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Worksheet 1: Admitted Receptions TOTAL
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OFFICE OF UNDERGRADUATE ADMISSIONS
2011 OUT OF S TATE ADMITTED STUDENT RECEPTIONS
DATE LOCATION OUA REP TRAVEL COSTS FACILITY FEE AUDIO VISUAL CATERING PARKING TOTAL COSTS NOTES
4/2/2011 The Ritz Carlton, Phoenix Michele L. 1,498 909 1,020 1,274 52 $4,754 Travel costs include Las Vegas trip.
2-4pm 2401 East Camelback Road, Phoenix, AZ 85016
4/2/2011 The Crowne Plaza Chicago Metro Jua H. 1,694 623 826 1,386 $4,528
2-4pm 733 W. Madison, Chicago, IL 60661
4/3/2011 Las Vegas Marriott Michele L. 520 917 885 $2,322
2-4pm 325 Convention Center Dr., Las Vegas, NV 89109
4/9/2011 New York Walter R. 836 $836 Travel costs include Washington trip.
2-4pm Olga T. 2,113 $2,113 Travel costs include the round trip airfare
from OAK/NY/Washington/OAK.
4/10/2011 Washington DC Walter R. 1,189 $1,189
2-4pm Olga T. 592 $592
4/17/2011 Philadelphia Walter R. 1,107 $1,107
2-4pm Olga T. 1,688 $1,688
4/10/2011 Seattle Marriott Waterfront Greg D. 1,204 1,000 755 3,743 $6,701 Travel costs include Portland trip.
2-4pm 2100 Alaskan Way, Seattle, WA 98121
4/11/2011 Dallas Marriott Suites Market Center Ken G. 1,003 372 309 1,297 $2,981
7-9pm 2493 N Stemmons Fwy, Dallas, TX 75207
4/11/2011 Portland Marriott Downtown Waterfront Greg D. 620 880 1,172 $2,672
7-9pm 1401 SW Naito Parkway, Portland, OR 97201
4/28/2011 Hawaii Bridget W. 1,096 $1,096
2-4pm
TOTAL $14,022 $4,044 $4,707 $9,756 $52 $32,581
Admitted Receptions TOTAL
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Worksheet 2: Prospective Receptions TOTAL
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OFFICE OF UNDERGRADUATE ADMISSIONS
2010 OUT OF STATE PROSPECTIVE RECEPTIONS & COUNSELOR BREAKFAST
DATE LOCATION AMOUNT TOTAL N O T E S
Sept. 16, 2010 Trumbull Marriott "Consortium Breakfast" with John Hopkins U, Northwestern U,
180 Hawley Lane, Trumbull, CT 06611 UCB and University of Virginia. UCB hosted the breakfast at
Catering 598.15 Trumbull Marriott.
Facility Rental 258.64 856.79 Total expenses incurred by the group: $13244.28
UCB's share on Group's total expenses 2454.28 Each campus' share : $3311.07
Sept. 28-29, 2010 UCDC - Washington Office Still waiting for the recharge notice from Preeti Piplani of the
1608 Rhode Island Ave., NW, 3rd Flr., UCDC Washington Office. Already emailed her the COA.
Washington, D.C. 20036
Catering
Facility Rental 670.00 670.00
Sept. 29-30, 2010 Sheraton Philadelphia City Center
17th & Race Streets, Philadelphia, PA 19103
Audio Visual 664.07
Catering 306.88
Faci li ty Rental 3096.36 4067.31
Sept. 30-Oct. 1, 2010 New York Marriott East Side
525 Lexington Ave., New York, NY 10017-1204
Audio Visual 3008.57
Catering 1791.65
Facility Rental 10293.32 15093.54
October 1, 2010 The Renaissance St. Louis Grand Hotel
800 Washington Ave., St. Louis, MO 63101
Audio Visual 589.14 "Getting to Know the University" - Counselor Breakfast at the
Catering 3876.96 NACAC Conference in St. Louis, MO last Sept. 29-Oct. 1, 2010.
Facility Rental 1308.00 5774.10
Oct. 3-4, 2010 Chicago Downtown Marriott Magnificent Mile
540 N. Michigan Ave., Chicago, IL 60611
Prospective Receptions TOTAL
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Audio Visual 1262.29
Catering 1788.50
Faciltiy Rental 1382.60 4433.39
Oct. 10-11, 2010 Seattle Marriott Waterfront
2100 Alaskan Way, Seattle, WA 98121
Audio Visual 514.32
Catering 947.80
Facility Rental 990.36 2452.48
Oct. 17-18, 2010 Fairmont Turnberry Isle Resort
19999 West Country Club Dirve, Aventura, FL 33180
Audio Visual 0 Fairmont Turnberry Isle has retained the deposit we put in for
Catering 272.58 the Admitted Student Reception last April ($1685.68).
Facility Rental 0 272.58
Oct. 18-19, 2010 West Palm Beach Marriott
1001 Okeechobee Blvd., West Palm Beach, FL 33401
Cancellation fee 1305.84 Reservation has to be cancelled because of low responses from
Catering 444.16 students; hotel billed us the full amt. but we have to secure the
Facility Rental 500.00 2250.00space again because students rsvp'd the last minute.
Oct . 20, 2010 JW Marr iott Houston
5150 Westheimer Road, Houston, TX 77056
Audio Visual 1313.65
Catering 3330.00
Facility Rental 1474.22 6117.87
Oct. 21-22, 2010 Renaissance Dallas Hotel
2222 Stemmons Freeway, Dallas, TX 75207
Audio Visual 832.23
Catering 1699.62
Facility Rental 788.64 3320.49UCLA will pay half of the student reception: $1405.21
TOTAL 47762.83
Prospective Receptions TOTAL
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Worksheet 3: Comprehensive TOTAL
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Office of Undergraduate Admissions
Domestic Non Resident Expenses
As of June 30, 2011
FY 2010-2011 Budget from the Chancellor $300,000
Carryforward money from FY 2009-2010 $112,207
TOTAL $412,207
EXPENSES
Salary 587
Communications 3,722
Computers 70,062
Rents/Utilities 4,044
Publications/Media 3,006
Misc. Services 334
Counselors Breakfast @ Doubletree 15,937
Receptions for Admitted Students
Phoenix 3,255Chicago 2,834
Las Vegas 2,322
Seattle 5,497
Dallas 1,978
Portland 2,672 18,559
Receptions for Prospective Students
Dallas 3,320
New York 15,094
Chicago 4,433
Seattle 2,452
Florida - Fairmont Turnberry 273
Houston 6,118
West Palm Beach, FL 2,250 33,940
NACAC Counselor Breakfast in St. Louis 5,774
Registration Fee 6,285
Counselors (39), Students (37), and Staff Airfare 56,975
Shuttle Service 4,036
Comprehensive TOTAL
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Supplies 1,079
Travel Reimbursements 42,006
University of Virginia - Consortium travel 2,484
Cappex Student Recruitment Service 10,000
College Board Search 2,070
Emanio Professional Services 6,244
Platform LLC 16,000
Zinch Student Access and Outreach 22,500 $325,643
BALANCE TOTAL $86,564
Comprehensive TOTAL
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