WP8 - Project Management

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UGDIE

PROJECT MEETINGAthens – 23-25 September 2004

WP8 - Project Management

• 2nd Cost Statement– Bank transfers processed on September 6th

– TECNO “virtual” debit apportionment

• Final Cost Statement– Final Cost statement simulation

– Read carefully EC comments to the 2nd Cost Statement

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UGDIE


WP8 – 2nd Cost StatementVirtual payment Debit compensation Amount to be paid

UGDIE 29,705.90 -95.14 29,610.76

SCIRO 108,709.60 -348.15 108,361.45

IVU 103,789.29 -332.40 103,456.89

EDC 23,494.48 -75.24 23,419.24

NTUA 60,874.28 -194.96 60,679.32

SIGMA 14,490.62 -46.41 14,444.21

CP 11,006.95 -35.25 10,971.70

PI 12,393.72 -39.69 12,354.03

TECNO -1,167.24 1,167.24 0.00

TOTAL 363,297.60 0.00 363,297.60

On the occasion of the final payment the amount anticipated by the Partners will be deducted from

the payment of TECNO and redistributed

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WP8 – Payment summary

Ceiling (85%) = 54,435 • 0.85 46,269 Euro

Delta with respect to the ceiling 1,167 Euro

Maximum EC Protection of co-financing knowledge (50%)

UGDIE 116,354.39 138,218.00 0.00 21,863.61

SCIRO 320,826.44 389,393.00 3,900.00 64,666.56

IVU 204,666.89 247,458.00 3,895.50 38,895.61

EDC 68,808.35 99,672.00 4,000.00 26,863.65

NTUA 186,677.82 246,356.00 0.00 59,678.18

SIGMA 59,853.41 80,000.00 0.00 20,146.59

CP 51,044.82 66,289.00 0.00 15,244.18

PI 52,139.43 78,180.00 0.00 26,040.57

TECNO 47,436.99 54,435.00 0.00 6,998.01

1,400,001.00TOTAL 1,107,808.54

Organisation Received

11,795.50

Available

280,396.96

It represents the amount of money still available for each Partner on the occasion of the Final Payment (budget foreseen

for Protection of knowledge have been deducted)

Such data represent the amount of money a Partner would receive on the occasion of the Final Payment, should have he claimed, for instance, costs coincident with the budget and

should have the EC judged all those costs eligible

It’s included the amount of money anticipated to cover the debit of TECNO on the occasion of the payment of the 2nd CS

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WP8 – Deadlines for the Final CS

• Preparation of Excel effort tables covering July-September within October 15th

• Preparation of the first draft of the Final CS within October 29th and submission to the Coordinator for a preliminary feedback

• Preparation of the official Final CS within November 12th

Please fulfil the deadlines as 8-12 months are usually needed for the EC payment

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• Report man-hours fully compliant with the quarterly effort tables (01 October 2003 – 30 September 2004)

• Claim co-financing for Travel and Subsistence• Claim depreciation for Durable equipment (12 months)• Claim co-financing for Other specific costs• Provide invoices for the purchase of new equipment

(OBTs and sensors), or suitable documentation for other costs (communication, …)

• Take carefully into account the official feedback of the EC to the 2nd CS, providing the required documentation

WP8 – Filling the Final CS

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WP8 – Filling the CS forms (details)COST STATEMENT: Details by Category (euro/ currency)

for the period from 01/10/03 to 30/09/04 Cost basis1: FC

Project Title: F-MANContract No: IST-2000-29542Name of principal contractor / assistant contractor 2: Università degli Studi di GenovaCurrency (euro/currency) in which account is kept: Euro

(reporting period No 3 )

We certify that- the above costs are derived from the resources employed which were necessary for the work under the contract,- such costs have been incurred and fall within the definition of eligible costs specified in the contract,- any necessary permissions of the Commission have been obtained, and- full supporting documentation to justify the costs hereby declared, including time sheets as referred to in Article 23(1)(a), third subparagraph of Annex II to the contract, is available for audit by the Commission and its authorised representatives or the Court of Auditors and reflects the costs actually incurred.

We certify that any necessary adjustments, for any reason, to costs reported in previous cost statements have been incorporated in the above statement6.

Date: xx/10/2004 Date: xx/10/2004

Name of person in charge of the work: Name of duly authorised responsible Financial Officer:

Stefano Savio Maurizio Mazzucchelli

Please update

Please check the names

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WP8 – Filling the CS forms (details)TRAVEL AND SUBSISTENCE

Coo3 Name4 Destination Purpose of Travel Amount12

(City, Country)Stefano Savio Brussels Belgium 1st Annual Review 21 October 2002Stefano Savio Berlin Germany Project meeting 23-24 J anuary 2003

Marco Giannettoni Berlin Germany Project meeting 23-24 J anuary 2003Marco Giannettoni Crete Greece Project meeting 10-11 April 2003

Total

OTHER SPECIFIC COSTS

Coo3 Description and supplier name if applicable Amount12

Total

Organisation of the Project Board Meeting held in Genoa on 17-18 J uly 2003 (Capurro Ricevimenti s.a.s.)

