Your filing cabinet made digital

Solution OverviewDigiCabinet is an onsite or online document management solution that provides organizations of any size with a powerful and affordable solution with cutting edge technology that enables you to quickly

Scan Upload Share Access Backup

Scanning SolutionThe scanning features allow you to scan documents locally or remotely:

● Using the Scan-to-File feature

● Directly into solution

● Into PDF Format

● Documents Instantly available

● Software automatically detects default scanner

● Two scanner options (DigiCabinet solutions):

- Mobile scanner

- Desktop scanner

● Mobile phone and tablet

Scanning OptionsScanner specifications

● Mobile scanner

- Small, compact design - Lightweight, powered by USB

- Scan 20 pages per minute

● Desktop scanner

- Lightweight design- Multi-feed double sided (Duplex) - Scan 50 pages per minute

● Automatic document feeder (ADF)

● BW, grayscale and colour scanner

● Document enhancement software

Uploading and SharingDigiCabinet makes it easy to upload and share data and turn folders into online workspaces, where all your data is stored:

● One location

● Unique passwords for each folder shared

● Drag-and-drop feature

● Invite other people internally or external (Clients and Suppliers)

● Share large files with people with limited inbox space

Access and Retrieval DigiCabinet utilises the latest in web-based technology to let you access your data through:

● Password protected access control

● User-friendly interface

● Access anytime, anywhere

● Any web-enabled device e.g.

- Computer or laptop- Mobile- Tablet

● Create access for users or guests, internally or externally

● Print and email

* * * *

DigiFormElectronic online form that is filled out by a user and send over a secure network. Users can:

● Deliver confidential information more securely

● Ensure accuracy and Improve quality

● Text fields, drop down lists, check boxes and auto calculate fields

● Access and complete forms anytime, anywhere

● Digital signature

● Send directly to email, no system required

● Save time and reduce cost of printing and storing forms

INVOICE

DELIVERY

STATEMENT

S

N

A Z

B X

IndexingDigiCabinet has document indexing features that allow the user to index documents

● After scanning

● Re-index pre-existing documents

● Predefined drop down boxes e.g. Document type

● Search document using any words from index list

● Quick and efficient retrieval

● Up to 10 index fields

Solution OptionsDigiCabinet can provide a complete document and data management solution to any size organization

1. DigiCloud

Online document management solution for individuals or small businesses

2. DigiServer

Onsite document management solution for small to medium size businesses

3. DigiEnterprise

Onsite or online document management solution for organizations of any size with more than one branch or site

Solution BackupsDigiCabinet ensure the best cloud infrastructure where information is safely managed and protected by:

● ISO compliant standards

● Automated scheduled backups

● Disaster recovery procedures

● Scheduled backup reports

● Servers hosted in redundant facilities

- Fire-proof and air-conditioned

- Software and hardware firewalls

● Backup is compressed and encrypted before leaving your device

Solution MaintenanceDigiCabinet’s preventive maintenance is defined as a fundamental, planned maintenance activity designed to improve:

● Equipment life

● Avoid any unplanned maintenance activity

● Preventative maintenance SLA on scanner

● If necessary, replace or repair solution

● 4 hour response / 24 hour fix

● Qualified field technicians

Solution SupportDigiCabinet focus heavily on support and offers a comprehensive range of professional and client support services that provide:

● Onsite end-user training

- Hardware

● Professional helpdesk assistance

● Systems integration

● Locally developed

- Software

Solution SecurityConfidentiality and security are of vital importance to us. DigiCabinet has a number of measures and policies in place to keep data secure:

● Data is kept safe from corruption, theft or loss

● Web Monitoring to detect unauthorised access

● Data and password encryption

● Bank standard 256-bit encryption

● Comprehensive audit trails and predefined reports

● Session Encryption to prevent network traffic interception

● Folder access permissions and read-only access

● See Security Overview

Back Scanning SolutionRaven Imaging can convert all your historical paper documents into electronic record:

● Import documents into DigiCabinet solution

● Import running in background

● No delays with daily processes

● Can be done at client or Raven Imaging

● Once-off or ongoing bulk scanning

● State of the art high production equipment

● Highly skilled staff will manage full project

Solution BenefitsDigiCabinet has a long list of benefits that make it invaluable to any growing business

● Save your business time and money

● Save space and reduce business operating cost

● Full compliance with government record retention requirements

● Enhances customer service and satisfaction

● Improve employee productivity and internal operations

● Information managed in a single repository

● Controlled and Improved Document distribution

● Improved document search and retrieval

● Information security and disaster recovery

Solution CostDigiCloud Solution

20 Page scanner

Hardware Maintenance

Onsite Staff Training

Onsite Technical Support

Telephonic Training and Support

Backup and Disaster Recovery

Number of Users

Guest accounts

Storage space GB

1

10

10

10

50

50

20

100

100

Cloud for All Cloud Lite Cloud Premium

R 499 pm R 1,299 pm R 1,999 pm

Solution CostDigiServer Solution

High Speed Micro-Server

50 Page scanner

Hardware Maintenance

Onsite Staff Training

Onsite Technical Support

Telephonic Training and Support

Backup and Disaster Recovery

Number of Users

Guest accounts

Storage space

15

100

1 TB

10

50

Unlimited

R 2,499 pm R 2,999 pm

Server Lite Server Premium

DigiForms

High Speed Micro-Server

50 Page scanner

Hardware Maintenance

Onsite Staff Training

Onsite Technical Support

Telephonic Training and Support

Backup and Disaster Recovery

Number of Users

Guest accounts

Storage space

40

250

Unlimited

50

300

Unlimited

Enterprise Enterprise Plus

5

20

Unlimited

BranchSolution Cost

DigiEnterprise Solution

R 599 pmR 3,499 pm R 3,999 pm

Additional

● Once-off activation fee

R 2,000

● Additional user (Any solution)

R 60 per month

● 7” TabletR 199 per month (3 year contract, to own)

● DigiForm (Electronic Form)R 250 per month

R 349 per month (1 year contract, to own)

R 1,000 per form design

Additional

● 25 Page Mobile scanner

Including maintenance

● 50 Page Desktop scanner

Including maintenance

● Bulk scanning

On-going or historical documents

R 450 per month (3 year contract)

Quotation will be done separately

R 300 per month (3 year contract)

Office : +27 11 370 5041

Email : info@digicabinet.co.za

Web : www.digicabinet.co.za