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Whole School RISK ASSESSMENT POLICY including the EYFS

Risk assessment are carried out in the school to determine the risk associated with working operations. The assessment is required to identify risks both to employees, pupils and to any other persons who may be affected. Classroom Risk assessments are updated annually and the responsibility for administering the completion of these lies with the Health and Safety Leader. Other process driven risk assessments are amended if there are changes to the process. General assessments of risks are best carried out by the staff who are responsible for managing them. Policies which relate to this policy Safeguarding policy Health and Safety Policy Recruitment Policy First Aid Policy Administration of Medicines Policy Teaching and Learning Policy Supervision Policy Educational Visits and Trips policy Lost Child procedure

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DEFINITIONS

A risk assessment is a tool for conducting a formal examination and estimation of the harm or hazard to people or property that could result from a particular activity or situation, and its severity.

A hazard is something with the potential to cause harm.

A risk is an evaluation of the likelihood of the hazard occurring.

Risk control measures are the measures and procedures that are put in place in order to minimise the consequences of unfettered risk (e.g. staff training, clear work procedures, preliminary visits and insurance).

THE STARTING POINT The starting point for conducting a risk assessment:

Identify all of the potential hazards, such as a child getting lost, or run over, a traffic accident, a child falling over, sun burn, getting cold or wet on an outing.

Who might be affected by the hazards? The children, staff, volunteers, school property, school reputation. Children with AEN will need to be considered separately.

What safety measures reduce the potential impact of the hazard? Examples include: using a higher than normal staff ratio, ensuring that one member of the party is qualified in Paediatric First Aid; taking a first aid kit and water; frequent head counts; a clear missing child policy that is known to all; asking parents to send appropriate protective clothing to mitigate the impact of weather; sound preparation in advance, including briefing all of the adults (staff and volunteers) on their respective roles; taking a mobile phone. Emergency procedures should be rehearsed in advance with the accompanying staff.

A risk assessment must be carried out for all outings. The Headteacher is available for advice.

CONDUCTING A RISK ASSESSMENT. There are several possible techniques. The model we use at St Michael’s School is outlined below.

1. What areas need to be considered?

Activity and task to be undertaken.

Levels of supervision: the nature and experience of the group and their medical conditions and the number of accompanying staff/ adults.

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Environment: the range of physical and weather conditions; any equipment to be used.

Transport: drivers, vehicles; boarding and alighting trains, ferries, planes.

Losing contact with pupils, staff or school: in transit and at location

Loss of passport.

Medical emergencies: First Aid provision.

Communication of new information to the group, its staff and the school.

Sports and games, swimming, etc.

2. What are the hazards?

Stand back from the activity: is there anything with the potential to cause harm?

How severe is the hazard: what are the possible consequences?

3. Whom might they affect?

The pupils, accompanying staff, members of the public.

4. What is the degree of risk?

The estimated chance, great or small, that someone will be harmed

Use this table to identify the degree of risk: Risk Rating: (LIKELIHOOD)

OUTCOME:

Insignificant Injury e.g. minor injury/cut/bruise

Significant Injury e.g. chemical burn/ temporary unconsciousness

Major Injury e.g. Broken bone

Serious injury/Fatality

Unlikely Trivial Risk Low risk Low Risk

Medium Risk

Possible Low Risk Medium risk Medium Risk

STOP

Probable Low risk Medium Risk High Risk

STOP

Certain Medium Risk High Risk High Risk

STOP

Risk Level:

Action and Timescales:

Trivial No action required and no documentary records are required

Low Consider if the risk can be reduced further. Monitoring is required to ensure that the controls are maintained.

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Medium Risk reduction measures should be implemented within a defined period.

High Give priority to removing or reducing the risk urgent action should be taken.

