Y Service Clubs International U.S. Area 2018-2019 Mid-Year ...€¦ · Portalbuzz Administrator ....

Y Service Clubs International U.S. Area

2018-2019 Mid-Year Meeting

February 9, 2019

Webinar Workbook

Tibor Foki, U.S. Area President

001

TABLE OF CONTENTS

Page Agenda 3

Officer Reports 4-18 Area President Area President Elect Past Area President Area Corporate Secretary Area Chief Financial Officer

Financial Documents 19-31 Balance Sheet Profit & Loss Budget vs. Actual 2018-2019 Proposed Budget U.S. Area Equipment List

Regional Director Reports 32-42 Hawaii Region Mid-America Region Mid-East Region North Atlantic Region North Central Region Pacific Northwest Region Pacific Southwest Region South Atlantic Region

Area Service Director Reports 43-62 Alexander Scholarship Fund Brother Clubs Brotherhood Fund Christian Emphasis Community Service Endowment Extension Leadership Training Organizational Development Liaison to YMCA Membership/Conservation Portalbuzz Administrator Roll Back Malaria Supply Office Time of Fast Travel and Homestays Y’s Menettes

002

Resource Officer

Y Service Clubs International U.S. Area 2019 Area Board and Council

Mid-Year Webinar Agenda February 9, 2019, 12:00 noon Pacific Time

Call to Order Tibor

Roll Call Nancy

Establish a Quorum Nancy

Approve the Agenda Tibor

Workbook Review All; Comments by RDs, RDEs and AYR about reports

Constant contact Tibor/Bobby

International Update Tibor

Area Goals Tibor/Bobby

Legacy /Youth Convention 2022 Debbie/Charley

Archives

Merger of Clubs Tibor

Membership and Extension Bobby/Gene/Tibor

Portalbuzz Charley

CFO and ASD Positions Bobby/Tibor

SAS and SDS Bobby/Tibor/Gene

BF Delegates Tibor

CFO Presentation Gene

2019-2020 Budget

2019 Combined Area Convention Bobby/Tibor

Youth Subsidies for 2019?

RDE Training Bobby

Old Business All

New Business All

Adjournment

Connection information for the webinar is included in the email with this agenda.

003

Report Form Report Date February 9, 2019 Name Tibor Foki

Position U.S. Area President

Job Description / Commission

U.S. Area President 2017-2019

• To run the affairs of Y Service Clubs International U.S. Area with my executive officers, cabinet and ASDs according to our Constitutional By-Laws.

• To move our organization forwards, promoting membership retention and growth • To work towards the good of our organization as an ICM • To work with YMCA for community betterment

Current Activities Status

(Completed, Ongoing, etc.) Clubs to complete rosters on portal buzz. Think about paying dues on time ongoing Working with APE Bobby Apiki for a smoot transition for his term ongoing Updating Area website (funds have been allocated) ongoing Work on YMCA Y’s Men relationship ongoing Finding new CFO for 2019-2012 ongoing Planning of 2019 Combined Are US-Canada-Caribbean convention in Ottawa Can. ongoing Looking into New California State Law regarding Privacy issues ongoing Looking into having a workplace etiquette for US Area Y Service clubs ongoing Hosting of IP Moon for PSWR Annual IP Dinner completed Preparing for Area MYM in February ongoing Planning of 2022 IC in Hawaii ongoing Hosting of 2020 and beyond committee in California completed RDE Training in November 2018 completed Visiting Local YMCA’s and Directors in Long Beach/Torrance with IPE Jennifer and ISG Jose.

completed

Attended Charter of New Club in N. Jersey in July 2018 completed Attended PSWR in September and NCR Conference in October completed Attended Service club leaders conference in Reno Nevada in November completed Disaster relief in Hawaii, Florida, Taxes and California completed Prepared and ran Area Council Meeting completed

Goals Timeframe (short, medium, long etc)

Merger of Some clubs in PSWR Medium Charter of New club Medium Clubs to engage more in international projects Long Have a more effective training for RDE’s Medium Getting YMCA and Y’S Men Relations in a favorable position Long Have a completed Privacy statement so we can fallow California Law in effect by 2020

Long

Have successful 2019 Combined Area Convention Medium Have successful 2022 convention in Hawaii Long

Numeric goals in CHF (For program ISDs):

Area AFR ASP CAC EUR IND KOR LAM USA Total IP Goals Achieved

004

Successes/ Positives observed Improvement in our website

YMCA and Y’s Men (service clubs) more awareness between the two Successful relationship between the Torrance Y’s Men club and the YMCA The Area has donated to disaster flood relief Florida, Texas, California wild fire Hawaii Volcano. Meeting with IP Moon regarding our Legacy and being open minded Meeting Charles Otwell the grandson of our founder Judge Paul William Alexander Chartering on one new Club The use of constant contact for our area news letter Area Council Meeting RDE training

Challenges / Negatives observed Corrective Actions taken / to be taken Website improvement on going and being hacked Corrective action taken but, on going Improve the training of all officers and service directors Corrective action to be taken Membership and extension Some Corrective action Members to engage in BF trips from USA To be taken

Next Steps Timeframe (Short, Medium, Long, etc.)

Closing of Area program year 2019 short Stay engaged and help with the movement where I Can Long Continue as PAP to help AP Long

Topics for Discussion Our legacy. We need to gather information from the archives on our accomplishments from the past and where are we headed in the future. Religious topics of discussion will always be ongoing in a diverse group like ours. Keep your faith and practice it daily. Do not let religion divide us.

Additional Comments, if any I thank. Gene, Nancy, Charley and Bobby for your support. Also, I thank Wayne, Rich, Fred, Debbie and Dave. RD’s Phil, Frank, John, Sharon M. Jeffrey, Terry, Mathew and Joe, AYR Matt. Past RD’s Bruce M., Dick, Eddie, Ariani and Carla. ASD’S, Tim, Arlo Terry Kathy, Bruce T, Tom, Dave, Dean, Danny, Rick, Sharon I, Korason, Charl, Y’s Menett Connie.

005

Report Form INTERNATIONAL MYM FEB. 15, 2019.Report Date February 15, 2019

Name Robert “Bobby” Stivers-ApikiPosition U.S. Area President-Elect (APE)

Job Description / CommissionU.S. Area 2018-2019: To serve in the absence or inability of the U.S. Area President. During the current year, I have shadowed and learned the duties and functions of the AP by being in regular communication and engaged in tasks and events that contribute to the effective and efficient management of the Area. I have fulfillled the assigned duties as APE and initiated significant activities to meet the Area goals. I am preparing for a smooth transition with Area Offices/RDs to assume the duties and responsibilities as AP/ICM effective July 1, 2019.

Current Activities Status Effective July 1 (Completed, Ongoing, etc.)

Develop 2019-2020 Area Leadership Team (LT) On-going by March/June Develop Effective Commuication Protcol with LT members – emphasizing

ISDs, ASDs, RSDs relationships.On-going by March/June

Develop & Approve Area Goals that are Aligned with Intʻl. Goals On-going by June/July Develop & Approve Membership Goals & Execute Membership Drive

CampaignOn-going, by June/July

Develop & Execute Area Branding On-goiing by June/July Update Area Website On-going by June/July Enhance Relationship with Existing YSC & YMCA Partnerships On-going by December Engage in U.S./Canada/Carribean Joint Convention Plan Ongoing by June/August Plan & Execute Area Council Meeting with Officers/RDs On-gouning by July/August Prepare to attend ICM Mid-Year Mtg. and APE Training in Chiang Mai. Feb. 16-20


Area Council to re-state and comitt to the Areaʻs Purpose, Mission and Vision Statements.

Jan. – Jun. 2018.

Develop a spirit of esprit de corps -spirit that members want to succeed. Jan. – continous Engage members – new, young - in leadership positons from each

Region.Jan. - continous

Area to be more responsive to International & Regional assignments. July 2018 To be more familiar with my responsibilies/roles as ICM for 2019-2021. Feb. 2019

Numeric goals in CHF (For programme ISDs):Area AFR ASP CAC EUR IND KOR LAM USA Total

IP GoalsAchieved

Successes/ Positives observed Initiated Region Membership Survey-State of your Region. 6 of 8 regions respnoded; Strong-2; Neutral-2;

Weak-2. Males-79% Females -21%; 2019/20 Nembership Goals: 38 new members; Need for New Member Orientation Trng.

Initiated Membership Promotion Materials – “3 to 5”. Promoting starting new clubs with 3 members and chartering new clubs with 5 members.

Initiated New Membership Campaign Drive – “think BIG”. Drive to recurit new members and clubs with individual and club incentives. Working with Membership ASD to implement drive in July.

Supported International Service Director, Kohei Yamada in Developing YMCA Partnerships from IC Korea. Initiated a YSC – YMCA Partnership Survey – “Fact Sheet”. Survey to identify clubs with local

relationships/partnerships with YMCAs; identified 60+ and developed a master roster. Created an Area newsletter, IMPACT featuring YSCʻs history with the Y, its services and programs that support local Ys. Newsletter emailed/mailed to 70 YMCA Presidents/CEOs/Branch Executives. Newsletter to be mailed quarterly.

Attended ICM Meeting as an ʻObserver” in Yeosu, Korea Aug. 5-8, 2018. Attended International Convention in Yeosu, Korea Aug. 9-12, 2018.

006

Attended Special Area Council Meeting by GoToMeeting, April 21, 2018. Attended Area Council Meeting in Long Beach, California July 7-8, 2018. Attended & Trained Area Regional Director-Elect Training in Torrance, California November 9 – 11,

2018. 2022 International Convention Site Selection Committee. Involved in committee discussions and

recommendation of site selection to IEOs by Debbie Redmond, Chair.

Challenges / Negatives observed Corrective Actions taken / to be taken To motivate LT and Regions of the importance of

membership growth to the Area. To get Regions to take postive actions to promote and

recruit new members and new clubs.

Communicate monthly with LT; provide Region resources including flyers, PR, membership articles, etc. and making ʻmembershipʻ a monthly emphasis.

To define clearly what is youth members, young members.

To review how other Areas define youth.

To re-design RD, RDE, ASD trainings to be more efficient and effective.

To evaluate training agendas and look at items that can be consolidated or eliminated.

To re-design Area Council meetings to be more efficient and effective.

To evaluate past Council meeting agendas and look at items that can be consolidated or eliminated.


Prepare to assume AP leadership and ICM Membership July 1. Jan. To June – 6 monthsAssist in the closing of the 2018-2019 Area Program Year.

Topics for DiscussionNone at this time.

Additional Comments, if any

I appreciated attending the ICM Meeting in Yeosu, Korea meeting the members and having the opportunity to be ʻup-closeʻ with the decison-makers of our movement. Mahalo.

007

1

Y Service Clubs international U.S. Area

KŌ I KA PONOCarrying Out Our Mission

2019 – 2021

Area Council Members: PLANNING FOR JULY 1 AND BEYOND

July 1 is not too far away for the new 2019-2021 Area Council. Our ultimate purpose is to serve our clubs and members to the best of our abilities. I would like your input to jump start to our plan for the coming years. I submit for your consideration my TOP 15 PROPOSED GOALS. This will help plan for the next two years as we work together on common goals. I would like to know your initial response to these goals. A synopsis of selected goals are included below with details to be shared in the next few months. In the meantime, do you in principle AGREE/SUPPORT or DISAGREE/NOT SUPPORT each goal? Your comments to improve, delete or change the goal is also needed. May I receive your Consideration Statement by March 1, 2019.

CONSIDERATION STATEMET. NAME_________________________POSITION_____________

# GOAL AGREE DISAGREE COMMENTS1 Theme: Kō I Ka Pono

Carrying Out Our Mission2 Membership First. Increase clubs and

members by 2021. Minimum:100 new members10 new chartered clubs

3 Initiate New Membership Campaign Drive “think BIG”

4 Execute “Start New Clubs Program”5 Affirm & Approve Area, Purpose,

Mission, Vision Statements6 2019-2020 Area Calendar -Emphasis

Months7 Improve communication between

Officers & Council8 Improve communication between

Area & YMI visa versa & be more responsive to assignments

9 Improve Area Website10 Improve Area Branding & Image11 Improve Area Trainings & Meetings12 Enhance Partnerships YSC & YMCA13 Improve AYR involvement14 100% of Council attendance at Joint

Area Convention Ottawa15 Support Area & Region Chairs for

008

2

2022 Intʻl. Convention Hawaii

What other goal(s) should be considered? Why?

