Work shop 2 workplace financial stress

The Ultimate stress The Ultimate stress Survival Guide:Survival Guide:

Workplace and Financial Workplace and Financial StressStress

www.life-without-limits.co

IntroductionIntroduction


Workplace StressWorkplace StressList common Factors causing stress

in the workplace.

As a group which are most important to you?


Time ManagementTime ManagementTime management self-assessment

exercise.

PlanningWhat are the advantages of planning?1 minute you spend in planning, you will gain

10 in execution.

“Failing to plan, is planning to fail.”


Time ManagementTime ManagementDaily Planning

Stephen Covey planning matrix.Divide tasks into Four Quadrants:

I. Urgent, Important II. Not Urgent, Important III. Urgent, Not Important IV. Not Urgent, Not Important


Time ManagementTime Management


Time ManagementTime ManagementPrioritising Tasks.

Spend the last 10-15 minutes of each work day prioritizing and scheduling your tasks.

Execute the most important task in the first 90 minutes of the workday. Try to put items from the "important and non-urgent"

quadrant in the first 90 minutes of each day.

A, B, C. 'A' are activities which ABSOLUTELY must get done

now. urgent and important. 'B' are those that BETTER get done soon. Tasks that

are important but not urgent. 'C' are those that could WAIT for now. Neither urgent

nor important.www.life-without-limits.co

Prioritising ExercisePrioritising Exercise


How to Prioritise Tasks

Is the task urgent and important?

YES Do you need to complete it today

YES

Take immediate action A Task

NO NO

Is the task urgent or important?

YES

Is there a deadline to work towards?

YES Set time aside to complete task OR Set a realistic deadline

B Task

NO NO

Is the task routine? YES Does the task help you to work more efficiently?

YES Allocate time to complete the task

C Task

NO NO

Don’t do it – discard it

Is the task necessary? YES Save the task for a quiet time

C Task

DelegationDelegationWhat are you going to delegate? Who too? Give an overview. Describe the responsibility in detail.

Solicit questions, reactions, and suggestions. Listen comments and respond empathetically. Ask for commitment and offer help/Back-up

assistance. Be encouraging. Express confidence in their ability. Checkpoints, deadlines, and ways to monitor progress.Keep in contact. But delegating means let go.Recognise and reward.


Emotional Intelligence.Emotional Intelligence.Emotional Intelligence– being aware of your

emotions, being in control of them, rather than having them control you.

Its the ability to recognise and manage your feelings and those of others.


Example 1Example 1Apply the E+R=O equation to the following:


Example 2Example 2Apply the E+R=O equation to the following:


Handling a difficult Co-Handling a difficult Co-workerworker

How do You handle a difficult co-worker?Go To HR: Be specific, document, don’t make

personal attacks.Address the Offending Party directly: Be

assertive rather than aggressive.Let it roll of your back: Choose your battles.Look for A New Job.

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CommunicationCommunicationWhat is Communication? Why Is it important?


Aggressive Assertive Passive What is it?

Standing up for our own rights by violating others’

rights

What is it? Communicating in a clear, honest,

candid way which respects our point of view and that of others.

What is it? Not able to stand up for your

rights, or doing so in a way that is not heard

How is it expressed? Expressing needs, thoughts/feelings

inappropriately, assuming our opinions are more important

than others

How is it expressed? Expressing needs,

thoughts/feelings appropriately, while acknowledging the rights of others. Finding common ground

where conflict arises

How is it expressed? Expressing needs,

thoughts/feelings in an apologetic, cautious, self

damaging way, believing needs are less important than others’

Characteristics Arrogance, Attacking, Contempt, Belittling, Bullying, Intolerance,

Intimidating

Characteristics Calm, Composed, Focused,

Sensitive, Clear, Respectful, Win-Win.

Characteristics Unsure, Weak, Timid, Long-

winded, Indecisive, Apologetic, People pleasing.

Assertive CommunicationAssertive CommunicationEnsures your needs are met and considering the

needs of others. It gives clear information about what needs in a non

threatening manner. Stick to factual descriptions, not labels or

judgements. Body confidence: stand up straight, look in the eye,

relax. Use a firm but pleasant tone. Don’t assume you know what the others motives are. Listen and ask questions! Understand the other’s

point of view. Think Win-Win: Find a compromise or a way to get

both ends met.