5. What safety or control measures are needed to manage the risk?

Include practical measures; regulations; specific group management; guidance to staff

The person carrying out the risk assessment should record it, notify the Health and Safety Officer or EVC with details of the measures they should take to avoid or reduce the risks and then save it in the shared area. Risk assessments are to be reviewed annually. ROLE OF THE EDUCATION VISITS COORDINATOR At St Michael’s School the Educational Visits Coordinator (EVC) is Mrs. J Aisher, the Headteacher. Her role is to train and support staff who are involved in taking and leading educational visits of children. Every risk assessment is checked and approved by the EVC as part of the process of approving each outing. DfE guidelines state that schools should ask tour operators/ venues (or any other provider of off-site activities) for a copy of their safety management system. The Group Leader should check the accreditation or verification of operators and providers, and that they have adequate procedures. LIBRARY OF RISK ASSESSMENTS All risk assessments are stored in the shared area and accessible by all staff. TRAINING Training on RA is provided by mentors to new staff, through whole school twilight training and through induction. It is also provided through scrutiny and feedback on RAs. MONITORING All RAs are checked by relevant HODs, staff responsible and the health and safety leader. All Trip RAs are checked by the Head. The Governors’ FGP committee has oversight of this policy through its annual focus on the Risk register. This is followed up through the scrutiny visits of Governors. The Health and Safety Leader includes any relevant reference to Risk Assessment in her report to Governors. Appendix 1 Classroom RA Appendix 2 Process RA

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Appendix 3 Trip RA Reviewed: Deon van Schalkwyk June 2015 J Aisher May 2016

Governors June 2016 December 2016 JAI

Next review June 2017 Jamie Booth Health and Safety Officer

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Appendix 1 Classroom RA St Michael’s Prep School Classroom Risk Assessment Form

The information you provide will help us to minimise risks in the workplace.

Risk Assessment For Assessment Undertaken Assessment Reviewed (if you need to add extra information at a

later date, enter the dates here) Staff:

Date: Date:

Location: Checked by:

Date:

Classroom Checklist for Managing Risk

GUIDANCE AND CONTROL METHODS WHEN ACTIONING A RISK ASSESSMENT Tick when done / true

Responsibility of: (Please insert Staff Initials)

Room

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Is equipment stored safely, e.g. not a fire hazard and blocking doors and fire exits?

Ensure that key health and safety notices are clearly visible

Ensure furniture/equipment layout follows safe working practices and are appropriate for the lesson to be taught.

As far as possible ensure adequate ventilation and when inside use the windows!

Can a reasonable room temperature be maintained during use of the classroom?

Are measures in place, for example blinds, to protect from glare and heat from the sun?

Movement around the classroom (slips and trips):

2 Is the internal flooring in a good condition?

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Are there any changes in floor level or type of flooring that need to be highlighted?

Are gangways between desks kept clear?

Are trailing electrical leads/cables prevented wherever possible?

Is lighting bright enough to allow safe access and exit?

Are procedures in place to deal with spillages, e.g. water, blood from cuts?

Furniture and fixtures:

3

Are permanent fixtures in good condition and securely fastened, e.g. cupboards, display boards, shelving?

Is furniture in good repair and suitable for the size of the user, whether adult or child?

Is portable equipment stable, e.g. a TV set on a suitable trolley?

Where window restrictors are fitted to upper-floor windows, are they in good working order?

Are hot surfaces of radiators etc protected where necessary to prevent the risk of burns to vulnerable young people?

Asbestos:

If the school contains asbestos, have details of the location and its condition in the classroom been provided and explained to you?

Have you been provided with guidance on securing pieces of work to walls/ceilings that may contain asbestos?

Work at height (falls):

4

Do you have an ‘elephant-foot’ stepstool or stepladder available for use where necessary?

Is a window-opener provided for opening high-level windows?

Have trolleys been provided for moving heavy objects, e.g. computers?

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Fire:

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If there are fire exit doors in the classroom, are they: ■ unobstructed; ■ kept unlocked; and ■ easy to open from the inside?

Is fire-fighting equipment in place in the classroom?

Are fire evacuation procedures clearly displayed?

Are you aware of the evacuation drill, including arrangements for any vulnerable adults or children?

Teaching

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Ensure appropriate classroom behaviour and supervision.

Ensure care is taken not to overstrain voice in day to day teaching by range of activities

Ensure adequate supervision and/or assistance available for the lesson you have planned for

Equipment

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Ensure appropriate clothing and footwear are worn in accordance with the nature of the lesson

Ensure correct use of IWB.