Synopsis of selected goals:

Goal #2 Area Membership: Clubs & Paid Members

Outputs (quanitative goals): As of Jan. 2019 From YMI Membership Data# OF

CLUBS

68

FEB. 2020

CLUBS

# OF MEMBERS

914

MEM

HI

9139

HI

MA

776

MA

ME

376

ME

NA

7104

MA

NC

7106

NC

PNW

544

PNW

PSW

25306

PSW

SA

563

SA

Goal #3 “think BIG” Membership Campaign Drive. To create awareness of the importance of increasing membership and providing incentives for members and clubs who recurit new members and start new clubs.

Goal #4 Start New Clubs Program. An Action Plan with financial resoruces developed by CFO Gene to start new clubs with a team approach and YMCA support.

Goal #5 Purpose, Mission, Vision Statement. Reaffirm our commitment to our Organization.

Goal #6 Calendar. Monthly Emphasis with purpose and direction of our programs and services.

Goal #10 Improve Area Branding & Image. Branding is our promise based on our values as an organization. What do we stand for? Easy, simple ways to be visible, distinctive, focused.

Ex. Email Signature – Leadership Team include at minimum:

Name, PositionY Service Clubs International – U.S. AreaArea Theme

Submitted by: Bobby Stivers-Apiki, APE 2018-2019

009

DRAFT #1 THINK

BIGU.S. Area Y Service Clubs International

Membership Campaign Drive 2019

Big Goals Toward 2022. 50,000 Members in

100 Countries.

think BIG U.S. Area Towards 2022.

150 New Members & 20 New Chartered

Clubs.

THINK BIG MEMBERSHIP

CAMPAIGN 2019

────

BIG BENEFITS

EVERY NEW MEMBER RECEIVES

4 Principles Card Membership Certificate, Distinguished Service Letter, Gift, Name &

Picture In the Y Service Club Hall of Fame.

────

Every New Club Receives

────

Club Name & Region Inscribed in the THINK BIG

Y Service Club Circle Of Clubs

────

BRING A FRIEND

JOIN TODAY

www. Yserviceclubs.com

Telephone

Web Address

Dates and Times010

AREA SDS REQUEST 2019 ‐ 2020REGION TRAINING EXTENSION CONSERVATION REQUEST ALLOCATIONAREA 3200 CHF

(For 8 regions, new clubs)

HAWAII 650 CHF(officers @ convention)

N. ATLANTIC 650 CHF(officers @ convention)

PACIFIC SW 1000 CHF(outreach to young members)

TOTAL 1300 CHF 3200 CHF 1300 CHF 5800 CHF 5275 CHF$DOLLAR $1,311 $3,226 $1,311 $5,847 $5,318

* Additional request made for $8,000 for Joint Canada/Caribbean/US Area Convention August 2019.

2/9/2018

011

Y’s Men International Goals and Targets – Programmes 2019/2020. All figures are set in CHF.

Revised 1/30/19 - U.S. As of Jan. 2019 74 clubs 910 Paid members (924 reported). Added $ AmountAFR ASP CAC EUR IND KOR LAM USA Total

Alexander Scholarship Fund

AP Targets 19/20$ Amount Converted $15,119IP Targets 19/20 100 4,000 1,000 2,000 500 4,500 500 1,500 14,100AP Targets 18/19 100 6,000 350 1,500 500 800 500 1,500 11,250Actual 17/18 34 3,444 711 1,115 404 4,575 335 216 10,835AP Targets 17/18 300 6,000 1,000 2,000 300 800 6,000 500 16,900

Brotherhood Fund

AP Targets 19/20$ Amount Converted $8,057IP Targets 19/20 500 42,000 6,500 25,000 3,000 17,000 2,700 8,000 106,700AP Targets 18/19 300 50,000 6,500 25,000 3,000 12,000 2,000 6,000 104,800Actual 17/18 482 39,525 6,207 22,158 2,055 16,161 2,473 6,761 95,823AP Targets 17/18 650 50,000 7,500 30,000 4,000 12,000 2,000 10,000 116,150

Time of Fast AP Targets 19/20$ Amount Converted $17,121IP Targets 19/20 500 40,000 4,500 85,000 10,000 28,000 3,200 17,000 188,200AP Targets 18/19 300 45,000 4,000 60,000 12,000 18,000 2,200 9,500 151,000Actual 17/18 336 32,992 3,782 75,237 8,040 25,973 2,905 14,022 163,288AP Targets 17/18 1,000 45,000 5,000 95,000 13,000 18,000 1,000 10,000 193,000

Endowment Fund

AP Targets 19/20$ Amount Converted $4,230IP Targets 19/20 240 18,000 360 7,200 33,000 13,200 1,200 4,200 77,400AP Targets 18/19 200 15,000 125 6,000 25,000 10,000 1,000 2,000 59,325Actual 17/18 240 14,039 360 5,995 30,193 11,316 986 3,453 66,286AP Targets 17/18 300 15,000 300 6,000 35,000 13,000 300 7,000 76,900

Roll Back Malaria

AP Targets 19/20$ Amount Converted $8,560IP Targets 19/20 500 32,000 3,500 26,700 11,000 16,000 1,800 8,500 100,000AP Targets 18/19 120 15,000 2,500 9,000 15,000 20,000 1,000 4,500 67,120Actual 17/18 257 24,624 2,205 20,971 6,529 4,974 1,187 6,521 67,269AP Targets 17/18 400 30,000 3,000 23,000 14,000 50,000 1,500 7,000 128,900

012

Extension (New Clubs)

Net gain/loss

AP Targets 19/20IP Targets 19/20 5 20 5 20 60 30 5 8 153AP Targets 18/19 5 15 2 10 50 20 4 3 109Actual 17/18 -1 -8 0 -8 32 -5 1 -7 4AP Targets 17/18 5 15 2 20 60 35 3 8 148

Membership Conservation (paid members)

AP Targets 19/20IP Targets 19/20 250 4,400 530 7,300 8,500 6,000 470 1,100 28,610AP Targets 18/19 200 4,150 460 6,500 10,000 6,000 120 1,080 28,510Actual 17/18 110 3,459 429 5,402 7,589 4,950 414 914 22,527AP Targets 17/18 650 5,000 530 7,500 11,000 7,500 615 1,150 33,945

YEEP/STEP FOR ALL

AP Targets 19/20IP Targets 19/20 2 3 1 1 1 1 1 1 11AP Targets 18/19 2 3 1 1 1 Try 1 Try 9Actual 17/18AP Targets 17/18 10 1 11

Leadership Training

AP Targets 19/20 2 2 2 3 3 3 1 2 18IP Targets 19/20 1 2 2 2 2 2 2 2 15

Area Bulletin (no of issues)

AP Targets 19/20IP Targets 19/20 2 2 2 2 2 2 2 2

Y’s Week (preferred week/month)

AP Targets 19/20IP Targets 19/20

Adjusted 1/30 Bobby APE

013

Report FormReport Date 30 December, 2018

Name Charles Redmond

Position IPAP, US Area Portalbuzz Administrator

Job Description / CommissionUS Area Job Description:

Continue as an executive officer of YMI US Area supporting the Area President, Area President Elect and Service Directors.

Portalbuzz Administrator helping area, region and clubs maintain rosters, sharing allowed information with leaders and bulletin editors.

Chair of YMI Towards 2022 and Beyond Task Force, Chair of YMI Youth Task Force

Current Activities Status (Completed, Ongoing, etc.)

Attended US Area Council and RDE Training CompletedChaired 10 GTM’s plus a 3 ½ day face to face TW2022 meeting in Torrance CompletedWorking with IYR Sherin Wilson to complete her tasks ongoingActing as YMI Mentor for Youth ISD’s, IYR and YMI Youth Task Force working with the ICM Coordinator chosen to support these leaders

ongoing


Support AP and APE to explain required tasks and ensure they are completed on time

Short

Support Regional and Club Portalbuzz Administrators to maintain required roster information

short

Continue supporting YMI Towards 2022 and Beyond Task Force, YMI Mentor/ICM Coordinator program, and YMI Youth Task Force.

short

Successes/ Positives observedUS Area Portalbuzz is the most complete roster in YMIMentor/ICM Coordinator Program approved by ICM18Actions and expected outcomes for Towards 2022 and Beyond shared with Clubs though bulk email with the support of IHQ and ISG Jose Varghese

Challenges / Negatives observed Corrective Actions taken / to be takenASD and RSD positions remain open requiring the AP and RD’s to take up that extra burden to ensure the tasks are completed

AP and RD’s training to be updated to include information on their responsibilities that include covering all service director positions when they do not fill them

Dropping membership Start using the new program developed by Towards 2022 and Beyond and support by IHQ using suggested actions to increase membership and giving feedback on what has been tried.

Drop in monetary support See previous corrective actionsApathy by leaders Recruit new members willing and wanting to be

leaders


014

Six more months of IPAP continuing to support executive officers ShortContinue Task Force memberships OngoingContinue upkeep on Portabuzz database short

Topics for DiscussionChallenge 22 presentation from IHQChanges in follow up training for all levels of leadership

Additional Comments, if anyWe need to spend more time working with our YMCA’s and communities to get our organization recognized by more potential members.

We also need to increase pride in membership – this could be done by making clubs, regions and the area successful in doing at least one project.

015

Corporate Secretary U.S. Area

Y Service Clubs Mid-year Report, February 2019

• Wrote up minutes from July 7-8, 2018, Area Council meeting• Emailed minutes first to Area officers for their review and input, then to all RDs

and also to designated alternate RDs who attended the Council meeting• When all RDs/alternates had responded, provided responses to AP Tibor Foki

and he and I signed the hardcopy minutes• Signature page scanned in and attached to electronic minutes; minutes and

Workbook sent to ASD for IT/Webmaster Richard Porter to post on Area website• Sent out Call for Nominations for Area CFO position to all RDs asking they

forward to all club presidents in their region• Drafted CFO ballot and sent to AP Tibor to review• Once nominations and willing-to-serve letters were received, finalized CFO ballot• CFO Ballot sent to all RDs asking they forward to all club presidents in their

region• Attended Pacific Southwest Region’s International President Dinner with IP Moon

Sang-bong and his wife in attendance; was Master of Ceremonies for the event• Sent out email to Area RDs, officers, ASDs and other leaders asking for mid-year

reports• Sent out notice of date/time of mid-year webinar• Compiled mid-year reports and webinar agenda into Workbook• Sent out Workbook and webinar connection information to RDs, officers, ASDs

whom AP Tibor had invited and other Area leaders

Respectfully submitted, Nancy Libby U.S. Area Corporate Secretary

016

Mid-Year Meeting February, 2019

1. AREA USA LEADERSHIP ROSTER. I had better responses from Regional Directorsthan most years, but were still missing some regional leadership names. At the Summer Council meeting received a few. Later, our Corporate Secretary, Nancy Libby, was able to get access to all of the up to date Regional leadership roster. She took my roster and do a a complete update of the Area Leadership Roster.

2. AREA CALENDER – The one I distributed at the Area Council Meeting was montly theprevious years with a few update. Normally, I had access to the International Calendar prior to our summer Council Meeting to be updated for Council time. Any up dates after that would be from our Council meeting. The International Calendar was not available for anotrher couple months. I was never able to get access. Again, Nancy was able to get access to the International Calendar and went ahead and up date my Calendar.

3.At the Area Leadership Training in November I distribute a Area Histoian memo forRegional Histoians and Regional Directoians.

4. APE Bobby ask me to up date the Alexander Scholaship Find information document Iusually distribute. It is basically an information education document teaching us about the structure with the names of leadership.. There are other more detailed documents. My document is basically a brief look at the structure and the leadership roles.. Bobby gave me some new changes to put in this briief document.. Those changes will be put in our Policies & Practices document under the Alexander Scholaship Fund section.

