windows server 2k8 Print Server

7/29/2019 windows server 2k8 Print Server

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Introduction

What is a Print Server?

A print server lets computers on a network all access a network printer. Print

servers are therefore useful even on very small networks, since they avoid having

to move files from computer to computer before printing.

The Print Services role in the Windows Server 2008 operating system includes

two primary tools that you can use to administer a Windows print server: Server

Manager and Print Management.

Print Management was introduced in the Windows Server 2003 R2 operating

system and has been enhanced in Windows Vista and Windows Server 2008.

Server Manager and its integration with Print Services is new for Windows

Server 2008.

Displaying the windows Print Architecture

Computer Printer

Printer DriverPrint ServerPrint Device


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Install the "Print Services' role

The first step is to insure that the Print Services role is installed, which enables a

number of required administrative steps. This is not the same as the Printers applet

in the Control Panel: the latter doesn't run in an administrative context, and will not

allow many of the required operations to installation and management of printers.

Advantages

Allows any number of users to share the same printer.

Avoids having to move files to a computer that is the only way to reach a printer

that's connected directly to it.

Disadvantages

Most of the features of multi-function printers (such as FAX and photocopying)

are not supported by print servers.

Some printers, such as GDI printers, use proprietary commands which make them

unusable by print servers.

Printers that are designed to return their status to computers cannot do this

through a print server (although printing still works)..


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1) Launch the Server Manager, and approve the User Account Control promptwhen offered. We are strong supporters of UAC and never disabled it .

2) If a "Before You Begin" box is displayed, read and click through it. Likewise,

review the Introduction to Print Services page and click Next to get started

3)Launch Server Manager< from the Start Menu, expand the local server's name,

and then expand the Roles item. If Print Services are already found, then stop.

Otherwise right-click on Roles and select Add Roles from the context menu.


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4)Enablethe checkbox on Print Services, then click Next.

This is a good time to add other services if you think you need them, though

many application servers won't.

After clicking Next, an "Introduction to Print Services" dialog is displayed. Review,

then click Next on this as well.


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6)This final dialog confirms what's about to be performed, and though it warns

that a system reboot may be necessary. It didn't require one when we added print

services to our server.

But removing the Print Services role did require a restart before any additional

role-related changes could be made.


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Administrating Printers

With Print Services fully installed, there are several places that can perform

printer administration.

Server Manager Roles Print Services Print Management

This is the main Print Management application for administration of printing

resources. This is an MMC snap-in, so it fits right in with all the other

administrative


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Start Run printmanagement.msc

This launches the same Print Management MMC application directly, without

going through the Server Manager. This can be made into a shortcut onto the

desktop if print management will be done often.

Control Panel Printers

Unlike the previous two items, which run with Administrative privileges because

of the UAC elevation, the Control Panel runs in the user's Windows Explorer

context without administrative rights.

Only the machine's local Administrator not merely a member of the local

Administrators group has these rights automatically, so it forbids changes to

most settings. This stumped a number of experienced admin for days.

It turns out that right-clicking a printer and selecting Run as administrator, then

Open will allow full administration after the UAC confirmation.

Printer Installing by Control Panel

1)Click Start Control Panel to open Control panel (Figure):

2)Double-Click the printers icon in classic View of Control Panel, as shown in

figure:


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Do not go through the printer section in the control panel.

Because then you find this, which doesnt allow for LPR (why why why!):
http://wastingtimewithmikeandari.files.wordpress.com/2008/09/ctrlpaneladdprinter.gif


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So when I got to here, I was pretty sure that I just didnt set up LPR on my

machine I mean, its not showing up here, so clearly its not available.

Well, that was wrong. Turns out for some insane reason, you can add an LPRprinter through the Server Manager, as opposed to the control panel. It only took

me three hours of poking through menus to find this out.
http://wastingtimewithmikeandari.files.wordpress.com/2008/09/addprinter.gifhttp://wastingtimewithmikeandari.files.wordpress.com/2008/09/nolpr.gifhttp://wastingtimewithmikeandari.files.wordpress.com/2008/09/addprinter.gifhttp://wastingtimewithmikeandari.files.wordpress.com/2008/09/nolpr.gif


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So there you have it I have no idea why the system is designed like this it

makes no sense to me (unless Im missing something), but thats how you gotta

jump through hoops to get it going.