Please insert official dates only

Please insert all available details

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Cost Figure Accepted Budget Final CS forecast Difference

Personnel 361679.08 473592.00 111467.12 445.80

Overheads 96304.27 126112.00 29678.29 129.44

Travel 17536.95 18100.00 5171.52 -4608.47

Subcontracting 89860.67 120000.00 32669.92 -2530.59

Equipment 5562.64 7609.00 2781.12 -734.76

Other costs 0.00 25575.00 18055.84 7519.16

TOTAL 570943.61 770988.00 199823.81 220.58

Final CS forecast - SCIRO

Perfect – Just an internal shift required

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UGDIE


Final CS forecast - IVU


Personnel 188646.30 242044.00 60574.50 -7176.80

Overheads 154703.70 198469.00 49675.50 -5910.20

Travel 11893.08 26720.00 3887.46 10939.46

Subcontracting 0.00 0.00 0.00 0.00

Equipment 157.45 2292.00 314.91 1819.64

Other costs 4368.00 17600.00 12010.74 1221.26

TOTAL 359768.53 487125.00 126463.11 893.36


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Final CS forecast - EDC


Personnel 52075.72 80299.00 44150.84 -15927.56

Overheads 41660.58 64239.00 35320.67 -12742.25

Travel 3756.54 14807.00 2160.79 8889.67


Equipment 0.00 0.00 0.00 0.00

Other costs 762.25 32000.00 11446.69 19791.06

TOTAL 98255.09 191345.00 93078.99 10.92

Perfect - an internal shift required

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UGDIE


Final CS forecast - NTUA


Personnel 104413.83 169254.00 74000.00 -9159.83

Overheads 24536.32 41060.00 16040.00 483.68

Travel 18267.82 36042.00 6200.00 11574.18


Equipment 0.00 0.00 0.00 0.00

Other costs 0.00 0.00 0.00 0.00

TOTAL 147217.97 246356.00 96240.00 2898.03

Perfect - an internal shift required

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UGDIE


Final CS forecast - SIGMA


Personnel 88361.00 142229.00 62409.60 -8541.60

Overheads 0.00 0.00 0.00 0.00

Travel 4638.39 17771.00 3532.00 9600.61


Equipment 0.00 0.00 0.00 0.00

Other costs 0.00 0.00 0.00 0.00

TOTAL 92999.39 160000.00 65941.60 1059.01


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Final CS forecast - CP

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Final CS forecast - PI


Personnel 34884.04 64117.00 34935.00 -5702.04

Overheads 27856.40 51294.00 27928.00 -4490.40

Travel 11382.92 21533.00 6360.00 3790.08


Equipment 2010.91 3917.00 1020.28 885.81

Other costs 0.00 15500.00 9357.00 6143.00

TOTAL 76134.27 156361.00 79600.28 626.45


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Final CS forecast - UGDIECost Figure Accepted Budget Final CS forecast Difference

Personnel 147335.96 172918.00 50385.00 -24802.96

Overheads 40923.65 67901.00 12241.00 14736.35

Travel 12644.88 28750.00 7000.00 9105.12


Equipment 3477.74 4785.00 1738.00 -430.74

Other costs 552.00 2082.00 0.00 1530.00

TOTAL 204934.23 276436.00 71364.00 137.77


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UGDIE 276436.00 276298.23 137.77

SCIRO 770988.00 770767.42 220.58

IVU 487125.00 486231.64 893.36

EDC 191345.00 191334.08 10.92

NTUA 246356.00 243457.97 2898.03

SIGMA 160000.00 158940.99 1059.01

CP 132579.00 132579.00 0.00

PI 156361.00 155734.55 626.45

TOTAL 2421190.00 2415343.88 5846.12

Partner Budget Claimed Saving

Project Coordination (Oct - Nov 2004)

Coordination activities to be completed after 30/09/2004:

Issue of Deliverable D16 – Final report Management of Final Cost Statement process Issue of 3rd Progress Report Preparation of the on-site Final Review

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WP8 – Reporting

• Management Reporting– 11th QMR submitted on 28 July 2004

– 3rd Progress Report to be issued on the occasion of the Final CS

• Deliverables submission– Deliverable D10 submitted on 28 July 2004 (available on the Web)

– Deliverable D15 (e-TIP) submitted on 14 September 2004

– Deliverables D11.2 and D13 to be submitted within 8 October 2004

– Deliverable D16 to be submitted within 8 November 2004

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WP8 - Project deadlines

WP5 completion – Deliverable D11.2 on 08 October 2004

Project completion – Deliverable D16 – Milestone M5 on 08 November 2004

WP6 completion – Deliverable D13 on 08 October 2004

WP7 completion on 30 September 2004 (Deliverable D15 on 14 September 2004)

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Mandatory deadlines

Document Issuer Draft version Final issue

D11.2 – Verification report CP September, 20th October, 8th

D13 – Evaluation results UGDIE September, 20th October, 8th

D16 – Final report SCIRO October, 15th November, 8th

Effort tables (07/04 – 09/04) All – October, 15th

Final Cost Statement All October, 29th November, 12th

WP8 - Project Management

Documents

Transcript of WP8 - Project Management