XP Section 1, Chapter 41 Succeeding in Business Applications with MS Office 2003 Delivering...

Section 1, Chapter 4

1

XP

Succeeding in Business Applications with MS Office 2003

Delivering Professional Presentations with PowerPoint

“Tell the audience what you are going to tell ‘em. Then tell ‘em what you told ‘em.” — Dale Carnegie


2

XP


Chapter Introduction

• PowerPoint Practical and potent tool for creating and delivering

business presentations Creates presentations that combine essential content

with professional design Can combine text, graphics, sound, and video

• To go to level 1, click here




3

XP


Level 1 Objectives:Planning a Presentation

• Use the AutoContent Wizard to create a presentation

• Modify the design and the slide master

• Add objects to slides to add interest and clarity

• Prepare and run the presentation


4

XP


Determining Your Purposeand Audience

• Balance your own needs with those of your audience

• Formal or familiar presentation

• Age range of the audience

• What do they already know about the topic?

• What do you want them to learn?


5

XP


Structuring a Professional Presentation

• Create a plan Introduction

• Foretells content and inspires audience to listen Body (middle)

• Flows logically; points united by reasonable transitions End

• Summarizes main points• May offer recommendations or include a call to action

• Manage your time during the presentation


6

XP


Audience Bill of Rights*

• Respect your audience

• Adhere to a schedule

• Make content matter

• Make visuals clear

• Be flexible

• Deliver with style

• End emphatically

* From Say It with Presentations by Gene Zelazny


7

XP


Presentation Tips

• Make sure slides are legible

• Augment with graphics and sound without distracting from purpose and content

• Be conservative with sound, animation, and color

• Use text sparingly

• Use visuals and stories to convey your message

• Be prepared for technological failure


8

XP


Delivering Your Presentation


9

XP


Creating ContentUsing the Autocontent Wizard

• Choose a presentation template (design and suggestions for content)

• Replace suggested content in each slide with your own content


10

XP


Using the Autocontent Wizard


11

XP


Categories of Presentationsin AutoContent Wizard


12

XP


Results of Autocontent Wizard


13

XP


Customizing a Design Template

• Change color scheme

• Change background

• Use the slide master

• Add graphics

• Choose fonts that will display correctly in your presentation


14

XP


Changing the Color Scheme


15

XP


Changing the Background


16

XP


Using the Slide Master

• Makes uniform changes to formatting of entire presentation

• Changes to one slide (the master) apply to all slides in the presentation Customize bullets Add clip art to background Add logo to title slide


17

XP


Adding a Graphic


18

XP


Changing Colors and Fills


19

XP


Completed Slide and Title Masters


20

XP


Choosing Fonts to EnhanceYour Presentation

• Don’t sacrifice readability for style

• Use fonts that match tone and purpose of presentation

• Be consistent; limit number of fonts to two or three

• Use underline, italic, and bold features sparingly

• Do not use fonts smaller than 18 point


21

XP


Choosing Fonts to EnhanceYour Presentation (continued)

• Choose font colors with enough contrast to stand out on the background

• Choose standard fonts installed on computers running Windows so they will display correctly

• Embed fonts to ensure they can be viewed and edited on other computers


22

XP


Embedding Fonts


23

XP


Modifying Text on a Slide

• Outline tab vs. slide view

• Add bullets by pressing Enter at end of a line

• Promote and demote bullets with Tab and Shift+Tab

• Move text with Cut, Copy, Paste, or drag


24

XP


Working with Slide Layouts


25

XP


Embedded and Linked Objects

• Created in one program; inserted into another Embedded object

• Does not reflect changes to original source file (static) Linked object

• Reflects changes made to source file (maintains connection between original file and linked object)

• Links between source file and PowerPoint presentations must be maintained


26

XP


Embedded and Linked Objects


27

XP


Updating Links


28

XP


Creating Drawings and Diagrams in PowerPoint


29

XP


Creating a Summary Slide

• Automatically created from slide titles of each presentation slide

• Select slides, then click Summary Slide button on Slide Sorter toolbar


30

XP


Running the Slide Show

• Slide Show button

• Ways to advance Spacebar Click left mouse button Enter key Right Arrow key

• Ways to navigate to a specific slide Type slide number and press Enter Right-click on current slide, point to Go to Slide on

shortcut menu, click slide from list


31

XP


Level 1 Summary

• Basic skills for conveying ideas to your audience Planning and designing a presentation

• Using ready-made PowerPoint templates to create simple presentations

• Customizing presentations using slide designs and varying colors and fonts


32

XP


Level 2 Objectives: Adding Emphasis to a Presentation

• Apply an animation scheme to a presentation

• Add transitions to slides

• Add custom animation to objects on slides

• Add sound to the presentation


33

XP


Using Animation Schemes

• Animation Objects appear one at a time instead of all at once

• Animation scheme Preset style of animation applied to title and bullet points Apply to one slide, several slides, or all slides Saves time and imparts consistency and symmetry

• Custom animation Animate objects on a slide one at a time Apply different animations to different objects Animate objects other than slide title and bulleted text


34

XP


Using Animation Schemes


35

XP


Changing Slide Transitions


36

XP


Using Custom Animationsto Emphasize Key Points


37

XP


Including Multimedia


38

XP


Level 2 Summary

• Making more dynamic presentations by: Adding multimedia (sound and video) Linking files from other programs to be displayed in the

slide show Using animation and transitions


39

XP


Level 3 Objectives:Delivering a Presentation

• Record narration for self-running presentation

• Set up presentation to run on its own at a trade show or via the Web

• Use the Package for CD feature

• Print handouts and speaker notes


40

XP


Recording Narrationfor a Self-Running Presentation


41

XP


Running in a Continuous Loopat a Trade Show


42

XP


Delivering Presentationsvia the Web


43

XP


Packaging a Presentation on a CD

• Package for CD option takes the worry out of taking your presentation on the road Links all necessary files Embeds all fonts Includes the PowerPoint Viewer (in case the computer

on which you run your presentation does not have PowerPoint)


44

XP


Using the Package for CD Option


45

XP


Using the Package for CD Option


46

XP


Printing Handouts and Notes

• Handouts Audience can be more attentive with a copy of the

presentation

• Notes Excellent planning tool for the presenter


47

XP


Printing Handouts


48

XP


Creating and Using Speaker Notes


49

XP


Changing the Pointer While Running a Presentation

• Right-click on screen while presentation is running

• Point to Pointer Options on shortcut menu


50

XP


Changing the Pointer While Running a Presentation


51

XP


Level 3 Summary

• How to prepare your presentation for different venues

• Creating stand-alone presentations that can be delivered without a speaker Adding narration Running the slide show in a continuous loop

• Using the Package for CD option

• Creating customized notes and handouts


52

XP


Chapter Summary

• How to plan, create, and customize a persuasive presentation for delivery in a variety of formats

XP Section 1, Chapter 41 Succeeding in Business Applications with MS Office 2003 Delivering...

Documents

Transcript of XP Section 1, Chapter 41 Succeeding in Business Applications with MS Office 2003 Delivering...