Submitted by H. Wayne Smith Area Resource Officer and Area Historian

Area

Executive

O

Chief Financial Officer’s MYM Summary Report

Y Service Clubs International U.S. Area

9 February 2019

INCOME

First semester dues of $12,194 was received for 898 members (879 adult, 19 youth) a decrease

of 7.7% from the previous year. In August 2017 dues was paid by 973 members (956 adult, 17

youth). Proposed budget for FY 2019-2020 is based on the August 2018 dues receipts.

International subsidies for Special Development Support (SDS), BF Discretionary Fund (BF4)/Area

Discretionary Leadership (ADL) and Strong Area Support (SAS) were received in July and

December:

o July 2018 Receipts:

1) 2017/18 SDS Second Installment: $822.88 (Reduced by $478 because of 27 reported

but unpaid memberships in NAR and NCR.)

2) 2017/18 BF4 Second Installment: $1,236.84

3) 2017/18 SAS Second Installment: $3,107.79 (75% of amount available due to our

performance.)

o December 2018 Receipts:

1) 2018/19 SDS First 50%: $3,308.00

2) 2018/19 ADL First 50%: $924.00

3) 2018/19 SAS 40% $3,092.00 (10% withheld due to our performance)

Second semester dues totaling about $11,500 will be additional income for this fiscal year.

EXPENSE

We currently have an arrearage of $1,420.70 and added expected expense of $650 for 4th

quarter Area Supply Office Rent and Percent of Sales. With second semester dues we should

end the year with a $9,430 excess. This is mostly due to receiving $4,160 in International

subsidies and being $4,165 under budget for our Council meeting (no A/C!), not spending $2,100

for extension and not spending $2,400 for promotion (website).

Supply Office 2018 sales tax of $72 on sales of $699 has been paid to the California Department

of Tax and Fee Administration (CDTFA).

017

Reports to the IRS, California Franchise Tax Board and the Attorney General of California will be

filed at the end of this Fiscal Year, March 31. I will work with our new CFO to file short year (3-

month) returns at the end of June to shift our fiscal year back to July 1-June 30.

ALEXANDER SCHOLARSHIP FUND

Fund balances (Perpetual Fund, Alexander Scholarship Fund and Dollars for Scholars) are shown

on our Balance Sheet.

Putnam Funds (Perpetual Fund) have been reallocated by the ASF Trustees hoping for better

return.

Forty-six donations totaling $1,850 were recorded for 2018 DFS. Six DFS grants have been

issued for a total amount of $6,197.

9/11 DIASTER/EMERGENCY FUND

A donation of $750 was made to the Southeast Ventura County YMCA for the Woolsey wildfire

victims. Current fund balance is $940.60

.

FY 2019/20 BUDGET APPROVAL PROCESS

The RDs/RDEs review the proposed budget via a Mid Year Web conference in February and RDs

grant tentative approval. This will essentially be a 15-month budget as we change our fiscal

year.

Incoming RDs (2019/20 Area Council) revise if necessary and approve budget at U.S. Area

Council meeting in July.

THE FOLLOWING DOCUMENTS ARE PART OF THIS REPORT:

1) FY 2018/19 Balance Sheet

2) FY 2018/19 Profit & Loss Budget vs. Actual

3) FY 2019/20 Proposed Budget

4) U.S. Area Equipment List

018

Jan 28, 19

ASSETSCurrent Assets

Checking/Savings100 CASH AREA CFO 112,584.93105 CASH AREA SUPPLY OFFICE 3,838.73120 CD NO. 1008401406 (DFS) 10,969.54130 CD NO. 1008407422 (DFS) 8,563.28131 US BANK CD 0.00132 SAVINGS ACCOUNT 0.00

Total Checking/Savings 135,956.48

Accounts Receivable108 ACT REC 0.00Accounts Receivable

105 INTERNATIONAL 0.00106 CANADA 0.00107 RDE TRAINING US 0.00Accounts Receivable - Other 0.00

Total Accounts Receivable 0.00

Total Accounts Receivable 0.00

Other Current Assets110 ACCOUNTS REC SUPPLY OFFICE 0.00140 ACCOUNTS RECEIVABLE 0.00141 ACCTS REC CORP SEC 0.00142 ACCOUNTS REC SUPPLY OFFICE 0.00144 DUE FROM INTERNATIONAL 0.00145 DUE FROM 0.00146 DUE FROM 0.00147 DUE FROM 0.00148 DUE FROM 0.00150 ADVANCE CONVENTIONS 0.00151 ADVANCE - DG TRAINING 0.00152 ADVANCE - INTL. SUBSIDIES 0.00160 INVENTORIES 17,556.55170 PRE PAID COSTS

171 PREPAID COST MAILING 0.00172 PREPAID COST AREA CONVENTIO 0.00173 PREPAID COST INTL CONVENTIO 0.00174 PREPAID COST OTHER 0.00175 PREPAID COST COUNCIL 0.00176 PREPAID COST YOUTH CONVOCAT 0.00170 PRE PAID COSTS - Other 0.00

Total 170 PRE PAID COSTS 0.00

2:46 PM OFFICIAL US AREA BOOKS01/28/19 Balance SheetAccrual Basis As of January 28, 2019

Page 1019

Jan 28, 19

180 MUTUAL FUNDS (ASPF)181 PUTNAM INVESTORS FUND-A 0.00182 PUTNAM INCOME FUND-A 19,841.16183 PUTNAM EQUITY INCOME FUND-A 27,628.38184 PUTNAM GOV MONEY MKT FUND-A 0.00185 PUTNAM GROWTH OPP. FUND-A 11,729.45186 PUTNAM GLOBAL TECH. FUND-A 11,760.06187 PUTNAM MULTI-CAP C0R FUND-A 17,723.43180 MUTUAL FUNDS (ASPF) - Other 0.00

Total 180 MUTUAL FUNDS (ASPF) 88,682.48

Undeposited Funds 0.00

Total Other Current Assets 106,239.03

Total Current Assets 242,195.51

Fixed Assets190 OFFICE EQUIPMENT 0.00191 OFFICE EQUIP DEPRECIATION 0.00

Total Fixed Assets 0.00

TOTAL ASSETS 242,195.51

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

Accounts Payable 0.00

Total Accounts Payable 0.00

Credit CardsUS BANK VISA 784.00

Total Credit Cards 784.00

Other Current Liabilities200 ACCTS PAYABLE TRADE

210 AP AREA SUPPLY 0.00220 AP ASF PRIOR YEARS 23,775.50221 AP ASF CURRENT YEAR 800.00228 AP ASPF 88,682.48229 AP DOLLARS FOR SCHOLARS 40,356.88230 AP INTERNATIONAL 0.00231 AP INTERNATIONAL CONV. 2022 0.00240 AP PAP CLUB 691.41250 AP 9/11 AREA EMERGENCY FUND 940.60251 0.00252 AREA CONVENTION RESERVE 1,670.70


Page 2020

Jan 28, 19

253 2016 TAIPEI YOUTH CONV. 0.00254 2018 YEOSU YOUTH CONV. 0.00260 0.00265 CA SALES TAX 32.27270 OTHERS 0.00200 ACCTS PAYABLE TRADE - Other 0.00

Total 200 ACCTS PAYABLE TRADE 156,949.84

278 MID EAST CLUB DUES 0.00300 AP TIME OF FAST

301 AP TOF HAWAII 0.00302 AP TOF MID AMERICA 645.00303 AP TOF MID EAST 100.00304 AP TOF N. ATLANTIC 406.00305 AP TOF N. CENTRAL 446.00306 AP TOF PACIFIC CENTRAL 0.00307 AP TOF PACIFIC NORTH WEST 475.00308 AP TOF PACIFIC SOUTHWEST 1,380.00309 AP TOF S. ATLANTIC 580.00310 AP TOF AREA 0.00311 AP TOF PAST PRESIDENTS 0.00399 AP TOF INTERNATIONAL 0.00300 AP TIME OF FAST - Other -4,032.00

Total 300 AP TIME OF FAST 0.00

400 AP BROTHERHOOD FUND401 AP BF HAWAII 0.00402 AP BF MID AMERICA 100.00403 AP BF MID EAST 100.00404 AP BF N. ATLANTIC 200.00405 AP BF N. CENTRAL 150.00406 AP BF PACIFIC CENTRAL 0.00407 AP BF PACIFIC NORTHWEST 250.00408 AP BF PACIFIC SOUTHWEST 1,782.75409 AP BF S. ATLANTIC 570.00410 AP BF AREA 0.00411 AP BF PAST PRESIDENTS 0.00499 AP BF FUND INTERNATIONAL 0.00400 AP BROTHERHOOD FUND - Other -3,152.75

Total 400 AP BROTHERHOOD FUND 0.00


Page 3021

Jan 28, 19

500 AP ENDOWMENT501 AP ENDOW HAWAII 480.00502 AP ENDOW MID AMERICA 100.00503 AP ENDOW MID EAST 240.00504 AP ENDOW N. ATLANTIC 0.00505 AP ENDOW N. CENTRAL 125.00506 AP ENDOW PACIFIC CENTRAL 0.00507 AP ENDOW PACIFIC NORTH WEST 200.00508 AP ENDOW PACIFIC SOUTHWEST 1,290.00509 AP ENDOW S. ATLANTIC 520.00510 AP ENDOW AREA 0.00511 AP ENDOWMENT PAST PRESIDENT 0.00599 AP ENDOW INTERNATIONAL 0.00500 AP ENDOWMENT - Other -2,835.00

Total 500 AP ENDOWMENT 120.00

600 AP INTERNATIONAL NETS601 AP NETS HAWAII 450.00602 AP NETS MID AMERICA 100.00603 AP NETS MID EAST 0.00604 AP NETS N. ATLANTIC 200.00605 AP NETS N. CENTRAL 265.00606 AP NETS PACIFIC CENTRAL 0.00607 AP NETS PACIFIC NORTHWEST 100.00608 AP NETS PACIFIC SOUTHWEST 1,109.25609 AP NETS SOUTH ATLANTIC 125.00610 AP NETS AREA 0.00611 AP NETS PAST PRESIDENTS 0.00612 CANADA 0.00699 AP NETS INTERNATIONAL 0.00600 AP INTERNATIONAL NETS - Other -2,249.25

Total 600 AP INTERNATIONAL NETS 100.00

700 AP CALAMITY Y'S MEN 0.00701 YMCA RELIEF - HAITI 0.00702 YMCA RELIEF - PHILIPPINES 0.00750 AP SOUIX YMCA 0.007AO AP GAMBARE NIPPON

7A1 NIPPON HAWAII 0.007A2 NIPPON MID AMERICA 0.007A3 NIPPON MID EAST 0.007A4 NIPPON N ATLANTIC 0.007A5 NIPPON N. CENTRAL 0.007A6 NIPPON PACIFIC CENTRAL 0.007A7 NIPPON PACIFIC NORTHWEST 0.007A8 NIPPON PACIFIC SOUTHWEST 0.007A9 NIPPON S. ATLANTIC 0.00


Page 4022

Jan 28, 19

7A90 NIPPON US AREA 0.007AO AP GAMBARE NIPPON - Other 0.00

Total 7AO AP GAMBARE NIPPON 0.00

800 AP YES PROGRAM801 YES HAWAII 0.00802 YES MID AMERICA 0.00803 YES MID EAST 0.00804 YES N. ATLANTIC 0.00805 YES N. CENTRAL 0.00806 YES PACIFIC CENTRAL 0.00807 YES PACIFIC NORTHWEST 0.00808 YES PACIFIC SOUTHWEST 0.00809 YES S. ATLANTIC 0.00810 YES AREA 0.00811 YES PAST PRESIDENTS 0.00899 YES INTERNATIONAL 0.00800 AP YES PROGRAM - Other 0.00

Total 800 AP YES PROGRAM 0.00

900 WEB PAGE DEVELOPMENT 0.00999 SUSPENSE ACCOUNT 0.00Payroll Liabilities 0.00

Total Other Current Liabilities 157,169.84

Total Current Liabilities 157,953.84

Total Liabilities 157,953.84

EquityOpening Bal Equity 97,297.23Retained Earnings -11,634.86Net Income -1,420.70