Ensure students are fully briefed prior to using any equipment which could potentially be dangerous or could cause harm to others e.g. correct handling technique when moving around the classroom with scissors

Have pupils been advised about good practice when using computers e.g. using correct posture?

When using iPads give instructions to use the folding section on the case so they are positioned upright to prevent neck strain / injury and ensure the light is adjusted to prevent glare and used on a table and not on laps

Electrical equipment and services:

Are fixed electrical switches and plug sockets in good repair?

Are all plugs and cables in good repair?

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Has portable electrical equipment, e.g. laminators, been visually checked and, where necessary, tested at suitable intervals to ensure that it’s safe to use? (There may be a sticker to show it has been tested such as a PAT testing sticker.)

Has any damaged electrical equipment been taken out of service or replaced?

Processes

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Report any repairs/maintenance or technical issues immediately, no matter how minor using the online Every Works Request system.

To familiarise yourself with the schools H&S Policy 2016 in staff drive: T:\Whole School\Policies\Welfare, Health and Safety of Pupils

Ensure all pupils/staff/visitors are aware of fire evacuation procedures

Ensure you are aware of First Aid procedures/nearest First Aider

Ensure there are safe working procedures for moving and handling materials, furniture etc. Refer to the HSE Brief Manual Handling Guide. http://www.hse.gov.uk/pubns/indg143.pdf

Ensure safe and secure working hours, i.e, if lone working, take appropriate measures/conduct risk assessment. Refer to Security, Access Control, Workplace Safety and Lone Working Policy in the staff area: T:\Whole School\Policies\Premises (Page 4, Section 8)

Add a link to a Subject Specific H&S related website (if relevant) e.g. For Science – ASE (Association for Science Education) which outlines the H&S of Good Practice in Science.

If there is any aspect of the room not covered above please use this table to identify the level of risk:

Risk Rating: (LIKELIHOOD) OUTCOME:





Unlikely Trivial Risk Low risk Low Risk Medium Risk

Possible Low Risk Medium risk Medium Risk STOP

Probable Low risk Medium Risk High Risk STOP

Certain Medium Risk High Risk High Risk STOP

Risk Level: Action and Timescales:

SEVERITY

1 Minor injury/cut bruise 2 Minor injury/chemical burn/temporary

unconsciousness

3 Broken bone

4 Fatality

SEVERITY

5 Minor injury/cut bruise

6 Minor injury/chemical burn/temporary unconsciousness

7 Broken bone

8 Fatality

http://www.hse.gov.uk/pubns/indg143.pdf

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STOP ‘Work’ activity should NOT be started or continued until the risk has been removed or at least reduced.

Use this table to identify any hazards in your classroom, who might be hurt, the risk level and the measures you will take to reduce the risk.

Step 1

What are the hazards?

Step 2 Who is at risk from the

hazards identified and how might they be harmed?

Step 3 What steps have you taken/can you take to minimize the risk? (ACTION MUST BE TAKEN FOR ALL MED-HIGH RISKS) ERIC PD

Current

Risk Level

Step 4 How is this communicated?

Step 5 Review and Refine

New Risk

Level By Whom and By When? Date of next Review

Date Completed:

Name: Date:

Review Date:

Date Completed:

Name: Date:

Review Date:

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Appendix 2 Process RA St Michael’s Prep School

Risk Assessment Form

Physical Education and Games

The information you provide will help us to minimise risks in the workplace.

Risk Assessment For Assessment Undertaken Assessment Reviewed (if you need to add extra information at a

later date, enter 01/09/2014the

dates here) Teacher: PE Staff/swim School Manager-

Swimming lesson/Activity

Date: Sept 2016 Date: Sept 2017

Room No: Swimming Pool

Checked by: Jamie Booth JBo

Use this table to identify the level of risk:

Risk Rating:

(LIKELIHOOD)

OUTCOME:

Insignificant Injury

e.g. minor injury/cut/bruise

Significant Injury

e.g. chemical burn/

temporary unconsciousness

Major Injury

e.g. Broken bone






Risk Level: Action and Timescales: Trivial No action required and no documentary records are required

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Use this table to identify any hazards in your classroom, who might be hurt, the risk level and the measures you will take to reduce the risk.