Print Management Snap-in

1) Click Start Administrator Tools Server Manager. The Server console

appears

There are two main benefits to centralizing all your shared printers onto a print

server, firstly you can install all the different Windows client drivers on the server

so they are automatically deployed, and secondly it greatly simplifies the

management of the printers.
http://wastingtimewithmikeandari.files.wordpress.com/2008/09/lprport.gif


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First of all you need to ensure that your Windows 2008 Server has the Print

Services role installed, so logon to it and open the "Server Management" console,

then click "Roles" in the left-hand pane:

The "Roles Summary" will list all the roles currently installed on your server, and if

like above you don't see Print Services then you will need to add it by clicking the

"Add Roles" link. This will start the "Add Roles Wizard", click Next past the

introductory page and on the next one click to check the "Print & Document

Services" role:
http://www.petri.co.il/wp-content/uploads/Server-Manager.jpg


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Click "Next" and the next page explains some of the basic principles of the Print

Services role, once you've read it click "Next" and on the following page you are

asked to select specifically which services you require. Here we only need "PrintServer", which should already be ticked, unless you know you have a need for any

of the other role services then leave them unticked. Click "Next" to take you to

the confirmation page and then click "Install" to add the Print and Document

Server role. The installation process should only take a minute or two and then

you can click "Finish" to close the wizard. A restart of the server should not be

required.
http://www.petri.co.il/wp-content/uploads/roles-wizard.jpg


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The Print Management Console

Now you have the Print Services role installed on your server you can use the

Print Management console to perform all your printer administration tasks, so

open it by going to Start - Administrative Tools - Print Management. Expand the Print

Servers tree, then your server and click"Printers" to view the printers already installed:

Adding a Printer

If you need to install another printer then right-click on "Printers" in the left hand

pane and select "Add Printer" to start the "Network Printer Installation Wizard".

The procedure is very similar to the standard Windows Add Printer wizard - either

add your printer by browsing the network or enter its IP address directly, and if

you are fortunate then it will detect the printer type automatically and install the

driver. By default the wizard will offer to share the printer on the network. It's

unlikely you would want to uncheck this option but in the same window you can

also provide additional information such as the printer location. Filling in these

fields will make it easier for your users to identify the printer they wish to use,

especially if you have several identical model printers on your network, so it is

worth doing now. Repeat the process until you have added all the printers you

wish to make available to your users and they should be listed in the central pane.
http://www.petri.co.il/wp-content/uploads/Print-Management.jpg


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In the example above you will be fine if you download the PostScript driver

package dated 4th June 2008 for both 64bit and 32bit versions, as the version

numbers are identical. You need to be especially careful where your server

already has a 64bit driver package installed, the best option is to download the

latest version of both the 64bit and 32bit drivers, then you can ensure you have

up to date and matching driver versions. Selecting the "Drivers" option in the

Print Management console allows you to easily see what versions you have

installed on your server, here you can see that we have the latest version of the

PCL5 driver installed for our LaserJet 2015 both 32bit (x86) and 64bit

(x64) Windows clients:

Should you need to add or remove printer drivers then the easiest way to do it is

to right-click on "Drivers" in the left pane of the Print Management console and

select "Manage Drivers" from the dropdown menu. This will open a new window

listing all the drivers installed on your server, removing any one of them is simply

a case of clicking to select it and then clicking the "Remove" button. Alternatively,

to install a new driver click on the "Add" button to start the wizard:
http://www.petri.co.il/wp-content/uploads/PrintMan-Drivers.jpg


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Click "Next" on the introductory page and the next page will ask you to select

what type of driver package you are installing - its unlikely you will have an
http://www.petri.co.il/wp-content/uploads/Add-driver-wizard.jpghttp://www.petri.co.il/wp-content/uploads/Add-Drivers.jpghttp://www.petri.co.il/wp-content/uploads/Manage-Drivers.jpghttp://www.petri.co.il/wp-content/uploads/Add-driver-wizard.jpghttp://www.petri.co.il/wp-content/uploads/Add-Drivers.jpghttp://www.petri.co.il/wp-content/uploads/Manage-Drivers.jpghttp://www.petri.co.il/wp-content/uploads/Add-driver-wizard.jpghttp://www.petri.co.il/wp-content/uploads/Add-Drivers.jpghttp://www.petri.co.il/wp-content/uploads/Manage-Drivers.jpg


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Itanium system so the choice is likely to be between "x64" - 64bit drivers, or "x86"

- 32bit drivers. Most driver packages will be specifically 32 or 64 bit, not both in

one, so you should only have one box checked before you click "Next" to

continue the wizard.