Total Equity 84,241.67

TOTAL LIABILITIES & EQUITY 242,195.51


Page 5023

Apr '18 - Mar 19 Budget $ Over Budget % of Budget

Income4100 AREA DUES

4101F DUES HAWAII FALL 1,761.50 1,716.00 45.50 102.7%4101S DUES HAWAII SPRING 0.00 1,716.00 (1,716.00) 0.0%4102F DUES MID AMERICA FALL 1,066.00 1,144.00 (78.00) 93.2%4102S DUES MID AMERICA SPRING 0.00 1,144.00 (1,144.00) 0.0%4103F DUES MID EAST FALL 988.00 897.00 91.00 110.1%4103S DUES MID EAST SPRING 0.00 897.00 (897.00) 0.0%4104F DUES NORTH ATLANTIC FALL 2,275.00 1,248.00 1,027.00 182.3%4104S DUES NORTH ATLANTIC SPRIN 0.00 1,248.00 (1,248.00) 0.0%4105F DUES NORTH CENTRAL FALL 2,769.00 1,391.00 1,378.00 199.1%4105S DUES NORTH CENTRAL SPRI... 0.00 1,391.00 (1,391.00) 0.0%4106F DUES PACIFIC CENTRAL FALL 689.00 689.00 0.00 100.0%4106S DUES PACIFIC CENTRAL SPRI 0.00 689.00 (689.00) 0.0%4107F DUES PACIFIC NORTHWEST FA 572.00 591.50 (19.50) 96.7%4107S DUES PACIFIC NORTHWEST SP 0.00 591.50 (591.50) 0.0%4108F DUES PACIFIC SOUTHWEST FA 3,802.50 3,393.00 409.50 112.1%4108S DUES PACIFIC SOUTHWEST SP 643.50 3,393.00 (2,749.50) 19.0%4109F DUES SOUTH ATLANTIC FALL 812.50 975.00 (162.50) 83.3%4109S DUES SOUTH ATLANTIC SPRIN 0.00 975.00 (975.00) 0.0%

Total 4100 AREA DUES 15,379.00 24,089.00 (8,710.00) 63.8%

4200 MISC SUPPLY OFFICE SALES 669.00 1,000.00 (331.00) 66.9%4300 SP. DEVELOPMENT INTERNATIO 4,130.88 2,000.00 2,130.88 206.5%4350 AREA DISC. LEADERSHIP (ADL 2,160.84 3,000.00 (839.16) 72.0%4360 STRONG AREA SUPPORT (SAS) 6,199.79 3,000.00 3,199.79 206.7%4900 TO/ FROM SAVINGS 0.00 11,951.00 (11,951.00) 0.0%

Total Income 28,539.51 45,040.00 (16,500.49) 63.4%

Expense7000 COST OF CLUB SUPPLIES

7200 POSTAGE MAILING (7.36) 50.00 (57.36) (14.7)%7400 COST OF GOODS SOLD 430.52 600.00 (169.48) 71.8%7500 SUPPLY OFFICE MATERIALS 3.00 50.00 (47.00) 6.0%

Total 7000 COST OF CLUB SUPPLIES 426.16 700.00 (273.84) 60.9%

8000 AREA PRESIDENT8040 MAILING& POSTAGE 0.00 50.00 (50.00) 0.0%8060 PRINTING 0.00 50.00 (50.00) 0.0%8070 SUPPLIES 0.00 40.00 (40.00) 0.0%

Total 8000 AREA PRESIDENT 0.00 140.00 (140.00) 0.0%

2:48 PM OFFICIAL US AREA BOOKS01/28/19 Profit & Loss Budget vs. ActualAccrual Basis April 2018 through March 2019

Page 1024


8100 AREA PRES ELECT8111 INTERNATIONAL MEETINGS 2,723.57 3,000.00 (276.43) 90.8%8140 MAILING POSTAGE 0.00 30.00 (30.00) 0.0%8160 PRINTING 0.00 30.00 (30.00) 0.0%8170 SUPPLIES 0.00 40.00 (40.00) 0.0%

Total 8100 AREA PRES ELECT 2,723.57 3,100.00 (376.43) 87.9%

8200 PAST AREA PRESIDENT8260 PRINTING 0.00 50.00 (50.00) 0.0%8270 SUPPLIES 0.00 50.00 (50.00) 0.0%

Total 8200 PAST AREA PRESIDENT 0.00 100.00 (100.00) 0.0%

8300 CORPORATE SECRETARY8340 MAILING POSTAGE 0.00 100.00 (100.00) 0.0%8360 PRINTING 0.00 50.00 (50.00) 0.0%8370 SUPPLIES 0.00 50.00 (50.00) 0.0%

Total 8300 CORPORATE SECRETARY 0.00 200.00 (200.00) 0.0%

8400 CHIEF FINANCIAL OFFICER8440 MAILING POSTAGE 75.59 50.00 25.59 151.2%8460 PRINTING 13.80 50.00 (36.20) 27.6%8470 SUPPLIES 146.75 200.00 (53.25) 73.4%

Total 8400 CHIEF FINANCIAL OFFICER 236.14 300.00 (63.86) 78.7%

8500 AREA SUPPLY OFFICE8550 RENT 1,800.00 2,400.00 (600.00) 75.0%8555 PERCENT OF SALES 133.80 200.00 (66.20) 66.9%

Total 8500 AREA SUPPLY OFFICE 1,933.80 2,600.00 (666.20) 74.4%

8700 Y'S ALLIANCE8740 MAILING POSTAGE 0.00 500.00 (500.00) 0.0%8760 PRINTING COST 784.00 500.00 284.00 156.8%

Total 8700 Y'S ALLIANCE 784.00 1,000.00 (216.00) 78.4%

8900 AREA COUNCIL MEETING8910 TRAVEL 6,511.27 8,000.00 (1,488.73) 81.4%8920 ROOMS 3,339.28 3,000.00 339.28 111.3%8930 MEALS 248.67 3,000.00 (2,751.33) 8.3%8940 SUPPLIES , ETC. 235.69 500.00 (264.31) 47.1%

Total 8900 AREA COUNCIL MEETING 10,334.91 14,500.00 (4,165.09) 71.3%

9000 AREA REGIONAL EXPENSE TRAV 1,744.80 3,000.00 (1,255.20) 58.2%9100 AREA SERVICE DIRECTORS 0.00 200.00 (200.00) 0.0%


Page 2025


9200 US RDE TRAINING EXPENSE9210 TRAVEL 2,575.47 5,000.00 (2,424.53) 51.5%9220 ROOMS 2,937.00 1,000.00 1,937.00 293.7%9230 MEALS 969.34 1,200.00 (230.66) 80.8%9240 SUPPLIES , ETC 110.86 200.00 (89.14) 55.4%

Total 9200 US RDE TRAINING EXPENSE 6,592.67 7,400.00 (807.33) 89.1%

9400 EXTENSION9430 EXTENSION SP FUNDS 0.00 1,000.00 (1,000.00) 0.0%9431 SD- EXT. TRAVEL 400.40 1,500.00 (1,099.60) 26.7%

Total 9400 EXTENSION 400.40 2,500.00 (2,099.60) 16.0%

9600 BF DISCRETIONARY TRAVEL9610 BF DIS TRAINING 2,579.04 3,000.00 (420.96) 86.0%

Total 9600 BF DISCRETIONARY TRAVEL 2,579.04 3,000.00 (420.96) 86.0%

9645 YOUTH DELEGATE AREA CONVEN 500.00 500.00 0.00 100.0%9675 WEB DEVELOPMENT 1,077.69 900.00 177.69 119.7%9700 AWARDS

9730 HENRY GRIMES AWARD 27.03 50.00 (22.97) 54.1%9750 OTHER 0.00 100.00 (100.00) 0.0%9760 US CLUB AWARDS 0.00 150.00 (150.00) 0.0%

Total 9700 AWARDS 27.03 300.00 (272.97) 9.0%

9800 PROMOTION9820 US AREA PROMOTION 600.00 3,000.00 (2,400.00) 20.0%

Total 9800 PROMOTION 600.00 3,000.00 (2,400.00) 20.0%

9910 BANK SERVICE CHARGES 0.00 100.00 (100.00) 0.0%9915 AREA CONVENTION LOSS/ADV. 0.00 1,000.00 (1,000.00) 0.0%9920 AREA YOUTH CONVOCATION 0.00 500.00 (500.00) 0.0%