Step 1 What are the

hazards?

Step 2 Who is at risk

from the hazards identified and

how might they be harmed?

Step 3 What steps have you taken/can you take to minimize the risk? (ACTION MUST BE TAKEN FOR

ALL MED-HIGH RISKS)

Current

Risk Level

Step 4 Is anything further

needed?

Step 5 Date further action(s) was/were completed

New Risk

Level

By Whom and By When?

Date of next Review

Pool Design i.e. Blind spots, glare

Pupils Competent & trained staff.

Life Saving qualification renewed every 2 years.

Lifesavers will need to move around the poolside to avoid glare, and to be able to see the bottom of the pool.

Low Date Completed:

Name:

Date:

Review Date:

Pool Surround Pupils slipping Non slip floor surfaces.

Effective cleaning schedules & inspections.

Checked on a daily basis.

The poolside should be washed down and dis-infected regularly to clear any residual chlorine

Low Date Completed:

Name:

Date:

Review Date:

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from the tiles to ensure the longevity of the pool surround.

Insufficient Lighting

Pupils and staff Regular maintenance programme in operation.

If the bottom of the pool cannot be seen then no-one is allowed to swim.

Low

Date Completed:

Name:

Date:

Review Date:

Environment i.e. humidity / temperature

Pupils and staff Air handling systems in place.

Humidity and temperature checks taken on daily basis.

Suitable and sufficient lighting NB That change in weather will result a change in the environment of an indoor pool as well as outdoor pool.

Low

Date Completed:

Name:

Date:

Review Date:

Pool inlets and Outlets

Pupils Inlets and outlets of the pool circulation system should have

Low

Date Completed:

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suitable covers to prevent limbs and fingers getting trapped.

Undue suction should not be created which could result in a body being held against a grille.

There should be no exposed sharp edges.

Name:

Date:

Review Date:

Pool Access ladders

Pupils Regular inspections of the steps to ensure that there are no sharp edges or damaged steps.

Date Completed:

Name:

Date:

Review Date:

Unauthorised access

Intruders Pool secured when not in use and staff are knowledgeable of the codes on the locks.

Fencing is in good condition and locks are fit for purpose.

Caretaker checks pool area as part of opening and closing procedures.

POP in operation.

Low

Date Completed:

Name:

Date:

Review Date:

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Water Quality Pupils Competent / trained staff.

Effective water quality control in place.

Total alkalinity, Calcium hardness & Langelier tests are performed weekly.

Free Chlorine, Combined chlorine, P.H., and temperature are checked 3 times a day.

Planned Preventative Maintenance schedule in place.

Reactive maintenance schedule is ongoing.

Specialist contractors brought in for regular service of pool water treatment plant and equipment. POP in place.

Low

Date Completed:

Name:

Date:

Review Date:

Deep Water / Shallow Water supervision

Pupils Competent & trained staff.

If water depth exceeds 1.2m the National Pool Lifeguard Qualification is required.

Water depth signs around the pool.

Shallow area segregated if necessary from deep water by use of lane rope.

Low

Date Completed:

Name:

Date:

Review Date:

Diving / Jumping Pupils Diving is not allowed. Low

Date Completed:

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Clear warning signs are visible around the pool to advise swimmers of water depth.

POP in operation.

Name:

Date:

Review Date:

Level and Quality of Supervision for programmed sessions i.e. Risk of drowning

Pupils Competent / trained staff.

Induction & ongoing staff training.

Staffing ratios in accordance with ASA and Managing H&S in swimming pools guidance.

Defined in the Pool operating (POP) procedure.

Emergency action plan (EAP) in place.

Low

Date Completed:

Name:

Date:

Review Date:

Swimmers with Special needs

Pupils For participants who require specialist help or prefer

Low

Date Completed:

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segregation a range of provision may be both possible and preferable.

Their participation may be fully integrated, integrated and supported or a specialist disabled session.

These specific needs can be determined through direct consultation with the individual or parent, their swimming background and observation on how the disability affects their swimming style.

Name:

Date:

Review Date:

Swimmers with known medical needs.

