unique ID StudentIdentityStudent Identifier Last 4 digits of SSN StudentIdentityStudent Identifier Former State Student Unique ID StudentIdentityStudent Identifier Last Name StudentIdentityLast or Surname First Name StudentIdentityFirst Name Middle Name StudentIdentityMiddle Name Name Suffix StudentIdentityGeneration Code or Suffix Gender StudentDemographicSex Date of Birth StudentDemographicBirthdate Country of Birth StudentDemographicCountry of Birth Code State of Birth StudentDemographicState of Birth Abbreviation City of Birth StudentDemographicCity of Birth Race/Ethnicity* StudentDemographicAmerican Indian or Alaska Native StudentDemographicAsian StudentDemographicBlack or African American StudentDemographicNative Hawaiian or Other Pacific Islander StudentDemographicWhite StudentDemographicHispanic or Latino Ethnicity Grade Level StudentEnrollmentEntry Grade Level Former Street Address StudentContactAddress Street Number and Name Former City StudentContactAddress City Former State StudentContactState Abbreviation Former Zip Code StudentContactAddress Postal Code Parent Name Parent/GuardianIdentityFirst Name Parent/GuardianIdentityMiddle Name Parent/GuardianIdentityLast or Surname Parent/GuardianIdentityGeneration Code or Suffix Comprehensive Guide High Level

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2013 Management Information Systems Conference 20 Comprehensive Guide Detail

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2013 Management Information Systems Conference SEED P HYSICAL D ATA M ODEL 21

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2013 Management Information Systems Conference Quality Goals Security Model Federated Search Architecture Index Search Model Document Server Model Virtual Appliance Architecture Implementation Model Physical Data Models Hub Appliance SEED T HE A RCHITECTURE 22

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2013 Management Information Systems Conference SEED Q UALITY G OALS 23 Scalability: Description: Systems reaction when user demands increase Solution: Microsoft.NET web farm modeled web servers support several workload management techniques Reliability, Availability: Description: Transparent failover mechanism, mean-time-between-failure Solution: Microsoft.NET web application supports load balancing through web farms Portability: Description: Ability to be reused in another environment Solution: The system is fully Microsoft.NET compliant and thus can be deployed onto any Windows application server Security: Description: Authentication and authorization mechanisms Solution: Federated Identity security mechanisms will be needed to be implemented for reuse

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2013 Management Information Systems Conference SEED A RCHITECTURE 24

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2013 Management Information Systems Conference SEED F EDERATED S EARCH A RCHITECTURE 25

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2013 Management Information Systems Conference SEED I NDEX S EARCH M ODEL 26

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2013 Management Information Systems Conference SEED D OCUMENT S ERVER M ODEL 27

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2013 Management Information Systems Conference SEED A PPLIANCE A RCHITECTURE M ODEL 28

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2013 Management Information Systems Conference SEED I MPLEMENTATION M ODEL 29

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2013 Management Information Systems Conference SEED H UB P HYSICAL M ODEL 30

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2013 Management Information Systems Conference SEED A PPLIANCE P HYSICAL M ODEL 31

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2013 Management Information Systems Conference Volume Estimates: SEED Record Requests: 100 a day, with peaks in the morning SEED Georgia SEA and LEA Users: about 1,500 SEED Other SEA Users: about 100 Performance: Less than 10 seconds SEED S IZE AND P ERFORMANCE 32

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2013 Management Information Systems Conference SEED Interactive Capability SEED Hub Administration SEED Batch Prototype SEED T HE D EMO 33

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2013 Management Information Systems Conference SEED Demo Simulated Appliances for NC and KY Georgias UAT Environment ALL Student Data are Obfuscated SEED D EMO 34

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2013 Management Information Systems Conference SEED L OG I N 35 Optional Log In

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2013 Management Information Systems Conference SEED FERPA A CKNOWLEDGMENT 36 Optional FERPA Acknowledgement

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2013 Management Information Systems Conference SEED S EARCH I NITIATION S HORT F ORM 37 Optional Customized Banner for Each State

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2013 Management Information Systems Conference SEED S EARCH I NITIATION S HORT F ORM 38 Three Required Data Elements: 1.First and/or Last Name 2.Birthdate 3.State(s) to Search