Total Expense 29,960.21 45,040.00 (15,079.79) 66.5%

Net Income (1,420.70) 0.00 (1,420.70) 100.0%


Page 3026

2020 U.S. AREA BUDGET2018-2019 2018-2019 2019-2020

APPROVED ACTUALS PROPOSED

INCOME BUDGET THRU 1/22/19 BUDGET

4101 DUES HAWAII 3,432.00 1,761.50 3,523.00

4102 DUES MID AMERICA 2,288.00 1,066.00 2,132.00

4103 DUES MID EAST 1,794.00 988.00 1,976.00

4104 DUES NORTH ATLANTIC 2,496.00 2,275.00 *** 2,340.00

4105 DUES NORTH CENTRAL 2,782.00 2,769.00 *** 2,756.00

4106 DUES PACIFIC CENTRAL 1,378.00 689.00 *** -

4107 DUES PACIFIC NORTHWEST 1,183.00 572.00 1,144.00

4108 DUES PACIFIC SOUTHWEST 6,786.00 4,446.00 *** 7,605.00

4109 DUES SOUTH ATLANTIC 1,950.00 812.50 1,625.00

Total 4100 AREA DUES 17,688.00 36,800.00 48.1%24,089.00 15,379.00 23,101.00

4200 MISC SUPPLY OFFICE SALES 3,445.95 1,000.00 344.6%1,000.00 669.00 1,500.00

4300 SP. DEVELOPMENT INTERNATIO 4,429.92 4,000.00 110.7%2,000.00 4,130.88 6,000.00

4325 INTERNATIONAL SP TRAINING 3,268.74 3,000.00 109.0%- - -

4350 BF DISCRETIONARY INTERNATI 6,388.00 5,000.00 127.8%3,000.00 2,160.84 2,000.00

4360 STRONG AREA SUPPORT (SAS) 3,000.00 6,199.79 3,000.00

4800 INTEREST INCOME 1,206.11 500.00 241.2%- - -

4900 TO/ FROM SAVINGS /CHECKINGS 11,050.0011,951.00 - 9,949.00

Total Income 45,040.00 28,539.51 45,550.00

Expense 7000 COST OF CLUB SUPPLIES

7200 POSTAGE MAILING 88.81 50.00 (7.36) 50.00

7300 ACCT REC. WRITE OFF - - -

7400 COST OF GOODS SOLD 537.34600.00 430.52 900.00

7500 SUPPLY OFFICE MATERIALS 21.0050.00 3.00 50.00

Total 7000 COST OF CLUB SUPPLIES 647.15700.00 426.16 1,000.00

7800 LOSS ON AREA CONVENTION

7900 DEPRECIATION EXPENSE - - -

8000 AREA PRESIDENT

8010 AREA CONVENTION 500.00 500.00 100.0%- - 500.00

8011 INT. CONVENTION - - -

8020 MEALS,HOUSING ,TRANS - - -$ -

8040 MAILING& POSTAGE 300.0050.00 - 50.00

8060 PRINTING 50.00 - 50.00

8070 SUPPLIES 300.0040.00 - 500.00

Total 8000 AREA PRESIDENT 500.00 1,500.00 33.3%140.00 - 1,100.00

8100 AREA PRES ELECT

8110 AREA CONVENTION 500.00 500.00 100.0%- - -

8111 INTERNATIONAL MEETINGS 3,000.00 2,723.57 -

8120 MEALS HOUSING TRANS 100.00- - - 027

2020 U.S. AREA BUDGET2018-2019 2018-2019 2019-2020


8140 MAILING POSTAGE 200.0030.00 - -

8160 PRINTING 50.0030.00 - -

8170 SUPPLIES 100.0040.00 - -

Total 8100 AREA PRES ELECT 500.00 1,000.00 50.0%3,100.00 2,723.57 -

8200 PAST AREA PRESIDENT

8210 AREA CONVENTION 500.00 500.00 100.0%- - 500.00

8240 MAILING POSTAGE 50.00 - 50.00

8270 SUPPLIES 50.00 - 50.00

Total 8200 PAST AREA PRESIDENT 515.97 750.00 68.8%100.00 - 600.00

8300 CORPORATE SECRETARY

8310 AREA CONVENTION - - 500.00

8340 MAILING POSTAGE 552.67 750.00 73.7%100.00 - 100.00

8360 PRINTING 50.00 - 50.00

8370 SUPPLIES 50.00 - 50.00

Total 8300 CORPORATE SECRETARY 913.88 1,050.00 87.0%200.00 - 700.00

8400 CHIEF FINANCIAL OFFICER

8410 AREA CONVENTION 500.00 500.00 100.0%- - 500.00

8440 MAILING POSTAGE 2.00 100.00 2.0%50.00 75.59 200.00

8460 PRINTING 50.00 13.80 50.00

8470 SUPPLIES 200.00 146.75 200.00

Total 8400 CHIEF FINANCIAL OFFICER 590.81 900.00 65.6%300.00 236.14 950.00

SUB TOTAL OFFICER EXPENSE 3,840.00 2,959.71 3,350.00

8500 AREA SUPPLY OFFICE

8510 AREA CONVENTION 500.00 500.00 100.0%- - -

8540 MAILING - - -

8550 RENT 2,400.00 1,800.00 2,400.00

8555 PERCENT OF SALES 456.61200.00 133.80 300.00

Total 8500 AREA SUPPLY OFFICE 2,156.61 3,000.00 71.9%2,600.00 1,933.80 2,700.00

8600 CLUB ROSTER SECRETARY

8640 MAILING POSTAGE 100.00- - -

8670 SUPPLIES 200.00- - -

Total 8600 CLUB ROSTER SECRETARY 300.00- - -

8700 Y'S ALLIANCE

8740 MAILING POSTAGE 500.00 - -

8760 PRINTING, CONSTANT CONTACT 500.00 784.00 800.00

Total 8700 Y'S ALLIANCE 1,000.00 784.00 800.00

8800 AREA MID YEAR MEETING

8810 TRAVEL - - -

8820 ROOMS - - - 028

2020 U.S. AREA BUDGET2018-2019 2018-2019 2019-2020


8830 MEALS - - -

8840 SUPPLIES , ETC. - - -

Total 8800 AREA MID YEAR MEETING 3,173.07 2,500.00 126.9%- - -

8900 AREA COUNCIL MEETING

8910 TRAVEL 8,000.00 6,511.27 8,000.00

8920 ROOMS 3,000.00 3,339.28 3,000.00

8930 MEALS 3,000.00 248.67 3,000.00

8940 SUPPLIES , ETC. 500.00 235.69 500.00

Total 8900 AREA COUNCIL MEETING 11,591.30 11,000.00 105.4%14,500.00 10,334.91 14,500.00

9000 AREA REGIONAL EXPENSE TRAV 2,436.77 4,000.00 60.9%3,000.00 1,744.80 3,000.00

9100 AREA SERVICE DIRECTORS 373.26 1,000.00 37.3%200.00 - 200.00

9200 US RDE TRAINING EXPENSE

9210 TRAVEL 5,000.00 2,575.47 5,000.00

9220 ROOMS 1,000.00 2,937.00 1,000.00

9230 MEALS 1,200.00 969.34 1,200.00

9240 SUPPLIES , ETC 200.00 110.86 200.00

Total 9200 US RDE TRAINING EXPENSE 8,509.24 8,000.00 106.4%7,400.00 6,592.67 7,400.00

9400 EXTENSION

9420 EXTENSION US AREA 158.40 2,000.00 7.9%- - -

9421 "START NEW CLUBS" PROGRAMS - - 4,000.00

9430 EXTENSION SD FUNDS 1,000.00 - 1,000.00

9431 SD- EXT TRAVEL 1,500.00 400.40 1,500.00

9432 SD - EXT POWERPOINT - - -

9432 A AID REGIONS WEB - - -

9433 SD- EXT BROCHURE - - -

9440 EXTENSION BF DISC FUNDS

Total 9400 EXTENSION 2,500.00 400.40 6,500.00

9600 BF DISC INTL CONVENTION 2,000.00- - -

9610 BF DIS TRAINING 3,000.00 2,579.04 2,000.00

9626 BF DIS OTHER - - -

9640 BF DISC AREA CONVENTION 266.10 3,000.00 8.9%- - -

Total 9600 BF DISCRETIONARY TRAVEL 3,000.00 2,579.04 2,000.00

9645 YOUTH DELEGATE AREA/INTL. CONV. 500.00 500.00 500.00

9650 TECH DEVELOPMENT - - -

9675 WEB DEVELOPMENT 439.92 200.00 220.0%900.00 1,077.89 900.00 9700 AWARDS

9720 BOOTS FAUBIAN AWARD - - -

9730 HENRY GRIMES AWARD 50.00 27.03 50.00

9740 AL JONGEWARD AWARD - - -

9750 OTHER 100.00 - 100.00 029

2020 U.S. AREA BUDGET2018-2019 2018-2019 2019-2020


9760 US CLUB AWARDS 150.00 - 150.00

Total 9700 AWARDS 300.00 27.03 300.00

9800 PROMOTION

9820 US AREA PROMOTION (WEBSITE) 500.003,000.00 600.00 -

9840 MISSION WORK SERV. PROJECTS - - 800.00

Total 9800 PROMOTION 500.003,000.00 600.00 800.00

9900 AUDIT - - -

9910 BANK SERVICE CHARGES 50.00100.00 - 100.00

9915 AREA CONVENTION LOSS/ADVANCE 1,000.00 - 1,000.00

9920 AREA YOUTH CONVOCATION ADV. 500.00 - 500.00

9930 DONATIONS - - -

9999 REBUILD YMCA'S (KATRINA, ETC) - - -

Total Expense 45,040.00 29,960.41 45,550.00

Net Income 45,040.00 28,539.51 45,550.00

SURPLUS (DEFICIT) - (1,420.90) -

030

U.S. Area Equipment List(Provided in accordance with U.S. Area Policy and Procedures Section 4.)

9 February 2019

Item Description Date of Purchase Purchase Price Current Value Custodian

Epson Model EX3220 10/22/14 $428.44 Fully Depreciated Tibor Foki,3LCD Projector Area PresidentS/N TU8K4708008

Inkjet Printer 2/19/10 $232.10 Fully Depreciated Charley Redmond,Portalbuzz Admin.

Toshiba Satellite L755 7/18/11 $576.35 Fully Depreciated Gene Koester,Laptop Computer Chief Financial OfficerS/N 5B260052WMicrosoft Office Homeand Student 2010

Gene Koester, Chief Financial Officer

031

Y Service Clubs International- Hawai’i Region

E Hana Kakou! Let’s Work Together!

To: AP Tibor FokiFrom: RD Phil SammerDate: February 9, 2019

Subject: Mid Year Report 2019

In December the US Area was awarded the 2022 YMI 100th Anniversary International Convention to be held in Honolulu, Hawai’i August 10-14, 2022. PAP Debbie Redmond and I are co-chairs and are in the process of creating the Host Organizing Committee with the help of AP-E Bobby Stivers-Apiki and Past RD Tim Singletary. Specific duties will be assigned in the near future with the Hawai’i Region taking the lead on the ground in Honolulu while other Regions assume various organizational duties. We are very excited that the convention will return to Hawai’i and are looking forward to providing an unforgettable experience for all delegates.

Planning for the 83rd Hawai’i Region Convention in Honolulu is well underway thanks to the efforts of co-chairs Metro DG JoeAnn McCarthy and IPRD Eddie Miwa. Dates are May 3-5, 2019 with general sessions and training at ‘Ilima Hotel and meals at both Hale Koa Hotel and Kapi’olani Community College. Registration forms are available on the regional website and by link from the Area website.

The Regional team has been active in several areas including the Brad Ishida Dollars For Scholars program that made a $125 grant to a Kaimuki YMCA professional. We also donated $1656 to Time of Fast.

We have reinstituted our regional newsletter that is appearing quarterly. We have also brought Portalbuzz up to date and have hired a professional webmaster to handle our regional website.

I have set a club visitation schedule that began on February 4. I look forward to renewing acquaintance with the region’s members and to hearing about club plans for the second semester.

We are still working on a new club at the Leeward YMCA that might be closer to formation given the newly reduced number of members required to charter.

Membership has been steady but needs to grow if we hope to perpetuate YMI in Hawai’i. We currently have 136 members which is a slight decline from the 139 of last semester. Although we are active and engaged across the state, our membership continues to age and threaten the viability of our movement. I’ve set a goal of two new members per club and one new club for the current year. It takes all of us working together to achieve that goal so that we may continue to provide service to the YMCA, the community and the world.

032

1/31/2019 Gmail - Mid-Year Regional Report

https://mail.google.com/mail/u/0?ik=b5ed6bfecb&view=pt&search=all&permmsgid=msg-f%3A1624203162709991763&simpl=msg-f%3A16242031627… 1/2

Nancy Libby <[email protected]>

Mid-Year Regional Report

[email protected] <[email protected]> Thu, Jan 31, 2019 at 10:53 AMTo: "[email protected]" <[email protected]>, "[email protected]" <[email protected]>

Mid-America Y Service Clubs Mid Year Report Since the beginning of this operational year, much time has been spent sending correspondences to all Regional Officers,Regional Service Directors and Club Presidents regarding memos and requests for information from InternationalHeadquarters (IHQ) and US Area Officials regarding elections, Y Service Clubs and other related matters. -Working with the Iowa/Missouri Governor to assist in the establishment of a New Y Service Club in Caldwell, Kansas. -Working with the Heartland District Governor to facilitate the merger or consolidation of the B.R. Rvall and the NapervilleY Service Clubs. Inquiry was made to IHQ and U S Area Officials regarding the proper process to accomplish thistask. Information has been received and forwarded to the Presidents of each club and the District Governor for initialdiscussion to began. -Attended the Semi-Annual Convention of the Mid-America Region Y Service Clubs in Chicago, IL on September 28-30,2018. -Informed all club presidents of the need for their participation in all aspects of club operations which will secure continuedmembership growth and membership stabilization. -Began the initial planning process for the upcoming Mid-Year Regional Board meeting. Tentative date for meeting isMarch 30, 2019 in St. Louis, MO. -Forwarded to all club presidents for distribution, all articles and newsletters received from Regional Service Directors. -Working on the development of new public relations information for club membership recruitment. -Attempting to fill the vacant position of Regional Secretary created by the death of McKinley Johnson. Frank J. Logan, Sr.Regional DirectorMid-America Region 033

1/31/2019 Gmail - Mid-Year Report for Mid-East Region



Mid-Year Report for Mid-East Region

John McFadden <[email protected]> Fri, Jan 25, 2019 at 9:05 AMTo: Tibor Foki <[email protected]>Cc: Nancy Libby <[email protected]>, Bob Williams <[email protected]>, Neil Topliffe <[email protected]>,Mike Gilleece <[email protected]>, Syd Baxter <[email protected]>

Hi, Tibor, The following is the Mid-East Region’s Mid-Year Report: Conservation

The Grand Rapids Service Club continued its success at recruiting new members. They inducted an additional 4members at their November meeting. This tentatively increases their membership to 47 members! The Toledoroster also has added several new members during this period. The Muskegon Club membership total remainsthe same.

Regional Meetings

The regional leaders of the two active clubs, Grand Rapids and Muskegon, meet every few months, thanks toour proximity. Members of both clubs also periodically visit each other’s meetings. We share ideas, especiallyregarding our annual White Elephant Sale fundraisers.

Visit by International President

Debbie Redmond of St. Louis, nominee for next International President (IP) and YMI Historian, organized a visitto Toledo at the request of current IP Moon Sangbong and his delegation from South Korea. They met with theYMCA CEO, the Toledo mayor, and other city leaders on January 8th. IP Sangbong visited in conjunction withthe 100th Anniversary in 2022 as well as his interest in establishing a legacy to founder Paul William Alexander. Due to conflicts, no regional leaders attended. Our thanks go to Debbie for hosting the international visitors inour region.

Extension

We regret that two previously reported potential new club opportunities in Michigan have not been successful. One location may still have a future interest. Other locations are under consideration.