Pupils Written parental consent must be obtained before pupils can take part.

Pupils must be supervised carefully and by a responsible adult. This may require additional staff to aid in supervision.

Low

Date Completed:

Name:

Date:

Review Date:

Missing Children

Pupils A register / headcount should be recorded prior to and after the

Low

Date Completed:

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swimming session to ensure all children are accounted for.

Name:

Date:

Review Date:

First aid Provision Pupils Adequate levels of trained first aiders on site.

When administering first aid staffs where possible to wear PPE.

A fully stocked 1st aid kit is easily accessible.

Communication network in place.

POP and EAP in operation.

Access to phone at all times.

Access is clear for emergency services if required.

Knowledge of pupils’ medical needs by all

staff/inhalers/epipens etc.

Pupils instructed to remove all types of jewellery.

Low

Date Completed:

Name:

Date:

Review Date:

Rescue Equipment

Pupils Suitable and sufficient rescue equipment.

Low

Date Completed:

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This includes ropes, reach poles, buoys, first aid kit, blankets etc.

Staffs are trained and competent in its use.

Regular visual checks to be carried out.

Name:

Date:

Review Date:

Pool Equipment

Pupils Woggles, floats and other equipment should be in a good condition.

Equipment needs to be checked prior to lessons. Children misusing equipment to be disciplined accordingly.

The equipment should be stored in a safe and dry location.

Pupils are instructed in how to use all training equipment safely and in a controlled manner.

Equipment used for games must not be left lying around the area. Once equipment is finished with, it must be removed, at least outside the exercise area, and stored neatly.

Defective equipment must not be used, but must be removed from service immediately and appropriate steps taken to ensure that it is not returned to service before being repaired.

Low

Date Completed:

Name:

Date:

Review Date:

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Goggles / Masks Pupils Any goggles used should be made of unbreakable plastic or rubber.

Pupils should be taught to put them on and remove them themselves by slipping them off their head, rather than by stretching the retaining band.

Low

Date Completed:

Name:

Date:

Review Date:

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Changing facilities Pupils Showers available to pupils if desired/toilets/benches-all to be maintained.

Separate changing facilities for girls and boys.

Disabled changing facilities.

Low

Date Completed:

Name:

Date:

Review Date:

Hygiene Pupils Pupils should be encouraged to perform the recommended hygiene procedures before entering the water ie. visiting the toilet.

All pupils to wear swimming hats.

Low

Date Completed:

Name:

Date:

Review Date:

Clubs / private hire / lettings

Hirers must provide minimum of £5million cover for public liability.

Must produce a risk assessment of activities being undertaken.

Must provide adequate lifeguard and 1st aid cover.

Must sign contract of letting.

School to provide the hirer with copies of NOP and EAP.

Site manager to ensure that water quality is maintained to good standards.

Hirers must adhere to instructions form the school.

Any specialist equipment i.e. scuba diving needs to be risk assessed and lifeguards have

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appropriate qualification to perform rescue.

Coaches taking sessions must provide evidence of qualifications.

Supervision ratios for programmed and un-programmed sessions apply to private lettings.

Hirers are e mailed to give confirmation of the above.

Poor instruction/coaching

Pupils Sessions led and pupils coached by qualified professional coaches in all areas of swimming.

Ensure that pupils swim in a depth of water that is safe for them and their ability.

Ensure pupils are fully attentive at all times.

Ensure pupils only enter the water when instructed to do so.

No running on the pool side.

Low

Date Completed:

Name:

Date:

Review Date:

Step 1 What are the

hazards?


from the hazards identified and

how might they be harmed?

Step 3 What steps have you taken/can you take to minimize the risk? (ACTION MUST BE TAKEN FOR

ALL MED-HIGH RISKS)

Current

Risk Level


needed?


New Risk

Level

By Whom and By When?

Date of next Review

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Collision/Impact Pupils Any competitive aspect to be played/conducted in the spirit of the activity, and rules rigorously adhered to.

Care taken when pupils swim back crawl and cannot see where they are going-possible collision with other pupils or the wall. Flags must be in position at all times.