Becoming more assertiveBecoming more assertiveUse “I” messages: Focus is on how you are

feeling and how you are affected by their behaviour.

When you (behaviour), then (results of their behaviour), I feel (how you feel).

“When you arrive late, I have to wait and I feel Frustrated”

Assertiveness exercise 2.


Saying NoSaying No No, Because, But ........Example: Your boss asks you do a favour. Its

beyond your job description, but within his scope of duty as a boss. Do you say “No” and run the risk of making him angry or say “Yes”, after all you need the job.However if you do this, you know he will be asking you to do more things. You will run the risk of job overload and increased stress.

How could you say no without upsetting him?What could you say?How would you say it?When would you say it?


Job SatisfactionJob SatisfactionClarify: Goals, Roles, Responsibilities,

Values. Assertive Communication.Find rewards and recognition: If not in

your job treat yourself!. Acknowledge yourself.

Maintain a Balanced lifestyle.Think Positive: Change your attitude.Know Yourself and know your

personality.www.life-without-limits.co

FINANCIAL STRESSFINANCIAL STRESS


Financial StressFinancial StressCommon Factors causing Financial

stress.Mortgages and Bills: High Debt.Redundancy.Parenthood.Unexpected expenses: Home/ Health/

Family.Inheritance.Loss of Savings.Tax returns.


Financial StressFinancial StressWidespread:

7/10 reported being stressed about finances.

Sinking or Treading water.Not enough income (spending increases

to fit income!)Effects:Unhealthy coping Behaviours.Less money for Self-Care.Lost Sleep.Unhealthy Emotions.Conflict.


Financial StressFinancial StressSpending is out of Control.

Get out of the mindset: Take control.“Its Nobody’s fault in particular”.

Simon KellyTake responsibility.

Ways of taking control:Find out where you stand.Implement systems that can help: Budgeting.Learn to save money/cut costs.Work Toward getting out of debt.Get professional advice.


Financial StressFinancial StressFinding out where you stand:

Cash flow Statement. Expense (-) and Revenue (+). List all your expenses (-) and all your income

(+). Gives you a picture of where you stand.


Paychecks $2,500.00 Car Insurance $250.00 Food $350.00 Income $2,600.00Interest $100.00 Cell Phone $50.00 Entertainment $200.00 Fixed Exp. $1,430.00

Student Loans $180.00 Variable Exp. $550.00Rent $950.00

Total Exp. $1,980.00

$620.00

Monthly BudgetIncome Fixed Expenses Variable Expenses Totals

Disposable Income

Financial StressFinancial StressPrioritising and Budgeting:

Look at the cash flow statement.Essential V Non-essentialHow can you even out/ reduce expenses.

E.g. 12 month gas and electricity bills (budget plans)

Look at how much you need for each category of essential spending.

Is there room for personal savings? (10%)


Financial StressFinancial Stress

Working Towards Getting out of debtLook at your sources of debt.Look at which debt is holding you back, costing

most interest. E.g. Credit card

Loan Consolidation.Re-negotiating Payments: Use cash flow/

budgeting plans.Ask family members: 2.2% in Ireland, 6% in

USA.www.life-without-limits.co

Financial StressFinancial StressSaving Money/ Cutting Costs.

Look at essential items.Can you reduce the amount you spend on

essential items? E.g. Food: Impulse buying, take-aways, eating out.

Look at non-essential items?Can you reduce or remove the need for these?

Changing habits.Look at areas where you are habitually

spending.Change your thoughts/ relationship to money.


Financial StressFinancial StressGet Professional Advice.

Financial Services Advisor (may cost money).MABS (www.MABS.ie).

Website has budget calculator and other resources.Talk .

Partner, Family member, Peer Group, Friend. Reframe .

Avoid fighting over money.Remain Calm and Connected, Get a Clear view.Focus on solutions and Work together.Take a break


Financial StressFinancial StressRedundancy.

One survey rated redundancy as a more stressful life event than divorce or moving house.

Effects confidence, self-worth and self-esteem.

Feelings: Shock, Disbelief, Anger, Loss.The sense of not being in control.


Work shop 2 workplace financial stress

Health & Medicine

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