TOF/RBM, BF, ASF

The Grand Rapids Club continues to be one of the largest donors to TOF/RBM as well as giving to BF. TheMuskegon Club made modest donations to BF and ASF.

Fundraising/Community Service

Both Grand Rapids and Muskegon clubs are looking for new sites to conduct their 2019 White Elephant Salefundraisers in April and May, respectively. The primary beneficiaries of their sales efforts are their YMCA camps,Manitou-Lin and Pendalouan. The GR members actively supported the 50th Annual Run Thru Grand Rapids inOctober. 470 runners participated in this important event. The GR group also completed their participation in theSanta Claus Girls donation drive to gather clothing and toys for families in need during the holidays. TheMuskegon Club rang bells for the Salvation Army at the local Walmart. The Muskegon group also pledgeddonations to Camp Pendalouan’s Adopt-a-Facility fundraiser. These funds will support the maintenance andcare of the entry road and welcome pavilion.

Partnership in Community Service034

1/31/2019 Gmail - Mid-Year Report for Mid-East Region


The Muskegon Club continues to meet jointly with the Lion’s Club as an outgrowth of shared service projects inthe past year. The clubs alternate sponsoring the speaker and give updates on their respective club activities. Both clubs see this a successful co-operative development.

Respectfully submitted by:

John McFadden, Mid-East Region DirectorYMCA Service Clubs [email protected]: 231-206-2272

“To acknowledge the duty that accompanies every right"

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US NORTH ATLANTIC REGION “To Acknowledge the Duty that Accompanies Every Right”

February 2, 2019 Sub: North Atlantic Region Mid Year (July 2018 to December 2018) RD Report

To,

Nancy Libby US Area Secretary Y’s Men International

Dear Nancy, Please see the RD Report as follows,

• Goals for the year 2019

o Addition of more members to the existing clubs o Chartering of a new club o Regional Convention in June 2019

• Cabinet Roster o Regional Director: Mathew Chamakkala o Past Regional Director: Shaju Sam o Regional Secretary: Dr. Alex Mathew o Regional Treasurer: David Workman o Travel Coordinator- David Hasenfus o RSD-Brotherhood Fund Promotion: Norman Campbell. o RSD-Membership Conservation: David Hasenfus o RSD-Public Relations: Korason Varghese o RSD –Time of Fast GPF: Paul Chulliyil o RSD –Roll Back Malaria: Paul Chulliyil o RSD- Brother Clubs-Sibi David (Thomas David) o Regional Portalbuzz Administrator: Mathew Chamakkala o Bulletin Editor: Joshy Thelliankal (Joseph Mathews)

• Club Presidents

o Varghese Lukose-Y Service Club of NY-Long Island o Sholy Kumpiluvely-Y Service Club of NY-Westchester o David Workman, Jr.-Wakefield Reading Y Service Club o Korason Varghese-Y Service Club of NY-Floral Park o David Hassenfus-Parkway Y’s Men Club

036

o Daniel Mohan-Y Service Club of North Jersey

• RD Activities o Chartering of the new club - A new club was chartered in New Jersey. Y Service Club of

North Jersey with Daniel Mohan as the Club President. Various cultural programs as well as the presence of our Area President Mr. Tibor Foki made the chartering more eventful.

o Conducted Regional Board meeting with Mr. Tibor Foki as our Chief Guest. New Regional

officers including RSDs formally assumed their new roles.

o Supported the effort of the clubs in our region to help the victims of a dreadful flooding due to heavy rain that happened in Kerala, India. Conducted different conference calls with the club leaders to discuss different options to help the victims.

o Three clubs extended their financial support to the Kerala flood victims.

o Met with our new ISG Mr. Jose Varghese in Long Island, New York, and later joined him at

the Floral Park Club meeting where other club officials were also present.

o Participated in the food and clothing drive with the Long Island Club to help the needy.

o Celebrated Christmas and New Year at 26N Tyson Ave, Floral Park, New York with Long Island, Floral Park and Westchester Clubs. As the convener of the program, I conducted different meetings with the program committee.

o Met with a former Y’s Men official from Bangladesh and discussed the formation of a new

club in New York.

o Attended the regular meetings of Long Island Y’s Men’s club.

• State of the Region – Total- 93 members o Y Service Club of NY-Long Island - 24 Members o Y Service Club of NY-Westchester - 19 Members o Wakefield Reading Y Service Club – 14 Members o Y Service Club of NY-Floral Park – 17 Members o Parkway Y’s Men Club - 1 Member o Y Service Club of North Jersey: 18 Members o 1 more Club left –Carlisle Y’s Mens & Women’s Club

Sincerely,

Mathew Chamakkala RD-NAR 12 Dexter Street, Selden, NY 11784 631 645 0587 [email protected].

037

North Central Region

January 31, 2019

North Central remains relatively stagnant in that we have only five clubs within four states:

Minot Colin Brown Club has 34 members

St. Paul has 23 members

Minneapolis Hiawatha has 23 members

Minnesota Valley has 10 members

Custer has seven members.

Both the Fargo Club and the Mankato Club will be declared dead after this year. Our region will continue to pay for one member through the 2018-19 dues period. So in total we have 99 members in our region

Several of our Metro area clubs are coming off a very successful tree lot season. Our Hiawatha Club has now relinquished the control of their lot to the Y and our Y Service Club members assist whenever they can. My own club, the St. Paul Club had a record breaking year for sales/net profits. Our Minnesota Valley Club also works in cooperation with their Y to run a tree sale. Minot’s Colin Brown Club has completed another successful rodeo raising many thousands for their Y camp. So we’re small but powerful in providing scholarships and maintaining camps.

Last October we hosted a regional conference of one full afternoon and evening. We could muster only twelve members to this however. Tibor was our U.S Area representative and as usual, he was excellent. We will likely host another fall conference with Daryl Soltau as our incoming RD.

Respectively and Y’sly

Joe Dotson

Regional Director, NCR

038

Y SERVICE CLUBS INTERNATIONAL

PACIFIC NORTHWEST REGION

U.S. AREA

RD MID-YEAR REPORT 2018-2019

The Pacific Northwest Region held its annual convention on June 29, 30, and July 1, 2018 at the HAMPTON INN & SUITES, SEATAC AIRPORT 28TH AVE, sponsored jointly by the Seattle Downtown/MetroCenter and the Seattle Meredith Mathews East Madison Y Service Clubs. The Board of Directors met on the evening of June 29th. Thirteen members were registered, and all Clubs were in attendance. Business was conducted, reports submitted, training provided, and awards were presented. Though attendance was small, everyone seemed to enjoy the great fellowship. The next Regional Convention is scheduled for June 28, 29, and 30, 2019 in Helena, MT.

The PN Region currently has 5 Clubs: Seattle Downtown/MetroCenter, Seattle Meredith Mathews East Madison (WA), Salem (OR), and Great Falls and Helena (MT), with a total of 44 members. Salem is currently the only Club with enough members to vote in International elections; however, Helena will have maintained the 15 members in the past 3 semesters needed to qualify soon. Each of the club Presidents have been reminded and encouraged to cast their votes for the U.S. Area CFO election.

The Region continues to pursue an increase of membership and formation of new clubs. Meredith Mathews

East Madison is continuing contact with the new Y Exec and has the possibility of recruiting some other parties.

Seattle Downtown MC has obtained contact with the Y Director in Everett, WA, and is planning to work on

establishing a club there for the new facility being built. Due to an ongoing major highway construction project

in downtown Seattle, we have not initiated any new activity at that Y. Salem is very active, and I understand

they may be adding a member or two this semester. Helena has also been actively recruiting, but I am waiting to

hear if any new members have joined them. Great Falls is in the unique position of not having a Y in the city,

and has lost many members because of death, or age-related disabilities.

In the fall, we made our first attempt at on-line meetings using the application Zoom at the suggestion of our

Regional Secretary, Raye Vincent. She has used it with another organization that has success with it. We had 4

of our 5 clubs participate in the test runs, and plan to use it again for district meetings when possible.

Sincerely Yours in Y’sdom,

Sharon Meadows, Regional Director

039

Y SERVICE CLUBS INTERNATIONAL

US AREA Jeffrey D. Brandeen

RD FOR PACIFIC SOUTHWEST REGION 1795 Sonoma Dr. Altadena, CA 91001

Phone: (626)-794-7140 Cell: (626) 354-2504 Email: [email protected]

Pacific Southwest Region Mid-Year Meeting Report

February 2019

Since the beginning of my current term as RD for PSWR, I have sent correspondence to all Regional Officers, RSDs and Club Presidents regarding: -Memos received from IHQ regarding the elections for International and Area Officers. -A Review of our Pacific Southwest Regional Constitution and by-laws with suggested corrections. -Invited club Presidents and RSDs to attend our Regional Convention/Board Meeting held in Oracle, AZ in September 2018. -Requested Reports of Club activities from Club Presidents & RSDs prior to each of our PSR Board & Cabinet meetings during the past year. - Wrote two articles as RD for the Regional Newsletter, “Y’s Gathering”, referencing upcoming events within the region. -Sent list of names with bios of recently deceased members to newsletter US Area Editor, Fred Leonard, in order for names to be published in the upcoming US Area Y’s Alliance Newsletter. -Organized, prepared schedule of official events during Dec. 2018/Jan. 2019 for IP, Sangbong Moon’s, visit to Southern California. Hosted IP Moon for several events, including his visit to the New Year’s Eve Lion’s Breakfast, New Year’s Day, Tournament of Roses Parade as well as PSR’s IP Dinner on Jan. 3, 2019.

040

-Scheduled upcoming meeting with the Santa Anita YMCA in regards to the possibility of organizing a new Y Service Club. Current CEO, Eric Boyd, is very interested in forming a club given that the Foothill Y’s Men’s club has recently announced to disband. The Foothill Y’s Men’s club had supported its Youth & Gov’t programs in the past. -Scheduled RD visit with the Santa Monica Y Service Club during January 2019 to meet club members, check on club status and participate as the bi-monthly meeting guest speaker. -Attended the PSR Regional Convention in Oracle, AZ in September 2018, including helping lead the PSR Meeting & Convention at the Triangle Y Ranch. -Sent correspondence to all clubs and Regional officers and RSDs regarding the resolutions by the International Council at the Area Convention. -Organized and lead several PSR Cabinet & Board meetings held at the Sierra Madre-Pasadena YMCA in September & November 2018 as well as January 2019. -Sent correspondences to all club presidents, regional officers and RSDs, regarding the voting procedures related to International Officers and Changes to the International Constitution. -Sent information regarding the International Youth Convocation (IYC) and asked the clubs to submit any names of candidates. The PSR recently had 8 youth members attend the IYC in August 2018 in Yeosu, South Korea. -Participated in several ASF/DFS Go-to-Meeting investment committee meetings along with current trustees to help determine proper asset allocation for the existing fund. -Participated in several subcommittee planning meetings related to the 2018 Spring Conference 2018 Fall Convention as well as the PSR board officer nominating subcommittee. -Passed on information received from ASD’s related to Dollar of Scholars, Time of Fast/Roll Back Malaria to all Clubs and Regional officers and RSDs. Prepared by: Jeffrey Brandeen, Regional Director Pacific Southwest Region February 3, 2019

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2/5/2019 Gmail - Fwd: South Atlantic Region Mid-Year Report



Fwd: South Atlantic Region Mid-Year Report

Susan Bradley <[email protected]> Tue, Feb 5, 2019 at 5:57 PMTo: [email protected]