Supervision and organisation must enable spectators and competitors not taking part in an exercise, to watch at a safe distance and not impede those players taking part in an event.

All activities to be conducted in accordance with appropriate guidance (BAALPE).

Low

Date Completed:

Name:

Date:

Review Date:

Step 1 What are the

hazards?


from the hazards

identified and how might they

be harmed?

Step 3 What steps have you taken/can you take to

minimize the risk? (ACTION MUST BE TAKEN FOR ALL

MED-HIGH RISKS)

Curre

nt Risk

Level

Step 4 Is anything further needed?


New Risk

Level

By Whom and By When? Date of next Review

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General All-pupils and staff

Appropriate protective clothing and equipment (PPE) to be worn before swimming. All PPE must be inspected for condition and be in good repair before use.

All other equipment must be inspected for condition before use. Equipment must be maintained according to the manufacturer’s instructions.

Date Completed:

Name:

Date:

Review Date:

PE/Games RA Checklist

GUIDANCE AND CONTROL METHODS WHEN ACTIONING A RISK ASSESSMENT

Tick when

done

Responsibility of:

1 To familiarise yourself with the schools H&S Policy 2016 in staff drive: T:\Whole School\Policies\Welfare, Health and Safety of Pupils

√

2 Carry out a risk assessment for your activity.

√

3 Ensure furniture/equipment layout follows safe working practices and are appropriate for the lesson to be taught.

√

4 Issue ICT Health and Safety guidance where applicable to promote safe use of ICT, available on Readstaff.

N/A

5 Encourage good posture.

N/A

6 Ensure correct lighting and adequate for activity undertaken.

N/A

7 As far as possible ensure adequate ventilation and use the windows! N/A

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8 Report any repairs/maintenance or technical issues immediately, no matter how minor using the online Every Works Request system.

√

9 Ensure storage measures of equipment is adequate and safe, e.g. not a fire hazard.

√

10 Ensure all pupils/staff/visitors are aware of fire evacuation procedures

√

11 Ensure you are aware of First Aid procedures/nearest First Aider

√

12 Ensure there are no trailing cables in locations likely to cause trip

N/A

13 Ensure that key health and safety notices are clearly visible

√

14 Ensure there are safe working procedures for moving and handling materials, furniture etc. Refer to the HSE Brief Manual Handling Guide. http://www.hse.gov.uk/pubns/indg143.pdf

√

15 Ensure safe and secure working hours, i.e., if lone working, take appropriate measures/conduct risk assessment. √

16 Ensure appropriate classroom behaviour and supervision.

√

17 Ensure that adequate materials and work equipment are available to hand in accordance with the lesson plan. √

18 Ensure care is taken not to overstrain voice in day to day teaching by range of activities

√

19 Ensure adequate supervision and/or assistance available for the projected work.

√

20 Ensure that adequate materials, work equipment, chemicals and Personal Protective Equipment (PPE) are available to hand in accordance with the lesson plan.

√

21 Ensure appropriate clothing and footwear are worn in accordance with the nature of the lesson

√

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Ensure safe and secure working hours, i.e, if lone working, take appropriate measures/conduct risk assessment.

Refer to Security, Access Control, Workplace Safety and Lone Working Policy in the staff area: T:\Whole School\Policies\Premises (Page 4, Section 8)

√

http://www.hse.gov.uk/pubns/indg143.pdf

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AfPE (Association for Physical Education) which outlines the H&S of Good Practice in PE.

http://www.afpe.org.uk/physical-education/safe-practice-in-physical-education-school-sport-physical-activity-2016/

√

24 ASA Guidelines for School Swimming -

http://www.swimming.org/assets/uploads/library/ASA_School_%20Swimming_Guidelines_2015.pdf

Staff Name:

Staff Signature:

Date:



http://www.swimming.org/assets/uploads/library/ASA_School_%20Swimming_Guidelines_2015.pdf

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Trip RA St Michael’s Prep School Residential Trip Risk Assessment Form

Risk Assessment For Assessment Undertaken Assessment Reviewed (if you need to add extra information at a later date,

enter the dates here)

Name of Trip/Outing:

Teacher in charge: Date:

Place(s) of visit: Risk assessment completed by:

Purpose or objectives of visit:

Date of visit: departure Date RA completed:

Number of pupils:

Number of adults:

Year/group details: Year Names of accompanying adults: Checked by:

Checklist completed:

Use this table to identify the level of risk:

Risk Rating: (LIKELIHOOD)

OUTCOME:









Risk Level: Action and Timescales:


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Use this table to identify any hazards on your visit, who might be hurt, the risk level and the measures you will take to reduce the risk.