This window may well look familiar to you, its been a standard part of Windows

printer installation since at least Windows XP, and chances are that your model of

printer will not be listed, so you will have to click "Have Disk". At this point you

will be prompted to browse to the location where you downloaded your driver

files to. If the correct ".inf" file is there, Windows will recognize it and list the

models of printer the driver supports - you just have to click the correct model to

select it and click "Next" to install the driver, then "Finish" to complete the

wizard.
http://www.petri.co.il/wp-content/uploads/Select-driver.jpg


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Adding Drivers for Printers

The Server manager console appears:

Select the check boxes for processor and the operating system that will use the

driver and then click the next button, as shown figure:


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Select the manufacture from the Manufacture list. In this case, select Canon andthen select

.


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Click the next button, as shown

Click the finish button to complete installation, as shown

Enabling Windows Server 2008 File Sharing

File sharing in Windows Server 2008 R2 is managed from the Network and Sharing

Center, accessed by selecting Start -> Network and clicking on the Network and

Sharing Center button located in the toolbar of the Network dialog. Once invoked,


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the Network and Sharing Center will list the current file sharing configuration and

options as illustrated in the following figure:

To enable public file sharing, begin by clicking on the Change advanced sharingsettings link located near the top left hand corner of the dialog. This will display

the Advanced sharing settings screen as illustrated in the following figure:
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For each network environment in which the system operates a different profile is

created by Windows Server 2008 R2. This is a feature that is primarily of use in

Windows versions that are more frequently used on laptops such as Windows 7.

Regardless, this feature is still present in

Windows Server 2008 R2. Be sure to select correct the profile by clicking on the

up and down arrows to fold and unfold the different profiles (if you are unsure of

which profile to use, the currently active profile is marked as current profile).

Once the settings for the required profile are unfolded, the various settings are

displayed and made available for modification. These settings are as follows:

Network discovery Makes the system visible to other computers on the network

and also allows this computer to see other computers on the network. This must

be turned on to enable resource sharing.
http://www.techotopia.com/index.php/Configuring_Windows_Server_2008_R2_File_Sharinghttp://www.techotopia.com/index.php/Image:Windows_server_2008_r2_sharing_settings.jpghttp://www.techotopia.com/index.php/Configuring_Windows_Server_2008_R2_File_Sharing


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File and printer sharing Allows select file and printer resources on the local

system to be accessed by other computers on the network. Once this setting has

been enabled, these resources must be individually configured to be shared

before they will accessible.

Public folder sharing Controls whether or not the contents of the %System

Drive%\Users\Public folder is accessible to users on other computers on the

network.

'Password protected sharing When enabled, resources on the local system are

only accessible to users on remote computers that also have login accounts on

the local computer. To allow any users on the network to access shared resources

simply disable this setting

Creating Shared Folders with Windows Explorer

Shared folders can be configured using Windows Explorer, simply by navigating to

the folder to be shared, right clicking on the folder and selecting Properties from

the menu. In the properties dialog, click on the Sharing tab to display and modify

the current shared folder settings as illustrated in the following figure:


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Within the sharing property panel, click on the Share... button to access the File

Sharing dialog. Within this dialog, the users who may access this shared folder are

specified. If file sharing has been restricted to users with local accounts and

passwords, a list of users can be obtained by clicking on the down arrow. In this

situation, select and add users, or select Everyone if access is to be made available

to all users with local accounts:
http://www.techotopia.com/index.php/Image:Windows_server_2008_file_sharing_properties.jpg


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Once these settings are complete, click on the Share button to initiate the filesharing process. Once this initial phase of the share setup is complete a dialog will

appear announcing this fact, listing the full Universal Naming Convention (UNC)

path to the shared folder and providing the option to email users to notify them

of this fact:
http://www.techotopia.com/index.php/Image:Windows_server_2008_configuring_share_users.jpg


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Having specified which users will have access to the folder the next step is to

enable the sharing of the folder, specify share permissions and configure a Share