-----Original Message----- From: Susan Bradley <[email protected]> To: nancyy1960 <[email protected]>; fokiscopeit <[email protected]> Sent: Wed, Jan 2, 2019 9:09 am Subject: South Atlantic Region Mid-Year Report Greetings, On behalf of the South Atlantic Region, I wish to thank our members of our clubs for their service to our communitiesand to our International programs around the world to make a difference in this world. I am proud of our clubs and tobe the Regional Director for the South Atlantic Region. We are blessed to be a part of the International organization.Thanks to the teamwork from USA and International. 1. One of the highlights of the year was the 19th Annual South Atlantic Regional Convention held October 6 in Galax,Va hosted by the Galax Y's Men and the Galax Ys Menettes Club. There were about 33 attendees to enjoy thefellowship, comedy entertainment, good food, lots of recognitions, and handling the business of the Region. Thetheme was to celebrate each club's charter date, honor the charter members in attendance, recognize the 2 newmembers and their sponsors, honor Frank and Jimmie Melton for over 60 years of service in the John R. Mott Club, tohonor Bobby Eagle for 50 Regional Conventions attended, and to have each club stand as to their charter dates andtheir performances and service. Charter members honored were Rexene Spraker(1964) Galax Y's Menettes Club,Bruce Miller, David and Gay Roberts( 1988) South Rowan Y Service Club. Club Presidents honored were CC Kurtz, Jr(Galax Y's Men), Renee Hogan ( John R.Mott), Janis Kurtz (Galax Y's Menettes ), and Sandy Threatt ( South Rowan) .The Regional Board met from 10-12 with Regional Director Terry Bradley presiding. After a productive Board meeting,they joined the rest of the Convention attendees for the opening ceremony.Regional Director Terry Bradley presided and thanked Past Regional Director Bruce Miller for his leadership for twoyears as our RD.Installation of Regional Officers was performed by Past Regional Director Lewis Jackson: The Region elected Gay Roberts as Regional Director-Elect and will select a new Regional Secretary to fill hercurrent Regional Secretary position .Our next Regional Convention will be September 28, 2019 in Salisbury, NC hosted by the South Rowan Y ServiceClub.Our Past RD and Brotherhood Fund Service Director Bruce Miller conducted the cash raffle fundraiser selling tickets at$10.00 each with the funds to go our International programs with 3 clubs in attendance sharing the proceeds. The totalamount is $1,470.00 raised for Dollars for Scholars, Endowment Fund, Brotherhood Fund, Time of Fast, and Roll BackMalaria.The winner of the raffle was Morgan Miller who donated the winnings back to the proceeds.C.C. Kurtz, Jr, President of the Galax Y's Men's Club and Janis Kurtz, President of the Galax Y's Menettes Club werethanked for coordinating the convention and the club members were thanked for their support. 2.Membership and Conservation is of course our top priority for each club and things have been moving in the rightdirection but slowly, has hope to have 6 new members inducted by March. We have just 1 so far.There is a written plan of strategy shared with all the clubs. 3.I appreciate the power point presentations from Debbie Redmond and Tracy at IHQ as well as ISDs on Time of Fastand Roll Back Malaria to promote these programs I have presented to 2 of our clubs so far.4.I have provided all roster information on Portalbuzz as well as being up to date on dues payments for our clubs . Ialso have provided information for the Y's Alliance as well as Impact and any requests from AP Tibor and the US AreaCouncil. I also have responded to International's RD memos and correspondence. Thank you for your support and God bless.Terry Bradley-Regional Director-South Atlantic Region 042

ASF Mid-term report US AREA January 10, 2019

Dollars for Scholars grants issued July 1, 2018 - Jan. 10, 2019

1. Cannon Memorial YMCA and Crystal Crabtree for $1,446

2. YMCA of Rowan County and Jamie Morgan for $1,200

3. YMCA Camp Ockanickon, Inc. and Mark Dibble for $1,286 (2017)

4. YMCA Camp Ockanickon, Inc. and Mark Dibble for $1,275 (2018)

5. YMCA of Rowan County and Kim Deal for $600

6. Saleeby-Fisher YMCA and Sarrah Holman for $390

TOTAL DFS Grants $6,197

Dollars for Scholars collected in 2018

Pacific Southwest $1270 North Central $ 150 Mid-America $ 30 Pacific Northwest $ 50 DFS TOTAL US Area $1500

South Atlantic Regional Managed DFS $ 300 (Galax Club - $100, John R. Mott Club-$100, South Rowan Club-$100) Alexander Scholarship Funds collected in 2018 -19

Hawaii $1380 Pacific Southwest $ 300 ASF TOTAL US Area $1680

043

International Brother Club Service Director Report US AREA

January 2019

Thomas Strout, ASD

The latest happening is the formation and addition of another club, the Kachsiung club of Taiwan, to the Kaimuki club of Hawaii as of last August 2018. Unfortunately, I have not been able to contact the ISG-IBC (no response) to formally make this relationship known and registered. No further business at this time.

044

RECEIPT OF BF FUNDS US AREA

May 16, 2018 to May 15, 2019Club Region amount recd date received Mem

bersSanta Monica AM Y Service Club Pacific Southwest 100.00 5-25-18Simi Valley Y’s Men’s Club Pacific Southwest 300.00 6-23-18Whittier AM Y Service Club Pacific Southwest 39.00 7-20-18Galax Club South Atlantic 115.00 Nov 16, 2018John R. Mott Club South Atlantic 115.00 Nov 16, 2018South Rowan Club South Atlantic 115.00 Nov 16, 2018Hawaii Region Hawaii Region 1,725.00 Jan 19, 2019 138

`

Total as of January 21, 2018 $2,509.00Percentage of goal of $6,686: 37.5%(CHF6,628.00)

�1045

Y Service Clubs International - U.S. Area

Mid-Year Report

CHRISTIAN EMPHASIS

TO: Tibor Foki U.S. Area President

FROM: Sharon Ishida

ASD, Christian Emphasis

DATE: January 23, 2019

The primary means of sharing information and ideas for Christian Emphasis have thus far been through the Y’s Alliance. I have sent articles to Editor Fred

Leonard to be published according to his discretion. I will be attempting to also communicate with the CE Regional Service Directors, Regional Directors and

Club Presidents via e-mail should the occasion arise now that I have obtained a

copy of the Area Roster.

Through the efforts of Joan Wilson, ISD Mentor, on behalf of ISD CE Carl Hertz-Jensen, a video conference was organized for January 14, 2019, for all CE Area

Service Directors world-wide. Unfortunately, I was unable to connect with the group on our YMCA computer system that morning but look forward to another

attempt in the future.

Respectfully submitted,

Sharon Ishida

“To acknowledge the duty that accompanies every right”.

046

U S Area Community Service Report January 1, 2019

I was only recently appointed by US Area President Tibor Foki and brand new to this position. From reading the US Area newsletters it appears the clubs in the Region are doing an excellent job in the area of Community Service.

The second objective for a Y’s Men Club is “to support other worthy organizations”. Many Y’s Men’s Clubs carry out service projects in the community – either directly or through the YMCA (or other organizations). Such community service is an important part of our image as an independent international service organization serving the YMCA and the community. The Regional Service Director is responsible for coordinating the efforts of the Clubs in the Region, with a goal of 100% Club participation. From reading the US Area newsletters it appears the Regional Service Directors are fulfilling their goals.


Rick Lau, ASD Community Service

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1/17/2019 Gmail - Mid year report Endowment



Mid year report Endowment

DAVID CRAYTOR <[email protected]> Tue, Jan 15, 2019 at 10:09 AMReply-To: DAVID CRAYTOR <[email protected]>To: NANCY LIBBY <[email protected]>Cc: TIBOR FOKI <[email protected]>

As of January 15th the US Area has receive $1,900.00 for endowment. On January 18th their will be a GTM for All areaASD's on endowment. If anything happens to affect the US I will amend this report.

History has shown that more clubs donate in the last half of the Y's Men year than the first half. Let's hope that happensagain.

Dave

ASD Endowment

048

Y’s Men International

U.S. Area Service Director EXTENSION

Report – January 31, 2019

Actions:

From July 1, 2018 through January 31, 2019, the steps taken to develop a plan for improving

membership among the Clubs in the US Area have consisted of the following:

Conduct a presentation for Extension at the Area Council Meeting in July 2018

Formulation of a roster of all Extension RSD’s within the Area

Verification with ISD, David Lua that I am committed to the US post

Maintained email contact with all RSD’s on several occasions

Personal phone contact with all RSD’s at least once and more in most cases reminding them that fees

were available to them to court interesting prospects

Submission of 2 articles for publication in the Y’s Alliance

Applied for SDS funds

Attendance to an International conference call with 90% plus Extension ASD’s represented

Commitment to APE Bobby Stivers to remain as RSD for Membership in the next term 7/1/19 – 6/30/20

Challenges:

Pulling together materials, useful suggestions and creating a plan for all Regions to buy in to

Understanding the difference between the term “Membership” and the term “Conservation”

Finding a method for having each RSD be able to report accurately on the condition of their Region’s

member activity

Plans:

Continued brainstorming with each Region to determine follow upon leads

Continued brainstorming with each Region regarding other Region (and Area) success stories

Put together a GoTo meeting for all RSD’s and their replacements 2 or 3 times before June 30, 2019

Gather the Extension materials currently available on line and make sure all RSD’s are trained as such

049

Light at the end of the tunnel:

It was my intention to report specifically on the success of adding Clubs to the Area’s Roster. However,

I cannot do so specifically at this time. I do have a sense that there are a few/many exciting prospects

that will keep my attention going forward.

Debby Redmond reported on a possible Club in Kansas

The North Atlantic has a plan to add another Club and is courting the adding of a Youth Club too

At our International meeting there was mentioned that the North Atlantic Region may be

getting as many as 4 new Clubs

Hawaii has some possible action going on

Pacific Southwest Region is courting one prospect in Arcadia, CA

All the Extension RSD’s were excited to understand that there were funds available for courting YMCA

execs and/or potential volunteer support teams. I look forward to narrowing the focus and making

impactful steps, applying more resources to accomplishing success. I also will attempt to share our

combined knowledge of what works and not, with the hope that Region’s may benefit from other’s

success.


Tim Singletary, ASD, Membership

050

Leadership Training Organization and Development Area Service Director

Debbie Redmond

The Area Service Director position (alongside the Mid America Regional Service Director position) have not had much in the way of demands within the last six months. The activities include:

1. Ongoing contact with the International Service Director, Edward Ong, to include watching some of the training session with International Council in South Korea. There have been emails back and forth between the ISD as well as the other ASDs and sharing from some of those Areas on their current projects.

2. Attendance in the Mid America Regional Convention on September 29, 2018. The Region asked for information regarding the International Council and some of the actions taken and a Power Point was put together to show about that and the amount of money raised for various Service Areas. Additionally, a Power Point was given showing the process to have the International Convention in 2022 and the procedures followed to narrow down to two possible locations.

3. RDE training in Torrance, California. Several presentations were given explaining Service Directors and expectations plus money donated as well as talking about developing a Regional Team. Copies of the Power Points were requested by the Incoming International Secretary General and several other RDEs expressed interest in having a copy too.

051

YMCA LIAISON REPORT Debbie Redmond

The International YMCA Liaison is Kohei Yamada and contact with Kohei has been ongoing prior to the International Convention as well as having a meeting between APE Bobby Stivers-Apiki and myself during the Convention. Kohei has been strong and supportive as well as the new International Secretary General who have provided suggestions and possible ways in which we can connect with not only local YMCAs as well as Y of the USA officials. It was agreed that the contact with Y of USA has not been ongoing and has not been very productive. With the help from Jose Verghese as well as Kohei Yamada, it is hoped we can establish a better connection. Our main connection has been and continues to be with Mary Tikalsky who is working for Y of USA in the field of World Service. She was in attendance at the Mid America Regional Convention and we did have conversation regarding our difficulties. Mary is a member of the B.R. Ryall Club and very supportive of Y’s Men International. Through attempting emails to contact the Toledo YMCA and by sending an actual USPS letter, we were able to establish a working relationship with Toledo YMCA. The CEO of that organization, Brad Toft, is well aware of Y’s Men and has many memories of working in South Dakota and Minnesota with Y’s Men and in helping with the source of the trees for the tree lots as a youth. While doing a “historic” visit to the City, Brad not only agreed to meet with the leadership with YMI, he made a commitment to possibly recruit and restart a club in Toledo in the next year and a half (after their big Capital Campaign is completed). That commitment was made the International President Moon Sangbong. Bobby Stivers-Apiki has been very active in working on this area and this work is ongoing. It is hoped that through the contacts and information, we might be able to expand Y Service Clubs to other locations not served and increase awareness of YMI with YMCA staff.