Step 1 What are the

hazards?

Step 2 Who is at risk from

the hazards identified and how

might they be harmed?

Step 3 What steps have you taken/can you take to minimize the risk? (ACTION

MUST BE TAKEN FOR ALL MED-HIGH RISKS)

Current

Risk Level


needed?


New Risk

Level


Coach Travel – roads/car parks.

All – knocked over by a vehicle.

Advise of road safety awareness; no running; staff supervision.

Low Name: Date:

Date Completed:

Review Date:

Accident All passengers Breakdown Motion Sickness

Passengers wearing seatbelts, Note taken of emergency exits Driver qualified Coach well maintained

Staff supervision of children throughout the journey.

Specific list of children allocated to particular coaches . Coaches numbered for the day 123 etc

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Sick bucket etc. taken onto coach – member of staff identified to deal with this.

First aid kit taken onto coach

All children and especially Children may behave in an un-safe manner whilst on the coach

Children to be trained before –hand not to remove seatbelts until told to do so. Children to be reminded to stay sitting down until told to do so. Named adult to ensure specific children are closely monitored throughout the journey. Fiddlers to be provided and necessary comfort items. Coach drivers briefed to ensure coach doors remain closed until we ask them to open them

All children and especially Crossing St Michael’s Car Park

Coach to be parked as close to the bridge as is possible.

Road Safety awareness taught ahead of trip.

Children to be given partners to stay with. Children at risk of unsafe behavior to be paired with an adult for this .

Children supervised at all times and reminded to stay quiet so they can hear the teacher.

Take a whistle to attract attention to another adult in the event of assistance being needed

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Alighting from coach

All children

Destination to wait in is clearly defined and described to all children before they get off the coach. 1 member of staff stands with door in front of them blocking potential injury from behind. Another member of staff gets children off from inside coach . 1 member of staff or more looks after children in designated waiting area.

Step 1 What are the

hazards?






Current

Risk Level


needed?


New Risk

Level

Mechanical breakdown

All Contact tour organizer and emergency organizations; ensure safety of pupils by remaining on vehicle if safe to do so until vehicle repair or replacement transport occurs.

Low Name: Date

Date Completed: Review Date:

Road Traffic accident – not serious

All – bumps and bruises

Location of emergency exits. Remain on vehicle if safe to do so; if not get pupils out and well away from traffic; control communication with parents; contact school if appropriate.

Low Date Completed:

Road Traffic accident - serious

All – broken bones Contact emergency services; move those able to walk to a safe location; render 1st aid to casualties; control communication

Low Date Completed:

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with parents; contact school; liaise with emergency services; if possible at least 1 member of staff to accompany any injured student to hospital and remain at hospital until parent arrives; members of staff supplied with a means of returning home when parents arrive.

All Travel sickness

Advise to take travel sickness tablets; allow fresh air; sickness bags available

Step 1 What are the

hazards?






Current

Risk Level


needed?


New Risk

Level


Getting lost at various places of

visit

Students. Close staff supervision at all times; students to be split in 4 groups lead by member of staff; close supervision when boarding coach with a member of staff being first and last on/off.

School wrist bands with emergency number should be worn. Students remain in groups at all times; remote staff supervision – not close

Low Date Completed:

Name: Date:

Review Date:

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supervision; students advised to look after belongings.

Students given number of Trip leader and carry it , Students shown where a member of staff will be at all times to be contactable . Delineated areas for where pupils can go .

Instructions include time checks , and understanding of target return times by children who need support. Time recorded in pen on their hand!

Conflict with others

Students – anxiety. Students advised of appropriate behaviour; staff supervision.

