2011 Outreach Expenses - UC Berkeley

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Worksheet 1: Admitted Receptions TOTAL


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OFFICE OF UNDERGRADUATE ADMISSIONS

2011 OUT OF S TATE ADMITTED STUDENT RECEPTIONS

DATE LOCATION OUA REP TRAVEL COSTS FACILITY FEE AUDIO VISUAL CATERING PARKING TOTAL COSTS NOTES

4/2/2011 The Ritz Carlton, Phoenix Michele L. 1,498 909 1,020 1,274 52 $4,754 Travel costs include Las Vegas trip.

2-4pm 2401 East Camelback Road, Phoenix, AZ 85016

4/2/2011 The Crowne Plaza Chicago Metro Jua H. 1,694 623 826 1,386 $4,528

2-4pm 733 W. Madison, Chicago, IL 60661

4/3/2011 Las Vegas Marriott Michele L. 520 917 885 $2,322

2-4pm 325 Convention Center Dr., Las Vegas, NV 89109

4/9/2011 New York Walter R. 836 $836 Travel costs include Washington trip.

2-4pm Olga T. 2,113 $2,113 Travel costs include the round trip airfare

from OAK/NY/Washington/OAK.

4/10/2011 Washington DC Walter R. 1,189 $1,189

2-4pm Olga T. 592 $592

4/17/2011 Philadelphia Walter R. 1,107 $1,107

2-4pm Olga T. 1,688 $1,688

4/10/2011 Seattle Marriott Waterfront Greg D. 1,204 1,000 755 3,743 $6,701 Travel costs include Portland trip.

2-4pm 2100 Alaskan Way, Seattle, WA 98121

4/11/2011 Dallas Marriott Suites Market Center Ken G. 1,003 372 309 1,297 $2,981

7-9pm 2493 N Stemmons Fwy, Dallas, TX 75207

4/11/2011 Portland Marriott Downtown Waterfront Greg D. 620 880 1,172 $2,672

7-9pm 1401 SW Naito Parkway, Portland, OR 97201

4/28/2011 Hawaii Bridget W. 1,096 $1,096

2-4pm

TOTAL $14,022 $4,044 $4,707 $9,756 $52 $32,581

Admitted Receptions TOTAL

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Worksheet 2: Prospective Receptions TOTAL


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OFFICE OF UNDERGRADUATE ADMISSIONS

2010 OUT OF STATE PROSPECTIVE RECEPTIONS & COUNSELOR BREAKFAST

DATE LOCATION AMOUNT TOTAL N O T E S

Sept. 16, 2010 Trumbull Marriott "Consortium Breakfast" with John Hopkins U, Northwestern U,

180 Hawley Lane, Trumbull, CT 06611 UCB and University of Virginia. UCB hosted the breakfast at

Catering 598.15 Trumbull Marriott.

Facility Rental 258.64 856.79 Total expenses incurred by the group: $13244.28

UCB's share on Group's total expenses 2454.28 Each campus' share : $3311.07

Sept. 28-29, 2010 UCDC - Washington Office Still waiting for the recharge notice from Preeti Piplani of the

1608 Rhode Island Ave., NW, 3rd Flr., UCDC Washington Office. Already emailed her the COA.

Washington, D.C. 20036

Catering

Facility Rental 670.00 670.00

Sept. 29-30, 2010 Sheraton Philadelphia City Center

17th & Race Streets, Philadelphia, PA 19103

Audio Visual 664.07

Catering 306.88

Faci li ty Rental 3096.36 4067.31

Sept. 30-Oct. 1, 2010 New York Marriott East Side

525 Lexington Ave., New York, NY 10017-1204

Audio Visual 3008.57

Catering 1791.65


October 1, 2010 The Renaissance St. Louis Grand Hotel

800 Washington Ave., St. Louis, MO 63101

Audio Visual 589.14 "Getting to Know the University" - Counselor Breakfast at the

Catering 3876.96 NACAC Conference in St. Louis, MO last Sept. 29-Oct. 1, 2010.


Oct. 3-4, 2010 Chicago Downtown Marriott Magnificent Mile

540 N. Michigan Ave., Chicago, IL 60611

Prospective Receptions TOTAL

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Catering 1788.50

Faciltiy Rental 1382.60 4433.39

Oct. 10-11, 2010 Seattle Marriott Waterfront

2100 Alaskan Way, Seattle, WA 98121

Audio Visual 514.32

Catering 947.80


Oct. 17-18, 2010 Fairmont Turnberry Isle Resort

19999 West Country Club Dirve, Aventura, FL 33180

Audio Visual 0 Fairmont Turnberry Isle has retained the deposit we put in for

Catering 272.58 the Admitted Student Reception last April ($1685.68).

Facility Rental 0 272.58

Oct. 18-19, 2010 West Palm Beach Marriott

1001 Okeechobee Blvd., West Palm Beach, FL 33401

Cancellation fee 1305.84 Reservation has to be cancelled because of low responses from

Catering 444.16 students; hotel billed us the full amt. but we have to secure the

Facility Rental 500.00 2250.00space again because students rsvp'd the last minute.

Oct . 20, 2010 JW Marr iott Houston

5150 Westheimer Road, Houston, TX 77056


Catering 3330.00


Oct. 21-22, 2010 Renaissance Dallas Hotel

2222 Stemmons Freeway, Dallas, TX 75207

Audio Visual 832.23

Catering 1699.62

Facility Rental 788.64 3320.49UCLA will pay half of the student reception: $1405.21

TOTAL 47762.83

Prospective Receptions TOTAL

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Worksheet 3: Comprehensive TOTAL


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Office of Undergraduate Admissions

Domestic Non Resident Expenses

As of June 30, 2011

FY 2010-2011 Budget from the Chancellor $300,000

Carryforward money from FY 2009-2010 $112,207

TOTAL $412,207

EXPENSES

Salary 587

Communications 3,722

Computers 70,062

Rents/Utilities 4,044

Publications/Media 3,006

Misc. Services 334

Counselors Breakfast @ Doubletree 15,937

Receptions for Admitted Students

Phoenix 3,255Chicago 2,834

Las Vegas 2,322

Seattle 5,497

Dallas 1,978

Portland 2,672 18,559

Receptions for Prospective Students

Dallas 3,320

New York 15,094

Chicago 4,433

Seattle 2,452

Florida - Fairmont Turnberry 273

Houston 6,118

West Palm Beach, FL 2,250 33,940

NACAC Counselor Breakfast in St. Louis 5,774

Registration Fee 6,285

Counselors (39), Students (37), and Staff Airfare 56,975

Shuttle Service 4,036

Comprehensive TOTAL

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Supplies 1,079

Travel Reimbursements 42,006

University of Virginia - Consortium travel 2,484

Cappex Student Recruitment Service 10,000

College Board Search 2,070

Emanio Professional Services 6,244

Platform LLC 16,000

Zinch Student Access and Outreach 22,500 $325,643

BALANCE TOTAL $86,564

Comprehensive TOTAL

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2011 Outreach Expenses - UC Berkeley

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