What Management Needs to Know
description
Transcript of What Management Needs to Know
Using Ping82.com
Increase company efficiencywhile reducing stress betweenmanagement and staff
Eliminating NeedlessReports and Meetings
What Management Should Know . . .
. . . is one element that
we never have enough of
Time
We always want more time
More FREE Time
Can Your Team AffordTo Be Unproductive?
• It’s like losing a person every year to
checking email
• One unproductive person slows down the
entire company, not just himself
• How much business is being delayed and
lost due to a non performing team?
Companies have . . . .
! Too many meetings to attend
! Too many reports to do
! Too many emails to handle
! Too many paper memos to read
and sign
Lots of Duplication
Recent Studies Show
Online Security
Has affected productivity
Information Overload
Making it nearly impossible for everyone to get things done effectively and efficiently
What can we do to
solve these problems
The Big Question
and stay productive . . .
Management seeks more
results
We all agree . . .
Management Says
I don’t have . . .
critical information
Staff are too busy and
don’t have time
common excuses . . .
spend too much time on emails, doing reportsand reading memos !
Time set aside for
motivation andbonding of teams
Meetings should be fun
Instead long meetings are
held to coordinate progressTo communicate who is doing what, when and where
So why do you still dependon meetings to stay
up to date?
But we have
CRM Email ERPto keep in touch!
Email is not an organizationaland coordination tool
CRM, ERP are Under Utilized
TOO DIFFICULT TO USEAll based on projections and assumptions
What about
daily and weekly reports?
Reports are . . . .
! Too late to prevent a problem
! Too short to detect a problem
! More likely to hide a problem
Delivery, Receive, Read and Action
Main Purpose of
Creating Messages
Email or Memo
E-mail is being used for just aboutevery type of communication
But…
Email !"Action
YouThink
Write
Send
ThemReceive?
Read?
Ignore
Delete
Most memos are ignored
You can’t track critical messagesYou can’t ensure proper delivery
Nobody could be reading or care about yourmessages and you wouldn’t even know!
Lost, Un-Read andNo Action
Most Messages end up . . .
Result - Waste of time and Money
WHY
On Memo and Email messages created
! No tracing! No tracking! No record! No accountability
No Result
Poor Performance
Ineffective delivery of messages
What Really Happens In
Most OrganizationsManagementExpectations
! Do Important Things
! Respond To Requests
! Follow up in a timely fashion
! Do Assignments
What Happens UsingTraditional tools
! Find something easy to do
! Forward email jokes
! Follow up tomorrow or never
! Think it’s someone else’s job
different sets of expectations
Security... About Online Communication
Fraudulent Activity is on the Rise
Most current methods of online fraud are fraudulent emails
What is the alternative
?
In Electronic Message
Proven to be Effective
Email, US Postal
Ping82UPS, FedEx, DHL
Non-critical, Untracked delivery
Low Cost, Low Reliability
Track & Trace messagesExtra Attention is Given to the message
Urgent DeliveryProof of Delivery with Time Stamped
THE NEW COMMUNICATION MODEL SHOULD BE A DIALOGUE
! Ensures everyone knows what to do
! Eliminate redistribution of information
! Provide automatic follow up
! Ensures managers have visibility to progress
Without asking for it!
Properly Operating Your Team
Eliminate Duplication
Ping82.com’s communication tool:
Write it once…
Inform everyone on the team
Paper Memos are of the past
Comparison
Designed for business
Tracked Message Delivery
Revoke Access if Necessary
Know exactly who read yourmessage and when they read it
Performance MetricsInstantly know how the job is going
Designed for social messaging
Deniable Message Delivery
After sent you have no control
Wonder if they evenread your mail
Hope for a status updateCan’t measure performance
Ping82 versus E-mail
Classify an issue multiple ways:Location, Project, Client,
Importance
Encrypted Messages
Give a new team member instantaccess to all messages
regarding an issue
Automatic Follow Up
No Spam!
Pick A FolderHope It Is the Right Folder
No Encryption
Your team members are alwaysmissing information
Manual follow up if any
Spam!
ComparisonPing82 versus E-mail
Ping82
Sharing of InformationOutdated
Sharing of Information, requires action,
New 3rd Generation Email, Innovative with performance metrics
Ping82.com “3G E-mail”Ping82.com combines the best of…
! To Do Lists
! Organizational Tools
! Expensive Project Management Tools
! Alternative to Paper Memo
! Performance Measurement
Achieve better results in less time
Is Ping82 Worth using?
How much
does it cost ?
Every Day Employees Lose Time
• 10 minutes trying to remember
• 10 minutes forwarding information
• 10 minutes following up
• At Least 30 minutes wasted per day!
The Cost of 30 Minutes• Annual Salary : $30,000 / Year
• Hours Per Year : 2000 Hours
• Effective Hourly Wage : $15/hour
• Wasted Wages Per Day : $7.50/day wasted
The Yearly Cost• Daily Waste : $7.50/day
• Working Days/Year : 250 Working
• Day Yearly Waste : $1,875/year wasted!
• Can you afford this ?
Team Without the Right Tools
• Typical Team Size : 10 to 20 people
• Typical Annual Waste : $1,875/person
• 10 Person Annual Waste : $18,750/year
• 20 Person Annual Waste : $37,500/year
• That’s another person you could hire, or not!
Cost Not Including having your own IT Staff
Saving MoneyWasted Dollars Per Year
• $1,875/person
• $37,500 / 20 PersonTeam / year
Ping82.com Investment
• One Account couldwork for the wholecompany
• $50/month $588/year
Annual Savings: $36,912
The Value of $36,912• First Year ROI of 6278%
• 2500 Hours Saved
– 30 minutes a day *20 people = 10 hours/day
– 10 hours per day *250 working days = 2500 hours!
• What if your team had 2500 extra hours a year?
– That’s like an extra helping hand!
Demand Change!Productivity will only increase
if you are willing to adopt
a new way of handling
communication
Down Scale E-mailFor internal company communication
START NOW !
The power of getting things done the Ping82 way
ing82 3G email
www.Ping82.com