Low Date Completed:

Name: Date:

Review Date:

Claustrophobia All – anxiety. Keep in groups; staff supervision. Medium Date Completed:

Name: Date:

Review Date:

Emergency procedures

All. Must listen to explanations of emergency procedures.

Low Date Completed:

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Name: Date:

Review Date:

Step 1 What are the

hazards?






Current

Risk Level


needed?


New Risk

Level


Name: Date:

Review Date:

Step 1 What are the

hazards?






Current

Risk Level


needed?


New Risk

Level


Hotel – Fire/emergency evacuation

All – smoke inhalation, possible burn injuries.

Venue risk assessment; Evacuation procedure displayed in every

Low Date Completed:

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room; fire alarm call points clearly identifiable; emergency exits labeled; pupils advised to make themselves aware of nearest exit.

Name: Date:

Review Date:

Injury Students - bruises No running inside ; 1st aid facilities available.

Low Date Completed:

Name: Date:

Review Date:

Intruders and Security

All - anxiety Windows and doors secure; all rooms have individual locks with key issued to occupants;24 hour reception desk with outside door locked; staff rooms strategically placed and known to pupils.

Low Date Completed:

Name: Date:

Review Date:

Lost student at the time of departure

Student(s) -anxiety Members of staff to register by name pupils onto and off coach every single time . No numbering

Low Date Completed:

Name: Date:

Review Date:

Step 1 What are the

hazards?




Current

Risk Level


needed?


New Risk

Level

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Member of staff seriously ill/injured

Staff - illness Member of staff to accompany adult to doctor/hospital/medi centre; contact next of kin. Liaise with tour company if repatriation is needed.

supervision of pupils reorganized to take into account of unavailable member of staff; replacement staff to join tour if necessary; group to return home early if supervision falls below required standard for safety to be maintained.

Low Date Completed:

Name: Date:

Review Date:

Student seriously ill/injured

Students - illness Member of staff to accompany pupil to doctor/hospital; contact parents; member of staff supplied with means of returning home when parents arrive; Head teacher informed.

Date Completed:

Name: Date:

Review Date:

Student becomes victim/perpetrator of crime

Student Authorities at venue given details of crime; Member of staff to accompany pupil to police station if necessary and remain until parents arrive or business completed;

Low Date Completed:

Name: Date:

Review Date:

Name:

Date:

Review Date:

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Insurance in adequate

All pupils Trip leader to check with school at planning stage what is covered and not covered

low

Critical Incident on Trip

All pupils Trip leader to pack policy on Critical Incidents and follow it .

Low*

*Would depend on Government advice

With this form you must provide the MEDICAL RA and the Venue RA

Educational Trips Checklist

Have you done the following? Tick when done

Responsibility of:

Read the Residential Trips Policy and guidance including if need be Safety at Water margins. Visited the site of your proposed visit in advance? Saved the risk assessment and all necessary planning docs in Educational Visits\Risk Assessments - Trips Had form A signed Identified the location of Accident & Emergency departments in the area of your visit? Liaised with the School Assistant Bursar regarding bills / payments? Ensured that all staff and volunteers accompanying the visit are suitably qualified

Leader’s signature ………………………………………………………………………………………………………. date…………………………………………….. EVC signature………………………………………………………………………………………………………………. date……………………………………………..

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Trip to …………………………………………………………………………………………………………………………………………………. Date………………………………………………………………… Led by ………………………………………………………………………………………………………………..

On the day Checklist: Have you Yes / No Initials of Person

responsible Organised First-Aid Kit(s)? and collected medicines for named students as per medical RA

1. Collected packed lunches and drinks (if relevant) Equipped yourself and supervisors with lists of pupils for whom they are responsible and each other’s mobile numbers

2. Lodged copies of all relevant documentation with the school office?

3. Left a copy of the register of pupils taken with the office and a copy of which pupils are in which vehicle

4. Packed the CIMP (Critical Incident Management Plan)

After the trip; Please can you Date done Initials of Person responsible

Complete a review for the school newsletter

Evaluate the success of the trip and lessons learned

Leader’s signature ………………………………………………………………………………………………………. date…………………………………………….. EVC signature………………………………………………………………………………………………………………. date……………………………………………..

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