Name by which the folder will be referenced and accessed. In addition caching of

shared files can be configured. Caching allows users to maintain local copies of

shared files so that they can be accessed off-line (for example when the server

hosting the files is not available to the user's local system). With caching

configured, local copies of shared files are stored on the user's local system so

that they can be accessed without a connection to the server. When a connection

is re-established, any changes made to the local copy of the file are synchronized

with the original copy on the server.
http://www.techotopia.com/index.php/Configuring_Windows_Server_2008_R2_File_Sharinghttp://www.techotopia.com/index.php/Image:Windows_server_2008_folder_shared.jpghttp://www.techotopia.com/index.php/Configuring_Windows_Server_2008_R2_File_Sharing


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To configure these settings, click on the Advanced Sharing button to display the

following dialog:

In this dialog, set the Share this folder option to enable the sharing of the folder.

Once this has been selected the Share name field and associated button will

activate enabling a share name to be entered. By default the name of the folder

being shared will be displayed, although this may be changed to another name if
http://www.techotopia.com/index.php/Image:Windows_server_2008_advanced_file_share_settings.jpg


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desired. If the number of concurrent users accessing a shared folder is of concern,

modify the number of simultaneous users accordingly. Enter optional comments

about the share before clicking on Caching to configure the off-line file settings.

This will invoke the Offline Settings dialog where a number of options are

available including allowing each user to specify which files they would like to be

able to access off-line, only having files that users actually access available off-line

and disabling off-line sharing altogether:

The final step in the folder sharing setup is to click on Permissions to configure the

share permissions, details of which are covered in a later section of this chapter.
http://www.techotopia.com/index.php/Image:Windows_server_2008_r2_offline_settings.jpg


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Creating Shared Folders on Remote Servers with Computer

Management

Windows Explorer provides an excellent mechanism for configuring shares on the

local system. This approach falls a little short in terms of convenience, however,

when it is necessary to configure shares on a remote server. Fortunately Windows

Server 2008 R2 addresses this need by allowing shares to be configured from the

Computer Management tool. One point to note is that while this section will focus

on the remote configuration offile shares, the steps outlined here may equally be

used to share files on a local server. In fact, the Create a Shared Folder Wizard can

be invoked on a local machine either from Computer Management or by entering

shrpubw at the command prompt or in a Run dialog.

After starting Computer Management on the local system, right click on

Computer Management in the left panel tree and select Connect to another

computer... In the resulting dialog box either enter the name of the remotecomputer or click on Browse and then Advanced... to search the network or

domain for the remote system. Once a connection has been established to the

remote server the Computer Management interface will refresh and the

Computer Management link in the tree will also display the name of the selected

remote server.

Once Computer Management is configured to administer a remote server, the

next step is to begin the folder sharing process. Begin by unfolding the System

Tools, then Shared Folders branches of the tree in the left panel. Select Shares to

obtain a list of current shares configured on the remote system. The following
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figure illustrates Computer Management with a list of shares configured on a

remote system named WINSERVER-2:

The creation of a new shared folder on the remote server (although as previously

mentioned this can also be used on local computers) involves the use of

something called the Create a Shared Folder Wizard, which, as the name suggests

provides a user friendly way of configuring shared folders. To invoke this wizard,

simply right click on New Share..., then click on Next on the wizard's welcome

screen. In the resulting Folder Path screen, either type in the path of the folder to

be shared, or browse the file systems to locate it. With the required folder path

selected click on Next to configure the name and description settings. On this

screen, specify the share name by which the folder will be accessed from remote

computers together with an optional description of the shared folder. Next,

configure the off-line file settings for the folder contents by clicking on Change.

Once these settings are configured, click on Next once again to configure the

share permissions for the selected folder. Either select one of the pre-configured

options or select Customize permissions and click on Custom to configure share

permissions on a per user basis. Finally, click on finish to complete the sharing
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process. If the configuration is successful a summary screen similar to the one

illustration in the following figure will be displayed:
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Conclusion :-

Once you have added the printers and relevant drivers to your print server they

will then be available to install on your client desktops using their "Add Printer"

wizard. Should you only have a small number of users and/or printers, then this

process should be easy enough to manage manually, but for larger deployments

there are various automation methods available. The second part of this article

will cover advanced techniques such as using Group Policy to deploy printers to

users, and controlling access using permissions.

windows server 2k8 Print Server

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