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2013 Management Information Systems Conference SEED S EARCH I NITIATION L ONG F ORM 39 21 Search Elements Available

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2013 Management Information Systems Conference SEED S EARCH I NITIATION L ONG F ORM 40 Online Validation ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S EARCH R ESULTS 41 ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S EARCH R ESULTS 42 Three Pilot States Only Select Icon View Student Record ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S TUDENT R ECORD 43 999-999-9999 ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S TUDENT R ECORD 44 CEDS Categories Available: 1.Demographics 2.Enrollment 3.Student Contact 4.Parent/Guardian ID 5.School Directory 6.LEA Directory 7.Discipline 8.Assessment 9.Assessment Performance Level 10.Academic Record 11.Program 12.Program ID ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S TUDENT R ECORD 45 MyData Button 999-999-9999 ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S TUDENT R ECORD 46 Export Student Record ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S TUDENT R ECORD E XPORT - XML 47 ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED S TUDENT R ECORD E XPORT - CSV 48 Demographic Student Identifier Identification System For StudentSSN4Last Or SurnameFirst NameMiddle Name Generation Code Or SuffixSexBirth DateCountry Of Birth Code State Of Birth AbbreviationCity Of BirthRace Address Street Number And NameAddress CityState Abbreviation 1E+09State6712SaldanaAracelyAFemale########White Enrollment SEED LEA IdentifierSEED School IdentifierEntry DateExit DateEntry Grade LevelCohort YearSchool Year Local Education Agency IdentifierOrganization NameTelephone NumberSchool IdentifierName Of Institution F2496CB2-CE19-47DB- 9063-32D2C6781A07 44143703-CEC7-4A52- 9C24-2A01824CF0B8########12012660Emory District404-7636890398Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A9########KG2011660Emory District404-7636890398Mc Sorley Elementary School Program SEED LEA IdentifierSEED School IdentifierProgram NameProgram Identifier Program Participation Start Date Program Participation Exit DateProgram Exit ReasonProgram Exit Reason Description Academic Record SEED LEA IdentifierSEED School IdentifierMarking PeriodCourse IdentifierCourse Code SystemCourse TitleGrade LevelGrade Level DescriptionGrade Earned Number Of Credits EarnedCredit Type EarnedSchool Year Local Education Agency IdentifierOrganization NameTelephone NumberSchool IdentifierName Of Institution 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period17.001StateHealth/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period23.001StateLanguage Arts/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period27.011StateMathematics/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period36.001State Physical Education/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period41.011StateScience/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period45.001StateSocial Studies/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 66F038E4-C12C-4762- 9BAB-61AF5FBD5274 100F2B72-E243-4FCD- 9D5A-42155F2908A92nd Nine-week Period50.001StateVisual Arts/Grade KKGKindergarten000585Carnegie unit2011660Emory District404-7636890398 Mc Sorley Elementary School 999-999-9999 ALL Student Data are Obfuscated

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2013 Management Information Systems Conference SEED H UB A DMIN 49 Hub Admin

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2013 Management Information Systems Conference SEED H UB A DMIN 1 ST G ENERATION 50 Georgia Use Only

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2013 Management Information Systems Conference SEED H UB A DMIN 1 ST G ENERATION 51 Edit View Details Delete

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2013 Management Information Systems Conference SEED H UB A DMIN 1 ST G ENERATION 52 Add New SEA

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2013 Management Information Systems Conference SEED H UB A DMIN 1 ST G ENERATION 53 Add New SEA

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2013 Management Information Systems Conference SEED B ATCH W ORKING P ROTOTYPE 54 Batch Prototype

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2013 Management Information Systems Conference SEED B ATCH W ORKING P ROTOTYPE 55 Select and Submit Batch File

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2013 Management Information Systems Conference SEED B ATCH W ORKING P ROTOTYPE 56 Summary Validation Results

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2013 Management Information Systems Conference SEED B ATCH W ORKING P ROTOTYPE 57 Search Results

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2013 Management Information Systems Conference Contact Information: Bob Swiggum, RSwiggum@doe.k12.ga.usRSwiggum@doe.k12.ga.us Debra Holdren, DHoldren@doe.k12.ga.usDHoldren@doe.k12.ga.us SLDS@doe.k12.ga.us http://slds.doe.k21.ga.us C ONTACTS AND A DDITIONAL R ESOURCES 58