Work acceptancejan2013
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YEARS US Army Corps of Engineers BUILDING STRONG ® + Reimbursable Work Development and Acceptance GSL – Discovering , Developing & Delivering new ways to make the world safer and better
Transcript of Work acceptancejan2013
YEARSUS Army Corps of Engineers
BUILDING STRONG®
+
Reimbursable Work Development and Acceptance
GSL – Discovering , Developing & Delivering new ways to make the world safer and better
Innovative solutions for a safer, better worldBUILDING STRONG®
Topics of Discussion Purpose
Process► USACE PMBP – Work Acceptance
► ERDC PROC 1000
PSWA
Innovative solutions for a safer, better worldBUILDING STRONG®
Purpose This procedure establishes the process by
which U.S. Army Corps of Engineers (USACE) ERDC will accept a project of greater than $50K requested by a customer.
Innovative solutions for a safer, better worldBUILDING STRONG®
Innovative solutions for a safer, better worldBUILDING STRONG®
Initiate Work Proposal (1-2)
PI initiates a draft proposal and forwards to Lab Director designee
Lab Director designee will follow the same guidelines as SWEPRS
<$500K Branch Chief
$500K-$1M Division Chief
>$1M Lab Director
Innovative solutions for a safer, better worldBUILDING STRONG®
Lab and ERDC Mission (3-5)
Lab Director designee makes final determination on work scope/appropriateness for Lab’ and ERDC’s mission and coordinates with other ERDC labs. (4)
If work is outside of ERDC’s mission, work request and draft proposal sent to ERDC Director or designee for final assessment and customer contact to decline work.
Innovative solutions for a safer, better worldBUILDING STRONG®
Authority and Resources to Issue Work Proposal (6-10)
Lab Director designee
Determine appropriate agreements, i.e., MOA, MOU, Interagency Agreement, CRADA, etc. working with Office of Counsel.
Coordinate with ERDC partners
Develop PDT
Determine all anticipated costs for work project
PSWA part 1 complete
Approves proposal for submission to Customer (SWEPRS)
Innovative solutions for a safer, better worldBUILDING STRONG®
Work Approval and Initiation (11)
Upon notification by customer of intent to fund
If burden exemption is required, approval must be obtained from the ERDC Director
PSWA part 2 completed, providing documentation for actions and information to this point
Lab management chain of command approval of the completed proposal, and documented in the completed PSWA, provides authority to accept work and funding.
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Accept Work (12-13) Lab Director designee
notifies the customer of capability to perform work, and notifies responsible parties that funding may be accepted and programmed.
Once work and funds acceptance has taken place, formal Project Management Plan (PMP) will be developed from PSWA information
Innovative solutions for a safer, better worldBUILDING STRONG®
Decline Work (14)
If proposed work is determined to be outside of the ERDC mission, insufficient ERDC or ERDC-contracted resources are available, or if no Agreement Document is available to provide legal and agreeable authorities between the proposed sponsoring agency and the ERDC, the ERDC Director or their designee will be notified and provided the proposal and PWSA, for determination to decline the work request. The ERDC Director or designee will decline work request and notify proposed sponsoring agency of this decision.
Innovative solutions for a safer, better worldBUILDING STRONG®
Project Summary Work Acceptance (PSWA)
A template incorporated into the ERDC Work Acceptance process and PROC 1000 for standardized documentation of initial data on potential projects for acceptance.
Innovative solutions for a safer, better worldBUILDING STRONG®
Innovative solutions for a safer, better worldBUILDING STRONG®
https://team.usace.army.mil/sites/ERDC/PDT/pswa/default.aspx
Innovative solutions for a safer, better worldBUILDING STRONG®
Current/Future Actions Add capability to include PSWA as an
attachment in SWEPRS
Determine overlap with PSWA/PMP/SOW and determine ways to combine requirements to minimize burden on team
Work with PSWA designer to improve form
Innovative solutions for a safer, better worldBUILDING STRONG®
Email Contacts DPW-Vicksburg: Primary POC - Craig Prevost, Alternate
POC - Tony King, Generic email address - [email protected]
Safety-Primary POC: Jerry Haskins: [email protected], Alternate POC: John Lindigrin: [email protected], Generic email address(es): [email protected]
Security-Primary POC: Linda D. McGowan, Alternate POC: Billy R. Crabtree, Email Address: [email protected]
ERDC Contracting-Primary POC: Deannda Sontag, Alternative POC: Greg Denman, Generic email address ([email protected])
Innovative solutions for a safer, better worldBUILDING STRONG®
Related Procedures
USACE PMBP – Work Acceptance (PROC1000)
QMS Procedure for Request for Service Contract Approval (Draft)
ERDC QMS 11500 Overhead Burden Exemptions
Innovative solutions for a safer, better worldBUILDING STRONG®
References
ERDC Standard Operating Procedure (SOP): Laboratory Projects Statements of Work (CP 70-1-1), February 2012
The Geotechnical and Structures Laboratory (GSL) Project Management Process Guide Project Management Guidance for GSL Project Managers and Principal Investigators, November 2010
ER 5-1-10, Corps-Wide Areas of Work Responsibility
ER 5-1-11, U.S. Army Corps of Engineers Business Process
CR 37-1-4 SOP: Overhead Burden Exemptions
Innovative solutions for a safer, better worldBUILDING STRONG®
Questions