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Y’s Men International

U.S. Area Service Director, MEMBERSHIP

Report – January 31, 2019

Actions:

From July 1, 2018 through January 31, 2019, the steps taken to develop a plan for improving

membership among the Clubs in the US Area have consisted of the following:

Conduct a presentation for Membership at the Area Council Meeting in July 2018

Formulation of a roster of all Membership RSD’s within the Area

Verification with ISD, Anand Jacob Varghese that I am committed to the US post

Maintained email contact with all RSD’s on several occasions

Personal phone contact with all RSD’s at least once and more in most cases

Receipt of a formal plan for Membership from APE, Bobby Stivers

Submission of 2 articles for publication in the Y’s Alliance

Receipt of a plan for Membership from Gene Koester

Applied for SDS funds

Commitment to APE Bobby Stivers to remain as RSD for Membership in the next term 7/1/19 – 6/30/20

Challenges:

Pulling together materials, useful suggestions and creating a plan for all Regions to buy in to

Simplifying and providing the Membership materials for all US Area RSD’s to use

Understanding the difference between the term “Membership” and the term “Conservation”

Finding a method for each RSD to report accurately on the membership of their Region

Plans:

Put materials in the hands of RSD’s so that are so that they can provide updated resources at the Club

level and so the Area is working with consistent procedures

Make sure each Membership RSD has access to Portalbuzz and can pull an easy report of activity OR

encourage each RSD to call their Clubs monthly and be accountable for numbers

Put together a GoTo meeting for all RSD’s and their replacements 2 or 3 times before June 30, 2019

Be as good at what I do as ASD as Terry Bradley does with his post


Tim Singletary, ASD, Membership

053

Report FormReport Date 30 December, 2018

Name Charles Redmond

Position IPAP, US Area Portalbuzz Administrator

Job Description / CommissionUS Area Job Description:

Continue as an executive officer of YMI US Area supporting the Area President, Area President Elect and Service Directors.

Portalbuzz Administrator helping area, region and clubs maintain rosters, sharing allowed information with leaders and bulletin editors.

Chair of YMI Towards 2022 and Beyond Task Force, Chair of YMI Youth Task Force

Current Activities Status (Completed, Ongoing, etc.)

Attended US Area Council and RDE Training CompletedChaired 10 GTM’s plus a 3 ½ day face to face TW2022 meeting in Torrance CompletedWorking with IYR Sherin Wilson to complete her tasks ongoingActing as YMI Mentor for Youth ISD’s, IYR and YMI Youth Task Force working with the ICM Coordinator chosen to support these leaders

ongoing


Support AP and APE to explain required tasks and ensure they are completed on time

Short

Support Regional and Club Portalbuzz Administrators to maintain required roster information

short

Continue supporting YMI Towards 2022 and Beyond Task Force, YMI Mentor/ICM Coordinator program, and YMI Youth Task Force.

short

Successes/ Positives observedUS Area Portalbuzz is the most complete roster in YMIMentor/ICM Coordinator Program approved by ICM18Actions and expected outcomes for Towards 2022 and Beyond shared with Clubs though bulk email with the support of IHQ and ISG Jose Varghese

Challenges / Negatives observed Corrective Actions taken / to be takenASD and RSD positions remain open requiring the AP and RD’s to take up that extra burden to ensure the tasks are completed

AP and RD’s training to be updated to include information on their responsibilities that include covering all service director positions when they do not fill them

Dropping membership Start using the new program developed by Towards 2022 and Beyond and support by IHQ using suggested actions to increase membership and giving feedback on what has been tried.

Drop in monetary support See previous corrective actionsApathy by leaders Recruit new members willing and wanting to be

leaders


054

Six more months of IPAP continuing to support executive officers ShortContinue Task Force memberships OngoingContinue upkeep on Portabuzz database short

Topics for DiscussionChallenge 22 presentation from IHQChanges in follow up training for all levels of leadership

Additional Comments, if anyWe need to spend more time working with our YMCA’s and communities to get our organization recognized by more potential members.

We also need to increase pride in membership – this could be done by making clubs, regions and the area successful in doing at least one project.

055

December 28,2018

U.S. Area Supply Office Report

The Supply Office Sales from June 22, 2018 to December 28, 2018 was $451.00 Office supplies for the year: $ 00.00. Bank charges were: $ 00.00 The bank is charging for paper statements. I was able to have them not charge right now. Shipping charges: $41.40 Sales tax collected: $46.23 Purchases total $281.00 These were Ties, belts, Pins, miss. The bank balance as of December 28, is $ 3869.62 Sales were contributed to the ACM, Hawaii, NA, ME, NA, PSW regions I’m hoping that we will charter some clubs this year not only to increase membership but my sales goals. We have several items in stock from member pins Club officers, district and regional officers also some area pins. You can reach me at: [email protected] 562-221-3022 Submitted by: Charl Foki, supply office MGR

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1/31/2019 Gmail - Report: Travel/Homestay, U.S. Area, Kathy Naylor



Report: Travel/Homestay, U.S. Area, Kathy Naylor

Kathy Naylor <[email protected]> Mon, Jan 28, 2019 at 10:13 PMTo: Nancy Libby <[email protected]>

There have been two homestays in the Pacific Southwest Region, California. In early November, RussellJones, husband of Jennifer Jones, Interna�onal President Elect, from Australia, spent five days in the SantaMonica/San Fernando Valley area. Russell stayed in the home of Hank Walther and his wife, Janet, in thePacific Palisades. Hank is the President of the Santa Monica Y Service Club. He showed Russell around thegreater L.A. area. A dinner in the home of Kathy Naylor, member of the Santa Monica Club and RegionalDirector Elect, introduced Russell to about 15 members of the Santa Monica Club. Tim and Joy Singletary, ofReseda, hosted Russell on his last night in town. Tim, District Governor,(Valley) is a member of the WestValley Y Service Club in Reseda. He took Russell out to hear music. Russell then a�ended the board andcabinet mee�ng of the Pacific Southwest Region with Tim the next day. Russell greatly enjoyed his visit andwas very grateful to his hosts. The Y members were very happy to become acquainted with Russell. Interna�onal President, Sangbong Moon, from South Korea, was invited by the Pacific Southwest Region tovisit Southern California and a�end the Rose Bowl Breakfast and the Rose Parade in Pasadena, California. Mr. Moon arrived with his wife, Sue, and their translator, Jin, on December 28. They were met at theairport by Tibor Foki, U.S. Area President. Our guests spent two nights in a hotel in Torrance in order to restfrom their long flight. On December 29, Tibor took them touring in the Long Beach area for the day, seeingsights and sharing meals together. On December 30, Y Service Club member David Ouwerkerk and his wife,Yasna (Torrance) took the Moons and Jin to their home in Torrance where the visitors spent two nights.Dave took them to the Rose Bowl Breakfast on the 31st. He also took them to some local a�rac�ons. Thatevening, Tibor and Charl Foki hosted a party event for them and a few club members. On New Year's Day,January 1, 2019, Dave, Mr. Moon, Sue, and Jin a�ended the Rose Parade in Pasadena. The Rose Parade is awidely broadcast, tradi�onal parade, occurring yearly. Our guests thoroughly enjoyed the experience. Tickets and parking to both the Rose Bowl Breakfast and the Rose Parade were provided by JeffreyBrandeen of the Pasadena Club. The visitors then went to Santa Monica to the home of Santa Monica YService Club member, Marilyn Hedges. They stayed in her home for two nights. Marilyn hosted twobreakfasts which included Kathy Naylor. On Jan. 2, Le Roy Fisher, of the Inglewood Club, came to Marilyn'shome to pick up the guests and drive them around the L.A. area for the day. They came back in �me toa�end dinner with 15 members from the Santa Monica Club, hosted by Hank and Janet Walther, at a nearbyrestaurant. On Jan. 3rd, Kathy Naylor took Sue and Jin to downtown Santa Monica and a walk along the seaview park, Palisades Park. Later that a�ernoon, the Moons, Jin, and Kathy went with Hank to Maggie's Pubin Santa Fe Springs for the Interna�onal President's Dinner. This dinner, honoring Sangbong Moon, featuredan inspiring presenta�on by Mr. Moon. Seventy members from throughout the region a�ended to greetour honored guests. On Jan. 4th, Tim Singletary drove Mr. Moon, Sue, and Jin to Orange, California wherethey met Tibor and Charl and Charles Otwell, the grandson of the Y's Men's founder Judge Paul WilliamAlexander. Tim arranged for this historic visit. A wonderful discussion ensued as Charles shared memoriesof his grandfather with the group. Mr. Moon, and many members overseas, have a strong interest in, anddedica�on to, our organiza�on's founder, and they were thrilled to meet Charles. January 5th found ourguests at the club mee�ng for the Santa Monica Y Service Club. Jeffrey Brandeen, our Regional Director,also a�ended. Jeffrey then took the visitors to Venice Beach and to lunch. They went to their finaldes�na�on, Hank and Janet Walther's home. There they were to spend one night and leave for the airportthe next morning. Before their departure, Eldon Thorp, from the Golden West club, hosted the Moons andJin for a lovely dinner on the evening of the 6th. The trio departed for Detroit, Michigan on Jan. 7. There

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they joined Debbie Redmond (U.S. Area Historian) and Charlie Redmond (Past Area President). TheRedmonds are members in St. Louis, Missouri, and members from their club also greeted the Moons andJin. The Redmonds, the Moons and Jin traveled to Toledo, Ohio, the home city of founder Judge PaulWilliam Alexander. The purpose of this leg of their trip was to look into the legacy of Judge Alexander. A�era visit of a few days, the Moons and Jin traveled home to Yeosu, South Korea. Everyone who came incontact with our guests was delighted by their graciousness, kindness, and passion for the Interna�onalmovement of the Y Service Club and Y's Mene�es. There were no other travel/homestay visits reported to me from any other U.S. Area regions. Travel/homestays are incredible experiences for those who become involved by volunteering to hostinterna�onal guests. Visitors and hosts become friends. They share a common involvement in the Y Service Club, and have a chance to learn about the clubs as theyexist in other cultures. They have a chance to share conversa�on and experiences which bond host andguest. It is hoped that guests and hosts will reunite at other future Y Service events. I strongly encouragemembers to consider hos�ng visi�ng guests in the future. It rates among the best of life's experiences.

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1/31/2019 Gmail - requested report



requested report

Dale Claes <[email protected]> Wed, Jan 30, 2019 at 12:54 PMTo: [email protected]

To Nancy Libby

U.S. Area Secretary

[email protected]

YSC mid-year report for 2018-2019

From Connie Claes USA Area Representative Y’s Menettes

Our area, to the best of my knowledge, has only three Y’s Menettes Clubs. Only one club has responded to the requestfor a mid -year report. There is a southern California woman who has expressed interest in starting a Y’s Menettes Club. I do not have her contact information currently.

Fresno Central Y’s Menettes report from Karen LaMothe Johnson

Members: 8 regular and 2 semi regular

Money raisers:

1. Fall Rummage Sale ( made $1600 )2. Spring Jewelry Sale ($200 )

Activities:

1. Donated $100 to send Connie Claes US Area Representative Y’s Menettes to Area Convention in September2. Soaked, cut, sorted stamps for Brotherhood Fund at January meeting3. In May 2018 assisted Y’s Men with dinner for veterans on Armed Forces Day.4. In Sept. worked concession stand at Football Carnival with Y’s Men5. In January 2019 worked concession stand at wrestling tournament with Y’s Men6. In Dec. 2018 sang Christmas carols for veterans with Y’s Men7. Planning Feb.18th 2019 we will celebrate the Y’sMens Club 60th Anniversary

by decorating and buying door prizes for the party.

Planned spending for activities:

a. $100 – Y’s Menettes Int. Projectb. $500- to YMCA Campc. $50 - BHFd. $100- TOFe. $600-Campership to student this summer

We are a dedicated group! We love Y’s Menettes and Y’s Men and the Y

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We may be small, but we are mighty!

Karen La Mothe Johnson

Fresno Central Y’s Menettes Club

President 2018-2019

Galax Y’s Menettes – South Atlantic Area, contact person Janis Kurtz

Email address [email protected]

St.Paul Y’s Menettes – contact person Dorothy Alshouse

Email address [email protected]

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Y Service Clubs International U.S. Area 2018-2019 Mid-Year ...€¦ · Portalbuzz Administrator ....

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