ReCAP Summary: East Asian Library Zack Lane ReCAP Coordinator 7/12/2010.
Zack Lane ReCAP Coordinator April 2011 ReCAP Columbia University.
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Transcript of Zack Lane ReCAP Coordinator April 2011 ReCAP Columbia University.
The Offsite Request Button:
How it works and when it appearsZack Lane
ReCAP CoordinatorApril 2011
ReCAPColumbia University
What is the request button?
ReCAPColumbia University
I am the request button
I am the request button
Request buttons can be found in CLIO It links patrons with valid UNIs to the online
“REQUEST IT from Offsite” webform Webform allows patrons to request physical
or electronic delivery of Offsite collections
ReCAPColumbia University
In CLIO beta the request button is at the right of the holdings information:
In CLIO classic the request button is immediately below the holdings information:
Where is the Request Button?
New request buttons appear on Friday Expect 2-hour time lag between CLIO
Location flip and appearance of button on Friday
Buttons are immediately active The appearance and disappearance of
buttons depends on master file updates and database maintenance
This presentation will elaborate on how the process works
Summary
ReCAPColumbia University
This schematic outlines how Columbia systems work to generate the request button
Only items with off-site CLIO Locations get a button
More detail to come…
Overall Schematic
ReCAPColumbia University
Master Barcode File
Master Bib KeyFile
File
Voyager
There are three streams of workflow that affect CLIO Location and the request button1. Mass retrospective: The largest volume of
material for ReCAP is processed by MRP2. New acquisitions: About 30,000 volumes per
year are processed by cataloging units. See Processing New Acquisitions for Offsite
3. Database maintenance: Residual maintenance affects the appearance and disappearance of the request button
Workflow
ReCAPColumbia University
ReCAPColumbia University
OPAC Displays: Batch Process and New Acquisitions CLIO changes for mass retrospective and
new acquisitions follow similar paths OPAC displays are slightly different1. Mass Retrospective:
2. New Acquisitions:
Managing collections at ReCAP requires coordination between two databases, one at each institution
In shorthand, they are Voyager (CUL) and LAS (ReCAP) Voyager and LAS contain different but related data Voyager is an ILS, designed for library collection
management LAS is a proprietary system designed for high-
density library storage facilities
Two Databases: Voyager (CUL) and LAS (ReCAP)
ReCAPColumbia University
Voyager (CUL) LAS (ReCAP)
Voyager and LAS do not have a dynamic link – they do not “talk” directly to each other
Files are sent or retrieved from one to the other
File exchange takes place daily, weekly or periodically
File Exchange
ReCAPColumbia University
FileVoyager (CUL) LAS (ReCAP)
ReCAPColumbia University
Charges in Voyager It is important to note that charges in
Voyager are completely separate from the LAS database
Charges to a patron or status patron effect only the Columbia side of the request process
A current charge prohibits patrons and staff from re-requesting the same item
Charge to Patron Charge to Status Patron
ReCAPColumbia University
Master Barcode File
Master BibKeyFile
File
Voyager
Here is the schematic again with description of what each image represents
Overall Schematic
Weekly file of new accessions
Added to CUL’s master file of barcodes at ReCAP
Master barcode file matched to BibKeys in Voyager database
Result: CUL’s master BibKey file
Request button appears for every BibKey in the file
Every Friday CUL retrieves a file of the week’s accessions
It is a data set of offsite prefixed barcode numbers (see CPM-424 for complete list)
Weekly Accession File
ReCAPColumbia University
Voyager GFA
=File
ReCAPColumbia University
CLIO Location Flip The file is used to flip CLIO Locations from on campus to offsite◦ glx flips to off,glx, bus flips to off,bus, etc◦ glx4off flips to off,glx, bus4off flips to off,bus, etc
CLIO Location changes; still no request button in OPAC
File =
ReCAPColumbia University
Weekly Accession File Added to Master Barcode File The file of weekly accessions is added to
CUL’s master barcode file The master barcode file contains all barcode
numbers Columbia has transferred to ReCAP
Master Barcode
FileFile
Master Barcode File =
Master File Checked Against Voyager
ReCAPColumbia University
The updated master barcode file is checked against all Voyager records
Any match adds a BibKey to the master BibKey file
Master Barcode File
Master BibKeyFile
Voyager
ReCAPColumbia University
The result is a file of BibKey numbers A BibKey is a unique number assigned to a
bibliographic record in Voyager
Master BibKey File
Master BibKeyFile
Voyager
Master BibKeyFile =
The Master BibKey file adds request buttons to OPAC
Request Button Appears
=Master BibKeyFile
ReCAPColumbia University
There is an approximate 2-hour time lag between the CLIO Location flip and generation of the request button
Timeframe
Voyager
ReCAPColumbia University
ReCAPColumbia University
Review Summary Request buttons appear every Friday There is normally a 2-hour time lag between
location change and appearance of request button
Request buttons are immediately active
Thank you!
ReCAPColumbia University
Outline of ReCAP Accession : Simplified model of the process of accession at ReCAP
New Acquisitions for ReCAP : How new acquisitions are routed directly to ReCAP
LAS : Introduction to ReCAP Database (LAS)
Request buttons of the past. CUL has redesigned the request button several times to improve usability:
Related Information
For more information about access to ReCAP collections please see Off-site Library Shelving Facility (ReCAP) site on LWeb.
Training documents and data can be found on both the Staff ReCAP website and the ReCAP Data Center
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
More Information Available
ReCAPColumbia University